HSHQDC-16-Q-00246.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/RSRCHLAB

245 Murray Lane, SW, #0115 S&T Acquisition Division Office of Procurement Operations U.S. Dept. of Homeland Security

CODE 16. ADMINISTERED BYCODE

X

X

721110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/RSRCHLAB

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/17/2016 1100 ES

06/03/2016

202-254-6086Amalia Rodezno (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQDC-16-Q-00246

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 25 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Washington DC 20528-0115

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Washington DC 20528-0115 245 Murray Lane, SW, #0115 S&T Acquisition Division Office of Procurement Operations

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$32.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. Dept. of Homeland Security

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Request for Quote (RFQ) to provide conference facility space and related supplies and services to the Department of Homeland Security, Science and Technology Directorate's First Responders Group for its First Responders Resource Group 2016 Annual Meeting.

DO/DPAS Rating: NONE

0001 Facility and related supplies and services for the First Responders Resource Group 2016 Annual Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Amalia Rodezno

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Meeting

Product/Service Code: X1AB

Product/Service Description: LEASE/RENTAL OF

CONFERENCE SPACE AND FACILITIES

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

25 2 of

Request for Quote No. HSHQDC-16-Q-00246 First Responders Resource Group 2016 Annual Meeting

Section B. Supplies or Services

B.1. Items and Price

The contractor shall provide conference facility, and related supplies and services in accordance with the Statement of Work (SOW, Section C).

B.1.2. Contract Type

This Solicitation will result in a single Purchase Order award. The associated Purchase Order will be Firm-Fixed Price (FFP) type, as described in Federal Acquisition Regulation (FAR) 16.202.

B.2. Funding

The Government will fully fund the resultant purchase order in the applicable Performance Period.

Section C. Statement of Work (SOW)

I. Introduction

This is a Statement of Work (SOW) for the Department of Homeland Security (DHS) Science and Technology Directorate (S&T), First Responders Group (FRG) First Responder Resource Group (FRRG) 2016 Annual Meeting.

The purpose of the FRRG 2016 Annual Meeting conference is to continue first responder engagement, capability gap identification and prioritization, and collaboration on Statement of Objective (SOO) Document development efforts.

The FRRG Annual Meeting will be held July 12-14, 2016 in the Washington D.C. metropolitan area.

This SOW is for the rental of conference facility space and the provision of related supplies and services, listed in Section III Scope, only. The requirement does not include invitational travel or conference planning services.

II. Background

DHS is committed to using cutting-edge technologies and scientific talent in its quest to make America safer. The Science and Technology Directorate is charged with researching and organizing the scientific, engineering, and technological resources of the Department and leveraging advanced technological tools used to protect the homeland. Within S&T FRG, the Communications, Outreach, and Responder Engagement (CORE) and First Responder Technologies (R-Tech) operating units have four thrust areas: outreach, engagement with the first responder community, partnerships with other agencies and departments throughout government, and internal communications (inside the Directorate and FRG). One key method by which they reach and engage first responders and the FRRG are through Annual Meeting.

The FRRG is a representative and valid repository of field perspective, operational knowledge and technical expertise, including voluntary, active or retired representatives in the first responder and emergency preparedness and response community. The FRRG enables a diverse array of public safety, criminal justice, and homeland security professionals to come together as a unified and integrated group of responders. The 2016 Annual Meeting will be only the fifth in-person meeting held since the FRRG was formed (the first meeting was held in August 2011).

The results from this meeting will help inform and influence the next six months of the FRRG’s activities and—most significantly—will influence which projects are selected for funding in fiscal year 2016. The FRG leadership has requested that technology demonstrations remain on this year’s meeting agenda. The purpose of these demonstrations is to give FRRG members the opportunity to touch/feel/use technologies that S&T has funded and that the FRRG may have had a hand in developing. For prototypes, this may enhance the commercialization process. For fielded technologies, it may enhance widespread adoption of these technologies in the field.

III. Scope

The conference facility must be within the Washington D.C. metropolitan area. The conference facility must be within four city blocks (5-7 minute walk) of a public transportation, or accessible by a facility run shuttle or other ground transportation to the local airports. The conference facility must be located close to restaurants/eateries, within two city blocks, or have five or more onsite restaurants/food outlets. If the conference facility is beyond two city blocks from off-property restaurants/eateries, the conference facility must provide a plan for conference attendees to access meals within per diem rates in accordance with the conference agenda/schedule. This requirement is not for third-party conference planners; such offers will not be considered.

