Notice to Offerors.pdf

Notice to Offerors

A. All proposals are due by 1:00pm EST, on August 14, 2012. All proposals shall be made via hard copy to:

U.S. Department of Homeland Security Federal Protective Service Office of Procurement Operations 701 Market Street – Suite 3200 Philadelphia, PA 19106 Attn: Christopher Kelly

B. All questions regarding this solicitation are due by 12:00pm EST, on July 27, 2012.

Submit all questions in writing to Christopher Kelly via email Christopher.Kelly1@dhs.gov.

C. This acquisition is unrestricted.

D. For a copy of the post exhibits (Attachment 2) and seniority list (Attachment 10), please submit a completed non-disclosure form (11000-6) and submit the form to Christopher Kelly via email Christopher.Kelly1@dhs.gov. This form is under Attachment 11 of this solicitation.

E. There are multiple CBAs covering the Protective Security Officers (PSO). Please refer to the attached CBAs which correspond to the different locations. In addition, a prevailing area wage determination covers one post at one of the location.

F. TOP Secret Facilities Clearance is required under this solicitation.

-Prospective Offerors-

In support of the referenced Request for Proposal, the Department of Homeland Security (DHS), Federal Protective Service (FPS) is conducting a PRE-PROPOSAL CONFERENCE via Conference Call which will be held as follows:

Date & Time- July 23, 2012 at 10:00am EST

Contractors are required to notify Christopher Kelly via email at Christopher.Kelly1@dhs.gov, with the names of the individuals who will participate in the conference. Notification must be sent prior to 12:00 pm EST on 07/20/2012.

An e-mail reply will be sent with the conference phone number and passcode, and a power point presentation.

Purpose- The purpose of the pre-proposal conferences is to provide a briefing on the contracting concept, the scope of the work and the exhibits, so that offerors can ascertain the general conditions that could materially affect the proposal price. We consider mailto:Christopher.Kelly1@dhs.gov mailto:Christopher.Kelly1@dhs.gov attendance at these conferences vital to the preparation of a competitive and cost effective proposal and to understand the total result desired by the Government. Therefore, participation in the pre-proposal conference is strongly recommended for all Contractors.

The following information is provided for informational purposes only:

1. Questions will only be considered from interested parties

2. Before asking any questions, please read the solicitation completely and carefully.

3. The seniority list for the current Contracts is attached (non-disclosure agreement must be submitted).

4. An excel version of Attachment 6- Price Element Breakdown is attached. It is required to include a breakdown of the pricing by specific building. The Government does not guarantee that the formulas within the spreadsheet are correct. If contractors choose to use the spreadsheet, they should check all calculations for accuracy.

5. An excel version of the Onsite Supervisory Post Exhibit is attached.

6. With regard to questions concerning the CBAs, the Government will not interpret provisions of these documents for potential offerors. Where applicable, requests for wage adjustments pursuant to FAR 52.222-43 will be considered where requested and substantiated subsequent to the yearly anniversary date of the contract

7. Reference subsection E-2, section (C) Staffing in the solicitation, failing to price out relief in accordance with this section will result in your price being determined to be unrealistic for this requirement.

8. With regard to questions concerning the training of incumbent PSOs, while the incumbent PSOs meet the training requirements of the current contract, there are some additional and/or changed requirements under the solicited effort. Some of these differences include, but are not limited to, the following:

●Current contracts do not require body armor or OC Spray

In addition, PSOs will have to qualify with their individually assigned weapon semi-annually. The current Contracts require annual qualification. All contract PSO personnel must meet the requirements of the solicitation before they can work under the new awarded contract. The current Contracts require the 9mm handgun.

9. With regard to questions concerning medical standards, note that the instant solicitation’s requirements differ from the requirements in the current Contracts. All contract PSO personnel must meet all the requirements of the solicitation before they can work under the new awarded contract.

10. With regard to questions concerning the incumbent PSO training records, vendors are on notice that the incumbent contractor maintains all such records, and it is the successor contractor’s responsibility to obtain these records from the incumbent.

11. With regard to questions concerning potential site visits, site visits will not be provided to potential offerors.

12. With regard to questions concerning GSA Schedules, the following applies: This RFP is not for a GSA Schedule acquisition conducted in accordance with FAR 8.4;

therefore, offerors are not required to have a GSA Contract and the Industrial Funding Fee (IFF) does not apply.

13. With regard to questions concerning weapon storage, there are areas designated for weapon storage at most or all of the sites under this effort. Space for the contractor personnel will be at the discretion of the individual agencies as well as use of computers, fax machines, etc.

14. Please include your representations and certification as well as the SF 1449 and signed amendments with your price proposal. Continuation pages for the Past Project forms do not count against the page limitations. In addition, offerors shall fill out page 62 of the solicitation and return them with their price proposals.

15. Please note that all supervisory personnel shall be trained, uniformed, equipped and armed per the contract requirements.

16. Proposal Page Limitation- Excluding the cover page and past performance forms and questionnaires, the technical proposal (covering all non price factors) is limited to 15 pages. Pages in excess of this limitation will not be evaluated.