HSHQEC-12-R-00010 Amendment 0002.pdf

PDF 1 MB Posted Jun 4, 2012

Attached to: Protective Security Officer Services
Solicitation number: HSHQEC-12-R-00010
Issued by: Department of Homeland Security Office of Procurement Operations

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HSHQEC-12-R-00010 Amendment 0002

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File	Type	Posted
Pre-Proposal Conference.pdf	PDF	May 24, 2012
Attachment 6_ Price Element Breakdown_Restricted Access.xls	XLS spreadsheet	May 24, 2012
Attachment_3-_Past_Project_Form.doc	DOC document	May 24, 2012
Attachment_4-_Past_Performance_Questionaire.doc	DOC document	May 24, 2012
HSHQEC-12-R-00010 Amendment 0001.pdf	PDF	May 24, 2012
Exhibit 11_Monthly Status Report.pdf	PDF	May 24, 2012
RFP HSHQEC-12-R-00010.pdf	PDF	May 21, 2012

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NSN 7540-01-152-8070 STANDARD FROM 30 (REV. 10-

83)

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0002 June 4, 2012

6. ISSUED BY CODE GI000 7. ADMINISTERED BY (If other than Item 6)

US Department of Homeland Security Federal Protective Service Office of Procurement Operations 701 Market Street, Suite 3200 Philadelphia, PA 19106 Attn: K. Blackmore, (215) 521-2291, Kristin.Blackmore@dhs.gov

8. NAME AND ADD

RESS OF CONTRACTOR (No., street, county, State, and ZIP Code)

( ) 9A. AMENDMENT OF SOLICITATION NO.

HSHQEC-12-R-00010

9B. DATED (SEE ITEM 11)

May 21, 2012

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers Is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; of (c) By separate letter of telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, Is required to sign this document and return copies to the issuing office.

14. DECRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Page 2

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type of print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or Print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 DFR) 53.243

mailto:Kristin.Blackmore@dhs.gov

A. Please note that the District of Columbia Accrued Sick and Safe Leave Act (the Sick Leave Act, codified at D.C. Code Ann. § 32-131.01 et seq.) requires employers to provide their employees paid leave.

B. The SF1449 is deleted in its entirety and replaced with the revised SF1449, as attached. Be advised that the correct time for proposal submission is 1400 (2:00pm) EST on June 8, 2012.

C. CBA-2009-2768, Revision Number 2 is hereby deleted in its entirety and replaced with CBA-2009-2768, Revision Number 3, as attached.

D. The following questions and answers are hereby provided for informational purposes only. This answers all questions. Please note that no further questions will be entertained under this solicitation.

1) Contract Clauses, Subsection E-2, Technical Proposal (Non-price factors), Socio Economic Factor presents a chart that requires the bidder to provide the overall price of the contract as bid. Since this is a “technical” factor, how does the entry of the price data in the chart reconcile with the prohibition against placing price data in the technical proposal? Does the Government want a dollar value in the first block, or just a percentage value in the subsequent blocks of this chart?

Answer: The solicitation is clear on its face.

2) Statement of Work, Paragraph 5.3.1 Suitability Requirements, subparagraph 5.3.1.15 provides “Contractor is responsible for all costs associated with obtaining and renewing suitability clearances for employee associated with this contract.” Does this paragraph mean that contractors bear the administrative costs of requesting the suitability and the employee’s time spent completing the process online only and that the Government bears responsibility for the costs related to the suitability review? Generally this is our experience working under federal contracts.

Answer: See Amendment 0001, Paragraph Z.

3) Statement of Work, Paragraph 5.4.2 Security Clearance Requirements, subparagraph 5.4.2.6 provides

“Contractor is responsible for all costs associated with obtaining and renewing security clearances for each contract employee.” Does this paragraph mean that contractors bear the administrative costs of requesting the clearance and the employee’s time spent completing the process online only and that the Government bears responsibility for the costs related to the clearance process? Generally this is our experience working under federal contracts.