TASK 1:

General Session: The contractor shall provide one (1) general session room to accommodate up to 150 participants. The general session room shall be configured with half or full rounds of 8- 10.

Breakout Rooms: The contractor shall in addition provide six (6) breakout rooms to be used simultaneously, which shall be set in boardroom style or U-shape to accommodate up to 25 people. If the contractor cannot provide six breakout rooms simultaneously, they shall provide an alternative solution using existing meeting rooms that will enable the Government to hold six breakout sessions simultaneously. A divisible general session room is acceptable, but not preferred.

Office: Finally, the contractor shall provide one (1) room for up to 10 people to function as an “office” for the Government personnel conducting the conference. This room shall be set up in boardroom style or rounds (room configuration is flexible).

TASK 2:

Lockable, secure space: The contractor shall provide a lockable, secure space to store meeting materials and sensitive information. The secure space can be in one of the breakout rooms, the “office”, or a separate space near the registration area. The conference facility shall provide any keys or access cards needed to access the secure space. The secure space must be available exclusively to the Government from 3:00 PM on the day preceding the FRRG Annual Meeting (July 11) through the conclusion of the meeting on its third day (July 14).

TASK 3:

Registration Area: The contractor shall provide a dedicated registration desk and registration area located adjacent to the general session room. The contractor shall provide one 12’- or 16’-long table or two 6’- or 8’-long banquet tables side-by-side to be used as a registration desk. The contractor shall provide two additional 6’- or 8’-long banquet tables to be set behind the registration desk and used for preparations. The contractor shall provide four chairs.

Internet Access: The registration area shall have dedicated Internet access for two people. The registration area shall have sufficient space to also accommodate the equivalent of a 10’x10’ pop-up booth, in the event that the Government wishes to display such.

TASK 4:

Conference Services Coordinator: The contractor shall provide a conference services coordinator to assist the Government personnel who will plan and organize the FRRG Meeting. This coordinator shall not be a third-party conference planner. Assistance will include, but is not limited to, securing the meeting rooms and registration space, obtaining and setting up audio visual equipment, ensuring the meeting rooms are set at the beginning of each day, cleaned during breaks and at the end of the day, reset after shifting from general session to breakouts and back again, and ensuring meeting equipment provided by the contractor is secured at the conclusion of the event.

TASK 5:

Audio Visual Support and Equipment: The contractor shall provide, set up, troubleshooting, and tear down of audio visual equipment. Below is a list of required equipment for the general session room and the breakout rooms. Audio visual equipment is needed on all three days of the FRRG Meeting. The contractor shall have an audio visual equipment technician on-site and available as necessary for the duration of the FRRG Meeting.

Location A/V Required

General Session Room

• Dual LCD projector and screen (9 x 12 or larger) with a Small Stage

• 1-Podium with Microphone

• 1 Lavalier microphone for the facilitator

• 2 Q&A microphones

• Sound System

• One wired internet line

• Wireless Internet throughout (for at least 150 users)

TASK 6: The contractor shall permit the Government to bring and set up its own laptop computers to be used in conjunction with the contractor-provided audio visual equipment. The contractor shall permit the Government to connect its laptop computers and other equipment to the contractor’s electrical outlets and other facility hookups at no additional cost to the Government. (As used in this document, “at no additional cost to the Government” means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the Government for the referenced supply or service above the proposed firm-fixed price.)

TASK 7:

Wireless and Wired Internet Access: The contractor shall provide wireless and wired Internet for the duration of the FRRG Meeting as detailed in the below table.

Function Internet Access Required General Session Wireless Internet access for up to 150 participants General Session Wired Internet access for a minimum of 1 participant

Breakout Rooms (all 6) Wireless Internet access for a minimum of 25 participants Breakout Rooms (all 6) Wired Internet access for a minimum of 1 participant

Office Wireless Internet access for a minimum of 10 participant

Registration Area Wired Internet access for a minimum of two participants Wireless Internet access for a minimum of 50 participants

TASK 8:

Onsite Printing and Copying: The contractor shall provide the Government with onsite printing capability at no additional cost to the government. The Government intends to print conference materials as necessary in Microsoft Word, PowerPoint, Excel or Adobe PDF formats. The

• One extra power strip

Note:

• Government is permitted to bring and set up its own laptop computers to be used in conjunction with the contractor provided equipment in the meeting rooms. Government is permitted to connect its equipment to the Contractor’s electrical outlets and facilities with no additional cost to the Government.

