HSHQDC-15-R-00089 - Attachment J2 - TER - Core Research Prog Execution - Final.docx

Areas marked with yellow highlighting must be completed by the Offeror.

HSOAC Technical Execution Requirements (TER) Plan Core Research Program Execution U.S. Department of Homeland Security Science and Technology Directorate FFRDC Program Management Office

DHS User Contracting Officer Shelby Buford Contracting Officer Office of Procurement Operations, STAD

(TBD)

Shelby.buford@hq.dhs.gov DHS User Program Manager

(TBD)

Director, FFRDC PMO

S&T/FBD/FFRDC PMO

(TBD)

(TBD)@hq.dhs.gov Terms and Conditions The work in this plan shall be executed under the terms and conditions of contract HSHQDC-16-D-XXXXX.

Task Description In accordance with the Homeland Security Operations Analysis Center (HSOAC) Federally Funded Research and Development Center (FFRDC) operating contract, the scope of the Core Research Program is to perform innovative, forward leaning research that has enterprise-wide application benefiting multiple components of the Department of Homeland Security (DHS) to enhance the overall mission and effectiveness of preventing and responding to future security threats and critical national security emergency events.

Purpose and Objectives of Task The purpose of the Core Research Program is to conduct advanced research in order to develop innovative ideas, develop forward-leaning solutions, or further analyze broad-reaching topics determined by the Government, and materialize those items as research areas presented as a strategic framework for review and evaluation by the Science and Technology (S&T) Program Management Office (PMO) to potentially further and actualize a valid, meaningful requirement for performance under the HSOAC FFRDC contract.

Issuance of this Technical Execution Requirements Plan is pursuant to the indefinite delivery, indefinite quantity (ID/IQ) contract between the Department of Homeland Security (DHS) and the operator of the Homeland Security Operations Analysis Center (HSOAC).

Expected Outcomes As a result of this task, development of ideas to fill gaps, engender state-of-the-art solutions, develop game-changing improvements and develop innovative, forward-leaning solutions will be used to enhance far-reaching items of enduring concern to the Department.

Scope HSOAC shall perform the following tasks.

HSOAC shall provide independent and objective technical and systems engineering expertise that aligns the mission needs to the below focus areas and core competencies. These focus areas are further defined in the HSOAC contract:

· Acquisition Planning

· Homeland Security and Threat Studies

· Organizational Studies

· Regulatory, Doctrine and Policy Studies

· Operational Studies

· R&D Studies

· Innovation and Technology Acceleration

5.1 HSOAC shall independently, or in cooperation with other entities (e.g., federal, state and local government agencies; non-governmental organizations and institutions; universities and affiliated research centers; or other non-profit entities), identify and develop advanced research concepts to encompass innovative ideas, technologically advanced solutions, and recommendations to support various DHS component mission needs such as:

· Preventing Terrorism and Enhancing Security

· Securing and Managing Borders

· Enforcing and Administering Immigration laws

· Safeguarding and Securing Cyberspace

· Strengthening National Preparedness and Resilience

· Maturing and Strengthening Homeland Security HSOAC shall use their extensive research capabilities to generate ideas in order to fill gaps, engender state-of-the-art solutions, or develop game-changing improvements to enhance existing DHS mission capabilities. HSOAC shall identify and develop advanced research concepts to include, but not limited to:

· leveraging, refocusing, or redeveloping work performed for others, including work performed within other FFRDCs operated by the HSOAC operator, if applicable;

· developing threat analyses using sound, proven analytical techniques to evaluate program and mission space vulnerabilities

· developing business process improvement in areas of critical need such as acquisition, program/project management, infrastructure investments, technology investments, etc.

· utilizing tabletop and operational simulations to conduct operational analysis including multi-agency collaboration and coordination, lessons learned, non-material process evaluation, etc.

