J.1-_Facilities_Checklist.docx

Attachment J.1: Facilities Checklist Contact Information:

Location

Facility Address:

Is your facility Metro accessible, within two city blocks? |_| Yes |_| No If so, which Metro?

If not, do you provide a shuttle or ground transportation to the airport?

Does your facility include an on-site eatery or eateries? |_| Yes |_| No Please describe:

Is your facility within two city blocks of off property eateries? |_| Yes |_| No Please describe:

Task 1 (Space)

General Session:

Does space accommodate at least 140 participants with seating set up in half rounds, or full rounds? |_| Yes |_| No Breakout Rooms and Office:

Does space for six breakout rooms and one office accommodate the following:

· Six breakout rooms set up for 30 people each in U-shape or boardroom arrangement? |_| Yes |_| No

· One office set up for 10 people in boardroom arrangement or one round? |_| Yes |_| No How close are the breakout rooms to the general session space?

Please describe layout and proximity:

Tasks 2 -13 (Facility)

Can your facility provide a locked storage facility available to lock up workshop materials and sensitive information such as registration lists, name badges, etc.? |_| Yes |_| No

Can your facility provide a dedicated reception desk or area near the general session space? |_| Yes |_| No

Does your facility provide an on-site conference coordinator to assist the Government personnel planning the FRRG Meeting at your facility? |_| Yes |_| No

Does your facility have a dedicated audio visual support team to assist with audio visual set up, tear-down and troubleshooting? |_| Yes |_| No

Will the Government be permitted to bring and set up its own laptop computers to be used in conjunction with the contractor provided equipment in the meeting rooms? |_| Yes |_| No

Will the government be permitted to connect its equipment to the contractor’s electrical outlets with no additional charge to the Government? |_| Yes |_| No

Can your facility provide wired Internet for a minimum of one participant in the general session room, one participant in each of the six breakout rooms, and two participants in the registration area along with wireless Internet for a minimum of 140 participants in the general session room, 30 participants in each of the six breakout rooms, and a minimum of 50 participants in the registration area? |_| Yes |_| No

How many connections total?

Can your facility provide an onsite printing capability in order to print conference materials in Microsoft Word, PowerPoint, Excel, and Adobe PDF formats at no additional cost to the government? |_| Yes |_| No

Can your facility provide an onsite printing and copying capability, up to 200 pages per day, at no additional cost to the government? |_| Yes |_| No

Can your facility provide eight easels and six flip charts? |_| Yes |_| No

Will the government be permitted to place directional signs and conference signage to direct guests to the conference? |_| Yes |_| No

Are there any restrictions?

Does your facility provide pitchers of water and/or coolers at no additional cost to the government? |_| Yes |_| No

Can your on-site coordinator or other staff member conduct a final walkthrough of the conference facility with the government personnel up to two weeks prior to the FRRG Meeting |_| Yes |_| No

Can your facility provide a minimum of five parking spaces on site at no additional cost to the government? |_| Yes |_| No How many parking spaces?

Can your facility provide a House Phone at registration area for access to key departments within the hotel?

Task 14 (Accommodations)

Can your facility provide the sleeping room block for conference attendees at no greater than the GSA government per diem lodging rate? See detailed requirements in Task 13 of the SOW. |_| Yes |_| No

Can this block be guaranteed to participants for registration until the end of the day July 06, 2016, 11:59 pm EST? |_| Yes |_| No

If not, how long?

Can you provide a telephone number or Internet registration link for the attendees to make their sleeping room arrangements? |_| Yes |_| No

If your facility is oversold, can you guarantee the following:

The conference participants will be the last guests relocated to a nearby hotel? |_| Yes |_| No

Comparable hotel accommodations will be arranged for the displaced attendees as close as possible to the conference facility, and the comparable accommodations will be offered at nightly rates no greater than the federal government per diem lodging rate set by GSA? |_| Yes |_| No

The comparable hotel accommodations to be considered will not be limited to properties owned by your company? |_| Yes |_| No