HSHQE3-16-Q-00002.pdf

U.S. Department of Homeland Security 701 Market Street, Suite 3200

Philadelphia, PA 19106

Homeland Security

August 10, 2016

To: All Prospective Contractors

From: U.S. Department of Homeland Security, National Protection and Programs Directorate, Federal Protective Service

A. The US Department of Homeland Security (DHS)/ National Protection and Programs Directorate (NPPD) /Federal Protective Service (FPS) is issuing this competitive RFQ to prospective quoters for the purpose of awarding a firm, fixed price purchase order for the purchase and installation of security/surveillance equipment for the Erie Federal Complex, 17 South Park Row, 27 South Park Row, 18 East 7th Street, and 617 State Street, Erie, PA, 16501.

DHS/NPPD/FPS will conduct this acquisition using Part 12 and 13 under Federal Acquisition Regulations (FAR).

B. The due date of quotations (closing date) is at or before 1:00pm Eastern Time, August 31, 2016. Submissions shall be made via email to Michelle.Duffy@hq.dhs.gov.

Failure to submit a response by the time and date established may result in the quote not being considered. FPS reserves the right to consider quotes received after the submission deadline at its discretion.

By submitting a quote, contractors agree to comply with all terms and conditions as set forth in this request for quotation, including the Statement of Work (SOW).

C. Small Business Set-Aside: This requirement is a 100% small business set-aside. The NAICS code assigned to this requirement is 561621 and the small business size standard associated with 561621 is $20.5 million. To be eligible for award, vendors must be certified as a small business under NAICS code 561621 in Representations and Certifications located at https://sam.gov.

D. Quotation Submission and Evaluation Criteria:

Submission requirements:

Technical:

The Vendor shall submit a breakdown of all proposed equipment (to include the make and model) in accordance with the Statement of Work.

Price:

The overall price quote shall be submitted using the RFQ Standard Form 18. A price breakdown shall also be included with the SF18. Offerors are required to submit a fixed price inclusive of all direct and indirect costs, other costs associated with providing the services described in the SOW. Prices will be examined to determine reasonableness based on the requirements as established in the RFQ.

Basis for Selection:

FPS will select the responsible contractor whose quote, in conforming to this RFQ, provides the lowest price and is technically acceptable that meets the Government’s requirements.

Note: In addition to the Price and Technical submissions outlined above, quoters shall also provide with their quotes, executed representations and certifications per FAR 52.212-3 - Offeror Representations and Certifications -- Commercial Items” referenced on page 24 of the “Additional Terms and Conditions” portion of the RFQ.

E. Site Visit:

Contractors will have the opportunity to visit the site referenced in the Statement of Work prior to the closing date of the solicitation. The visit is scheduled for Wednesday, August 24, 2016 at 10:00 a.m. Please contact Michelle Duffy at michelle.duffy@hq.dhs.gov by Tuesday, August 23, 2016 with the names of the attendees. Attendees will congregate at the main entrance of the complex which is located at 17th Park Row and may be subject to security inspection. The Site Visit will be conducted by FPS Inspector, Mr. Todd Carlson. Please note that any questions answered are provided for informational purposes only and are not binding to the solicitation.

Quoters are encouraged to submit their questions in writing per the paragraph below.

F. Questions:

Please submit any questions regarding this requirement immediately via email but no later than COB, Thursday, August 25, 2016, to Michelle.Duffy@hq.dhs.gov. Any prospective quoter may contact us while preparing a quote to obtain clarification of our Statement of Work or other information needed to prepare a quote. We will provide pertinent information in that regard to other quoters, as appropriate.

Attachments:

- Standard Form18

- Statement of Work (SOW)

- Additional Terms and Conditions

STATEMENT OF WORK

for

Erie Federal Complex US Courthouse, Post Office, and Federal Building

17 South Park Row 27 South Park Row

617 State Street 18 E 7th Street Erie, PA 16501

General Services Administration Building Numbers: PA0064, PA0600, PA0644, and PA0776

STATEMENT OF WORK

TABLE OF CONTENTS

1.0 Project Title Page 3

2.0 Background Page 3

3.0 Place of Performance and Work Hours Page 3

4.0 Contacts Page 4

5.0 Project/Systems Purpose Page 5

6.0 Project/Systems Overview Page 5

7.0 Systems Requirements Page 5

8.0 Scope of Work Page 6

9.0 INTENTIONALLY LEFT BLANK

10.0 Period of Performance Page 9

11.0 Equipment/Systems Requirements Page 9

12.0 Equipment Salient Characteristics Page 9

13.0 Equipment Locations Page 11

14.0 Programming Page 13

15.0 Training Page 13

16.0 Expertise Requirements Page 13

17.0 Project Management Requirements Page 14

18.0 Regulatory Requirements Page 14

19.0 Safety and Health Page 15

20.0 Recording Presence Page 15

21.0 Special Conditions Page 15

22.0 Installation Page 15

23.0 Submittals Page 19

24.0 Deliverables Page 21

25.0 Warranty Work and Service Page 22

26.0 Final Inspection and Acceptance Criteria Page 23

27.0 Security Clearance Requirements Page 24

28.0 Contractors Furnished Equipment List Page 25

1.0 PROJECT TITLE:

1.1 Replace the exterior Closed Circuit Video (CCV) system at the Erie Federal Complex, located at 17 South Park Row, 27 South Park Row, 617 State Street, and 18 E. 7th Street, Erie, PA, 16501.

