HSHQDC-15-R-00089_-_Attachment_J4_-_TER_-_Rapid_Response_Analytic_Capability_-_Final.docx

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Homeland Security Operational Analysis Center Federally Funded Research and Development Center
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HSHQDC-15-R-00089
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HSOAC Technical Execution Requirements (TER) Plan Rapid Response Analytic Capability U.S. Department of Homeland Security Science and Technology Directorate Federally Funded Research and Development Center Program Management Office

Version:1.0
Date:September 18, 2015

DHS User Contracting Officer

(TBD)

Contracting Officer Office of Procurement Operations, STAD

(TBD)

(TBD)@hq.dhs.gov DHS User Program Manager

(TBD)

Program Manager

DHS/S&T

(TBD)

(TBD)@hq.dhs.gov DHS User Contracting Officer’s Representative (COR)

(TBD)

(TBD)

DHS/S&T

(TBD)

(TBD)@hq.dhs.gov DHS User Suitability/Fitness Point of Contact

(TBD)

(TBD)

S&T/FBD/FFRDC PMO

(TBD)

(TBD)@hq.dhs.gov User Badging/Access Point of Contact

(TBD)

(TBD)

S&T/FBD/FFRDC PMO

(TBD)

(TBD)@hq.dhs.gov

HSOAC Task Lead (Completed by Offeror) Insert name Insert title Insert organization Insert phone number Insert email address Terms and Conditions The work in this plan shall be executed under the terms and conditions of contract HSHQDC-##-D-#####.

Task Description The U.S. Department of Homeland Security (DHS) is responsible for a wide variety of missions and authorities. The Science & Technology Directorate (S&T) is committed to providing studies and analysis for emerging requirements across the Department by building and maintaining the knowledge base and network of expertise. This commitment is being carried out through the application of a structured approach to S&T FFRDC resources that allows for development of a balanced research approach that creates a flexible foundation for both strategic studies and rapid response to emergent leadership requirements.

This Technical Execution Requirements (TER) describes the requirements for the Federally Funded Research and Development Center (FFRDC) Homeland Security Operational Analysis Center (HSOAC) to support ongoing and emerging DHS requirements. HSOAC provides a unique capability over other FFRDCs and traditional contract support because the organization is comprised of a multitude of technical and subject matter experts with extensive experience in the analytic methodologies likely to be needed to conduct quick reaction assessments. The range and depth of expertise across HSOAC is critical for supporting rapid response, strategic, and contingency studies and analysis for Homeland Security leadership needs across the full spectrum of DHS mission areas.

Purpose and Objectives of Task The purpose of this task is to establish a mechanism for the government to request that HSOAC provide quick-response, quick-turnaround analysis of emergent problems facing DHS. HSOAC will provide a POC that proactively maintains awareness of the nature and content of challenges to the S&T and the Department that may lead to emergent problems and participates in potential project discussions when directed. Once requested, HSOAC will mobilize its extensive network of subject matter experts leveraging their broad understanding of the operational and resource circumstances of the components and headquarters operations to produce insightful, relevant analysis for DHS within a specified timeframe.

Issuance of this Technical Execution Requirements Plan is pursuant to the indefinite delivery, indefinite quantity (ID/IQ) contract between the Department of Homeland Security (DHS) and the operator of the Homeland Security Operations Analysis Center (HSOAC).

Expect Outcomes Successful completion of this task by HSOAC means:

· For rapid response analysis tasks – HSOAC quickly assessed an acute Homeland Security situation (e.g., tasks triggered by an event [e.g., biosecurity, system compromise] or urgent priority [e.g., boarder security crisis]) and provided scientific and technical analysis (e.g., fact finding, alternatives) to help return to a normal (or enhanced) state of operations. HSOAC performed these rapid-response activities one to two times over one year within hours of the event despite the time of day or day (holiday) on which it occurred.

· For pop-up tasks – HSOAC assisted the Office of the Chief Scientist (OCS) and the Under Secretary for Science and Technology (USST) by responding to short term requests (e.g., initial responses within two to three days and final response within one to five weeks) or event responses by providing science and technical analysis (e.g., fact finding, alternatives), coordination, and strategic planning support.