Answer: No security clearances are required under this RFP.

4) Please confirm that the 40 hour course identified in Exhibit 4C (4 hours Use of OC Spray, 4 hours Use of

Baton, 8 hours Firearms Maintenance, Safety and Handling, and 24 hours Initial Firearms Familiarization Fire) is required for both incumbent and new employees.

Answer: This would be for new employees and any FPS protective security officer who does not have documentation that the training was provided.

5) Are supervisors permitted to work in a capacity other than a supervisory capacity? If yes, are supervisors working in non-supervisory capacity permitted to stand post?

Answer: Supervisors shall not provide relief or stand post while working in a supervisory capacity (i.e. a supervisor shall not perform supervisory and productive PSO services simultaneously). In order to provide breaks and/or relief and/or stand post, a supervisor must sign-off as a supervisor, remove any supervisory insignia and sign-in as a productive PSO. Also, see Amendment 0001, paragraph B.

6) Are incumbent PSOs with current respiratory protection clearances required to take a respiratory protection examination during transition because the respiratory protection standards have changed or are new?

Answer: See Amendment 0001, Paragraph CC. The respiratory protection requirements are set by OSHA and NIOSH. If they update the requirements, contractors may be required to comply with the changes. It is the responsibility of the offeror to ensure each PSO meets the current requirements of the Statement of Work for this solicitation.

7) Is it permissible to price Supervisory and overhead in positions at a 5 year average instead of escalating wages each period?

Answer: It is at the discretion of the offeror on how to price supervisory and overhead positions.

8) Please clarify whether the initial two week supply noted in Exhibit 8D PPE is included in unit hourly rates or if it will be reimbursed under the separate Not-to-Exceed CLIN.

Answer: With the exception of TAS, the unit rates are monthly and not hourly. The initial two week supply noted in Exhibit 8D shall be included in the proposed monthly rates.

9) Typically, the government provides a Pricing Schedule as an attachment in Microsoft Excel format. Will the government provide a Pricing Schedule for Offerors to submit as part of their Price Proposal or will a completed SF 1449 suffice?

Answer: Contractors shall complete the SF1449.

10) CBA between SPFPA and Paragon as well as CBA between UUSG and Knight provide wage, health & welfare, and other benefit rates that do not account for the Base Year period of performance under this RFP (10/01/2012 – 03/31/2013). Will the government provide updated CBAs containing wage rates, health & welfare rates and other related terms and conditions applicable to the Base Year period of performance under this RFP (10/01/2012 – 03/31/2013)? If the government will not provide updated CBAs, are Offerors to use the most current wage, health & welfare rates and any other related fringe benefits outlined in the CBAs provided by the government for pricing purposes?

Answer: See Paragraph C. No other updated CBAs have been received by the Government, so offerors should use the most current wages and fringe benefits outlined in the CBAs provided by the Government for pricing purposes.

11) Does the Government require any guard mount time for any of the locations under this RFP? If so, how long does the Government require before and after each shift for guard mount at each of the four locations under this RFP?

Answer: The Government does not require guard mount time other than off-going PSOs shall provide a brief summary to on-coming PSOs. See SOW Section 9.3.5.

12) Exhibit 8E, Contractor-Provided Communication Equipment indicates 29 radios. Does the Government have a preference for a specific make, model and frequency of radio?

Answer: No.

13) Please confirm which one of the CBAs provided by the government “covers the greater portion of the work” under this solicitation and is therefore the only predecessor CBA applicable to the subject solicitation in accordance with 29 CFR 4.163(g).

Answer: Since all of the buildings are approximately the same size (i.e. have the same number of productive posts), not one of the CBAs covers the greater portion of the work.

14) The Pricing Schedule/Form SF1449 identifies a distinct CLIN for each building. Does the Government want Offerors to propose a distinct bill rate per building or one bill rate for all the buildings covered under this RFP?

Answer: Offerors shall not use a weighted average when pricing out each building/CLIN.

