HSHQEC-16-R-00010_Amd._00010.pdf

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HSHQEC-16-R-00010

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2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Philadelphia PA 19106 Attn: Chantay Lynch

OPO/FPS/EACCG/R11/C

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group C

Philadelphia PA 19106

OPO/FPS/EACCG/R11/C

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group C

10/05/2016000010

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/05/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 000010 is to incorporate the following change:

A. For informational purposes only, this amendment issues responses to the questions submitted by industry as listed on pages 2-10 of this amendment. Should there be a discrepancy between the requirements outlined in the Statement of Work and the responses provided in this amendment, offerors shall note that the Statement of Work prevails. The purpose of this amendment is to provide answers to questions submitted by industry.

Question 1: Is the technical proposal page limited?

Government Response: Yes. See Amendment 000002 Attachment Terms & Conditions of

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JOHN DESIMONE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Solicitation HSHQEC-16-R-00010 Reference Proposal

Submission Requirements, Section 3. Page

Limitation. Excluding the cover page and past performance forms and questionnaires, the technical proposal (covering all non-price factors) is limited to twenty (20) pages in at least 11pt. font and 1” margins. Pages in excess of this limitation will not be evaluated.

Question 2: Will Attachment 9 – Proposal

Checklist for Offerors, serve as the instructions for the content and composition of the proposal volumes? If not, we would appreciate the provision of the required instructions that note proposal content, organization, page limitations, etc.

Government Response: No, the Terms and Conditions provided under Amendment 000002 will serve as the instructions for the content and composition of the proposal volumes.

Question 3: Will the Government provide a post summary?

Government Response: The Post Exhibit identifies all the posts for this requirement. Per Paragraph

B, the Post Exhibit will be provided upon request and submission of the NDA (Exhibit 3).

Question 4: Will the Government provide evaluation criteria for this proposal submission?

Government Response: Please see Amendment 000002

Attachment "Terms & Conditions of Solicitation

HSHQEC-16-R-00010” under FAR 52.212-2 Evaluation

- Commercial Items.

Question 5: Our company holds a certification as a SDVOSB. How will the Government determine if an offeror is a legitimate SDVOSB?

Government Response: In accordance with FAR

19.1403, Status as a service-disabled veteran-owned small business concern is determined in accordance with 13 CFR parts 125.8 through 125.13. At the time that a service-disabled veteran-owned small business concern submits its offer, it must represent to the contracting officer that it is a--(1)

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Sponsored by GSA

FAR (48 CFR) 53.110

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Service-disabled veteran-owned small business concern; and (2) Small business concern under the

North American Industry Classification System

(NAICS) code assigned to the procurement.

Question 6: Our company has historically held a secret clearance until recently when this clearance expired as a result of the company no longer holding classified contracts. Can you please advise what is required to be presented or acquired for the business to satisfy the requirement of DHS Suitability clearance?

Government Response: DHS Suitability clearance is not related to a facility clearance. Please reference Amendment 000002 which deleted erroneous information and Section 5 of the

Statement of Work.

Question 7: Will the Government provide the seniority list for the incumbent contractor.

Government Response: Per the Notice to Offerors

Section D, the Seniority List will be provided upon request and submission of the NDA (Exhibit

3).

Question 8: Health & Welfare benefits are not noted in the CBA(s) beyond the existing rate.

Will these rates still be effective under the new contract? If these rates change, will the

Government allow for a price adjustment?

Government Response: Please reference the

Addendum to FAR 52.212-4 Contract Terms and

Conditions – Commercial Items Section 04 Prices.

Question 9: Will the Government allow data collection devices for a time and attendance system in all buildings on the solicitation, and if not what buildings will not allow these devices (smart phone, tablet, computer, etc.)?

Government Response: Yes, please see Section 9.3 of the SOW entitled Time and Attendance. This requirement is for all the facilities of the contract under this solicitation.

Question 10: Does the Government provide parking spaces for PSOs, or are that the responsibility

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of the contractor?

Government Response: Yes, there is currently parking spaces available at each facility for the

PSOs.

Question 11: Will the Government provide office space for the contractor’s Supervisory and/or

Management staff?

Government Response: Yes, there is currently office space e.g. Command Centers or PSO Office available for the Contractor’s supervisory and

Management staff.

Question 12: The solicitation states that NWDTP

Instructor Certification Course is required under this contract. How many incumbent personnel are certified to these standards and serving as NWDTP

Instructors?

Government Response: There are currently none.

Question 13: The solicitation identifies the training requirements for PSOs who operate X-ray screening posts. How many incumbent personnel are certified to these standards?

Government Response: The incumbent personnel working under the current contract are not certified to these solicitation standards and will need to be retrained prior to standing post.

Question 14: The solicitation identifies the training requirements for PSOs who operate non

X-ray screening posts. How many incumbent personnel are certified to these standards?

Government Response: The incumbent personnel working under the current contract are not certified to these solicitation standards and will need to be retrained prior to standing post.