This is one job, spanning multiple buildings, which are all connected.

2.0 BACKGROUND:

2.1 Facility Description: This is a US Courthouse, US Post Office, and Federal Building which is used primarily for administrative purposes. The building is currently completed and in active use.

Note however, there are multiple buildings connected together, and it does have at least four street addresses.

2.2 Description of Current System(s): The Closed Circuit Video system (CCV) installed at this location is older, and in need of replacement. The coax cable shall remain, however, the contractor who receives the award, shall convert the coax to Ethernet using electronic means, so as to re-use the existing coax, plus replace the cameras and the head-end equipment. The project shall be considered complete, only when the system is installed and working at full capacity, and accepted by the Federal Protective Service.

2.3 No work shall be initiated without the approval of the Federal Protective Service (FPS) Contracting Officer (CO). See Section 4.0 for all contact information. Any request, or proposal for changes in project scope and/or additional requirements, shall be approved in writing by the FPS CO; prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval from the FPS CO, shall be done at the Contractor’s expense.

2.4 Removal and Disposition of Existing System(s): The Contractor shall be responsible for the removal, inventory, and return of removed parts to FPS.

3.0 PLACE OF PERFORMANCE AND WORK HOURS:

3.1 The Place of Performance is the Erie Federal Complex, 17 South Park Row, 27 South Park Row, 18 East 7th Street, and 617 State Street, Erie, PA, 16501.

3.2 Contractors normal work hours are from 7:00 am to 5:30 pm Monday to Friday, excluding Federal holidays. The Contractor shall make arrangements with the Federal Protective Service Contracting Officer Representative (FPS COR) to schedule work and facility access outside these hours. The Contractor will need to be prepared to work after business hours and on the weekends.

This is to ensure that work on this project does not interfere with the daily operations at the complex.

3.3 Any work performed by the Contractor at their own volition, outside specified working hours, shall be at no additional expense to the Government.

4.0 CONTACTS:

4.1 For on-site inspections, coordination issues, technical questions or final acceptance testing, please contact Federal Protective Service (FPS) Personnel:

FPS Contracting Officer (FPS CO):

Name: Michelle Duffy Phone: 215-521-2257 Email: Michelle.Duffy@hq.dhs.gov

FPS Senior Security Specialist (Electronic Security):

Name: Stephen Skipp Phone: 215-521-2107 Email: Stephen.F.Skipp@hq.dhs.gov

Project On-Site Contact (POC):

Name: Todd Carlson Phone: 814-464-9706 Email: Todd.Carlson@hq.dhs.gov

4.2 No work shall be initiated without the approval of the FPS CO. Any request, or proposal for changes in project scope and/or additional requirements, shall be approved in writing by the FPS CO; prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval from the FPS CO, shall be done at the Contractor’s expense.

5.0 PROJECT/SYSTEM PURPOSE:

5.1 The purpose of this project is to upgrade the existing CCV system with a new, fully functional CCV system, at the US Courthouse, US Post Office, and Federal Building, with new cameras, a network video recorder (NVR), flat panel monitors, and miscellaneous supporting equipment. The primary function of the CCV system is for real time monitoring and recording of the facilities, to protect Federal employees, visitors, and the buildings. It will additionally be used to detect and deter illegal activity on Federal property.

6.0 PROJECT/SYSTEMS OVERVIEW:

6.1 The Contractor shall provide all necessary equipment, parts, labor, supervision, miscellaneous connectors, wire, and tools required to provide and install a new CCV system in the Federal Building.

6.2 It is expected that the Contractor will be able to re-use the existing coax cable, which is currently being used to carry the video signals from the cameras, to the recording device. The contractor will have to convert the coax to Ethernet cable, using electronic devices, to accommodate the new Internet Protocol (IP) cameras. That said, it is the responsibility of the contractor to provide a working system when done, so if any coax is unacceptable to carry the video signal with IP cameras, then it is the responsibility of the contractor to repair or replace the coax. A pre-bid inspection/walk around will be provided and at that time, any known issues with any cable feeds will be disclosed.

7.0 SYSTEM REQUIREMENTS:

7.1 The CCV system shall monitor the vehicle, personnel entry, public entry and exit locations, essentially the entirety of the exterior of the facility. The facility shall have recording and monitoring equipment installed in the US Marshals Control Room, with monitoring only capability installed at the X-ray-Magnetometer, and also at the area where the contracted Protective Security Officer (PSO) is located. Cameras will be placed at specific locations to be described within. While currently there are 24 cameras, when this job is complete, there will only be 17 physical camera housings as multiple camera housings will contain multi-head cameras. (See section 12 and floor plan Attachment A).

7.2 The storage capacity of the CCV system shall have a minimum of 30 days of archived video for all channels at no less than 15 frames per second (fps), with the highest quality images, recording 24 hours a day, 7 days a week, and not based on motion detection recording. All system specifications submitted by the Contractor shall meet the minimum requirements and specifications within this

SOW.

8.0 SCOPE OF WORK:

8.1 All devices shall be 100% compatible with the proposed system.

8.2 The Contractor shall provide all necessary equipment, labor, supervision, tools, connectors, wire, cable, etc. required to provide and install a new fully functional CCV system. The CCV system shall be a stand-alone system, covering mostly the exterior of the building.

