HSR25-01_Integrated_Pest_Management_and_Abatement_Services.pdf

HSR25-01

INVITATION FOR BIDS

Notice to Prospective Bidders

April 18, 2025

You are invited to review and respond to this Invitation for Bids (IFB) entitled HSR25-01 – Integrated Pest Management and Abatement Services at the California High-Speed Rail Authority Central Valley Regional Headquarters. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The California High-Speed Rail Authority (Authority and/or State) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein.

Note that this agreement will include the State of California General Terms and Conditions (GTCs 02/2025) and Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

The contact person for this IFB is:

Susie Avalos Mejia California High-Speed Rail Authority

Phone: (916) 908-1127 Email: Susie.Avalos@hsr.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Susie Avalos Mejia Contract Analyst http://www.caleprocure.ca.gov/ http://www.dgs.ca.gov/

IFB/Agreement HSR25-01

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Schedule of Events

4. Written Questions

5. Executive Order N-6-22 – Russia Sanctions

6. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

7. Submission of Bid

8. Bid Opening

9. Disposition of Bids

10. Evaluation and Selection

11. Notice of Intent to Award Contract

12. Protest

13. Notice of Contract Award

14. Standard Conditions of Service

15. Required Documents (Awarded Contractor)

16. Bid Preference(s)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6

COPY OF LICENCE

COPY OF LICENCE

Contractor Certification Clause

Branch 2 Structural Pest Control License with DPR and SPCB

Operator’s License with the SPCB

COPY OF LICENCE – Qualified Applicator License (Category A&B License) with DPR

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COPY OF LICENCE – Trapping License for Pest Control from CDFW

COPY OF LICENCE – Structural Pest Control Applicator Certification and/or Qualified

COPY OF LICENCE – Structural Pest Control Field Representative Licenses for Branch 2

1. Purpose and Description of Services

A. Integrated Pest Management (IPM) Control, Maintenance and Abatement Services for the Interior, Exterior and Landscape areas of the Authority. Term: July 1, 2025 or upon contract approval, whichever occurs later, through June 30, 2027, with an Authority option to extend for twelve (12) months additional. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. All licenses, certifications and registrations shall be current, active and in good standing for the duration of the contract. The required licenses, certifications and registrations include:

(1). The bidder shall be a registered Branch 2 structural pest control company with the California Department of Pesticide Regulation (DPR), Structural Pest Control Board (SPCB). All subcontractors that the bidder intends to utilize to perform non-fumigation structural pest control of household pests under the contract shall be a registered Branch 2 structural pest control company with the DPR, SPCB.

The bidder’s DPR, SPCB company registration number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their DPR, SPCB company registration number shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor DPR, SPCB company registrations shall be current, active and in good standing from the time of the bid opening through the term of the contract.

(2). The Contractor or subcontractor providing a live capture and removal of pests, shall be currently registered with the SPCB and have a current Operator’s License; (http://www.pestboard.ca.gov/).

(3). The Contractor and relevant subcontractors shall possess a valid Qualified

Applicator License (QAL) (Category A & B License) issued by the DPR (Note:

Will be part of Contractor Verification Documents.)

(4). The Contractor or subcontractor providing trapping shall possess a valid

Trapping License for pest control from the California Department of Fish and Wildlife. (Note: Will be part of Contractor Verification Documents.)

(5). All onsite staff, whether from the Contractor or subcontractor, shall possess, at a minimum, a valid Structural Pest Control Applicator certification and/or Qualified Applicator Certificates. (Note: Will be part of Contractor Verification Documents.)

(6). All on-site Contractor’s supervisors shall possess, at a minimum, a valid Structural Pest Control Field Representative Licenses for Branch 2.

(7). In addition to those specific licenses identified above, all subcontractors that the bidder intends to utilize to perform work under the Agreement shall possess all applicable licenses for the work they will perform under the Agreement. The bidder’s license number(s) shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize, and their license number(s) (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor structural pest control business licenses shall be in good standing from the time of the bid opening through the term of the Agreement.

B. The bidder shall be a registered Branch 2 structural pest control company with the California Department of Consumer Affairs (DCA), SPCB. All subcontractors that the bidder intends to utilize to perform non-fumigation structural pest control of household pests under the agreement shall be a registered Branch 2 structural pest control company with the DCA, SPCB. The bidder’s DCA, SPCB company registration number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their DCA, SPCB company registration number shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor DPR, SPCB company registrations shall be current and active from the time of the bid opening.

3. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 04/18/2025 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

04/24/2025 2:00 PM

(3). Written responses to questions released by: 04/29/2025 4:30 PM

(4). Final date for bid submission:

(Note: See additional info in Section 7.)

05/05/2025 1:00 PM

(5). Date of bid opening:

(Note: See additional info in Section 8.)

05/05/2025 2:00 PM

(6). Proposed start date of agreement: 7/1/2025 or upon contract approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in Section 3, Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at: https://caleprocure.ca.gov/pages/index.aspx .

https://caleprocure.ca.gov/pages/index.aspx

5. Executive Order N-6-22 – Russia Sanctions

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

6. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder/ Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

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https://www.bing.com/ck/a?!&&p=a8c654d458f64172434e1459118a607616d5f98a0656a1f8d60b14a0af6c7b29JmltdHM9MTY1NjAxODM0NSZpZ3VpZD1mZmQwMTExYy00NWIyLTQ3MDMtODg5Mi0yMzk5MjIxMDVjNTEmaW5zaWQ9NTE2NQ&ptn=3&fclid=3fb5cd13-f338-11ec-9401-126f8b8caa1c&u=a1aHR0cHM6Ly93d3cuZ292LmNhLmdvdi93cC1jb250ZW50L3VwbG9hZHMvMjAyMi8wMy8zLjQuMjItUnVzc2lhLVVrcmFpbmUtRXhlY3V0aXZlLU9yZGVyLnBkZg&ntb=1

7. Submission of Bid

A. Bids must be submitted via mail or hand-delivered no later than the date and time specified in Section 3, Schedule of Events.

(1). Bids submitted via mail must be enclosed in an envelope or under sealed cover.

The exterior of the envelope or sealed cover must be clearly marked with all of the following information:

1. BIDDER’S NAME

2. BIDDER’S ADDRESS

3. BID PROPOSAL # HSR25-01, DO NOT OPEN UNTIL MAY 5,

2025 AT 2:00 PM, ATTN: SUSIE AVALOS MEJIA

(2). Bids shall be mailed to the following address:

California High-Speed Rail Authority Contracts and Procurement Branch Attn: SUSIE AVALOS MEJIA 770 L Street, Suite 620, MS 7 Sacramento, CA 95814

(3). Mailed bids not enclosed in an envelope or under sealed cover shall be rejected.

B. Bids must be received by the Authority no later than the date and time specified in Section 3 Schedule of Events. Any bid received after the specified due date and time shall remain unopened and will be returned to the bidder.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. In addition, do not submit bid documents within a binder or folder.

Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the bid requirements.

D. All required bid documents submitted must be printed single-sided. Bids that include required bid documents that are printed double-sided shall be deemed non-responsive.

E. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the Authority.

H. An individual who is authorized to bind the bidding company/firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the Authority, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The Authority may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum.

L. Bidders are cautioned to not rely on the Authority during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 7920 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the Authority will treat the entire bid as a public record, except any information the Authority is required to redact under California law.

8. Bid Opening

A. For security reasons, if you plan to attend the public bid opening, you must call the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time so that arrangements can be made for entrance into the Authority building.

B. The bid opening shall be held at: Authority Headquarters 770 L Street, Suite 620, Sacramento, CA 95814. At the sole discretion of the Authority this bid opening may be held virtually.

9. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 7920 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

10. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The Authority shall put each bid through a process of evaluation to determine its responsiveness to the Authority's needs.

C. Pursuant to Public Contract Code section 1103, a bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the Authority determines that the cost is not reasonable or otherwise in the best interest of the Authority. There is no requirement to award an agreement if, in the opinion of the Authority, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the Authority, such information was intended to mislead the Authority in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The Authority may reject any or all bids. At the Authority’s sole discretion, it may seek clarification regarding bid documents or information and may waive any immaterial deviation in a bid. The Authority's waiver of immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

The Authority will not waive material deviations in a bid, which include but are not limited to, deviations that affect the total price of the bid, or give a bidder an advantage over other bidders.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The Authority does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

H. The final selection shall be made on the basis of the lowest responsible responsive bid.

In the event there is a tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

11. Notice of Intent to Award Contract

A. Upon written request by any bidder via email, regular mail, or personal delivery prior to award of the agreement, the Authority shall email bidders and post in a public accessible place, a written notice of intent to award agreement no less than five (5) business days prior to awarding the agreement. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to award of the agreement.