· For strategic and contingency studies – HSOAC reduced surprise and reactionary decision making by executing studies (with initial response within five business days and final response within two to six months) that anticipated disruptive events, threats, and opportunities; and leveraged lessons learned to inform development/update of a responsive S&T strategic plan in support of USST priorities. HSOAC focused on events, threats, or gaps that helped reshape S&T investment planning and requirements for immediate, significant, and longer-term strategic planning.

Scope HSOAC shall perform the following tasks.

0. Decision Analysis [STE: 2.1] HSOAC Point of Contact For this task order, HSOAC shall provide at least one POC to OCS that collaborates directly with OCS personnel and is the primary POC for decision analysis subtasks. The POC shall be knowledgeable of the DHS environment and its challenges, specifically in matters of interest to the USST, and capable of providing answers to urgent questions with clear, accurate assessments through fact finding, analysis of alternatives, and data analysis with actionable recommendations.

The HSOAC POC will engage with partners (internal and external to S&T) to maintain situational awareness on the developing context of policy issues relevant to DHS authorities and responsibilities. The POC will also design and manage analysis project subtasks as defined below; develop a standard process for receiving and scheduling very short/short/medium/longer-term tasks; establish a subtask-level project management plan for each longer term effort that includes the analytic methods and level of effort for both the standard process milestones and the customized plans that will be used to accomplish that project subtask.

Decision Analysis Subtasks Subtasks will be formally initiated by a request from the COR and/or Contracting Officer via email to the designated HSOAC point of contact. The FFRDC Program Management Office (PMO) will be included in the initial request. The email will include a description of the triggering event and a summary of the open question or task. The initial request may also identify the timeline and required milestones; if this is not included, HSOAC shall draft one for approval by the COR and/or Contracting Officer. Potential milestones include the following:

· Brief scope description and point of contact identification.

· Initial staffing plan and cost estimate.

· Response to initial questions, identification of open questions, coordination plan, and scope refinement.

· Final scope, staffing, and cost estimate.

· Iterative response and decision support analysis, iterative update and review of reports.

· The deliverables for each subtask will be a Final Report.

For each subtask, HSOAC shall provide:

· Subtask execution plan– Individual plans describing the technical approach HSOAC will undertake to conduct the analysis required in each subtask.

· Strategic planning document – Clearly defined outcomes of mission-centric and measureable outcome hypotheses/metrics for divisions (or other admin units) within S&T; identified investments that provide the greatest risk reduction at the lowest cost.

· Summary briefing – High-level briefing appropriate for senior leadership describing the analysis effort and results.

· A cost accounting method for determining the S&T labor and contract cost. This will be used as input to support future resource planning.

The final subtask deliverable shall be a final report that documents the subtask. The depth of the final report shall be proportional to the analytic work required for the subtask. For example, a crisis tasking may only expend 48 hours of staff time and may only produce a “decision hot sheet” that reflects the best thinking from leading experts, sensitive to the authorities and constraints of DHS, and presents clear and concise analysis suitable for highest level decision makers. This would result in a format that would have no dense narrative and would be one to two pages long with bullets, talking points, and source references. Three example subtask initiation sheets are provided as an example.

a. HSOAC shall provide effective decision support analysis capabilities to S&T inquires. These analyses are intended to be able to examine all DHS mission areas, with the overall goal of clearly identifying facts, defining options, and costs and benefits to support top-level decision-makers’ needs. Each subtask shall follow a set of milestones that are defined at the beginning of each subtask (see above). Three levels of responsiveness are requested to support this tasking. One of the following options will be selected at initialization:

i. Rapid Response (estimated one very rapid, three rapid per year): This subtask may be triggered by an event (e.g., biosecurity, system compromise) or urgent priority (e.g., boarder security crisis). Response times fall in two categories:

· Very rapid response (expected once or twice a year) - initial response shall be within hours of the event without regard to the time of day or holiday on which it occurred.