8.3 All equipment connected to AC power including but not limited to NVR, switches, and encoders shall be protected from surges. Equipment protection shall withstand surge test waveforms described in IEEE C62.41.1 and IEEE C62.41.2. Fuses shall not be used for surge protection.

8.4 All electrical and electronic equipment in the console, including but not limited to NVR, switches, and encoders shall be powered from an Uninterruptable Power Supply (UPS). The UPS shall be sized to provide at least 1 hour of battery back-up in the event of primary failure. Batteries shall be sealed, non-outgassing type.

8.5 The Contractor shall coordinate with the FPS COR (see 4.0 for all contact information) to ensure the new system(s) are installed and operational per FPS requirements, industry best practices for commercial buildings, and national/local building and electrical codes.

8.6 Any wiring or cable that is needed shall have a plenum rating. For any wire, the smallest gauge wire used shall be 18 awg, stranded copper wire, and contain 4 conductors. All wires and cables shall be routed through the walls or ceilings. In cases of going from floor to floor, inside of electrical or other closets, the use of a conduit or raceway designed for such things shall be used.

Wiring shall be installed on a dedicated support system using supports such as j-hooks or saddle support systems at no more than five foot (5’0”) intervals. Cable supports shall be securely attached directly to building structure. Do not attach cabling or supports to ductwork, piping, grid hangers, conduit, or equipment and shall not be directly lying on top of drop ceiling tiles.

8.8 CCV SOW

a) Provide and install one (1) NVR capable of no less than 32 channels, capable of recording for a minimum of 30 days on all channels, at 15 images per second on all channels, with USB port & DVD drive, 32” high resolution flat panel monitor, keyboard, and mouse for the NVR. Contractor will supply a wire management approach to handle the cables at the FPS NVR location and applicable encoder/switch equipment, to include all Contractor provided server rack mounting hardware.

b) Provide and install one (1) video monitoring station at the main security desk, to allow the officers the ability to select what cameras they want to view, with limited playback and no exporting of video. This device will have to be capable of handling the full complement of cameras.

c) Provide and install one (1) video monitoring station at the main security screening location, to allow the officers the ability to select what cameras they want to view, with limited playback and no exporting of video. This device will have to be capable of handling the full complement of cameras.

d) Provide, install, and weatherproof with silicone (if applicable), seventeen (17) replacement exterior fixed cameras.

e) Provide and install seventeen (17) IP – analog encoders for each of the IP cameras. (The two new installation cameras will run on Cat 5e or Cat 6 cable. Power shall be from the facility infrastructure and locally provided at the camera.)

f) Provide and install one (1) 24 port analog – IP encoder mounted in a rack, if such rack exists now.

g) Provide and install three (3) 32” flat panel LCD desk monitors.

h) Provide and install one (1) 2200VA pure sine wave surge protector/ UPS.

8.9 Test CCV system for proper operation and train on-site personnel on proper system operation procedures. Pay special attention to the NVR operational procedures. Record and provide each camera make and model, along with each serial number, to the POC and the FPS COR.

9.0 INTENTIONALLY LEFT BLANK

10.0 PERIOD OF PERFORMANCE:

Upon receipt of the Notice to Proceed, the contractor shall start the project within 45 calendar days.

10.1 The contractor shall complete the project within 45 calendar days after the project has been started. If there are any unforeseen circumstances that would delay the completion of the project, the contractor shall immediately notify the FPS CO in writing.

10.2 Within 90 calendar days, from the date of which the “Notice to proceed” is received, the system shall have been replaced, the new system working, and the start of training on the use of the new system shall begin. Any unforeseen delays need to be addressed immediately, in writing, to the contracting officer.

11.0 EQUIPMENT/SYSTEMS REQUIREMENTS:

11.1 The Contractor shall provide and install CCV equipment to include, but not limited to, Network Video Recorder (NVR), remote view workstations, encoders, cameras, keyboards, and mice.

11.2 The NVR shall be installed in the designated space in the US Marshal’s control room, where the existing FPS DVR is located, along with the following items:

a) Rack wire management system to manage all equipment cabling at the FPS server location.

b) For the camera power supplies, the Contractor shall use existing power sources at the camera locations. If no power exists, the Contractor shall provide power after consultation with the GSA. To repeat, the contractor must have a licensed electrician provide any needed power for any device that needs it, but must consult with GSA before having the power installed.

c) Rack mount capable UPS battery backup system, with the capacity to maintain all NVR and system components for a minimum period of one (1) hour.

12.0 EQUIPMENT LIST (Anticipated; quoters to verify for completeness)

12.1 All CCV equipment shall be Avigilon or equivalent. Below are the Avigilon part numbers. Any equivalent submissions by Contractor shall outline on a chart, showing existing Avigilon specifications and features vs. the proposed equivalent equipment. The NVR system, and all cameras, must contain the same features and specification as the Avigilon system, including object detection and other video analytics already built-in, and at no additional cost to the Government. No substitutions will be permitted if they do not contain built in analytics, at no additional cost. Not included in the list are the ancillary items, such as power supplies, network switches, rack, UPS, junction boxes, wire, cable, scissors lift, etc. which shall be installed (power supplies, network switches, rack ups, junction boxes, cable) or used (scissors lift, labor) by the contractor during the install.

