HSHQDC-16-R-00086_-_Attachment_J.5_Sample_Work_Package_Template.pdf

NBAF OPTIC Sample Work Package

Attachment 14 to NBAF OPTIC RFP Page 1

DHS ONL

NBAF Operational Planning and Technology Integration Contract (OPTIC)

Work Package Description:

Development of NBAF Concept of Operations

The contractor shall develop an NBAF Concept of Operations as follows:

A. Review Background Documentation Review NBAF design and prior work documenting the existing state of the facility and the outcomes from prior stakeholder engagement.

Attend and participate in a kickoff meeting and working session that will discuss the purpose and intent of key documents and identify the key stakeholder and partnership community, both internal and external to NBAF, responsible for developing, operating, and overseeing NBAF.

Attend and participate in multiple meetings, teleconferences and/or video conferences with the

NBAF Program Executive Office (PEO) as necessary to allow the PEO an opportunity to provide additional guidance.

B. Stakeholder Engagement Meetings The contractor shall communicate the CONOPS objectives and development process to the stakeholders to promote buy-in and to ensure the most appropriate stakeholder representatives are prepared to participate in the CONOPS development.

The contractor shall participate in meetings with key stakeholders to assist the Government in identifying the key topics to be included in the CONOPS document to assist the Government in:

Coordinating with key stakeholders to establish meeting dates and locations that best align with stakeholders.

Developing meeting agendas and content.

Working with PEO staff to receive approval for the agendas and content.

Facilitating meeting discussions.

Producing meeting minutes and preliminary CONOPS content.

A minimum of three meetings are anticipated. The technical approach shall detail the purpose and intent of all proposed meetings to maximize meeting outcomes. The contractor shall ensure that the appropriate subject matter expertise and facilitators participate in all meetings to support the various NBAF program areas. The tentative meeting locations are:

1) Washington, DC – key stakeholders for the following areas: IT, security, and physical infrastructure

2) Plum Island Animal Disease Center, Greenport NY - key stakeholders for the following areas: research & development, partnerships, shared lab space

Work Package Description

3) Manhattan, Kansas - key stakeholders for the following areas: operations, maintenance, animal handling

C. Develop Initial CONOPS Outline

Based on the results from the above activities, the Contractor shall develop an annotated outline for the CONOPS document.

The initial outline will be reviewed with the PEO.

D. Develop Draft CONOPS Document Contractor shall develop the Draft CONOPS document based on the approved initial outline. It is expected that significant stakeholder engagement will be required during the course of this activity to develop a useful CONOPS document. As part of the development process, there will likely be multiple teleconferences or video conferences with the PEO to allow the PEO an opportunity to provide additional guidance and direction. Additionally, an in-person meeting between the PEO and the contractor at the PEO offices in Washington D.C.

The Draft CONOPS shall be socialized with the leadership of the key stakeholder groups prior to a formal government review period. The contractor shall propose a methodology to best facilitate this requirement that will foster a coordinated inputs to support development of a collaborative final product that will be accepted by Government.

E. Finalize the CONOPS The Government will be provided a 2-week period for review and comment. Contractor shall formally document responses to stakeholder comments and revise the draft CONOPS accordingly.

II. Government Requirements and Furnished Information

A. General Requirements

The contractor shall ensure that the CONOPS document development is comprised and led by individuals with prior experience developing CONOPS documents and comprehensive subject matter expertise coordinated across the development team.

The CONOPS structure and development approach should follow generally accepted practices such as ANSI/AIAA G-043-1992 and IEEE 1362.

All submitted documentation shall undergo the contractor’s quality control processes to ensure technical accuracy, grammatical editing and consistency in themes and graphics across all products. All documentation and correspondence may be made available for public review unless explicitly stated in advance and appropriately notated.

B. Background Documents The following documents will be consulted in the development of the CONOPS:

Conclusions from OSTP Blue Ribbon Panel, 2004

Programs of Requirements (DHS, USDA ARS, USDA APHIS) 2015

Basis of Design document (BOD), July 2012

NBAF Operational Framework

NBAF Operational Requirements Summary

NBAF Operational Business Model

C. Preliminary CONOPS Structure A preliminary structure for the CONOPS is provided in Table 1 below. This structure and content is expected to be revised during the execution of sections A through C above.