Question 15: Is there an FPS dictated limit to the number of PSOs who will be authorized to take the initial X-Ray and non x-ray training and become certified based on the number of screening posts on the contract?

Government Response: No this will be at the

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discretion of the contractor.

Question 16: 6110 Allentown Road - Supervisor is stated to work from 0800hrs to 1600hrs Monday through Friday. However, the hours per days is noted as 1. Can you please confirm that this should be 8hrs / day.

Government Response: The Government’s minimum requirement is for one hour of supervision a day as shown in the post exhibit between the hours of

08:00 to 16:00 Monday through Friday. This requirement must be performed within these hours;

the time to be performed is up to the vendor.

Question 17: 4231 Suitland Road - Supervisor is stated to work 3 shifts through a 24hr period, 7 days per week. It is noted that the work hours per shift is 1. Can you please confirm that this should be 8hrs / shift.

Government Response: The Government’s minimum requirement is for two hours of supervision a day as shown in the post exhibit between the hours of

08:00 to 16:00 7 days a week for shift 1; two hours of supervision a day as shown in the post exhibit between the hours of 16:00 to 00:00 7 days a week for shift 2; and two hours of supervision a day as shown in the post exhibit between the hours of 00:00 to 06:00 7 days a week for shift 3. This requirement must be performed within these hours; the time to be performed is up to the vendor.

Question 18: 4205 Suitland Road - Supervisor is stated to work from 0645 to 1745hrs Monday through Friday. The hours per day are noted as 2.

Can you please confirm that this should be 11hrs

/ day.

Government Response: The Government’s minimum requirement is for two hours of supervision a day as shown in the post exhibit between the hours of

06:45 to 17:45 Monday through Friday. This requirement must be performed within these hours;

the time to be performed us up to the vendor.

Question 19: Attachment 2; Attachment 5;

Attachment 8; and Exhibit 13. If they are required, please provide.

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Government Response: Attachments 2 and 13 which are the post exhibits are restricted and only available via a request and submission of a completed NDA agreement per Section D of the

Notice to Offerors; Attachment 5 was provided via

Amendment 000001; and Attachment 8 is not applicable to this particular requirement.

Question 20: Exhibit 10 CPE Limited NWDTP as well as Exhibit 11 Government Provided Equipment both indicate the need for Thirty-four (34) Portable

Radios. Please confirm whether these radios are government or contractor provided.

Government Response: Exhibit 10 is deleted in its entirety and replaced with the attached Exhibit

10 as provided in Amendment 000010 Paragraph C.

The radios provided are Government provided.

Question 21: Document Notice to Offeror's indicates: Basic Training classes are provided by

FPS at 6315 Bren Mar Drive Alexandria, Virginia.”

Please confirm all basic training is required to be provided by FPS. Please provide the cost associated with the Basic Training Course.

Government Response: The only training provided by FPS is orientation training which is provided at no cost to the contractor. Please refer to the

Notice to Offerors HSHQEC-16-R-0010 issued via

Amendment 000010 which deleted Paragraph N. Refer to Section 6 Training. Requirements of the SOW;

all other basic training is required to be provided by the contractor. that while the government covers the cost of the training, the contractor covers the cost of PSO attendance, e.g., hourly wages, travel costs, etc.

Question 22: The RFP does not appear to include any contract clauses, which would include an addendum to FAR 52.212-1, Instructions to

Offerors, with instructions and evaluation criteria.

Government Response: Please refer to Amendment

000002.

Question 23: Will the government consider extending the proposal due date to give offerors

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adequate time to develop the technical proposal in accordance with the to-be-provided

Instructions to Offerors?

Government Response: Per Amendment 00010, the proposal due date has been extended to 23

February 2017 1:00pm EST.

Question 24: Paragraph 5.2.3.5 (p. 18) of the SOW states, "The Contractor shall perform random drug screenings of 1% of all PSOs assigned to this contract monthly." However, in the Notice to

Offerors, under "The following information is provided for informational purposes only", item J states, "With regards to questions concerning random monthly drug screening, the Statement of

Work (SOW) section 5.2.3.5 states, 'The contractor shall perform random monthly drug screenings of 10% of all PSOs assigned to this contract.'" Please clarify in the SOW the percentage of PSOs that must undergo random drug screening monthly.

Government Response: Refer to the SOW as revised in Amendment 000003, Section 5.2.3.5.

Question 25: Paragraph 6.7.4.1.9 (p. 34) of the

SOW states, "NWDTP Training and Certification cards shall contain information regarding the date the training was provided or the date the annual OJT was complete." However, in the Notice to Offerors, under "The following information is provided for informational purposes only", item J states that two hours of NWDTP OJT every 60 days

"satisfies the annual refresher training requirement as long as the OJT is completed as written." Please clarify in the SOW that NWDTP

OJT is not annual.

Government Response: Please refer to the revised

SOW as provided via Amendment 000003, Section

6.7.2.1.2 that requires NWDTP OJT every 60 days.