QTY DESCRIPTION

1 AVIGILON HD-NVR3-PRM-32TB-NA - HD NVR3 PRM 32TB NA 2U Rack Mnt

WS2012R2

1 AVIGILON 24C-ACC5-ENT - Enterprise license for up to 24 camera channels and unlimited client connections

5 AVIGILON 9W-H3-3MH-DP1 - 3x 3 Megapixel WDR Day/Night, 2.8-8mm f/1.3, Pendant Dome

3 AVIGILON 12W-H3-4MH-DP1 - 4x 3 Megapixel WDR Day/Night, 2.8-8mm f/1.3, Pendant Dome

6 AVIGILON H4-BO-JBOX1 Junction box for the H4A-BO-IR HD Bullet Cameras

7 AVIGILON MNT-PEND-WALL - Compact wall bracket for use with H3PTZ-DP and and H3- DP Pendant Dome Cameras

3 AVIGILON MNT-AD-CORNER - Corner mount adapter for use with MNT-PEND-WALL, H3 Bullet & H3-BO-JB

3 AVIGILON 3.0C-H4A-DO1 3.0MP WDR, H4 HD Outdoor Dome, 3-9mm

6 AVIGILON 8.0-H4A-BO1-IR 4K UHD 8.0MP, H4 HD Bullet, 4.3-8mm

12.4 The Contractor shall coordinate with the FPS Technical Specialist to determine all NVR programming requirements, to include camera recording frame rates, record on motion events, daily recording schedules.

12.5 The FPS Technical Specialist shall determine the field-of-view (FoV) for each camera with the Contractor, at the time of installation.

12.6 Provide and install all interconnecting cables and wiring with connectors as necessary for proper installation per manufacturer’s specifications. The Contractor shall install new cable between all rack components (NVR, video distribution amplifier, etc.) and at all cameras at the facility. All cabling entering the CCV rack, and interconnections between rack components, shall be combed and neatly routed via an integrated wire management system on equipment rack.

12.7 All new network, camera power cable, and cable tie wraps shall be plenum rated and shall be installed close to the roof and/or ceiling above. Cable and wire runs shall not be routed over open areas, hallways, or isles, and shall be concealed from plain view. Cables shall be routed in conduit (where provided), wire molding, ceiling hangers, or cable trays, for protection and support. Cables and wires are to be routed and neatly bundled together. All cables and wires shall be permanently marked with printed labels at each termination.

13.0 EQUIPMENT LOCATIONS:

13.2 CCV Locations: See floor plan (Attachment A). NOTE: There will be only 17 physical camera housings. Some cameras are multi-head cameras and each multi-head camera counts as only a single camera housing.

a) NVR –Install one (1) NVR with keyboard and mouse, and 32” high definition monitor at the existing DVR location, in the US Marshals control room. The existing video recorder and any un-needed CCV equipment currently in use shall be returned to FPS.

b) Workstation – Install one (1) NVR workstation computer, keyboard, mouse, and 32” high definition at the Protective Security Officer (PSO) desk. Allow PSO to review recent recorded video, and to view live camera feeds.

c) Monitors – Install one (1) NVR workstation computer, keyboard, mouse, and 32” high definition at the location of the main security screening area. This will allow the Court Security Officers (CSO) to view live video feeds.

d) Camera 1, 2, 3 – The location of these existing cameras will be combined into a single, triple headed, 3MP per head camera, mounted at existing camera 2 locations. The fixed dome cameras are at the north face of the Main Building, above the main three door entrance way (see diagram). This new triple head camera is 3MP per camera, and will be oriented north, with a field of view of the entrance areas. Necessary power will be installed from existing power. For existing camera location 1 and 3, these cameras will be eliminated and the power cables removed. Remove unused equipment, mounts, brackets, screws, bolts, etc. and patch as necessary. Confirm with GSA about the patching, to ensure the patching is consistent with GSA’s expectations. (NOTE: While a 3 head camera, it only counts as a single IP camera license)

e) Camera 4 – This replacement camera will be a single camera housing, triple headed camera, with 3MP per camera head. The location of this replacement camera is on the north side of the building, at the northeast entrance door of the building (see diagram).

This will be mounted and oriented to view up and down the street, and the entry door area.

f) Camera 5 & 6 are currently pole mounted cameras on a single pole. The intention is to retain the current polevator system for use with the new camera. A new, triple headed, 3MP per head camera, camera will be installed in this location to replace the existing 2 cameras currently installed. NOTE: It is believed that this pole is utilizing fiber optics to communicate back into the building, from the pole. This would mean that instead of the existing fiber to coax, that unit will need to be converted from fiber to Ethernet.

g) Camera 7 - The location of this new installation, 3 MP fixed camera, will be on the east side of the facility, near the center door. The field of view for the camera is to capture a good image of those entering through the door. This camera shall require either CAT 5e or CAT 6 cable and facility provided AC power. Contractor shall verify with FPS and Facility Manager if this camera will be located on the exterior of the building or on the interior. Historical building designation may require interior installation.