· Rapid response - initial response shall be within two to five hours during typical business hours. Iterative refinement follows the initial priority task and the final response shall be within 24-72 hours after the event.

ii. Pop-Ups (estimated three per year): This subtask requires science, engineering, coordination and strategic planning support for the resolution of short-term requests or event response requirements on behalf of the USST. An initial response would typically be required within two to three days of the initial request. Iterative refinement would follow the initial task and the final response would likely be due within one to five weeks.

iii. Strategic and Contingency Studies (estimated two to five per year): The study subtask reduces surprise and reactionary decision making by executing studies that anticipate disruptive events, threats, and opportunities; leveraging lessons learned to inform a responsive and up-to-date S&T strategic plan in support of USST priorities. This will result in regular studies that focus on events, threats, or gaps that may need to reshape S&T investment planning. This includes requirements to support the immediate, significant, and longer-term strategic requirements. HSOAC shall respond to the initial tasking within 5 business days. Iterative refinement would follow the initial task over the first week weeks and the final study deliverable would be due within two to six months.

b. Given the spectrum of topics that will be address through this effort, HSOAC shall support OCS by performing ongoing background analysis and development and maintenance of a network of expertise suitable to flexibly apply to emergent problems. The analytic approach and methodology for each emergent analytic subtask shall be based on best analytic practices and produce products required by DHS leadership to make informed decisions in a dynamic environment. Fluidity of analytic teams will enable rapid adaptation of internal and external SME capabilities to address challenges of analytical task complexity, intensity, and duration. HSOAC shall coordinate with DHS S&T on the level of support required and application of available resources to best support this requirement in terms of both background research and emergent defined study requirements.

Summary Reports Every quarter, HSOAC shall produce a comprehensive report that compiles the results of the unique tasks and the background research conducted in support of each response or study and shall also contain detailed lessons learned from the initiative thus far. The lessons learned section shall contain sufficient information to be understandable by future readers who were not aware of the event or initial tasking. The subtask shall be well documented including, but not limited to the following: summary of tasking; index report with appropriate keywords; timeline and subtask metric summary; analytic process(es) used; names, contact info, and total time dedicated to the task by all HSOAC parties involved; names and contact info of government and other contractor POCs that were part of the core collaborative team that impacted HSOAC analysis; bibliography of sources used in analysis; and a summary of the findings, gaps, contingencies, threats, opportunities, and/or recommendations, as appropriate. The report shall report on the overall suitability and effectiveness of the tasking structure, standard operation protocol(s), and effectiveness using data and metrics developed during the execution of the subtasks.

0. Kick-off Meeting [Offeror to Complete STE: x.xx] The FFRDC Operator is required to prepare a project kickoff briefing. The briefing shall be conducted by the FFRDC operator’s staff responsible for the technical execution of the project, with the COR and Contracting Officer in attendance. The briefing shall be held within the first thirty (30) days of performance at a time and place mutually agreeable to the parties.

Anticipated Resource Requirements None.

1. Travel (Completed by User) Travel on the order 4 CONUS for all travelers over a combined total of 5 workdays may be necessary to meet and coordinate interagency exchanges of information on this task. HSOAC shall provide trip reports, if requested, to the Task Order COR for all non-local travel within 30 days of completion of travel.

Table 1. Long Distance Travel

Destination
Total # of Travelers
# of Trips
Travel Days per Trip
International Trip?

New York, New York

2
1
N

Boston, Massachusetts

1
1
N

Los Angeles, CA

1
3
N

The DHS Task User must approve all foreign travel. Advance notice for all foreign travel must be provided in accordance with the user’s policies and regulations. HSOAC must notify the DHS Task Order COR before arrival of visitors from foreign countries.

Travel, including local non-commuting travel, shall be reimbursed in accordance with the Federal Travel Regulation. Daily commuting costs shall not be reimbursed. Long-distance travel not specified in the plan must be pre-approved by the Task Order COR.

Place of Performance HSOAC will generally perform the work at HSOAC facilities. HSOAC may also perform work at a federal government facility designated by DHS. The location of the federal government facility where work will be performed is 1120 Vermont Ave. NW, Washington DC, 20005. The location of the contractor facility where work will be performed is TBD.