· conducting operational and analytical assessments to improve DHS R&D investments while evaluating cost, risk, technology transition and technology readiness

5.2 HSOAC shall review and develop for further evaluation advanced research concepts recommended by the S&T PMO and the S&T Homeland Security Advisory Group (HSAG). As with the advanced research concepts identified by HSOAC (as described in 4.1.1 above), the scope of the advanced research concepts identified by the S&T PMO and HSAG will be focused on DHS component mission needs such as:

· Preventing Terrorism and Enhancing Security

· Securing and Managing Borders

· Enforcing and Administering Immigration laws

· Safeguarding and Securing Cyberspace

· Strengthening National Preparedness and Resilience

· Maturing and Strengthening Homeland Security

· Appropriately state the origins of the research concept, for example: 1) concept founded by HSOAC, 2) insight gained from existing projects, or 3) concept gained as a result of direction from the S&T PMO, etc.

· Explicitly identify the research areas and its purpose; the big “So what/who cares?” question.

· Provide brief explanation of how DHS as a whole or each of the multiple components benefit from the research concept. Essentially who (name of DHS components) benefits and how?

· Describe the overall strategic vision and a high level strategy for achieving an end result; describe the ultimate end goal, what’s new to the approach and why will it be successful, if successful what difference will it make, the current method and it’s limitations, risks and payoffs to the new method, potential costs, duration of the project and milestones, and the tools/approach to check for success.

· Address any other pertinent information requested by the S&T PMO or that is relevant to the project.

5.5 HSOAC shall provide a Core Research Monthly Status Report summarizing the overall Core Research portfolio as well as the status of each requirement issued as a separate task order. The Core Research Status Report shall be a high-level overview that describes the overall nature and status of the portfolio. The status report shall also summarize the extent to which the tasks address such areas as:

· Long-term research vs. short term research

· Enterprise-wide (or multi-component) vs. single component areas of potential impact

· Stand-alone research effort vs. research effort closely tied to other research effort(s) (e.g., other S&T research, other DHS research, and/or other Operator-sponsored research)

· Seedling research effort vs. mature research effort with higher probability of success

HSOAC shall provide a bimonthly Core Research Status Briefing summarizing the status of each active Core Research task order as well as the status of activities associated with the overall Core Research plan.

HSOAC shall hold a Kick-off meeting within 30 days of award of the task order to review the project management plan and provide additional information on schedule and technical approach.

Anticipated Resource Requirements None

1. Travel Travel on the order of 0 CONUS and OCONUS trips for all travelers over a combined total of 0 workdays may be necessary to meet and coordinate interagency exchanges of information on this task. HSOAC shall provide trip reports, if requested, to the Task Order COR for all non-local travel within 30 days of completion of travel.

Table 1. Long Distance Travel

The DHS Task User must approve all foreign travel. Advance notice for all foreign travel must be provided in accordance with the user’s policies and regulations. HSOAC must notify the DHS Task Order COR before arrival of visitors from foreign countries.

Travel, including local non-commuting travel, shall be reimbursed in accordance with the Federal Travel Regulation. Daily commuting costs shall not be reimbursed. Long-distance travel not specified in the plan must be pre-approved by the Task Order COR.

Place of Performance HSOAC will generally perform the work at HSOAC facilities. HSOAC may also perform work at a federal government facility designated by DHS.

DHS Furnished Information

a) DHS will provide unique information, materials, and forms to the Contractor as specified under this task order. Such DHS provided information, materials, and forms shall remain the property of DHS, unless otherwise indicated in writing by DHS, and may not be distributed beyond the FFRDC's project performers without DHS's prior written permission.

b) The DHS COR identified in this task order will be the point of contact (POC) for identifying required information to be supplied by DHS.

c) DHS will provide guidelines to the FFRDC to use in preparing any documentation (e.g., report deliverables or Task Order Status Reports).

d) The following government furnished information (GFI) will be supplied by the task user:

a. (NONE) Total Estimated Costs The Government’s total estimated STE amount for this effort is: 1.93 Deliverables (Initially Completed by User. Final items may be modified by Offeror pursuant to their proposed Technical approach) HSOAC will prepare the following deliverables (predicated in calendar days) according to the table below, and the most current Project Management Plan (PMP), as approved by the DHS Contracting Officer or COR.