h) Camera 8 & 9 - are currently pole mounted cameras on a single pole. The intention is to retain the current polevator system for use with the new camera. A new, triple headed 3MP per head camera will be installed in this location to replace the existing 2 cameras currently installed. NOTE: It is believed that this pole is utilizing fiber optics to communicate back into the building, from the pole. This would mean that instead of the existing fiber to coax, that unit will need to be converted from fiber to Ethernet.

i) Camera 10 - The location of this 8MP replacement fixed camera with built-in infrared lights will be at the south gate entrance area. The camera field of view will be of the entrance and side walk area.

j) Camera 11 – The location of this 8MP replacement fixed camera with built-in infrared lights will be at the south gate entrance area. The camera field of view will capture vehicle license plates as they exit the parking area.

k) Camera 12 - The location of this 8MP replacement fixed camera with built-in infrared lights will be at the south gate entrance area. The camera field of view will capture vehicle license plates as they exit the parking area.

l) Camera 13 - The location of this 8MP replacement fixed camera with built-in infrared lights will be at the south gate entrance area. The camera field of view will be of the entrance and sidewalk area.

m) Camera 14 – This camera will be removed and as with other cameras being removed, remove power cable, remove mounts, bolts, screws, etc. Patch holes in accordance with GSA expectations.

n) Camera 15 - The location of this 3MP fixed camera will be at the south loading dock area. This camera will replace cameras 14 and 16. Cameras 14 and 16 shall be removed and returned to FPS. Replacement camera 15 will be a fixed wide angle dome to capture the entire loading dock area. The camera will have a field of view of approximately 180 degrees – wide angle lens. The existing coax and power from cams 14 and 16 shall be used for cam 15 (the most appropriate coax cable and local power outlet will be used).

o) Camera 17 - The location of this 8MP replacement fixed camera with built-in infrared lights will be at the southwest area. The camera field of view will be of the loading dock entrance and sidewalk area.

p) Camera 18 - The location of this 3MP replacement fixed camera will be at the southwest canopy area. The camera field of view will be of the entrance and side walk area.

q) Camera 19 - The location of this 8MP replacement fixed camera with built-in infrared lights will be in the north corner of the west alley entrance area. The camera field of view will be of the door and alley.

r) Camera 20 - The location of this new installation, four headed, 3MP per head fixed camera, will be on the south side/corner of the facility. The field of view for the camera is all directions. This camera shall require either CAT 5e or CAT 6 cable and facility provided AC power.

s) Camera 21 - The location of this corner mounted, four headed, 3 MP per head fixed camera, will be at the north-west corner of the alley entrance. The camera field of view will be all directions.

t) Camera 22 – This camera will be removed and as with other cameras being removed,

u) Camera 23 - This camera will be removed and as with other cameras being removed,

v) Camera 24 - The location of this triple headed, 3MP per head replacement fixed camera will be at the north face of the building. This camera will look in all directions.

w) Camera 25 - This camera will be removed and as with other cameras being removed,

x) Cameras 26 - The location of this quad head, 3MP per head replacement fixed camera will be at the northwest building corner facing east. The camera field of view will be all directions.

y) The Contractor shall provide and install at each IP camera using coax cable an encoder to allow transmission over the existing coaxial cable to the NVR. The Contractor shall also provide and install a 32 port encoder at the server location to decode the analog signal.

z) 2200VA pure sine wave surge protector/ UPS – Install one (1); location is inside server rack.

14.0 PROGRAMMING:

The final programming decisions will be made by FPS. Please let FPS know when it is time to make these decisions. This involves motion recording vs. 24 hour recording, as an example. Also, user names and passwords will be decided for the Contractor to enter. For the viewing workstations, the operators shall be able to view live, and review short history, however in no case shall they be allowed to export video – exporting of video shall reside with the server in the US Marshal’s control room only. This should be accomplished via programming and be able to be changed via programming if FPS desires.

15.0 TRAINING:

15.1 The Contractor shall provide user and administrator training to identified personnel with a minimum of 8 hours of on-site training. Training sessions shall be conducted during the Contractors normal business hours as noted in section 3.2. Training sessions shall be provided to train personnel in all aspects of the operation and shall include corrective and preventive maintenance of the equipment. Instruction manual/material shall be provided by the Contractor to allow operating personnel to train additional personnel at a later date. Each session shall include instructions utilizing “hands on” operation of the equipment.

15.2 At a minimum, training shall cover the following topics:

a) Reviewing, saving, and archiving video files.

b) Changing and selecting camera and multi-screen views.

c) General user and administrator functions on the CCV system.

d) Remote network operations

e) Simulate a power outage and bring system back to full operation.

f) Operator level training that covers system configuration and general operating procedures.

g) System backup and recovery procedures.

h) Burning of CD’s, and backing up to USB flash drive for evidentiary purposes.

i) Technical support information and procedures.

j) Maintenance training for day to day maintenance of the system and basic repairs.

16.0 EXPERTISE REQUIREMENTS:

16.1 The Contractor shall obtain all necessary permits and/or licenses as required by federal, state or local law.

16.2 The Contractor shall be licensed to complete all work, where required, by state and local municipalities.

16.3 The Contractor shall be responsible for complying with any applicable laws, codes and/or regulations (federal, state and local) in connection with completing the work specified within this

SOW.

16.4 The contractors working on site shall have no less than 10 years’ experience installing CCV camera systems, including at government or commercial locations involving outdoor cameras and using a bucket truck, scissors lift, etc. to install such cameras.