DHS Furnished Information

a) DHS will provide unique information, materials, and forms to the Contractor as specified under this task order. Such DHS provided information, materials, and forms shall remain the property of DHS, unless otherwise indicated in writing by DHS, and may not be distributed beyond the FFRDC's project performers without DHS's prior written permission.

b) The DHS COR identified in this task order will be the point of contact (POC) for identifying required information to be supplied by DHS.

c) DHS will provide guidelines to the FFRDC to use in preparing any documentation (e.g., report deliverables or Task Order Status Reports).

d) The following government furnished information (GFI) will be supplied by the task user:

a. N/A Total Estimated Costs The Government’s total estimated STE amount for this effort is: 2.1 Deliverables (Initially Completed by User. Final items may be modified by Offeror pursuant to their proposed Technical approach) HSOAC will prepare the following deliverables (predicated in calendar days) according to the table below, and the most current Project Management Plan (PMP), as approved by the DHS Contracting Officer or COR.

Table 2: Deliverables

Scope Ref.
Deliverable Name
Delivery Date
5.1
Project Management Plan (PMP) (Draft)
15 days after award
5.1
Project Management Plan (PMP) (Final)
30 days after award
5.2
Kick Off Meeting
Within 30 days of award
5.1.2
Decision Analysis Subtasks (DAS) Milestones (Draft)
3 days after establishment of a subtasks, final response set by subtask request
5.1.2
DAS Rapid Response Analysis (Draft)
2-5 hours after tasking
5.1.2
DAS Rapid Response Analysis (Final)
1-3 days after tasking
5.1.2
DAS Pop-Ups (Draft)
2-3 days after tasking
5.1.2
DAS Pop-Ups Analysis (Final)
1-5 weeks after tasking
5.1.2
DAS – Strategic and Contingency Studies (Draft)
5 days after tasking
5.1.2
DAS Strategic and Contingency Studies Analysis (Final)
2-6 months after tasking
5.1.2
Subtask Execution Plan
1-2 days after tasking
5.1.2
Strategic Planning Document
3-20 days after tasking
5.1.3
Subtask Participation Analysis and Recommendations Summary
Quarterly
5.1.3
Final Subtask Analysis Summary with Lessons Learned
11 months after award

HSOAC shall provide all formal deliverables directly to the Task Order COR who will provide copies of all final deliverables to the DHS FFRDC Program Management Office (PMO) within 30 days of receipt. Formal deliverables are all deliverables listed in the above Table, as opposed to non-documented deliverables delivered ad hoc and informally to the Task Order COR (e.g., white papers, memos, notes). An unclassified abstract, 100 to 200 words in length, and at least five keywords, or a completed Standard Form 298, “Report Documentation Page,” shall accompany each deliverable.

HSOAC will deliver a monthly status report by the 15th of the following month containing metrics pertaining to financial, schedule, technical progress, deliverable status, and risk information related to the task. The HSOAC task lead and the COR will discuss relevant issues in evaluating the task priorities for the next period; and update the program plan as necessary.

Unless specifically noted in Table 1, all final versions of deliverables listed in Table 1 are approved for distribution in accordance with the following selection (check only one box):

☐A-Approved for public release; distribution is unlimited
☐B-Distribution authorized to U.S. Government agencies only
☐C-Distribution authorized to U.S. Government agencies and their contractors
☐D-Distribution authorized to the DHS and DHS contractors only
☐E-Distribution authorized to DHS Components only
☒F-Further dissemination only as approved by DHS S&T FFRDC Program Management Office and Task User (default if none selected)

Period of Performance The period of performance is twelve (12) months from date of task order award.

Rejection of Deliverables The DHS Contracting Officer or authorized representative (e.g., COR) shall evaluate each deliverable and determine acceptability of services performed and products delivered (e.g., reports, briefings, software). The Contracting Officer or authorized representative requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection unless otherwise specified. In the event that no comments are provided by the Contracting Officer or authorized representative within 30 calendar days, the final document will be considered accepted unless otherwise specified in a written notification from the CO.

