Questions and Answers HSHQW8-11-R-00002.doc

HSHQW8-11-R-00002

Questions & Answers

HSHQW8-11-R-00002

PSO SERVICES FOR STATES OF UTAH AND WYOMING

QUESTIONS & ANSWERS

Does this contract require a secret clearance?

Does this contract require a top secret clearance?

An updated SOW was posted to FEDBIZOPS on 10/28/11. Please refer to SOW listed as Attachment 1, Amendment 000001. Only DHS Suitability clearances are needed at this time.

See Answer 1.

Under what circumstances would the COTR “not accept” evidence of training completion by an incumbent employee transitioning to the new contract if the training requirement of the previous contract and the new contract were the same?

The COTR may accept evidence of training and certification documentation and/or credentials that are valid and meet the requirements of the contract.

Yes. However, incumbent PSOs are not required to take the course again.

Yes

Yes

Questions are subject to change to keep the exam fresh.

_ Contractor-Provided Basic Training (Exhibit 4B)

_ Contractor-Provided Initial Weapon Training and Qualifications (Exhibit 4C)

_ Government-Provided Orientation Training (Exhibit 4G)

_ Government-Administered Written Exam (Section 6.5)+

Is this paragraph properly interpreted to mean that “if” an employee completes the one time training requirements “within the new contract period”, the employee will not be required to repeat the course?

Or, does this mean that these courses are “grandfathered” into a new contract period for incumbents transitioning to the new contractor?

When contract employees transfer from one contractor to another and the training files are transferred and are documented with the “one time training” then the course does not have to be repeated. If there is NO documentation of the training then the employee must re-take the training.

Incumbent personnel who attended orientation under the current contract will not have to re-attend under the new contract.

Yes, this is based upon post assignments.

Yes this will be coordinated.

No this is new requirement and based upon post assignment.

Yes when the card is going the expire the training needs to be completed

PTS is not operational at this time.

Presently the locations are Casper and Cheyenne, WY, and Salt Lake City, UT. Additional locations may be added a later date.

No.

Does the contractors have to supply shotgun to the PSO, if so, how many shotguns are required?

No posts require shotguns at this time.

No. The incumbent PSOs are using semi automatic 9mm pistols.

New wage determinations and resulting price adjustments will be addressed in accordance with the Service Contract Act as implemented by the FAR.

seniority list only has 40 FTE listed with no new hires since 2007; is the list accurate or missing data?

Attachment 8, Seniority List, is two pages long. The second page includes the remainder of Utah FTEs.

Which State(s) has the CBA prevailing Wage?

Which State(s) has the (DOL) prevailing wage determinations?

The applicable Wage Determinations are included in the RFP.

WY- Cheyenne

a. Current contract #s

b. Incumbent PSO contractors

c. Total value of PSO contract awards, to include all modifications and deductions (if any)?

a. See question #31.

b. See question #31.

Hours – start time and end times clarification. For example: Post 270

0845-1615 ( 7.5 hrs/day )

The office closes its doors for 1 hour for lunch and the PSO is not needed during that hour.

The successful offereor will provide cell phones at each post. Those phones can be used for company business.

Does this contract require vehicles, if so, how many vehicles does the contractor have to supply?

Vehicles are not required.

December 29, 2011

It will not be separately reimbursed.

Not that the PSO will have to handle on a routine basis.

No. However, your ORCA must be updated annually.

The contractor shall have a valid license upon award of contract.

Yes

That information can be found on the proper authorities’ websites.

Reference paragraphs 6.9.2.2 through 6.9.2.4 of the statement of Work.

Refer to SOW paragraph 3.2.1

The exhibits are identify requirements of the solicitation.

Yes. See Answer 30

No.

Section 6.4.2. states that the required training for Supervisors is established under Section 6.4.1. which references the SOW Exhibits.

A. Will the government please confirm that 9 hours of Supervisor training is no longer required?

Additionally, please confirm that Supervisors are required to complete all training and testing requirements established under Section 6.4.1.

9 hours of supervisor training is no longer required. The supervisors need to meet the requirements of productive PSOs

Exhibit 8C identifies 9mm required weapon.

Will the government please advise if this is currently the weapon being used under the current contract?

See Answer 21

Instructions state that offerors are to submit one (1) complete electronic copy on CD of both the pricing and technical proposal.

Can the government clarify if PDF files are permitted for the electronic copy?

Per page 55 of 83, Submissions shall be made via hard copy, including electronic copy on CD.

This section states “… the Contractor must use the Standard Form 1449 as a cover page to the proposal.”

Please clarify if SF1449 should be the cover page for both price and technical volumes of the proposal. If required for the technical proposal submission, does the Government prefer the cost data be redacted from the SF1449?