17.0 PROJECT MANAGEMENT REQUIREMENTS:

17.1 No work shall be initiated without the approval of the FPS CO. Any request, or proposal for changes in project scope and/or additional requirements, shall be approved in writing by the FPS CO; prior to the Contractor proceeding with any related work. Any changes accomplished without prior written approval from the FPS CO, shall be done at the Contractor’s expense.

17.2 All outages (e.g. electrical, network, etc.), of any type, shall be approved by the FPS COR and POC in writing before equipment shutdown.

17.3 The Contractor shall provide and coordinate a daily access schedule for the installation of each camera around the facility. The schedule shall be provided to the FPS COR and the POC.

17.4 All work performed in accordance with this SOW shall conform to the strictest industry standards for commercial installations.

17.5 This contract is subject to the provisions of the Davis Bacon Act, and the Contractor is required to comply with the prevailing, applicable wage rates posted by the Department of Labor.

https://www.dol.gov/whd/govcontracts/dbra.htm

18.0 REGULATORY REQUIREMENTS:

18.1 All work performed in accordance with this SOW shall be performed in strict accordance with the latest revisions of the following standards and codes for commercial buildings;:

a) American Disabilities Act (ADA);

b) Architectural Barriers Act (ABA).

c) American National Standards Institute (ANSI).

d) American Society of Mechanical Engineers (ASME), Publications.

e) American Standard Testing Material (ASTM).

f) Code of Federal Regulations.

g) Code of Federal Regulations 36 CFR 1194.3(e) Fundamental Alteration.

h) Code of Federal Regulations 36 CFR 1194.3(b) – Incidental to Contract.

i) Code of Federal Regulations 36 CFR 1194.3(f) 36 CFR 1194.3(f) Back Office.

j) Code of Federal Regulations 41 (CFR), Chapters 300 through 304.

k) Code of Federal Regulations 42 (CFR101).

l) Environmental Protection Agency Disposal of Electronic Components.

m) Federal Acquisition Regulations (FAR).

n) FAR52.212.4(g)(1).

o) FAR Subpart 51.2; Contractor Use of Interagency Federal Fleet Management System.

p) General Accounting Office, Accounting Principles and Standards.

q) General Services Administration (GSA) Security Standards for Leased Space.

r) Government Accountability Office: Security Design Criteria for New Federal Office

Buildings and Major Modernization Projects.

s) ISO/IEC 14443.

t) National Electric Code.

u) National Fire Protection Association (NFPA).

v) National Electrical Manufacturers Association (NEMA).

w) National Infrastructure Protection Plan 2009.

x) Office of Management and Budget (OMB) guidance M-05-24.

y) Prompt Payment Act; 31 U.S.C 1801-1806, 3903.

z) Standards of the National Board of Fire Underwriters for Electrical Wiring and Apparatus.

aa) The Institute of Electrical and Electronics Engineers (IEEE), Inc.

bb) Underwriters Laboratories (UL).

18.2 The Contractor shall be responsible for knowing the latest revisions of the above codes. If any work done in accordance with this SOW does meet the latest standards and revisions of any codes above, the Contractor, at their own expense, shall correct and revise all work performed in accordance with this SOW to meet the latest revisions.

19.0 SAFETY AND HEALTH:

19.1 All work shall comply with applicable state and municipal safety and health requirements.

Where there is a conflict between applicable regulations, the most stringent shall apply.

19.2 The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

19.3 The contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

20.0 RECORDING PRESENCE:

20.1 Each contract employee shall sign in each day when reporting to work and sign out when leaving the work site at the end of each day. In addition, if leaving work site for any reason, personnel must sign out at time of departure and sign in again upon arrival. GSA Form 139, Record of Time of Arrival and Departure, shall be utilized for this purpose. The sign-in and sign-out location shall be designated and established by the FPS COR or FPS SSTS. Each time and date entries made for arrival, on duty and departure, off duty shall be verified and countersigned by the facility guard at sign in area.

21.0 INSTALLATION:

21.1 All work performed in accordance with this SOW shall adhere to the strictest industry standards for commercial buildings, including an emphasis on historic properties.

21.2 The Contractor shall be responsible for complying with any applicable laws, codes, and regulations (federal, state and local) in connection with the execution of the work. Additionally, the Contractor shall be responsible for obtaining and all permits, licenses, etc. that might be required by local law or ordinance.

21.3 All personnel engaged in the contract activities specified herein shall be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license shall be of a grade or other level consistent with the requirement of the work being performed and/or as established by the above jurisdictions.

21.4 All installed equipment shall be level and square in all directions.

21.5 The Contractor shall furnish the means to install equipment which cannot be accessed by ladder (I.E. – bucket truck, scissors lift, etc.) without additional charge to the Government.

21.6 All work required for the Government shall accomplish this project in strict accordance with the best practices of the building trades involved and as intended. The contractor shall be solely responsible for compliance with all OSHA, BOMA, NEC, L&I, state, and local regulations.

21.7 The Contractor shall notify the FPS COR for a final inspection no later than 91 calendar days after the notice to proceed has been received by the contractor.