Change in Technical Direction Technical direction regarding this effort may only be provided to the FFRDC by the DHS Contracting Officer or authorized representative (e.g., COR) acting within the scope of their authority.

Monthly Program Status Report.

The Task Order COR shall approve payments and report any discrepancies to the HSOAC task lead within five calendar days of receipt of the Monthly Program Status Report. Failure to do so may result in penalties under the Prompt Payment Act that will be charged against the task.

Security Requirements.

All work performed under this TER is Sensitive but Unclassified unless otherwise specified by DHS. This task order will require access to the following information (check all applicable boxes):

☒Unclassified, no markings
☒Sensitive but Unclassified (SBU), For Official Use Only (FOUO)
☒Law Enforcement Sensitive (LES)
☒Personally Identifiable Information (PII)
☒Protected Critical Infrastructure Information (PCII)
☒Confidential (classified)
☒Secret (classified)
☒Top Secret (classified)
☒Top Secret/SCI (classified)

Classified material will be generated by HSOAC as a result of the ensuing task order.

Classification Guide: (TBD)

1. All unclassified “For Official Use Only” (FOUO) work is expected to occur at the “medium” level per the National Institute of Standards and Technology (NIST) 800-60 (Federal Information Processing Standard (FIPS) Security Categorization) and the Federal Information Security Management Act (FISMA). Any work at the “high” FOUO level per the FISMA, or any work at the classified level, shall be performed on a stand-alone computer system accredited in accordance with the FISMA and applicable DHS policies.

The HSOAC shall comply with all requirements of the Protected Critical Infrastructure Information (PCII) Program set out in the PCII Act, in the implementing regulations published in the Interim Rule, and in the PCII Procedures Manual as they may be amended from time to time, and shall safeguard PCII in accordance with the procedures contained therein.

The HSOAC shall ensure that each of its employees, consultants, and subcontractors who work on the PCII Program have executed non-disclosure agreements (NDAs) in a form prescribed by the PCII Program Manager. The HSOAC shall ensure that each of its employees, consultants and subcontractors has executed a NDA and agrees that none of its employees, consultants or sub-contractors shall be given access to PCII without having previously executed a NDA.

If classified work is required under this Task Order, the Task Order COR shall provide specific guidance to HSOAC as to which work will be conducted in a classified manner and at which classification level. If such DHS-guidance conflicts with other applicable guidelines (e.g., DOE, DOD, etc.), HSOAC shall adhere to the more stringent guidelines as determined by the Task Order COR and DHS FFRDC PMO Director. HSOAC shall also adhere to other applicable government orders, guides, and directives pertaining to classified or confidential work.

a. TOP SECRET/SCI level safeguarding/storage is needed at HSOAC.

b. Classified work will be performed at the following federal government location(s):

Table 1. Federal Classified Work Locations Office of Science and Technology 1120 Vermont Ave., NW Washington, DC 20528

Nebraska Avenue Complex 3801 Nebraska Ave., NW Washington, DC 20528

HSOAC Address TBD

Technical Approach/Analytic Methodology (Completed by Offeror.)

The Focus Areas tie to the QHSR Mission Areas with associated STE allocations are outlined in Table 4.

Table 4. Focus Areas to the QHSR Mission Areas Relationship Matrix

QHSR Missions

At the intersection of the appropriate HSOAC Focus Area row and QHSR Mission Area column, enter a numeric value for the level of effort in terms of STEs

Mission 1: Prevent Terrorism and Enhance Security Mission 2: Secure and Manage Our Borders Mission 3: Enforce and Administer Our Immigration Laws Mission 4: Safeguard and Secure Cyberspace Mission 5: Strengthen National Preparedness and Resilience Maturing and Strengthening Homeland Security

HSOAC Focus Areas

1: Acquisition Studies
0.0
0.0
0.0
0.0
0.0
0.0
2: Homeland Security & Threat Studies
0.0
0.0
0.0
0.0
0.0
0.0
3: Organizational Studies
0.0
0.0
0.0
0.0
0.0
0.0
4: Regulatory, Doctrine and Policy Studies
0.0
0.0
0.0
0.0
0.0
0.0
5: Operational Studies
0.0
0.0
0.0
0.0
0.0
0.0
6: R&D Studies
0.0
0.0
0.0
0.0
0.0
0.0
7: Innovation and Technology Acceleration
0.0
0.0
0.0
0.0
0.0
0.0

This section describes HSOAC’s independent technical approach and methodology or solution to address the task requirements stated in section 5. [Offeror to complete the following sections.]

