HSHQDC-13-Q-00371_Parts_I_and_II.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DHS/OPO/S&T/MSSN

Washington DC 20528-0210

Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/W. Mallison U.S. Dept. of Homeland Security

DHS CODE 16. ADMINISTERED BYCODE

X

X

X

519130

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDHS/OPO/S&T/M

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

SMALL BUSINESS

08/23/2013 1200 ES

08/15/2013

202-254-6712Steven Schumacher (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQDC-13-Q-00371

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 35 RSCY-13-00141OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

245 Murray Lane SW

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20528 Attn: Melissa Ho Science and Technology Directorate Department of Homeland Security

15. DELIVER TO

Washington DC 20528-0210 245 Murray Lane SW Department of Homeland Security MGMT/OPO/STAD/Mail Stop 0210 Contracting Officer/W. Mallison

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

U.S. Dept. of Homeland Security

EDWOSB

NAICS:

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

a. This is a solicitation/Request for Quote (RFQ) to provide video and webcasting production services to the Department of Homeland Security, Science and Technology Directorate at its Principal Investigators' Meeting. The PI Meeting will take place on September 16-18, 2013 with a setup day on September 15.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

William Mallison

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

HSHQDC-13-Q-00371 Page 1 of 35

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

b. This solicitation is a small business set-aside.

c. The resulting purchase order will be firm-fixed-price.

DO/DPAS Rating: NONE

Delivery: 11/18/2013

0001 Video and webcasting production services for the

2013 Principal Investigators' Meeting.

d. The solicitation is continued on the following pages.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

35 2 of

HSHQDC-13-Q-00371 Page 2 of 35

HSHQDC-13-Q-00371

TABLE OF CONTENTS

Part I…………………………………………………………..Terms and Conditions and Clauses

Part II…………………………………………………………...………………Statement of Work

Part III………………………………………………………………………Solicitation Provisions

HSHQDC-13-Q-00371 Page 3 of 35

PART I – TERMS AND CONDITIONS AND CLAUSES

Section B. Supplies or Services

B.1. Items and Price

The contractor shall provide services in accordance with Part II Statement of Work (SOW).

Section C. Statement of Work

See Part II SOW.

Section D. Packaging and Marking

D.1.

No physical packaging or marking is necessary for SOW Tasks 1-7. For Task 8, if raw video feed and webcasted presentations are provided on discs, the contractor shall mark each disc with the purchase order number “HSHQDC-13-Q-00371” and the title “2013 Principal Investigator Meeting.”

Section E. Inspection and Acceptance

E.1.

The Contracting Officer’s Representative (COR), identified in Section G.1.2 will be present at the place of performance during the period of performance. The COR will verify the acceptable completion of Tasks 1-7. For Task 8, the COR will receive the raw video feed on discs or other media (See Section F.3) and inspect them for completeness and clarity. The COR will provide acceptance to the contractor for Task 8 via email.

E.2.

In addition to the inspection and acceptance procedures described in Section E.1, inspection and acceptance shall be made in accordance with FAR 52.212-4 Contract Terms and Conditions— