HSQ ReAcq PWS 22 Jun 26.pdf

PERFORMANCE

WORK

STATEMENT

HSQ

ENERGY MANAGEMENT CONTROL SYSTEM

(EMCS)

Schriever SFB

1 June 2026

1. Description of Services: The contractor shall perform nonpersonal services on the HSQ Energy Management Control System (EMCS) consisting of: firmware updates, software updates, graphics updates, automation controls analysis & optimization, emergency on-line response and emergency on-site response at Schriever Space Force Base (SFB). The contractor may be called upon to provide support in addition to these services via work order (WO).

1.1 WORK ORDERS (WO):

1.1.1 - The contractor shall provide a Firm-Fixed-Priced (FFP) quote to the CO and 50 CES/CEOES upon request. Work orders may be used to support the HSQ EMCS, upon request from 50 CES/CEOES and a contract modification.

1.1.2. All quotes shall be broken out by:

• Labors Rates to include burdens

• Proposed hours

• Cost by Line Item of parts

• Total FFP

1.1.3. Buildings Within the System: The buildings currently covered by the HSQ EMCS included are: 20, 30, 60, 101, 120, 122, 200 210, 300, 301, 400, 500, 600, 6001, 610, 612, 700, 702, 717 and the main electric substation.

1.1.4. Contractor Program Manager (PM) and Alternate Program Manager (APM):

The contractor shall designate a primary and alternate program managers and shall provide, in writing, the names, telephone numbers, and email addresses to 50 CES/CEOES and the CO, no later than (NLT) 10 calendar days after contract award and within 2 calendar days after any changes or replacements.

1.1.5. Firmware Updates: The contractor shall provide firmware and documentation updates to all existing field panels upon development.

1.1.6. Software and Graphics Updates: The contractor shall provide software and documentation updates to existing software upon release.

1.1.6.1. Updates will include on-site training to familiarize facility staff with the new features and their associated benefits.

1.1.6.2. Graphics Updates: The contractor shall perform graphic updates to the HSQ EMCS quarterly.

1.1.6.3. The contractor shall verify existing graphics, identify changes, update and make corrections. 50 CES will supply the contractor with current drawings indicating graphic changes.

1.1.7. Automation Controls Analysis & Optimization: The contractor shall analyze and optimize controls in accordance with a program of standard routines of the system so as to reduce energy consumption and reduce the risk of disruptive breakdowns.

1.1.8. Emergency On-line Response: The contractor shall respond to on-line support requests within 3 hours of receiving notification for emergency service 24 hours per day, 365 days a year.

1.1.8.1. The contractor shall document call time, response time and services performed during the service call and provide the same to 50 CES/CEOES upon request.

1.1.9. Emergency Response: The contractor shall provide onsite emergency response for critical emergencies within 72 hours of notification. Critical emergencies are failures at a system or panel level that would result in the loss of the operation of an entire section of a building or place the facility at high risk.

1.1.9.1 The contractor shall document call time, response time and services performed during the service call and provide the same to 50 CES/CEOES upon request.

1.1.10. The Government will update the FALVSB Disk back-up system weekly in preparation for quarterly maintenance visits. The contractor shall update the FALVSB Disk back-up system during their quarterly maintenance visits.

1.2. Quality Assurance (QA) and Acceptance of Services:

1.2.1. Contractor Quality Control

The Contractor is responsible for all inspection and other quality controls necessary to ensure that services conform to this PWS and all contract requirements. Contract quality requirements include the technical requirements in the contract relating to the quality of the product or service and the clauses prescribing inspection and other quality controls incumbent on the Contractor to assure conformance to contractual requirements.

1.2.1.1. The Contractor shall perform all inspection and testing needed to ensure that services conform to contract requirements before they are tendered to the Government for acceptance.

1.2.2. Government Quality Assurance

Government contract quality assurance will be performed at the point of service (place of performance/destination) as necessary to determine that services and deliverables conform to contract requirements. Government personnel may observe performance and review records at the locations where the services are performed and/or accepted, consistent with the Government’s right to perform quality assurance at such times and places as necessary. Government quality assurance activities will be conducted in accordance with a Government Quality Assurance Surveillance Plan (QASP), prepared in conjunction with this PWS, that identifies the work requiring surveillance and the methods of surveillance to be used.