For the Price Proposal, complete SF1449 and Continuation Pages

Price Element Breakdown, Attachment 6, is recommended as a detailed breakdown of proposed prices.

Will the government please advise if contractors should complete a separate Price Element Breakdown sheet for each state? If not, should contractors modify this file to accommodate all CLIN’s required under the solicitation?

Offerors should provide separate Price Element Breakdown sheets for each state.

There appears to be inconsistencies between the Maximum Hours on the Pricing Schedule and the Post Exhibit.

Can the government please confirm that the maximum hours presented in the Pricing Schedule to create contract “ceiling amount” are accurate? If so, does the government anticipate a 5% increase to the maximum hours each option year as indicated in the hours increase on the Pricing Schedule?

The 5% increase is a government estimate only.

Building UT0017 Post 239B Hours & Days

The post exhibit lists the days as 614 and hours as 8236, should this be 365 days and 8760 hours?

See Answer 24

Building UT1395 Post 270 Hours

The post exhibit lists the hours as 979.5, should this be 1103 hours?

See Answer 46

Building UT1402 Post 260 Hours

The post exhibit lists the hours as 1899, should this be 1875 hours?

See Answer 46

Building UT1418 Hours

The post exhibit lists the hours as 2024, should this be 2000 hours?

There is an additional 24 hours for As Needed services

Building UT1423 Hours

The post exhibit lists the hours as 2024, should this be 2000 hours?

There is an additional 24 hours for As Needed services

Building UT1464 Post 237A Hours

The post exhibit lists the hours as 2149, should this be 2125 hours?

There is an additional 24 hours for As Needed services

Building UT1480 All Post Days & Hours

The post exhibit lists these posts as 24 hours a day 5 days a week. Will the government confirm that this is not 7 days a week? Also, hours are listed as 1875, should this be 6000 hours?

These posts have been corrected in hours at 7.5 hours per day 5 days a week. An amendment to the RFP will be issued to incorporate a revised Exhibit 1.

Building UT1497 All Post Days & Hours

The post exhibit lists these posts as 24 hours a day 5 days a week. Will the government confirm that this is not 7 days a week? Also, hours are listed as 1875, should this be 6000 hours?

This post as well has been changed to 8.5 hours a day 5 days a week. An amendment to the RFP will be issued to incorporate a revised Exhibit 1.

Building WY0003 Hours

The post exhibit lists this post as 21:30-00:00 7 Days a week. Please confirm start and end time for this post?

Start and end time are correct.

Building WY0004 Hours

The post exhibit lists this post as 21:30-00:00 5 Days a week. Please confirm start and end time for this post? Days are listed as 365 should this be 250? Hours are listed as 912.50 should this be 625?

This post leaves the building and provides patrol of a building that is one block away.

Building WY0029 Hours

The post exhibit lists the hours as 5326, should this be 8760?

Exhibit hours are correct.

Building WY0030 Post WG03 Hours

The post exhibit lists the hours as 7847.50, should this be 8760?

Exhibit hours are correct.

Building WY0030 Post WG10 Hours

The post exhibit lists the hours as 2024, should this be 2000?

There is an additional 24 hours for As Needed services

Building WY1150 Hours

The post exhibit lists the hours as 612, should this be 686?

The office closes its doors for 1 hour for lunch and the PSO is not needed during that hour.

Building WY1219 Hours

The post exhibit lists the hours as 1937.5, should this be 2125?

The office closes its doors for 1 hour for lunch and the PSO is not needed during that hour.

Building WY1228 Hours

The post exhibit lists the hours as 1836.5, should this be 1813?

The office closes its doors for 1 hour for lunch and the PSO is not needed during that hour.

Building WY1235 Days and Hours

The post exhibit lists the days as 148 should this be 199? Also, the hours are listed as 912, should this be 1393?

This is a Mon, Tue, Fri only post .

Building WY1307 Hours

The post exhibit lists the hours as 1836.5, should this be 1813?

There is an additional 24 hours for As Needed services

Building WY1324 Hours

The post exhibit lists the hours as 1836.5, should this be 1813?

There is an additional 24 hours for As Needed services.

Three Area WDs were provided, but there was no inclusion of any Collective Bargaining Agreements (CBAs).

Please confirm there are no active CBAs on this contract.

The applicable Wage Determinations were provided.

Historical data for TAS & ESS Hours

Can the Government provide the number of TAS & ESS hours ordered to support the current contract?

For each state, approximately 4,421 hrs for the past year

Differences between current contract training standards and SOW training Exhibits

A. Will the government please advise if the weapon on the current contract is a 9mm?

B. Will the government please advise if the current contract requires baton & OC training?

See Answer 21

Training has changed. As an example the PSO need to be trained/certified in OC spray, as OC is a new requirement. Further changes are listed in the table below.