Breakout Rooms (all 6)

• Digital Projector and screen – 1 each per breakout room

• Whiteboard or flipcharts– 1 each per breakout room

• One wired internet line

• Wireless internet throughout (for at least 25 users per breakout room)

• Two extra power strip

Public Areas

• 8 easels for registration and directional signage

• Wireless Internet Throughout contractor shall provide the Government with onsite copying and printing capability, for no more than 200 pages per day, at no additional cost to the Government.

TASK 9:

Easels and Flip Charts: The contractor shall provide eight (8) easels and six (6) flip charts with adhesive backing. Easels will be used to hold registration signage and directional signage. The contractor shall permit the Government to place directional signs and conference signage to direct guests to the conference. The easels will remain the property of the contractor. Flip charts will be used in the six breakout rooms.

TASK 10:

Water: The contractor shall provide pitchers of water and/or water coolers in the general session, breakout rooms, and office at no additional cost to the Government.

TASK 11:

House Phone: The contractor shall provide a ‘house phone’ at the Registration Area for the purpose of making calls within the conference facility to key departments (i.e., sales office, housekeeping, front desk, engineering, catering office, etc.)

TASK 12: The contractor shall conduct a final walkthrough of the conference facility with the Government personnel one day prior to the beginning of the FRRG Meeting.

TASK 13: The contractor shall provide a sleeping room block for the FRRG 2016 Annual Meeting participants at no greater than the Government per diem lodging rate set by the General Services Administration (GSA). The contractor shall provide the Group Rate two (2) days pre/post the contracted meeting dates. The group room rate will be offered for single and double occupancy. The group rate will be offered for non-smoking rooms. The sleeping room block will be open to the conference participants until the Friday before the conference start date (July 08, 2016, 11:59pm EST). The contractor shall provide a telephone number and/or Internet URL for conference participants to make reservations. The contractor shall furnish this telephone number and/or URL to the Government and the Government will disseminate it to the potential participants. Individuals will be responsible for making their own reservations. The Government shall not be responsible for any costs for rooms in the block that are not reserved, used, or paid.

The Government shall not be responsible for any cancellation costs that may be incurred by conference attendees. In the event that the contractor does not have the capability to provide a sleeping room block in house (i.e., Conference Centers), the contractor shall provide information about hotels located within a five minute walk of its location.

After July 08, 2016, 11:59pm EST, the contractor may release any rooms in the block that are unsold to FRRG 2016 Annual Meeting participants back into its general inventory. The following table details the sleeping room block requirement:

Date # Rooms Per Night Group Rate **

Day before meeting 56

(July 11) Day 1

(July 12) 56

Day 2 (July 13) 56

Day 3 (July 14) 56

TOTAL 224

If the contractor’s facility is oversold the FRRG 2016 Annual Meeting attendees will be the last guests relocated to a nearby hotel. In the event that the conference attendees must be relocated, the contractor shall notify the Government immediately as to which attendees are being displaced. The contractor shall arrange comparable accommodations for the displaced attendees at nightly rates no greater than the Federal Government per diem lodging rate set by the General Services Administration (GSA). The comparable accommodations shall be as close as possible to the contractor’s conference facility and shall not be limited to hotel properties owned by the contractor. In the event that attendees must be relocated on the first or second day of the FRRG 2016 Annual Meeting, if rooms become available in the contractor’s facility on a subsequent night or nights, the contractor shall offer those rooms to the attendees before offering them to other guests.

The contractor will provide non-smoking guest rooms to all FRRG Meeting attendees. If the contractor’s location is oversold, the FRRG Meeting attendees will be the last group relocated to a nearby hotel property. If a FRRG Meetnig attendee is relocated, the contractor will provide the following:

- Notify FRRG 2016 Annual Meeting POC immedately of any and all individuals displaced.

- A displaced guests will be given accomodations at a comparable (defined as having the same or similar facilities, level of service, amenities and outlets) nearby hotel property as close as possible. The contractor will not limit its search for a comparable hotel property to properties owed by the contractor’s management company. The contractor’s effort to secure the closert comparable hotel is subject to confirmation by the FRRG 2016 Annual Meeting POC.