B. Whenever a agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the lowest bidder, the Authority shall:

(1). Notify the lowest bidder in writing by email, overnight courier, or personal delivery no less than five (5) business days prior to the award of the agreement.

12. Protest

A. If any bidder, prior to the award of the agreement, files an initial protest with the Authority and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or DGS has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the Authority and DGS, the protesting bidder shall file a full and complete written statement with the Authority and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person.

C. A written protest must be sent by email to DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Analyst listed on the cover letter of this IFB.

13. Notice of Contract Award

A. The Authority shall email, or mail bidding contractors a written notice of contract award.

14. Standard Conditions of Service

A. Following the release of the written notice of contract award, the Authority shall email, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the agreement can be fully executed.

B. Services shall be available on the expressed date set by the Authority after all approvals have been obtained and the agreement is fully executed.

mailto:OLSProtests@dgs.ca.gov

C. All performance under the agreement shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

15. Required Documents (Awarded Contractor)

A. Prior to approval of the agreement, the awarded contractor shall provide the Authority with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the Authority with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the Authority at its sole discretion may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the Authority, page one

(1) of the Contractor Certification Clauses (CCC 04/2017) which can be found on the Internet at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language.

(2). Insurance Requirements

a. The awarded contractor shall provide the Authority with all of the following certificate(s) of insurance (Note: The Authority shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1 million per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be supplied under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2. Automobile Liability

A. By signing this Agreement, the Contractor certifies that the Contractor and any of their employees or subcontractors using a vehicle in the performance of work under this Agreement possesses valid automobile liability coverage in accordance with California Vehicle Code Sections 16450 to 16457, inclusive. The Authority reserves the right to request proof at any time.

3. Pollution Liability

A. Throughout the term of this Agreement, the Contractor shall provide the Authority with a valid certificate of insurance stating that there is pollution liability insurance presently in effect for the Contractor and any subcontractors with limits of not less than $1 million per claim covering the Contractor’s liability for bodily injury, property damage, and environmental damage resulting from pollution and related cleanup costs incurred arising out of work or services to be performed under this Agreement. Coverage shall be provided for both work performed on site as well as proper disposal of hazardous materials.

B. The insurance policy shall include the following additional insured endorsement that shall be supplied under form acceptable to DGS, ORIM:

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

4. Worker’s Compensation.

A. Employer liability limits of not less than $1 million are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the agreement. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the Authority Contract Analyst to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the Authority prior to approval of the agreement.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

16. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business (SB) or Microbusiness (MB) Preference

a. Government Code section 14835 et seq. requires that a five percent (5%) preference be given to contractors who qualify as a certified SB or MB.

b. To claim the SB preference, your company/firm must have its principal place of business located in California and be certified by the California Department of General Services (DGS). If prospective Contractor is claiming the five percent (5%) SB preference, complete section 14 of Attachment 1 – Bid/Bidder Certification Sheet.

c. This preference shall not be awarded to a noncompliant bidder and shall not be used to achieve any applicable minimum requirements.

d. A certified SB bidder(s) shall have precedence over non-SB bidder(s) in the application of the SB preference.

e. SB Preference information can be found at the following internet web site:

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro- Accordion-List/OSDS/OSDS?search=OSDS.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following internet web site: http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

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https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=OSDS https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=OSDS http://www.dgs.ca.gov/

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

SAMPLE

EXHIBIT A

BACKGROUND AND PURPOSE

1. The California High-Speed Rail Authority is responsible for planning, designing, building, and operating the first high-speed rail system in the nation. California high-speed rail will connect the mega-regions of the state, contribute to economic development and a cleaner environment, create jobs, and preserve agricultural and protected lands. When it is completed, trains will run from San Francisco to the Los Angeles basin in under three hours at speeds capable of over 200 miles per hour. The high-speed rail system will eventually extend to Sacramento and San Diego, totaling 800 miles with up to 24 stations. In addition, the Authority is working with regional partners to implement a statewide rail modernization plan that will invest billions of dollars in local and regional rail lines to meet the State’s 21st century transportation needs.