21.8 It is highly recommended that Contractors visit the job site during the one time only, scheduled site visit, to ascertain the nature and location of the work to be performed in general, and the local conditions which can affect the work or the cost thereof. Failure to do so shall not relieve the Contractor of the responsibility for properly estimating the difficulty or cost of successfully performing the work.

21.9 All measurements/locations are approximate and shall be verified by the Contractor. The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the Contractor, because of an error or variation in any measurement listed, be relieved of the responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

21.10 The Contractor may be required to attend construction meetings that may impact system installation.

21.11 The Contractor shall plan for the existence of hard deck ceilings, plaster walls, marble, dry wall, etc. for the routing of cables and equipment. Any construction issues caused by the contractor shall be remedied by the contractor, at the contractor’s expense. This means if the contractor makes a hole in the wall by mistake, the hole must be patched so as the hole is no longer noticeable. If the contractor inadvertently breaks something, they must fix or replace such things, at the contractor’s expense, and the fixes or replacements must be deemed acceptable by the building owner.

21.12 The Contractor shall provide an inventory of all new equipment, to include model number, serial number, description, location, and quantity. If a serial number does not exist, all other information shall be provided.

21.13 The Contractor shall provide new camera mounts at all locations according to the SOW.

Some exterior locations shall require special consideration in regard to the new exterior façade, grading panels, and drainage downspouts. The Contractor shall provide a solution for these locations that is not disruptive to the existing ornate design and shall not cause damage to the ornate material or structure. The Contractor’s solution shall include color match of existing area to be aesthetically pleasing and approved in writing by the FPS COR.

21.14 All outage requests shall be submitted a minimum of 72 hours in advance. Work should be planned in advance to give as much time as possible to schedule an outage. No work shall be done until official approval of the request is given. There may be times when an outage request is denied because of insufficient lead-time or interference with ongoing activities and have to be rescheduled.

21.15 The Contractor shall make available a representative from the company who has decision-making authority, to appear on-site within a reasonable amount of time, to answer questions or resolve problems or disputes.

21.16 The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, shall be avoided and, within limits indicated, the maximum practical space for operation, repair, removal, and testing of equipment shall be provided.

21.17 Structural members shall not be cut or altered, except where noted on drawings and/or specifications, without written authorization of the FPS CO. Any damage done to the facility or its contents in place during this contract shall be restored to the condition existing at time of award of contract and shall be approved in writing by the FPS COR.

21.18 If any alarm system (fire or intrusion) is deactivated, it shall be reactivated the same day before the Contractor leaves the site, to ensure that the system is functioning properly. If not functioning, the Contractor shall restore the system(s) to working order prior to leaving the site or shall provide an around-the-clock fire and/or security watch until the system(s) is functioning properly. If the Contractor fails to do so, they shall be liable for any costs incurred by the Government for providing the fire and/or security watch and/or repairing the system(s).

21.19 If any system, device, signal or control line fails after the Contractor has commenced work on that system, device, signal or control line, the Contractor shall diagnose the failure and shall perform any necessary corrections to the equipment.

21.20 The Contractor shall be solely responsible for ensuring their employees or subcontractors and employees follow the contract requirements. It is not the intent of the Government to either supervise the contractors’ employees or subcontractors nor to resolve any disputes or problems between the contractor and their subcontractor(s).

21.21 All work required for the Government, within the scope of this SOW, shall be accomplished in strict accordance with the best practices of the building trades involved and as intended for commercial buildings. The contractor shall be solely responsible for compliance with all OSHA, state, and local regulations.

21.22 The Procedures for Contractor Access and Activities at the “Erie Federal Complex” also apply. In the event that there is and/or there appears to be conflict between access procedures, the specifications therein, and/or with other governing laws and regulations, the most stringent shall always apply. Questions or issues regarding access shall be brought to the attention of the FPS

COR.

21.23 The Contractor shall be responsible for moving any furniture or equipment located in the building (except for equipment and/or paperwork that cannot be moved, in which case the Contractor shall provide adequate protection for such equipment before any preparation and painting). All moved items shall be put back to their original locations as work is completed.

21.24 No cable or wire shall be left hanging or unsupported across ceiling tiles, HVAC ductwork, or pipe insulation. All wire runs shall be suspended and secured via plenum rated wire ties or industry approved fasteners.

21.25 Per National Fire and Electrical Code, cables, wire, or conduit, shall not be routed through, or interfere with fire dampers.

21.26 All cable shall be “home-run” with no splices or parallel connections.

21.27 No crimped fittings (such as spade lugs) shall be added to the ends of any control or power supply wiring unless required by the equipment manufacturer.

21.28 No “security head” screws shall be introduced into the equipment, wire raceways, cable ducts, box mounting, etc., except as provided by the manufacturer of the equipment with the proper driver/bit. Such drivers/bits provided shall be the property of the Government and upon acceptance of the installation, returned to the FPS.

21.29 The Contractor shall take all necessary precautions in protecting this facility, it’s occupants, and visitors, during the installation.

21.30 The Contractor shall make every reasonable effort to protect any and all Government property located in and adjacent to the construction area.

21.31 The Contractor shall maintain the existing facility in a safe and weather- tight condition throughout the installation.

21.32 Facility and furnishings shall be covered with plastic or clean drop cloth if there is any potential for dust. Contractors shall bring their own vacuum cleaner and cleaning tools, none will be provided by the Government. Contractor, employees, and Sub Contractor employees shall not be permitted to work and will be asked to leave if the proper equipment is not on site.

