Pre-Proposal_Presentation_-_HSHQWA-17-R-00001.pdf

3/3/2017

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Federal Protective Service Protecting People and Federal Facilities Across the Country

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

West Consolidated Contracting Group

(WCCG)

Solicitation # HSHQWA-17-R-00001

Protective Security Officer (PSO) Services at Various Locations Throughout Oregon and SW Washington

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

DISCLAIMER

The following is a brief overview of the proposal requirements, offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly.

Statements made in response to inquiries do not revise the written terms and conditions of the solicitation.

Changes to the solicitation must be made in writing via amendment.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

PURPOSE OF THE PRE-PROPOSAL

CONFERENCE

• Provide an overview of the Request for Proposal

HSHQWA-17-R-00001.

• Explain the procurement requirements.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Requirement

The Contractor shall furnish professional security services, defined in the statement of work and contract exhibits, as Protective Security Officer (PSO) and related services, at federally owned, leased or occupied facilities protected by the Federal Protective Service at various locations primarily located in but not limited to Oregon and Southwestern Washington. In furnishing these services, the Contractor shall provide all necessary management, supervision, personnel, materials, supplies and equipment except as otherwise indicated, and shall plan, schedule, coordinate and ensure effective performance of, and conformance to, all aspects of the statement of work.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Requirement (cont.)

Period of Performance for Solicitation #

HSHQWA-17-R-00001

• Base Year: 1 June 2017 - 31 March 2018

• 1st Option Year: 1 June 2018 - 31 March 2019

• 2nd Option Year: 1 June 2019 - 31 March 2020

• 3rd Option Year: 1 June 2020 - 31 March 2021

• 4th Option Year: 1 June 2021 - 31 March 2022

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Solicitation Document

• Standard Form 1449 (SF 1449)

• Price schedule

• Section 1: Contract Clauses

• Section 2: Contract Documents, Exhibits and Attachments

• Section 3: Solicitation Provisions

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Standard Form 1449 (SF 1449)

• Offers due date (block 8 of the SF 1449):

HSHQWA-17-R-00001: 04/13/2017at 1400 PT

• Unrestricted Acquisition: Full and Open in accordance with FAR Part 12

• NAICS Code: 561612, Security Guards and Patrol Services

• Size Standard: $20.5M

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Price Schedule Contract Line Items (CLIN):

PSO Services Emergency Security Services (ESS) Continuity of Operations (COOP) Implementation

PSO Services CLIN Definition: PSO services is defined into two categories:

Basic Services: The Government anticipates that approximately 97% of the maximum hours solicited under this requirement will be for basic services.

Temporary Additional Services: The Government anticipates that approximately 3% of the maximum hours solicited under this requirement will be for temporary additional services.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Price Schedule Basic PSO Services and TAS are all one CLIN – same hourly rate

Emergency Security Services (ESS) CLIN

The Contractor shall furnish fully qualified PSOs, management, supervision, Equipment, supplies and any other cost for sustained emergency surge security force services. The hourly rate for emergency PSO services shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles) directly related to or incidental to providing service at locations the Government will specify when ordered.

Continuity of Operations (COOP) Implementation CLIN

Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not to Exceed Amounts in the Schedule of Supplies/Services and Prices.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Price Schedule

Propose a fixed hourly rate for providing PSO Services and Emergency Security Services as described in the RFP

Review Addendum to FAR 52.212-4 paragraph 04, Prices, for information relevant to pricing these services.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 1: Contact Clauses

• Contract Type: Government anticipates awarding an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with fixed hourly rates.

• Maximum Quantities: The total awarded price, inclusive of all optional ordering periods (to include the 6 month option available under FAR 52.217-8).

• Contract Transition and Phase-in: Phase-in period shall be a maximum of 120 days for startup, from the contract award date to the performance start date.

• Delivery of Performance: The full term of the contract will be up to five (5) years and six (6) months, if all established optional ordering periods are exercised.

• Optional Ordering Periods: May be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

• Option to Extend Services: FAR 52.217-8, is included.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 1: Contact Clauses continued

• Invoices

• Payments

• Roles of Government Personnel

• Insurance Requirement

• 52.212-4, Contract Terms and Conditions

• 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

• 52.216-18 Ordering

• 52.216-19 Ordering Limitations

• 52.216-22 Indefinite Quantity

• 52.217-8 Option to Extend Services

• 52.217-9 Option to extend the terms of the Contract

• FAR & HSAR Clauses (Full Text & Incorporated by Reference)

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 2: Contract Documents, Exhibits and Attachments

• Statement of Work (SOW)

• SOW Exhibits (Exhibit 1 – 16) Exhibit 13, Post Exhibit

• SOW Attachments (Attachment 1- 3) PSO Smart Book (SOW Attachment 1)

• RFP Attachments (Attachments 1-10) Attachment 10, Seniority List

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Statement of Work (SOW)

Differences between the current contract and the current requirement:

SOW Section 6.7, National Weapons Detection Training Program (NWDTP) using Train-the Trainer Method

List of Deliverables: See SOW Section 17

Page 113 of RFP HSHQWA-17-R-00001

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

PROPOSALS DUE DATE:

HSHQWA-17-R-00001: Proposals are due no later than 1400 hours, Pacific Time

(PT), 04/13/2017.