2. The California High-Speed Rail Authority may enter into agreements with private and public entities for design, construction, and operation of high-speed rail trains, including all tasks and segments thereof pursuant to California Public Utilities Code section 185036. Additional authority for a State agency to enter into this Agreement (Agreement) includes Public Contract Code section 10335, et seq.

3. This Agreement is between the California High-Speed Rail Authority (Authority and/or State), an agency of the State of California, and [Contractor Name] a [form of entity] (Contractor). The Authority and Contractor are collectively referred to herein as the “Parties,” or individually as “Party.” The purpose of this Agreement is for the Contractor to provide services, as described in Section 1 of this Exhibit A, to the Authority.

4. All inquiries during the term of this Agreement will be directed to the Contract Managers identified below:

AUTHORITY CONTRACTOR

Contract Manager: Contract Manager:

Address: TBD

Address: TBD

Phone: TBD Phone: TBD Email: TBD Email: TBD

5. The Contract Managers may be changed without amendment as specified in Exhibit D, Section 2 of this Agreement.

SCOPE OF WORK

1. Contractor’s Full Business Name, hereinafter referred to as the Contractor, agrees to provide the California High-Speed Rail Authority (Authority) all labor, tools, materials, equipment, and travel necessary to perform and provide ongoing Integrated Pest Management (IPM) Control, Maintenance and Abatement Services, and such services shall include, but not be limited to, the elimination of rats, mice, mites, roaches, hornets, wasps, sow bugs, centipedes, millipedes, fleas, lice, silverfish, cluster flies, spiders, ants, bees, white flies, skunks, opossums, raccoons, feral cats, rodents, small wild animals and other pests. Services may include the live capturing and transportation to an on-site location, without harm, when applicable, and isolated treatments of termites without performing large building destructive applications as directed by the Authority Contract Manager (ACM). If the animal(s) poses a health threat, the Contractor shall be required to exterminate the captured animal(s) before removal from the property and as required by the Department of Fish and Wildlife regulations. All treatments are limited to interior office spaces, common spaces, and exterior areas of building(s) and landscape, trees, plants, shrubs, grass, pavement, concrete, and soil only within the property boundaries noted below. The work shall include topical and systemic treatments of general landscape, trees, plants, shrubs, and grass areas. The work shall also include providing baited moth and insect glue traps for internal use at the Central Valley Regional Headquarters for the term of this Agreement.

2. The services shall be performed at:

A. Central Valley Regional Headquarters: 1111 H. Street Fresno, California 93721.

(1). Approx. 9,300 sq. ft.

B. Train Depot: 1713 Tulare Street Fresno, California 93721.

(1). Approx. 8,790 sq. ft.

C. The Central Valley Regional Headquarters and the Train Depot will be referred to collectively, herein as “Authority Property”.

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the ACM following the execution of this Agreement by the State. The ACM shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The monthly services shall be performed between the hours of 9:00 a.m. to 3:00 p.m.

Monday through Friday, except state holidays (Reference: https://www.calhr.ca.gov/employees/pages/state-holidays.aspx); unless prior approval is obtained from the ACM. All work dates and times outside of the approved schedule must be approved by the ACM before work is performed.

C. Unapproved hours of work will be considered performed at the Contractor’s own expense.

https://www.calhr.ca.gov/employees/pages/state-holidays.aspx

4. Detailed description of work to be performed and duties of all parties:

A. Services

(1). Monthly Scheduled Services

a. The Contractor shall provide monthly review of Building and Property Management’s IPM Service Logbook and schedule and conduct inspections, with the ACM, of Authority Property. After all services have been completed a written report shall be provided to the ACM via email on the last business day of the month.

(2). Non-Scheduled As-Needed Services

a. All required IPM treatments shall be performed on a “Non-Scheduled – Hourly” basis. The “Non-Scheduled – Hourly” fee includes all Integrated common Pest Management (IPM) control, maintenance and abatement treatments and applications, all materials or treatment products required, live capturing, transportation to an on-site location, without harm, for all animals as directed by the ACM. If the animal(s) poses a health threat, the Contractor shall be required to exterminate the captured animal(s) before removal from the property and as required by the Department of Fish and Wildlife regulation.

b. Hourly rates will be paid in a fifteen (15) minute increment and calculated from time of technician’s time of arrival at the Authority property to time of technician’s departure from Authority property.