1. Focus Area 1: Acquisition Studies[STE: x.xx]
1.2 Focus Area 2: Homeland Security & Threat Studies[STE: x.xx]
1.3 Focus Area 3: Organizational Studies[STE: x.xx]
1.4 Focus Area 4: Regulatory, Doctrine and Policy Studies[STE: x.xx]
1.5 Focus Area 5: Operational Studies[STE: x.xx]
1.6 Focus Area 6: R&D Studies[STE: x.xx]
1. Focus Area 7: Innovation and Technology Acceleration[STE: x.xx]

Deliverables (Completed by HSOAC) HSOAC will complete a Report Documentation Form (SF 298) for each deliverable.

Constraints/Assumptions (Completed by Offeror) List all constraints and assumptions relevant to the successful performance of this task.

Other Contract Details

1. FFRDC Personnel.

Personnel provided by HSOAC will have the skills and technical background necessary to successfully complete the tasks described in this plan. HSOAC will implement and manage the technical approach, organizational resources, management, and quality controls to be employed to meet the cost, performance and schedule requirements throughout task order execution. HSOAC will not perform Systems Engineering and Technical Assistance (SETA) program and acquisition support that can be acquired through competitive acquisition(s).

1. Food and Drink.

HSOAC will not charge any expense for food, snacks, or drink as part of holding task related meetings, conferences, or gatherings; however, this prohibition does not prevent the contractor from charging meals and incidental expenses as part of authorized travel expenses.

1. Meetings and Workshops.

All necessary conference approvals should take place prior to HSOAC's attendance at any conference in support of the sponsoring component. The component user should follow the conference approval process per the guidance set-forth under DHS Financial Management Policy Manual (FMPM Section 7.10) and any component-specific policies and procedures and provide a copy approval(s) to HSOAC.

HSOAC may interview and conduct workshops of recognized subject-matter experts, including non-federal experts, to gather the expert’s individual knowledge and experience regarding the current state of the art of the technical issues relating to this task, and to foster the building of a long-term collaboration between the individual subject matter experts and HSOAC on the issues relating to the experts’ areas of expertise. The workshops or other interaction with non-Federal experts will be for the purpose of collecting the views of the individual experts, not to result in a consensus of those experts. HSOAC will produce an objective assessment on the technical merits of the data and/or experts’ views espoused in these meetings; and include an evaluation of the strengths and weaknesses of the various discussion points provided by individuals.

HSOAC may organize meetings/workshops related to the task with federal officials on behalf of the user; however, federal government personnel will approve the agenda and will chair any federal intra-agency/inter-agency meetings. HSOAC will produce an objective assessment on the technical merits of individual and any consensus findings and recommendations discussed in these meetings; and include an evaluation of their strengths and weaknesses of the various discussion points.

1. Inherently Governmental Functions.

In accordance with Federal Acquisition Regulation (FAR) 7.503(c)(20) and Homeland Security Acquisition Manual 3037.103(e), HSOAC will not be utilized to draft Congressional testimony, responses to Congressional correspondence, or agency responses to audit reports from the Inspector General, the Government Accountability Office, or other Federal audit entity. Furthermore, in accordance with FAR 7.503(c)(12)(ii), HSOAC employees, subcontractors, and/or consultants will not be voting members on any DHS source selections. When applicable, FAR clause 52.203-16, “Preventing Personal Conflicts of Interest,” as included in the IDIQ contract, will apply to this task order.

1. Out of Scope Work. The following types of work are out of scope for HSOAC to perform:

· Performance of any services and functions as defined under FAR Subpart 7.5 -“Inherently Governmental Functions,” specifically subparts 7.503 (a), (b) and (c).