1.2.2.1. Government quality assurance does not relieve the Contractor of responsibility for complying with all contract quality requirements or for the quality of work performed by the Contractor and its subcontractors.

1.3. Base Closure and Security Delays at SSFB: Approximately 15 times per year, for four (4) hours in duration, small portions of the installation will be closed to non-essential personnel due to disaster, emergency and contingency responses or exercises. This does not relieve the contractor from responsibilities of performing work in a timely manner, except when the base is closed by the Garrison Commander due to inclement weather.

1.3.1 Legal Holidays: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. The Contractor shall coordinate the work schedule with the CO or COR identified in the contract.

1.4. Identification of Contractor Employees: There must be a clear distinction between Government employees and contractor employees, to this end all contractor employees shall:

(1) Identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel,

(2) Display distinguishing badges or other visible identification for meetings with Government personnel and

(3) Appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

Performance Objective PWS Paragraph Performance Threshold

Perform services on the HSQ Energy Management Control System (EMCS) IAW PWS consisting of following PWS paragraphs: Firmware Updates, Software and Graphics Updates, Automation Controls Analysis & Optimization

1.1.5, 1.1.6, 1.1.7

No deficiencies permitted.

Emergency Response 1.1.8, 1.1.9 No deficiencies permitted.

The Contractor shall update the FALVSB Disk back-up system during their quarterly maintenance visits.

1.1.10

No deficiencies permitted.

APPENDIX 1 – Environmental Requirements.

1. Activities implemented, in whole or in part, with federal funds must comply with applicable legislation and regulations established to protect the human or physical environment. The contractor shall remain in compliance with federal statutes during the performance of the contract, including but not limited to the Clean Air Act (CAA), Clean Water Act (CWA), Endangered Species Act, Resource Conservation and Recovery Act (RCRA), and other applicable laws, regulations, and requirements.

2. SSFB, to include all tenants and contractors, must comply with all Environmental

Laws and Regulations as set forth by Federal, State, Department of Defense, Air Force and any other mandated requirements for Federal installations. As such, all SSFB personnel must track all chemicals (hazardous materials), air emissions, storm water, construction and demolition (C&D) debris, and waste/byproducts/ excess materials transported, managed, used and disposed from any part of this installation.

This requirement is for all installation organizations, workplaces, work centers, shops and for all contractors doing any work on the installation. Contractors shall investigate, comprehend, and comply with all environmental rules, regulations, and permits applicable to their chosen method of accomplishment of the work under this contract. The contractor is responsible for any fees for the work that needs to be accomplished and fees that may be required due to permit violations.

3. The contractor shall be responsible for, insure, and hold the Government harmless for all spills, releases, emission, and discharges of any toxic or hazardous substance, any pollutant, or any waste, whether sudden or gradual, caused by or arising under the performance of this contract. This applies to any substance, material, equipment, or facility utilized by the contractor. For the purposes of any environmental statute or regulation, the contractor shall be considered the "operator" for any facility used in the performance of the contract, and will indemnify and hold the Government harmless for the failure to adhere to any applicable law or regulation established to protect the human or physical environment. The contractor shall be responsible in the same manner as above regardless of whether activities leading to or causing a spill, release, emission or discharge are performed by the contractor, its agent or designee, an offender, visitor, or any third party.

4. SPILL RESPONSE

a. A 50 CES/CEIE representative will brief the contractor on the SSFB spill response procedures at the pre-performance conference. The contractor is responsible to report all spills to 50 CES/CEF and/or 50 CES/CEIE and promptly cleanup all spills in a manner consistent with current environmental regulations.

In the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the Government for all associated costs.

b. SSFB maintains, follows, and enforces the following spill plans for regulated substances: Contingency Response Plan (CRP).

c. The 50 CES maintains the CRP. The contractor shall take preventive measures (secondary containment for fuel storage, avoid overfilling of trucks, etc.) to avoid spills. If a spill does occur, the contractor shall immediately notify 50 CES/CEF at phone number 719-567- 3370 / 719-567-3911 and the CO. 50 CES/CEF is the first responder who will take charge to secure/neutralize the event, if required, and will coordinate cleanup/remedial actions. Notification shall be made even if the spill is within the cleanup capabilities of the contractor.

d. If the contractor spills or releases any substance listed in 40 CFR 302 (hazardous substances) into the environment, the contractor shall immediately report the incident to 50 CES/CEIE at phone number 719-567-4028 / 719-567-3944 and the CO. The contractor shall be liable and responsible for containment and environmental cleanup of the spill or release of such substance. Accordingly, the contractor shall report all spills immediately, as they occur, to permit proper response by SSFB and contractor personnel. Contractor may be held liable for all expenses incurred by the Government during the spill response and any cleanup operations including but not necessarily limited to a hazardous materials/wastes cleanup, supplies and equipment rental, waste transportation, laboratory analysis, and disposal costs.