B. Service Calls

(1). The Contractor shall respond to integrated pest management service calls placed by the Authority during regular Authority business hours (8:00 a.m. to 5:00 p.m., Monday through Friday, excluding State holidays). Services will be scheduled between 9:00 a.m. and 3:00 p.m.

C. Meetings

(1). The ACM and the Contractor shall attend a meeting at the Authority office, on a mutually agreed upon day and time, within one (1) week after the execution of the Agreement to perform a walk-through of the premises. Additional meetings may be scheduled at the request of either the ACM or the Contractor. Should either party request a meeting, the other party shall respond within forty-eight

(48) hours with an agreed upon day and time, to take place within one (1) week.

(2). The Contractor shall attend a monthly meeting with the ACM on a mutually agreed upon day and time to evaluate services.

D. The Contractor shall provide Integrated Pest Management, (IPM), Control.

(1). IPM implementation shall include the following Best Management Practices:

a. Detect whether pests are present by early observation through routine inspection. Monitor each pest ecosystem to determine pest population, size, occurrence, and natural enemy population, if present. Identify decisions and practices employed with the least disruption of currently present natural controls.

b. Determine an IPM implementation plan, an injury level, based on the degree of biological, aesthetic or economic damage the site can tolerate for each present pest. Decisions should consider the potential overall damage to the general environment, including all aspects of life cycle analysis; including environmental impact to non-target organisms; hazards to human health; toxicity to aquatic life, and the mobility and persistence of proposed solutions within the environment.

c. Consider a range of potential treatments for the pest problem. Employ non-pesticide management tactics first. The controls detailed below illustrate non-pesticide management tactics.

d. Reference: DGS, Best Management Practices, IPM program @:

https://www.dgs.ca.gov/PD/Resources/Find-EPP-Goods-and- Services/Ground-Maintenance

E. IPM Concepts

(1). The Contractor shall be responsible for working directly with the ACM and employ IPM Concepts as outlined below:

a. All work performed at Authority Property shall include, but not be limited to:

1. Prevention:

A. Remove the pests’ sources of food, water, and shelter.

B. Notify the ACM of pests’ access into the facility building.

C. When required, provide recommendations to the ACM regarding herbicides and pesticides pertaining to landscape areas maintained by landscape Contractors.

2. Choosing Pesticides:

A. When choosing pesticides, minimizing risk should be a primary consideration, along with effectiveness, convenience, and cost.

https://www.dgs.ca.gov/PD/Resources/Find-EPP-Goods-and-Services/Ground-Maintenance https://www.dgs.ca.gov/PD/Resources/Find-EPP-Goods-and-Services/Ground-Maintenance

B. A measure of hazard to humans and other mammals is provided by signal words on pesticide labels. The most toxic are labeled DANGER, followed by WARNING. The least toxic are labeled CAUTION. Other potential hazards include carcinogens (cancer causing substances) or reproductive or developmental toxins. These criteria are not identified on pesticide labels. Risk occurs when humans, wildlife or other non-target organisms are exposed, or come into contact with hazardous substances.

C. The lowest risk options to use to manage pests include the following choices. Note that least-risk pesticides be used only after a pest problem has been accurately diagnosed and as a last resort, when non-chemical options are not effective.

(1). Biological, cultural, mechanical or physical pest management options with no potential physical hazards; or

(2). Pesticides with very low mammalian toxicity via oral, inhalation or derma routes, no eye effects, mild or slight skin effects (Environmental Protection Agency {EPA} Toxicity Category IV); or

(3). EPA toxicity Category III pesticides in ready-to-use, non-volatile formulations used in areas inaccessible to children and the general public; or

(4). EPA toxicity Category III rodenticides in bait-block, non- volatile formulations placed in tamper-proof bait stations in areas inaccessible to children and the general public; or

(5). Pesticides exempt from registration by the US EPA (under 40 CFR 152.25)

(6). Any product should be effective for the use indicated on the product label, if applied according to the instructions provided.

3. Physical or Mechanical Controls:

A. Implement to reduce conditions that favor pest development.

Physical or mechanical controls uses physical methods and/or mechanical equipment such as removal by hand, baits, traps or other physical means to control pests.