Table 2: Deliverables

HSOAC shall provide all formal deliverables directly to the Task Order COR who will provide copies of all final deliverables to the DHS FFRDC Program Management Office (PMO) within 30 days of receipt. Formal deliverables are all deliverables listed in the above Table, as opposed to non-documented deliverables delivered ad hoc and informally to the Task Order COR (e.g., white papers, memos, notes). An unclassified abstract, 100 to 200 words in length, and at least five keywords, or a completed Standard Form 298, “Report Documentation Page,” shall accompany each formal deliverable.

HSOAC will deliver a monthly status report by the 15th of the following month containing metrics pertaining to financial, schedule, technical progress, deliverable status, and risk information related to the task. The HSOAC task lead and the COR will discuss relevant issues in evaluating the task priorities for the next period; and update the program plan as necessary.

Unless specifically noted in Table 1, all final versions of deliverables listed in Table 1 are approved for distribution in accordance with the following selection:

Period of Performance The period of performance is twelve (12) months from date of task order award.

Rejection of Deliverables

(a) The Contracting Officer (CO) for each TO, or their authorized representative (e.g., COR), will evaluate each deliverable and determine acceptability of services and products (e.g., reports, briefings, software) delivered. The CO for each TO, or their authorized representative (e.g., COR), shall be afforded a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection unless otherwise specified in the TO.

(b) In the event that no comments are provided by the CO or authorized representative within 30 calendar days, the final document will be considered accepted unless otherwise specified in a written notification from the CO.

Change in Technical Direction Technical direction regarding this effort may only be provided to the FFRDC by the DHS Contracting Officer or authorized representative (e.g., COR) acting within the scope of their authority.

Monthly Program Status Report.

The Task Order COR shall approve payments and report any discrepancies to the HSOAC task lead within five calendar days of receipt of the Monthly Program Status Report. Failure to do so may result in penalties under the Prompt Payment Act that will be charged against the task.

Security Requirements.

All work performed under this TER is Sensitive but Unclassified unless otherwise specified by DHS. This task order will require access to the following information (check all applicable boxes):

Classified material will not be generated by HSOAC as a result of the ensuing task order.

Classification Guide: If classified material will be generated, indicate classification guide to be followed, otherwise enter “N/A”.

0. All unclassified “For Official Use Only” (FOUO) work is expected to occur at the “medium” level per the National Institute of Standards and Technology (NIST) 800-60 (Federal Information Processing Standard (FIPS) Security Categorization) and the Federal Information Security Management Act (FISMA). Any work at the “high” FOUO level per the FISMA, or any work at the classified level, shall be performed on a stand-alone computer system accredited in accordance with the FISMA and applicable DHS policies.

The HSOAC shall comply with all requirements of the Protected Critical Infrastructure Information (PCII) Program set out in the PCII Act, in the implementing regulations published in the Interim Rule, and in the PCII Procedures Manual as they may be amended from time to time, and shall safeguard PCII in accordance with the procedures contained therein.

The HSOAC shall ensure that each of its employees, consultants, and subcontractors who work on the PCII Program have executed non-disclosure agreements (NDAs) in a form prescribed by the PCII Program Manager. The HSOAC shall ensure that each of its employees, consultants and subcontractors has executed a NDA and agrees that none of its employees, consultants or sub-contractors shall be given access to PCII without having previously executed a NDA.

If classified work is required under this Task Order, the Task Order COR shall provide specific guidance to HSOAC as to which work will be conducted in a classified manner and at which classification level. If such DHS-guidance conflicts with other applicable guidelines (e.g., DOE, DOD, etc.), HSOAC shall adhere to the more stringent guidelines as determined by the Task Order COR and DHS FFRDC PMO Director. HSOAC shall also adhere to other applicable government orders, guides, and directives pertaining to classified or confidential work.

a. No safeguarding/storage needed at HSOAC.

b. Classified work will be performed at the following federal government location(s):

Table 3. Federal Classified Work Locations Facility #1 Name Street Address City, ST Zip Code Facility #2 Name Street Address City, ST Zip Code

Facility #3 Name Street Address City, ST Zip Code Facility #4 Name Street Address City, ST Zip Code

Technical Approach/Analytic Methodology (Completed by Offeror.)