21.33 All walls, ceilings, floors, furniture, etc., shall be protected from damage due to water, staining, or falling debris created during the installation process. The Contractor shall repair any damage to the original condition and aesthetics at the Contractor’s expense. All areas shall be kept in a neat and orderly fashion and all ceiling tiles shall be closed up at the end of each business day.

21.34 When required, the Contractor shall provide necessary barrier and direction signs so that pedestrian and vehicle traffic is routed around the area while work is in progress.

21.35 The Contractor shall haul all removed debris from the project site daily and dispose of in a proper, acceptable manner in accordance with all federal, state and local laws and regulations, off of the job site property. The debris created from this project shall not be disposed of at the job site, in Government dumpsters, or on Government property.

21.36 The installation site shall be kept clean and orderly at all times. No equipment, packaging, or tools shall be left out when not in use.

21.37 Worksite shall be kept clean at all times and trash shall be removed on a daily basis. No use of the buildings trash facilities shall be allowed.

21.38 No ceiling tiles shall be left open at the end of the work day.

21.40 All provided and installed equipment shall not be installed upside down.

22.0 SPECIAL CONDITIONS:

22.1 Special conditions pertain to asbestos, historical building, special handling of equipment or general restrictions that could impact the vendors’ pricing or performance on the project. Contractor shall verify any special conditions with the Facility Manager before any work begins.

23.0 SUBMITTALS:

23.1 Request for Quotation (RFQ) package:

a) Equipment cut sheets with narrative descriptions.

b) Equipment technical specifications.

23.2 Project Completion and Acceptance

a) The Contractor shall furnish, at a minimum, two (2) complete sets of O&M manuals with a table of contents in a hard sided three (3) ring binder. These manuals, at a minimum, will include programming guides, configuration manuals, and user guides. Manuals will include a CD with electronic versions of all documents, as well as any viewing, management, or configuration software on compact disc (CD). A separate disk shall be provided with system software and back-up/recovery procedures. O&M manuals shall be delivered to the FPS COR at the project site, or arrangements can be made for delivery to the FPS office located 701 Market St., Suite 4200, Philadelphia, PA 19106. The O&M manuals shall contain all of the necessary information to operate, test and maintain the installed system(s), including any pertinent drawings, schematics, photographs, tables and charts.

b) The manuals shall follow the format below in style and sequence:

1) Covers - shall be of durable synthetic stock with the following information printed on the front cover:

i. Project Title.

ii. Facility Name and Address.

iii. Purchase Order Number.

iv. Date of Publication.

v. Prepared by information.

2) Title page – The title page shall reference the same information as the Cover Page.

3) Table of Contents – Shall list by page number and section, all important sections and subsections included in the manual.

4) General Section – shall contain an overall description of the system, including types of equipment installed and system operation.

5) Technical Section – Shall contain the detailed information of the equipment included in the system(s). Section shall include:

i. System operation.

ii. Installation.

iii. Bill of Materials (for each piece of equipment), to include manufacturers names, model numbers, serial numbers and dates of manufacture.

6) Operation Section – Shall contain recommended procedures and Instructions for operation of each device and system, procedures for testing devices and instructions for any preventive maintenance procedures.

7) CD’s manuals, back up CD’s and equipment manuals

8) Warranty Information.

9) Manufacturers help desk contact information.

10) Contractor emergency contact information.

c) The Contractor shall provide two (2) complete sets of hard copy ‘size C’ as-built drawings with device types, quantities, and locations; to include legend and scale.

As-built drawings shall be provided on CD with O&M manuals.

d) The Contractor shall provide a matrix spreadsheet that references camera number, camera type (PTZ/Fixed), location/floor, NVR number/input number, and matrix port number. The Contractor shall provide two (2) hard copies, as well as the electronic file on CD, with as-built and O&M manuals.

Example:

CAMERA #

TYPE (F/PTZ)

TITLE LOCATION IP ADDRESS MAC ADDRESS

24.0 DELIVERABLES:

25.0 WARRANTY WORK AND SERVICE:

25.1 The Contractor shall guarantee that all installed parts; components, systems and workmanship meet the specifications set forth in this SOW. Additionally, the Contractor shall warranty all

Deliverable Schedule/Milestone Equipment installation completed by Contractor 90 calendar days after receipt of Notice to Proceed Contact FPS COR for Final Inspection 91 calendar days after receipt of Notice to Proceed Administrator/user training provided by Contractor 91 calendar days after receipt of Notice to Proceed Submittals and closing documents provided by Contractor

90 calendar days after receipt of Notice to Proceed

Contractor supplied components, workmanship and/or systems for a (minimum) period of 12 months from the date of Government acceptance, with no additional costs to the Government, for any reason.

25.2 Should any Contractor supplied part, component, workmanship, or system fail within the warranty period, the Contractor shall contact FPS within 2 hours of the reported failure, arrive on site within 8 hours, and immediately replace or repair that part, component, or system. In no case shall the period of time to replace a part, component, or workmanship exceed 24 hours and at no further cost to the Government. If the Contractor is unable to start and/or finish the repair or replacement, the Contractor shall be liable for all costs incurred by the Government to correct the issue(s).

25.3 The Contractor shall not be responsible for…