5. PROTECTION OF RESOURCES:

a. Protection of Land Resources: The contractor shall confine their activities to areas defined by the plans and specifications and/or as approved in their storage or bed down area submittal. Except in areas to be cleared, the contractor shall not remove, cut, deface, injure or destroy trees or shrubs without the CO’s permission. Do not fasten or attach ropes, cables, or guys to existing nearby trees for anchorage unless authorized by the CO. Where such use of ropes, cables, or guys is authorized, the contractor shall be responsible for any resultant damage.

b. Protection of Historical and Archaeological Resources: All known historical, archaeological, and cultural resources, if any, within the contractor’s work area will be designated on the contract drawings. The contractor shall take precautions during the contract to preserve all resources as they existed at the time of contract award and comply with Archeological and Historical Preservation Act and Archeological Resources Protection Act. The contractor shall provide all protective devices such as off limit markings, fencing, barricades or other devices as designated on the contract drawings and shall be responsible for preservation of the sites during this contract.

c. Recording and Preserving Historical and Archaeological Finds: The contractor shall follow all procedures identified in the memorandum, Inadvertent Discovery Letter, if items having any apparent historical or archaeological interest are discovered in the course of any construction activities. The contractor shall contact 50 CES/CEIE immediately upon notification. The contractor shall protect the find in-place by leaving the archaeological find undisturbed and by using flags to mark a 50-foot radius area around the find. All work shall be stopped in the immediate area of the discovery until directed by the CO to resume work.

Any work required to preserve or protect these finds shall be accomplished before work resumes.

d. Protection of Water Resources: The contractor shall not dump fuels, oils, bitumens, calcium chloride, acids, construction wastes, siltation from storm water runoff, or other harmful materials identified in 40 CFR Parts 117 and 302. If there is a known discharge of liquid the contractor must contact 50 CES/CEIE through the CO at least 7 days in advance for permission. If there is an accidental discharge 50 CES/CEIE must be notified immediately (within 15 minutes of knowledge of the accidental discharge).

e. For all soil disturbance of more than one acre, the contractor shall prepare a Storm Water Pollution Prevention Plan (SWPPP) meeting all requirements specified in the construction general permit and will include the contractor’s best management practices for erosion and sedimentation control at the site. The SWPPP will be sent to 50 CES/CEIE.

f. The contractor shall follow all federal, state, county, and SSFB Integrated Natural Resources Management Plan policies as briefed by 50 CES/CEIE regarding the protection of fish and wildlife. The contractor shall at all times perform all work and take such steps required to prevent any interference of disturbance to fish and wildlife. The contractor shall not alter water flows or otherwise disturb native habitat adjacent to the project area, which, through CO and 50 CES/CEIE, that are critical to fish, or wildlife. Construction of check dams in live streams will not be permitted. Fouling or polluting of water will not be permitted.

6. GREEN PROCUREMENT PROGRAM (GPP)

a. Green Procurement is defined as “The purchase of environmentally preferable products (EPP) and services, in accordance with federally-mandated 'green" procurement preference programs. These products and services will have less or a reduced effect on human health and environment when compared to competing products and services that serve the same purpose.

b. Priority should be given to products that emphasize the source reduction aspect of the Air Force's Pollution Prevention hierarchy and those that incorporate one, or all, of the following mandatory GPP elements: recovered materials, energy and water efficiency, alternate fuels and fuel efficiency, bio-based, ozone depleting substances, priority chemicals, and environmentally preferable products.

The contractor shall use environmentally preferable products when possible to reduce the generation of hazardous waste. Hazardous waste generated by the contractor shall be the responsibility of the contractor to properly dispose of and pay for.