The total length of the CONOPS document will need to be established during the execution of this task.

The Government anticipates that a document length between 100 – 200 pages will be required to describe the scope of the NBAF operations in sufficient detail. The appropriate length of the CONOPS document will be determined by the Government since revisions/changes are anticipated.

Table 1. Preliminary Table of Contents for CONOPS

1. Introduction. Provides framing context for NBAF and CONOPS document

Purpose of CONOPS document. Objectives and intended audience.

NBAF Mission / Purpose

Background and History. Details and history of needed capabilities. Operational context as NBAF relates to PIADC and other facilities

Structure of the CONOPS document

2. Scope. High-level description of the NBAF

Scope of the NBAF

Capabilities of NBAF

Boundaries of NBAF and interfaces with other facilities and agencies

Roles of Key Project Participants

3. Operational Description. Describes how NBAF objectives are accomplished

Capabilities, infrastructure, and equipment provided at NBAF

Types and roles of various NBAF users

Organizational Structures

User Activities

Operational Process

Regulatory Requirements

Operational interdependencies for:

i. Biorisk Management

ii. Information Technology

iii. Technology Transfer

iv. Intellectual Property Management

v. Data Rights Management

4. Operational and Support Environment. Describes the NBAF operating environment

Research and Research Support activities

i. BSL-2 Laboratories

ii. BSL-3 Laboratories

iii. BSL-3Ag Animal Holding

iv. BSL-4/ABSL-4 Laboratory and Animal Holding

v. Biotechnology Development Module

Biorisk Management and BSAT registration compliance

Interfacing Facilities

Core facilities and procurement storefront

Laboratory services support

i. Glassware

ii. Decontamination

iii. Equipment calibration

iv. Procurement

Staffing and Training

i. Identified by stakeholder groups

ii. Identified by functional spaces and activity

Security (comprehensive for physical, cyber, supply chain, and others)

Information Technology

Transshipping

Animal Handling and Welfare

Utilities

Emergency Response

Environmental Constraints

Waste Management and Disposal

Material transfer

Additional Required Support

5. Operational Scenarios. Details how NBAF operates under differing conditions

Normal operation, abnormal operation, start-up, and shut-down

Permanent staff RDT&E activities and requirements

Work-For-Others RDT&E activities and requirements

User Facility activities and requirements

6. Additional Topics

Technology transfer and IP plan with outside partners

Budget management and administrative services

Vulnerability and Risk Assessment and Management

Others as identified

7. Acronyms, Abbreviations, and Glossary

8. Referenced Documents

The preliminary structure is subject to change at the Government’s discretion as the CONOPS is being developed and if revisions/changes are determined.

III. Deliverables/Schedule The table below provides the deliverables and their due dates. Note that separately a Level III schedule will be prepared to support Earned Value management and time phasing of the work; this schedule will support the due dates below.

Task Deliverables Due Date

A Review Background Information

B Stakeholder Engagement Meetings Meeting Agendas and Content

Meeting Minutes

2 weeks prior to meeting date

2 days after meeting completion

C Develop Initial CONOPS Outline Outline Q1 2017

D Develop CONOPS Draft CONOPS

Meeting Minutes and presentation materials

Comment Logs

Q1 2017

E Finalize CONOPS Final CONOPS

Comment Logs

Q2 2017

Q2 2017

IV. Budget The table below shows budget by labor category (in hours and dollars) and Other Direct Costs; the total budget is summarized in the final row.

Labor Labor Budget (Hrs) Labor Budget ($)

Program Manager

Project Manager

Project Scheduler

Cost Estimator

Analyst (On-Site)

Support Specialist

Biosafety Manager

Quality Assurance Manager

Systems Engineer

Operations Specialist

Logistics Specialist

Security Specialist

Training Specialist

Laboratory Planner

Engineer

Scientist

Staffing Specialist

IT Specialist

Enterprise Architect

Cyber Security Specialist

Network Engineer

Comm Engineer

Software Engineer

Management Analyst

Applications Developer

Data Architect

Communications Specialist

Graphics Specialist

Technical Editor

Meeting Facilitator

TOTAL

ODC ODC Budget ($)

Travel

ODC

Total Budget ($)

Total Budget

Description of travel and ODC’s to be entered.

WBS Alignment

WBS alignment graphic and description to be entered.