Any proposal received at the Government office designated in the RFP after the exact time for receipt of proposals specified above will be deemed “late” and will be considered only in accordance with the provisions set forth under FAR 52.212-1, Instructions to Offerors – Commercial Items, paragraph (f).

Top Secret Facility Clearance: Offerors shall possess Top Secret Facility Clearance prior to the date and time established for PSO’s to begin standing post for

HSHQWA-17-R-00001.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

QUESTIONS REFERENCE SOLICITATION # HSHQWA-17-R-00001 and attachments shall be submitted in writing no later than close of business on 03/15/2017 to:

Contract Specialist, Karl H. Johnson email: karl.h.johnson@hq.dhs.gov

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

EVALUATION OF PROPOSALS:

The following technical evaluation factor shall be used to evaluate offers and are listed in descending order of importance.

• Relevant Past Performance

• Management Approach

The technical evaluation factors, when combined, are more important than price.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Efficient Competition Achieved Technical Ceiling -Non-price factors, when combined, are more important than price.

However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating. This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the government to incur cost beyond the price of the technical proposals already reviewed.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

BASIS FOR SELECTION

The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Proposal Submission Requirements

• Package 1: Technical Proposal

• Package 2: Price Proposal

• Package 3: Disc

See Attachment 9, Proposal Submission Checklist

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions TECHNICAL PROPOSAL (NON-PRICE FACTORS): Shall consist of two (2) technical factors:

1. Relevant Past Performance

2. Management Approach (consists of three sub factors):

Sub Factor 1, Quality Assurance (consists of two sub factors):

• Field Level Supervision of PSOs,

• Quality Control.

Sub Factor 2, Transition.

Sub Factor 3, Staffing consists of two sub factors):

• Staffing Plan and

• Relief Plan.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

Technical Proposal Page Limitation:

• 20 pages

• Excludes cover page and past performance forms and questionnaires

• Pages in excess of this limitation will not be evaluated

Proposals Expiration Date: Offerors shall hold their offers valid for 180 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Proposal Submission Requirements

PACKAGE 2: PRICE PROPOSAL

• Standard Form (SF) 1449

• Acknowledgement of Amendments

• Pricing Schedule

• Detailed Breakdown of Proposed Unit Prices (Attachment 6, Price Element Breakdown

Worksheets)

• Indirect Burden Rates for Base Year and Option years.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Proposal Submission Requirements

PACKAGE 2: PRICE PROPOSAL

• Other Documents:

– Complete Disclosure required under HSAR 3052.209-76 (para. (f))

– Complete Representations and Certifications, FAR 52.213-3

– Certification Regarding Responsibility Matters, FAR 52.209.5

– Information Regarding Responsibility Matters, FAR 52.209.7

– Certified Statement of Current Top Secret Facility Clearance

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Proposal Submission Requirements

PACKAGE 2: PRICE PROPOSAL

• WD-CBAs included in the solicitation (Attachment 5)

• Seniority List (Attachment 10)

• Contractors shall submit price on the provided Pricing Schedule included in the RFP

• Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

• The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Proposal Submission Requirements

PACKAGE 3: DISC

Disc shall include:

– Electronic copy of Offeror’s Management Approach

– Electronic copy of Pricing Schedule

– Electronic copy of Price Element Breakdown worksheets

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

PROPOSAL SUBMISSION INSTRUCTIONS:

• Proposal shall consist of two (2) separate sections: Technical Proposal, and Price Proposal and shall be comprised of THREE (3) separate sealed envelopes.

ENVELOPE 1 ENVELOPE 2 ENVELOPE 3

• 5 copies of Technical proposal

• 3 copies shall be redacted

• Past Performance information not to be redacted

Copy of Original Proposal

One copy of Pricing Submission and all documents required by the Solicitation

(e.g. SF 1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.).

CD (disc) containing a saved electronic copy of the offerors Management Approach (in Microsoft Word or equivalent format) and the offerors Pricing Schedule and Price Element Breakdown (in Microsoft Excel or equivalent format).

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Section 3: Solicitation Provisions

PROPOSAL PREPARATION INSTRUCTIONS:

All of these envelopes should then be sealed in a FOURTH ENVELOPE that clearly identifies the RFP for which it is being submitted and mailed to the address below:

HSHQWA‐17‐R‐00001

DHS/NPPD/FPS

Westerm Consolidated Contracting Group

ATTN: Karl H. Johnson

400 15th St SW

Auburn, WA 98001

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Contractor Responsibility

• Adequate financial resources o Contractor has to be in good financial standing o Current assets cover current liabilities

• Ability to meet the delivery or performance schedule

• Satisfactory performance record

• Satisfactory record of integrity and business ethics

• Satisfactory operational controls, equipment, and facilities

• Qualified to receive an award

• No felony convictions

• Even where a contractor presents a proposal representing the best value to the government, award will not be made if the contractor is found to be non-responsible

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Points of Contact

Solicitation # HSHQWA-17-R-00001 Contract Specialist

Karl H. Johnson karl.h.johnson@hq.dhs.gov

(253) 876-6836

Contracting Officer

Paul Metzger paul.metzger@hq.dhs.gov

(253) 876-2291

Protecting People and Federal Facilities Across the Country Federal Protective Service – Acquisition Division

Thank-you for reviewing the

Pre-Proposal documents

Errors within this document does not release the Contractor of their responsibility to review the entire RFP package. This document reflects highlights of the proposal package and is provided for INFORMATION ONLY.