Question 26: In Attachment 6A, there is only a reference to the Model for Price Realism. In the

Pricing Sheet for Building MD0767, there are 5 tabs, which include the Model for Price Realism, but also include tabs for Relief, Non-PSO positions, and NWDTP Training for Screeners and

Non-Screeners. Why are these tabs not included

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for all buildings? Is it the intent of the customer to only include these costs for this building, and not spread across the other buildings? Please advise.

Government Response: Please refer to Amendment

000003 which incorporated a revised Price Element

Breakdown Spreadsheet for each building.

Question 27: The government provided two files labeled Exhibit 10: one in PDF format and one in

Word format. The PDF file does not contain minimums, quantities, firearm selections, etc.;

the Word file does. Please confirm that offerors should rely on the information provided in the

Word file and disregard the PDF file for Exhibit

10.

Government Response: Exhibit 10 is deleted in its entirety and replaced with the attached Exhibit

10 as provided in Amendment 000010 Paragraph C.

Question 28: The government provided two files labeled Exhibit 11:

Exhibit_11_Government-Provided_Equipment.pdf and

Exhibit_11_GPE_09122016.pdf.

Exhibit_11_GPE_09122016.pdf does not list equipment or quantities;

Exhibit_11_Government-Provided_Equipment.pdf does. Please confirm that offerors should rely on the information provided in

Exhibit_11_Government-Provided_Equipment.pdf and disregard Exhibit_11_GPE_09122016.pdf for Exhibit

11.

Government Response: Exhibit 11 is deleted in its entirety and replaced with the attached Exhibit

11 as provided in Amendment 000010 Paragraph D.

Question 29: Are the facilities leased or owned by the government?

Government Response: The facilities are leased.

Question 30: Only the MD0767 pricing has multiple tabs. Are you going to replace the other pricing worksheets?

Government Response: Please refer to Amendment

000003 which incorporated a revised Price Element

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Breakdown Spreadsheet for each building.

Question 31: CBA 2011-4662_R3 (MD0778) Section II states: All training and associated qualifications/certifications will be conducted by the Company. Under no circumstances, with the exception of training required to be provided by the Federal Protective Service, will recurrent training certifications be accepted from other than Company sponsored training instructors. Any employee scheduled for training who fails to attend, will be subject to disciplinary action unless such failure to report. Is the result of a documented emergency circumstance. Please confirm

FPS will no longer allow the use of third party training resources to meet any PSO recurring training requirements?

Government Response: In incorporating CBA

2011-4662 R3 into the contract as the applicable wage determination, the government incorporated only the economic terms of the CBA required to be incorporated under the Service Contract Act.

That is, only the minimum wages and fringe benefits for the PSO/Guard II position listed in the CBA are incorporated as part of the contract.

Terms and conditions contained in the CBA, other than the economic terms and conditions described above, are not incorporated into and are not part of the contract resulting from this solicitation.

FPS will address only those CBA based question relating to the economic terms that are part of the solicitation and contract (i.e., wages and fringe benefits). If an offer has questions regarding an the potential obligation to comply with terms and conditions in the CBA other than the above-described economic terms and conditions, the offeror may wish to consult labor law expert.

Question 32: Will the agency assist the awarded contractor in obtaining the DHS security clearance?

Government Response: Please refer to the revised

Terms & Conditions of Solicitation

HSHQEC-16-R-0010 issued via Amendment 000002 which deleted the DHS Suitability requirement for the vendor. The contractor shall ensure the employee has a favorable suitability determination to work on the contract. Please

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Refer to SOW section 5.8 Security Clearance

Requirements.

Question 33: Generally, how long is the DHS suitability clearance process?

Government Response: This information is not available.

Question 34: How does a contractor obtain a DHS suitability prior to awarding?

Government Response: DHS Suitability is not required for the vendor. Please refer to the

Notice to Offerors HSHQEC-16-R-0010 issued via

Amendment 000010 which deleted Paragraph E, the

DHS Suitability requirement for the vendor. The contractor shall ensure the employee has a favorable suitability determination to work on the contract. Please Refer to SOW section 5.8

Security Clearance Requirements.

Question 35: Are the current officer wages available for public view or by request?

Government Response: The current minimum required wages are contained in the CBA's and wage determination included in the solicitation under

Amendment 00001.

B. Solicitation HSHQEC-16-R-00010 is hereby extended to 23 February 2017 at 1:00PM EST.

C. The Post Exhibit is deleted in its entirety and replaced. If any offerors need a copy of the

Post Exhibit, please provide a signed

Non-Disclosure Agreement (NDA). To those offerors who have already submitted an NDA, the post exhibit will be forwarded.

D. Exhibit 10 is deleted in its entirety and replaced with the attached.

E. Exhibit 11 is deleted in its entirety and replaced with the attached.

F. Attachment 8 is deleted from the solicitation.

G. The Notice to Offerors is deleted in its entirety and replace with the attached.

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H. All other terms and conditions of the

Solicitation, as amended apply.

DO/DPAS Rating: NONE

FOB: Destination

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