Requirement

ARC/AHA

Requirements Yes

Contractor-Provided Annual Weapons Refresher Training

1. Baton

2. OC Spray

3. Weapons Qualification

Semi-Annual

N/A

Annual Yes

Contractor-Provided Initial Weapons Training and Qualification

1. Use of OC Spray

2. Use of Baton

3. Firearms Maintenance, Safety, and Handling

4. Initial Firearms Familiarization Fire

5. Transitional Weapon

Training and Qualification

(Transitional Weapon: revolver to revolver; semi-automatic to semi-automatic)

6. Weapon Platform Change

Training and Qualification

(weapon platform change: revolver to semi-automatic pistol)

N/A

N/A

N/A Yes

Yes

No

No

Yes

Yes

Government Provided Orientation Training

1. Orientation

2. X-ray magnatometer

No

No

Differences between current contract medical standards and SOW Exhibit 7 medical standards

Will the government please advise if the current contract requires medical/physical standards per Exhibit 7?

The medical standards in the RFP are a new requirement.

Building UT0035 Post (5th post listed at this building)

The post exhibit lists the hours as 2,024, should this be 2,000 hours?

There is an additional 24 hours for As Needed services

Paragraph 3 states “Page Limitation – Excluding the cover page and past performance forms and questionnaires, the technical proposal is limited to twenty (20) pages in at least 11pt. font and 1” margins”.

Will the government please advise if the Table of Content and Acronym list be excluded from the 20 page limitation for the technical proposal?

See Proposal Submission Requirements #3 on page 57 of 84

Based on the working days per week, all posts listed on exhibit 1 appear to be closed on Holidays.

Will the government please confirm if all the posts will be closed during the holidays? If not, will the government please list the buildings that will be opened during holidays?

Wyoming 24/7 WG01 & WG03

UT 238, 239 & 242

Supervisory cost should be captured in your Overhead cost. The contractor is responsible for how to incorporate into their pricing. It is NOT an allowable cost under a SCA wage adjustment.

1. What is the FPS goal for appropriate Supervisor to PSO ratio?

2. What is the current Supervisor to PSO ratio on the contract?

Are there any re-occurring performance issues with the current contractor?

This is at the discretion of the Offeror.

There appear to be new medical standards from previous SOW’s (i.e. Vision & Hearing, etc). Must PSO’s meet these new standards at start up (requiring new contractor to schedule and pay for services for non-employees during the transition period) or will the new standards be applicable with the next 3 yr medical/drug screen for the individual PSO?

As the medicals expire they will have to meet the new standard.

Does this refer to the initial pre-employment drug screening required when PSO was first hired on the contract or does it refer to pre-employment for each successor contractor as the contract changes vendors?

This is intended for new hires. The company will need to show that all new hires have been drug tested.

Are there any other standardized pre-employment tests for applicants other than what’s mentioned in the Exhibits (for example MMPI)?

Only the pre-employment indicated in the exhibits is required.

Does Section 6.6.5.2 apply to Initial Firearm Training for new hires (40 hour basic) or to incumbent PSO’s during semi-annual firearms qualifications?

New hires.

Do incumbent PSO’s currently have PIV Cards or will this be the responsibility of the new contractor

Incumbent PSOs do not currently have PIV cards.

No this is suggested as a good work practice and a way to ensure proper relief of the off going person. Paragraph 9.21.4 does not state prior or after but does state “within 10 of scheduled post time.” The contractor will not be paid for time PSOs are not actually standing post.

Is the Medical Questionnaire in Exhibit 7 the required document to be utilized for Pre-Employment medicals and the 3 yr recurring medicals? Does this replace the OF-78 now in use to record medical examinations?

Exhibit 8A

Yes this is a new requirement.

Are all incumbent PSO’s currently trained and certified in the use of OC spray and are they carrying OC spray?

Exhibit 1 Post Exhibit

See Answer 90

Post WG03B in Casper, WY and Post WG01A in Cheyenne, WY indicate they are 2.5 hour post staring at 2130 hours and ending at 2400 hours. Is this accurate or is this a typo?

See Answers 27 & 28

Paragraph 3 states “Page Limitation – Excluding the cover page and past performance forms and questionnaires, the technical proposal is limited to twenty (20) pages in at least 11pt. font and 1” margins”.

Will the government please advise if fold outs count as one 8x11 page?

If the page folds out to be larger than 8x11 sheet when opened then it will count as 2 pages.

The contractor is required to provide a cell phone for each post

See Answer 50

Anywhere the contractor decides, but NOT on Federal Property.

There is NO guard mount time.

See Answer 17

See Answer 49

PSOs should be familiar with post orders prior to assuming a post.

Exhibit 1 states all posts that require relief.

Self relief unless Exhibit 1 states post requires relief.