· Performance of any SETA type work, particularly where such work is directly for staff augmentation and of a general support nature where the specific type and quantity of deliverables are undefined.

· Performance of any budgetary and/or financial analysis to include preparation of any Independent Government Cost Estimates (IGCEs).

· Participation in any Source Selection Evaluation or any other membership body where voting and/or ranking of proposals will lead to a subsequent monetary or contract award. HSOAC may provide independent technical evaluation of proposals in support to a Source Selection Evaluation body but may not provide any ranking, voting or other assigned ordering or selection criteria other than commenting on the technical merit of a particular proposal or proposal section(s). Use of HSOAC in evaluating an offeror’s proposal MUST BE DISCLOSED IN THE SOLICITATION OF PROPOSALS and the offeror(s) given the opportunity to affect non-disclosure agreements and/or withdraw their offer(s), otherwise HSOAC may not participate.

· Development of any training curriculum, training materials, online training systems, conducting training or facilitating training sessions. Initial training associated with transfer of skills for operation and maintenance of a prototype or other HSOAC developmental first article or unit for testing is acceptable as long as such training is non-recurring (i.e. train the trainer) and is not intended to be part of a formal established training program.

· Software and/or hardware development or other manufacturing unless such development is associated with a prototype demonstration or other proof of concept system and not intended to be a permanent solution or in response to formal requirements.

1. Publications and Communications Concerning Work Performed Under This Plan.

HSOAC will mark all technical data or computer software pursuant to the terms of the base contract. This will include, for copyrighted works, an appropriate notice acknowledging DHS’s sponsorship of the work (see below) and license rights and the appropriate copyright notice.

1. Acknowledgement.

HSOAC will include the following acknowledgement in any technical document that is produced from DHS funding: “The U.S. Department of Homeland Security (DHS) is acknowledged as the sponsor of this work.”

HSOAC may be called upon to review its own or the work of an affiliated entity. When HSOAC has knowledge such a case exists, HSOAC will notify the government Program Manager and Contracting Officer and provide a mitigation plan or other action directed by the Contracting Officer.

When meeting with non-federal experts and representatives, HSOAC in its role as the contracted manager and operator of the HSOAC will not represent or speak for DHS.

DHS Furnished Facilities, Supplies and Services If work at DHS S&T is necessary for the services being performed under this TEP, such facilities will be provided at offices in the Washington, D.C metropolitan-area. Parking facilities are not provided. Basic facilities such as work space and associated operating requirements (e.g., phones, desks, utilities, desktop computers, and consumable and general purpose office supplies) will be provided to HSOAC personnel.

DHS Furnished Property

a) Additional DHS property will not be provided to the HSOAC unless otherwise agreed. All DHS furnished property must be incorporated into each task order, if applicable. In such cases, the HSOAC shall maintain property records and a disposition of the property must be completed at the end of the associated task order.

b) Before purchasing any individual item equal to or exceeding $5,000 that is required to support technical tasks performed pursuant to this task order, that has not already been accepted by the Government with the issuance of the task order, the HSOAC shall obtain the DHS Contracting Officer’s, or DHS COR’s, prior written consent. HSOAC shall maintain any such items according to the contract property accountability procedures.

c) All DHS/GFP (IT equipment, building passes etc.) must be returned at the conclusion of the task order in accordance with component’s procedures.

d) If any GFP is not returned, a report must be submitted to the COR, referencing the pass or card number, name of individual to whom issued, and the last known location of property. Contractors who lose a badge will be required to fill out an additional lost badge form.

Federal Acquisition Regulation 52.204-2 Security Requirements (AUG 1996)

(a) This clause applies to the extent that this contract involves access to information classified “Confidential,” “Secret,” or “Top Secret.”

(b) The Contractor will comply with—

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); and

(2) Any revisions to that manual, notice of which has been furnished to the Contractor.

(c) If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract will be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

(d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

(End of Clause)

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this TER is released to the public, approval is required by the Department of Homeland Security Directorate of Science and Technology.

TER Template v.1.2 Updated: 24 July 2015

File details come from the government source that posted it. Updated .