- The contrator will provide roundtrip ground transportation between the contractor’s location and the alternative hotel property each day the guest is displaced at no additional cost to the guest.

- The contractor will make necessary arrangement for the displaced guest’s telephone messages and mail to ensure that they are properly forwarded. The contractor will provide one long-distance phone call each day the guest(s) are displaced at no additional cost to the guest.

- FRRG 2016 Annual Meeting will receive credit for any guests displaced towards its pick up for purposes of this SOW.

- The contractor will work to bring the displaced guest back to the contractor’s location for the second and subsequent night(s), if available. If the displaced guest must remain at the comparable property for the second and subsequent night(s), the contractor will pay the difference between the guest room rate for single and double occupancy listed in the SOW and at the comparable property.

- If a room becomes available at the contractor’s location for the displaced guests and the guest elects not to return to the contractor’s location, the contractor will have no further obligations.

The FRRG 2016 Annual Meeting agenda and room requirements are summarized in the following table:

Date Time # People Function Setup Style

Day 1 (July 12)

24 hr hold beginning at 6 am

Day 1 140 1 General Session Half or Full Rounds for 150

24 hr hold beginning at 6 am

Day 1 30 6 Breakouts Each Boardroom or U-Shape for 25 people

24 hr hold beginning at 6 am

10 1 Office Boardroom for 10 people

24 hr hold

1 Registration Area See description in Task 3

Day 2 (July 13)

24 hr hold beginning at 6 am

Day 1 140 1 General Session Half or Full Rounds for 150

24 hr hold beginning at 6 am

Day 1 30 6 Breakouts Each Boardroom or U-Shape for 25 people

24 hr hold

6 am – 5pm 1 Registration Area See description in Task 3

Day 3 (July 14)

Continue 24 hr hold beginning at

6 am Day 1 through 5pm

140 1 General Session Half or Full Rounds for 150

Continue 24 hr hold beginning at

6 am Day 1 through 5pm

30 6 Breakouts Each Boardroom or U-Shape for 25 people

Continue 24 hr hold beginning at

6 am Day 1 through 5pm 6 am – 5pm 1 Registration Area See description in Task 3

Section D. Packaging and Marking

N/A

Section E. Inspection and Acceptance

N/A

Section F. Deliveries or Performance

F.1. Performance Period

Period of Performance. The period of performance is the date of award through July 14, 2016.

F.2. Place of Performance

The contractor shall perform the work at its own facility.

F.3. Deliverables

The Contractor shall provide conference facility and related supplies and services in accordance with the Section C, Statement of Work.

Section G. Contract Administration Data

G.1. Contracting Officer

The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this task order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract. The CO is the only individual who can legally obligate Government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

The Procuring and Administering Contracting Officer is:

Amalia Rodezno Department of Homeland Security Office of Procurement Operations 245 Murray Lane, SW, Mailstop 0115 Washington, D.C. 20528-0115 E-mail: Amalia.Rodezno@hq.dhs.gov

G.2. Contracting Officer’s Technical Representative

The Contracting Officer’s Representative (COR) for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

The COR is:

To be determined at time of award.

G.3. Government Point of Contact

Government Point of Contact. The following is an additional Government point of contact to assist with the preparation and conducting of the FRRG 2016 Annual Meeting:

To be determined at time of award.

G.4. Invoicing and Payment

G.3.1. The contractor shall invoice at the end of the period of performance, after all tasks have been completed and all deliverables accepted. The invoice shall be submitted to the email box InvoiceSAT.consolidation@ice.dhs.gov, and copy the COR and CO.

Section H. Special Contract Requirements

H.1. Hotel and Motel Fire Safety Act of 1990. Federally funded meetings and conferences cannot be held in properties that do not comply with the Hotel and Motel Fire Safety Act of 1990. A list of facilities that meet the requirements can be found on the U.S. Fire Administration Website: http://apps.usfa.fema.gov/hotel/#searchlist .

mailto:Amalia.Rodezno@hq.dhs.gov mailto:InvoiceSAT.consolidation@ice.dhs.gov http://apps.usfa.fema.gov/hotel/%23searchlist

Section I. Contract Clauses

I.1. 52.252-2 Federal Acquisition Regulation (FAR) Clauses Incorporated by Reference

(FEB 1998)

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

• https://acquisition.gov/far/current/html/

• http://farsite.hill.af.mil/vffara.htm

The following FAR clause is incorporated by reference:

FAR

Clause

Title Date

52.212-4 Contract Terms and Conditions – Commercial Items MAY 2015 52.223-10 Waste Reduction Program MAY 2011

2. FAR 52.212-5 Contract terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items (MAR 2016).

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

https://acquisition.gov/far/current/html/ http://farsite.hill.af.mil/vffara.htm

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111- 117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C.