The Focus Areas tie to the QHSR Mission Areas with associated STE allocations are outlined in Table 4.

Table 4. Focus Areas to the QHSR Mission Areas Relationship Matrix

QHSR Missions

At the intersection of the appropriate HSOAC Focus Area row and QHSR Mission Area column, enter a numeric value for the level of effort in terms of STEs

Mission 1: Prevent Terrorism and Enhance Security Mission 2: Secure and Manage Our Borders Mission 3: Enforce and Administer Our Immigration Laws Mission 4: Safeguard and Secure Cyberspace Mission 5: Strengthen National Preparedness and Resilience Maturing and Strengthening Homeland Security

HSOAC Focus Areas

This section describes HSOAC’s independent technical approach and methodology or solution to address the task requirements stated in section 5. [Offeror to complete the following sections.]

Deliverables HSOAC will complete a Report Documentation Form (SF 298) for each deliverable.

Constraints/Assumptions (Completed by Offeror) List all constraints and assumptions relevant to the successful performance of this task.

Other Contract Details

0. FFRDC Personnel.

Personnel provided by HSOAC will have the skills and technical background necessary to successfully complete the tasks described in this plan. HSOAC will implement and manage the technical approach, organizational resources, management, and quality controls to be employed to meet the cost, performance and schedule requirements throughout task order execution.

0. Food and Drink.

HSOAC will not charge any expense for food, snacks, or drink as part of holding task order project- related meetings, conferences, or gatherings; however, this prohibition does not prevent the contractor from charging meals and incidental expenses as part of authorized travel expenses.

0. Meetings and Workshops.

All necessary conference approvals should take place prior to HSOAC's attendance at any conference in support of user requirements. The component user should follow the conference approval process per the guidance set-forth under DHS Financial Management Policy Manual (FMPM Section 7.10) and any component-specific policies and procedures and provide a copy approval(s) to HSOAC.

HSOAC may interview and conduct workshops of recognized subject-matter experts, including non-federal experts, to gather the expert’s individual knowledge and experience regarding the current state of the art of the technical issues relating to this task, and to foster the building of a long-term collaboration between the individual subject matter experts and HSOAC on the issues relating to the experts’ areas of expertise. The workshops or other interaction with non-Federal experts will be for the purpose of collecting the views of the individual experts, not to result in a consensus of those experts. HSOAC will produce an objective assessment on the technical merits of the data and/or experts’ views espoused in these meetings; and include an evaluation of the strengths and weaknesses of the various discussion points provided by individuals.

HSOAC may organize meetings/workshops related to the task with federal officials on behalf of the user; however, federal government personnel will approve the agenda and will chair any federal intra-agency/inter-agency meetings. HSOAC will produce an objective assessment on the technical merits of individual and any consensus findings and recommendations discussed in these meetings; and include an evaluation of their strengths and weaknesses of the various discussion points.

0. Inherently Governmental Functions.

In accordance with Federal Acquisition Regulation (FAR) 7.503(c)(20) and Homeland Security Acquisition Manual 3037.103(e), HSOAC will not be utilized to draft Congressional testimony, responses to Congressional correspondence, or agency responses to audit reports from the Inspector General, the Government Accountability Office, or other Federal audit entity. Furthermore, in accordance with FAR 7.503(c)(12)(ii), HSOAC employees, subcontractors, and/or consultants will not be voting members on any DHS source selections. When applicable, FAR clause 52.203-16, “Preventing Personal Conflicts of Interest,” as included in the IDIQ contract, will apply to this task order.

0. Out of Scope Work. The following types of work are out of scope for HSOAC to perform:

· Performance of any services and functions as defined under FAR Subpart 7.5 -“Inherently Governmental Functions,” specifically subparts 7.503 (a), (b) and (c).