B. Physical barriers - Where applicable, monitor physical barriers to wild areas in order to prevent the entry of wildlife.

Notify the ACM of barriers that need repair. When physical barriers fail, use noise, scent, and other repellents.

C. Use traps - Rodent traps should be deployed prior to the use of rodenticides when applicable.

4. Biological Controls:

A. Monitor exterior pests and keep a balanced pest/predator population.

B. Determine the most effective treatment time, based on pest biology timing, which is relative to vulnerable periods in the pest’s life cycle with the least impact on natural enemies.

Timing consideration to include best ability to produce long-term reduction in the pest and ability to be carried out effectively and cost effectively. Factors to consider are weather, seasonal changes in wildlife use, and local conditions.

C. Keep and maintain organized monitoring records. Detailed records of all non-chemical and chemical pest control treatments shall be maintained for at least five (5) years from the date of finalization, then destroy per PROC-1020:

Records Disposition Procedure. Information regarding pest management activities shall be available to the employees at the Authority upon the Authority’s request. Reference section

(2) below for list of records to be maintained.

5. Chemical Controls:

A. Chemical Controls shall be considered only as a last resort.

If the use of pesticides or herbicides is required, review the range of treatments available and select the least toxic alternative for application.

6. Chemical Application: Before using chemicals, the following procedures shall be evaluated and provided:

A. Tolerance thresholds of the infestation determine the urgency and strength of the pest control measure. Tolerance thresholds may vary by pest, specific location or type of land where chemical is being applied. Three (3) distinct levels may be identified as subsets of threshold determination:

(1). Initial injury threshold: The level at which some injury begins occurring or is noticeable.

(2). Action threshold: The level at which action shall be taken to prevent a pest population at a specific site from reaching the aesthetic, functional or economic threshold.

(3). Damage threshold: The level where unacceptable damage begins to occur. In most environments certain levels of pest presence or injury can be accepted. IPM practitioners keep careful track of pests after the injury threshold is crossed so the pests do not get to the point where they can cause enough damage impacting the purpose of the facility being maintained. When the predetermined action threshold is crossed; interventions are implemented so as to avoid reaching the damage threshold.

7. Applying Pesticides

A. When mixing and applying pesticides, all label precautions must be followed. It is a violation of federal and state laws to disregard label directions.

B. Spot treat only the area or pest where the problem occurs, following the selected IPM strategy. Avoid broadcast application.

C. Follow label directions for Personal Protective Equipment (PPE) and for weather and other conditions appropriate for treatment. Do not spray or otherwise treat if it is too windy (>5 mph) or too wet. The pesticide should reach only the intended target.

D. Leave no-spray buffer strips near surface waters.

E. Be prepared for spills. Have clean-up materials available for immediate use.

F. Keep people and animals off of sprayed areas as noted in the label directions.

G. Post appropriate signage at applied areas.

(2). Pesticide Application Records are required by the California Department of Pesticide Regulation (DPR) and California Department of Food and Agriculture (CDFA) and include, but are not limited to:

a. Licensed applicator's name.

b. Application target or site.

c. Chemical name and active ingredient.

d. EPA Registration number.

e. Product toxic level.

f. Brand name.

g. Date, time, and method.

h. Target Pest.

i. Area of application.

j. Concentrations used.

k. Amount and rate of application.

l. Coverage rate.

m. Equipment used.

n. Weather conditions including temperature and wind, time, and date intervals of controlled spraying.

(3). Notice of Pesticide Use:

a. The Contractor is responsible for notifying the ACM who shall directly notify all tenants and employees, throughout the Authority, that a pesticide application shall be applied, and the following steps shall be taken:

1. Notice of Pesticide, Herbicide or Chemical Use, other than a least toxic pesticide or self-contained non-rodent baits is used, for building occupants shall be posted at least seventy-two (72) hours prior to or in accordance with all applicable State labor bargaining agreements, whichever is greater.

2. Notification requires in-person or emailed delivery, as determined by the ACM, of product(s) label and Material Data Safety Sheets (MSDS), for each product used in the application, on the completed IPM Notification Form to the ACM or designated representative.

3. The Contractor is responsible for updating MSDS when new pesticides are added to inventory and for notifying the ACM upon updates.