6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C.

644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (Nov 2011) (15 U.S.C. 657f).

_X__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C.

637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X__ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (37) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (39) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_X__ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

_X__ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

_X__ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

_X__ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C.

4505, 10 U.S.C. 2307(f)).

_X__ (50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

_X__ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O.

13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

_X__ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C.

5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) _X___ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

_X__ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O.

13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations.

(May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph

(e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

3. Homeland Acquisition Regulation (HSAR) Clauses by Reference

The full text of the HSAR may be accessed electronically at http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf .

The following HSAR Clauses are incorporated in this contract by reference:

HSAR Clause

No Title Date

3052.242-72 Contracting Officer’s Representative DEC 2003

4. HSAR Clauses Included in Full Text.

FAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006)

Note: Paragraph (f) to be completed at award based on submission of completed Attachment J.2

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) Stock of such entity which is sold in a public quoting related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The quotor under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108- 7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or quote.

(End of clause)

Section J. List Documents, Exhibits and Other Attachments

J.1. Facilities Checklist J.2. Certification for Prohibition on Contracts with Corporate Expatriates

Section K. Representations, Certifications, and Other Statements of Bidders

Representations and certifications must be on file and accessible via the System for Award Management (SAM) portal.

Section L. Instructions, Conditions, and Notifications to Bidders

L.1. Provisions

The following FAR provision is incorporated by reference.

FAR 52.212-1 Instructions to Offerors –Commercial Items (OCT 2015) FAR 52.204-7 System for Award Management Alt I (JUL 2013)

The full text of this provision may be viewed at the following link:

https//www.acquisition.gov/far/current/html/52_212_213.html#wp1179124

L.2 Due Date

The technical volume and price volume together constitute a quote. The quote shall be submitted via email to Amalia Rodezno, Contracting Officer, at Amalia.Rodezno@hq.dhs.gov 3T by 11:00AM, Friday, June 17, 2016, Eastern Standard Time. NO EXCEPTIONS.

L.2.1. Questions

Quotors are invited to submit questions about this solicitation via email to Amalia.Rodezno@hq.dhs.gov 3T by 11:00AM, Thursday, May 9, 2016, Eastern Standard Time.

NO EXCEPTIONS.

L.2.2. Late Submissions

The late submissions, modifications, revisions, and withdrawals of quotes conditions outline in the above reference provision, FAR 52.212-1, Instructions to Offerors – Commercial Items, apply to this solicitation.

L.2.3. Completeness Quotors’ quote must contain all of the elements outlined in Section L. A quote missing one or more of elements outlined in Section L may be considered unacceptable.

L.3 Submission Requirements

(i) Response to the Technical Factor 1: Provide a completed Facilities Checklist (Attachment J.1).

(ii) Response to the Technical Factor 2: Provide a Facility Layout Diagram.

(iii) Response to the Price Factor: Submit a total price for the First Responders Resource Group 2016 Annual Meeting. The quotor may itemize other individual elements of the pricing. The Government is exempt from being taxed. Therefore, no tax should be included in the price submitted. Any tax exempt forms that need to be completed by the government may be submitted with the quote.

(iv) Provide completed certifications (Attachments J.2).

Section M. Basis for Award and Evaluation Factors

M.1. Basis for Award

The Government will award a purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Technical Factor and Price are equally important relative to each other.

M.2. Evaluation Factors

M.2.1. Technical Factor (Non-price) The Government will evaluate the extent to which the quote provides the facilities and associated services and supplies enumerated in Tasks 1-13 of the Statement of Work as indicated by the quoter’s completed Facilities Checklist and the provided Facilities Layout Diagram. Higher ratings will be assigned for quotes that meet more of the tasks’ requirements.

M.2.2. Price

Provide a single total price for all of the work outlined in the Statement of Work, Section C.

Price may be submitted as a separate document accompanying the Technical response. Price will be evaluated for reasonableness.

The Government will evaluate the total price, including all facilities and associated services and supplies enumerated in Tasks 1-13 of the Statement of Work, Section C. The Government is exempt from all taxes.