15) Amendment 1, Item J provides, “Please note that there is currently a 24/7 supervisory post at each of the following sites: DC0355, DC0375 and DC0395.” Further, Item W provides, “In relation to the post exhibit (Exhibit 1), all posts are armed to include all proposed supervision.” Are these supervisory posts already included in the Post Exhibit provided by the government? Or are these 24/7 supervisory posts in addition to the post coverage provided in the Post Exhibit?

Answer: The supervisory posts are not included in the post exhibit. Offerors shall propose supervision using Attachment 8 – Field Level Supervision Exhibit.

E. All other terms and conditions remain unchanged.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EACCG/R11/B

Philadelphia PA 19106

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group B

CODE 16. ADMINISTERED BYCODE

561612

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR

OPO/FPS/EACCG/R11/B

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/08/2012 1400 ET

05/21/2012

215-521-2291Kristin Blackmore (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQEC-12-R-00010

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM 1. REQUISITION NUMBER PAGE OF

1 9 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Attn: Kristin Blackmore

TELEPHONE NO.

17a. CONTRACTOR/

Multiple Destinations

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 3200 Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$18.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

EMERGING SMALL

BUSINESS

8(A)

NPPD/FPS/East CCG/Region 11/Group B

SOLE SOURCE

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This requirement is for Protective Security Officer (PSO) services at four locations in Washington, DC.

The Government intends to award a firm-fixed price Indefinite Delivery / Indefinite Quantity (ID/IQ) contract from this solicitation utilizing FAR Part 12 procedures.

List of Documents:

-Standard Form 1449 (9 pages total)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Joshua Clemens

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS

NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 3/2005) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

-Section C, D, & E (70 pages total)

-Attachment 1: Statement of Work (62 pages total)

-Attachment 2: Exhibits (106 pages total)

-Attachment 3: Past Project Form (2 pages total)

-Attachment 4: Past Performance Questionnaire (4 pages total)

-Attachment 5: Department of Labor Wage

Determinations (105 pages total)

-Attachment 6: Price Element Breakdown (2 pages total)

-Attachment 7: Award Approval Request (3 pages total)

-Attachment 8: Field Level Supervision Exhibit

(2 pages total)

-Attachment 9: Proposal Submission Checklist (2 pages total)

-Attachment 10: PSO Seniority List (1 page total)

Attached Wage Determinations:

CBA-2009-2768, Revision Number 3 between Paragon

Systems, Inc. and the International Union

Security Police Fire Professionals of America

(covering DC0331)

CBA-2009-3102 between Knight Protective Services, Inc. and United Union of Security Guards

(covering DC0175)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEC-12-R-00010

CBA-2012-5000 between Master Security Company LLC and Union Rights for Security Officers (covering

DC0215)

Wage Determination Number 2005-2103, Revision Number 11 (covering DC0208)

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the "Indefinite Quantities" clause of this contract, the total contract minimum quantity is a total of $100,000.00 worth of orders at the contract monthly price(s). This minimum guarantee will be de-obligated from the resultant contract once a task order or task orders is/are issued with a value of $100,000.00 or greater through which the minimum guarantee will then be satisfied. The contractor can only invoice for the minimum guarantee as applied at the resultant contract level if task orders are never issued against the resultant contract and only at the end of the contract's period of performance (i.e. March 31, 2018). If task orders are issued, but do not amount to a value of $100,000.00, the contractor can invoice for the minimum guarantee minus the total value of the task orders issued under the resultant contract at the end of the resultant contract's period of performance (i.e. March 31, 2018).

Per FAR 52.216-18, orders under this resultant contract may be issued via electronic commerce methods.

Proposals shall be delivered to the address in Block 9.

Proposals shall be valid for a period of 120 days.

Emergency Security Services (ESS) which are included in Section 3.2.1.1 (page 11) and 12.4.3 (page 50) of the SOW are not applicable to this procurement.

Questions related to the this solicitation shall be directed to Kristin Blackmore via e-mail at Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)