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): All Contractors’ employees must complete an Environmental Management System (EMS) General Awareness

Training and be familiar with the Schriever SFB Environmental Commitment Statement prior to commencement of any activities. The contractor’s on site supervisory personnel shall complete the EMS Awareness Training (EMS100AFIT00004) program. 50 CES/CEIE should be contacted through the CO for information about this 7-minute awareness training within 60 days of contract award or a new contract employee supervisor begins work. The training will be accomplished utilizing web-based Environmental Awareness Course Hub (TEACH) available through any internet access at: https://usaf.learningbuilder.com https://usaf.learningbuilder.com/

APPENDIX 2 Security Requirements

1. Compliance: The contractor shall comply with all SSFB security requirements. SSFB has a controlled/restricted area and special security procedures are utilized. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies. All contractor personnel must have legal United States residency and work authorization status. Contractors will be responsible to verify legal work status in accordance with US Code, Section 274a. 2., regarding 1-9 (Employment Eligibility Verification Form).

2. Schriever Space Force Base Access Requirements:

2.1. Vehicle Passes: The contractor shall request vehicle passes for all vehicles used in the performance of this contract through the 50 CES Security Manager. The contractor shall provide proper state registration, proof of insurance, valid driver's license in order to register the vehicle and drive on base. All vehicles will be used in accordance with AFI 31-218, Air Force Motor Vehicle Traffic Supervision. All vehicles attempting to gain access to SSFB will be made available for inspection.

Commercial vehicles will be inspected at the West Entry Gate for inspection prior to gaining access to SSFB. Additionally, commercial vehicles entering the Restricted Area (RA) must enter through the West Vehicle Entrapment for a second inspection prior to entry of the RA.

2.2. Denying entry to Schriever Air Force Base: The SBD 41 commander reserves the right to deny entry to SSFB to any person whose NACI is unfavorable or upon disclosure of information that indicates the individual's continued entry to SSFB is not in the best interest of the USAF and/or US Space Force.

Additionally, the violation of, or deviation from established security procedures by any Contractor employee may result in the confiscation of restricted/controlled area badges and denial of future entry to SSFB.

3. Restricted Area

3.1. Unescorted Entry: This contract requires frequent access to the SSFB restricted area. Unescorted entry to the SSFB restricted area is required for completion of the contract; the contractor shall request National Agency Check w/Inquiries (NACI) through the 50 CES Security Office. The Government will conduct and cover the cost of the actual NACI, which will be submitted through SBD 1/IP (Information Protection Office). Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NACI. Unescorted entry based on a favorable records check will be limited to Area 7. Individuals may be granted interim unescorted entry based on a favorable local agency check and submission of the NACI.

3.2. . Escorted Entry: Employees without unescorted entry authority will be continuously escorted while in the SSFB restricted area. The restricted area visitor badge shall only be valid for the employee's term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the contractor shall surrender Visitor badge to building 200 NECF as soon as processed out of the RA.

3.3. Verify/Identity Before Entry: 50 SFS personnel will verify the identity and entry authorization of each contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SSFB.

3.4. Visitor Badges: Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a contractor employee possessing a permanent restricted/controlled area badge with escort authority. Contractor employees entering SSFB will obtain a visitor pass from the 50 SFS/Visitor Control Center, Building 15, and then proceed to the North Entry Control Facility (NECF) where the RA visitor badge will be issued. The visitor badge will be returned to the NECF each time the employee departs the SSFB RA. While within the RA, contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official. Procedures are as follows: The escort official will identify and verify the official need of all visitors and give them the escort briefing prior to taking them into the RA. Prior to entry to the RA, the escort official will search hand carried items (and vehicle, if applicable) in possession of escorted personnel. Items identified as not necessary for use within the area must be secured by the escort and will not be left at the NECF. The escort official will enter the RA through the Special Portal. Each escorted person will then process through the portal, one at a time. Once inside the area, the escort official is responsible for the conduct of the visitor. The escort official may turn over escort duties to anyone authorized unescorted entry. Personnel being escorted will depart the area through the special portals prior to the escort official.

3.5. Reporting of Lost Badges: The contractor shall immediately report the occurrence of lost badge(s) to the CO who will in turn report to SFS. If the CO is not available, the loss shall be reported directly to 50 SFS within one duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

4. Photography: Procedures for taking photographs within the restricted area are established to ensure that only authorized personnel take photos and only for authorized purposes. Photographs, drawings, videotaping, sketches, cell phones with digital cameras, or any like method of recording operations within the restricted area for other than approved official use is strictly prohibited.