· Performance of any Systems Engineering and Technical Assistance (SETA) type work, particularly where such work is directly for staff augmentation and of a general support nature where the specific type and quantity of deliverables are undefined.

· Performance of any budgetary and/or financial analysis to include preparation of any Independent Government Cost Estimates (IGCEs).

· Participation in any Source Selection Evaluation or any other membership body where voting and/or ranking of proposals will lead to a subsequent monetary or contract award. HSOAC may provide independent technical evaluation of proposals in support to a Source Selection Evaluation body but may not provide any ranking, voting or other assigned ordering or selection criteria other than commenting on the technical merit of a particular proposal or proposal section(s). Use of HSOAC in evaluating an offeror’s proposal MUST BE DISCLOSED IN THE SOLICITATION OF PROPOSALS and the offeror(s) given the opportunity to affect non-disclosure agreements and/or withdraw their offer(s), otherwise HSOAC may not participate.

· Development of any training curriculum, training materials, online training systems, conducting training or facilitating training sessions. Initial training associated with transfer of skills for operation and maintenance of a prototype or other HSOAC developmental first article or unit for testing is acceptable as long as such training is non-recurring (i.e. train the trainer) and is not intended to be part of a formal established training program.

· Software and/or hardware development or other manufacturing unless such development is associated with a prototype demonstration or other proof of concept system and not intended to be a permanent solution or in response to formal requirements.

0. Publications and Communications Concerning Work Performed Under This Plan.

HSOAC will mark all technical data or computer software pursuant to the terms of the base contract. This will include, for copyrighted works, an appropriate notice acknowledging DHS’s sponsorship of the work (see below) and license rights and the appropriate copyright notice.

0. Acknowledgement.

HSOAC will include the following acknowledgement in any technical document that is produced from DHS funding: “The U.S. Department of Homeland Security (DHS) is acknowledged as the sponsor of this work.”

HSOAC may be called upon to review its own or the work of an affiliated entity. When HSOAC has knowledge such a case exists, HSOAC will notify the government Program Manager and Contracting Officer and provide a mitigation plan or other action directed by the Contracting Officer.

When meeting with non-federal experts and representatives, HSOAC in its role as the contracted manager and operator of the HSOAC will not represent or speak for DHS.

DHS Furnished Facilities, Supplies and Services If work at DHS S&T is necessary for the services being performed under this TEP, such facilities will be provided at offices in the Washington, D.C metropolitan-area. Parking facilities are not provided. Basic facilities such as work space and associated operating requirements (e.g., phones, desks, utilities, desktop computers, and consumable and general purpose office supplies) will be provided to HSOAC personnel.

DHS Furnished Property

a) Additional DHS property will not be provided to the HSOAC unless otherwise agreed. All DHS furnished property must be incorporated into each task order, if applicable. In such cases, the HSOAC shall maintain property records and a disposition of the property must be completed at the end of the associated task order.

b) Before purchasing any individual item equal to or exceeding $5,000 that is required to support technical tasks performed pursuant to this task order, that has not already been accepted by the Government with the issuance of the task order, the HSOAC shall obtain the DHS Contracting Officer’s, or DHS COR’s, prior written consent. HSOAC shall maintain any such items according to the contract property accountability procedures.

c) All DHS/GFP (IT equipment, building passes etc.) must be returned at the conclusion of the task order in accordance with component’s procedures.

d) If any GFP is not returned, a report must be submitted to the COR, referencing the pass or card number, name of individual to whom issued, and the last known location of property. Contractors who lose a badge will be required to fill out an additional lost badge form.

Federal Acquisition Regulation 52.204-2 Security Requirements (AUG 1996)

(a) This clause applies to the extent that this contract involves access to information classified “Confidential,” “Secret,” or “Top Secret.”

(b) The Contractor will comply with—

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); and

(2) Any revisions to that manual, notice of which has been furnished to the Contractor.

(c) If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract will be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

(d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

(End of Clause)

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this TER is released to the public, approval is required by the Department of Homeland Security Directorate of Science and Technology.

TER Template v.1.0 Updated: 1 July 2015