4. In addition to the requirements above, the Authority reserves the right to require additional information in order to provide notification to occupants.

(4). Performance Measurement - The Department of General Services’, Best Management Practices, are intended for 100% implementation. The Contractor shall be required to comply with the Best Management Practices, and unless the Contractor presents a valid reason for deviating from the practices stated above, all practices shall be followed.

(5). Referenced Standard

a. All services performed shall be consistent with Leadership in Energy and Environmental Design – Operations and Maintenance, Indoor Environmental Quality 3.6, and Screening List.

F. Waste Transportation and/or Disposal

(1). Disposing of Pesticides:

a. The Contractor shall be solely responsible for adhering to any and all local, city, county, state, and federal laws and regulations pertaining to the proper transportation and/or disposal of all waste products while performing services under this Agreement. The Contractor shall indemnify, defend, and hold harmless the state, its officers, agents, and employees from any and all claims, injuries, suits, damages, and losses arising out of or in connection with the improper transportation and/or disposal of all waste products.

b. Containers, equipment and unused, surplus or waste pesticide product must be disposed of in ways that protect public safety and the environment.

1. Properly dispose of empty containers. Triple-rinsed plastic containers should be recycled through the Plastic Pesticide Container Collection Program run by the California Integrated Waste Management Board and the Department of Pesticide Regulation. Thoroughly emptied bags and triple-rinsed liquid containers that cannot be recycled can usually be disposed of at the solid waste facility; follow label directions and advice of the appropriate solid waste characterization or screening program.

2. Unusable waste pesticide must be disposed legally.

G. Glue Boards & Glue Board Kits

(1). On an as-needed basis and called for by the ACM, the Contractor shall provide up to 200 Catchmaster #72TC glue boards, or pre-approved equal. The Contractor may be requested to install glue boards and shall date each to note the installation date. The Contractor shall monitor all glue boards during monthly inspections and report all findings. On an as-needed basis and called for by the ACM, the Contractor shall provide up to 75 Storgard II glue board kits by Trece Incorporated, or pre-approved equal, complete with glue trap, wires, and pheromone caps. The Contractor may be requested to install glue boards and shall date each to note the installation date. The Contractor shall monitor all glue boards during monthly inspections and report all findings.

H. IPM Service Logbook

(1). The ACM will maintain an IPM Service Logbook containing the DGS Standard Integrated Pest Management Log sheets. The DGS Standard Integrated Pest Management Log sheet shall be completely filled out by the Pest Control Technician and all requested information provided, whether or not a pest citing occurs or chemicals are applied.

(2). The Contractor’s Pest Control Technician shall review the IPM Service Logbook notifications and e-mails upon arrival for each service and perform the appropriate process to correct the listed problems, in addition to the regular periodic preventive services called for in this Agreement.

I. IPM Service Report

(1). The Pest Control Technician shall prepare their detailed IPM Service Report and provide to the ACM or designated representative for review and sign-off at the conclusion of each inspection/service. The Pest Control Technician shall then place the IPM Service Report into the IPM Service Logbook regardless, if an application of pesticides has been performed.

(2). The IPM Service Report shall list service dates, time, locations, pest sightings, building contacts, Pest Control Technician providing specific service(s) performed, treatment, chemical used, remarks and recommendations information. The Pest Control Technician shall deliver, in person prior to leaving the site, to the ACM or designated representative.

J. Inspections by Authority

(1). Any services performed by the Contractor may be inspected by the ACM after completion. The ACM shall be solely responsible for determining acceptability of services performed.

K. Trained Technicians

(1). Maintenance shall be performed by trained, licensed, and qualified technician(s).

L. Noise Abatement

(1). The Contractor shall ensure that all services are performed in compliance with all city and county noise abatement laws, ordinances, and regulations.

M. Uniform Clothing

(1). The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing while performing services under this Agreement. The Contractor shall assure that every employee and supervisor is in uniform when on-site. Uniform clothing shall clearly identify the Contractor’s name in a manner that is easily identifiable via a permanently affixed badge or monogram.

N. Notice to Proceed

(1). The Authority will issue a Notice to Proceed (NTP) to the Contractor to commence work after the execution of the Agreement by both parties.

O. Loss/Damage

(1). The Authority shall…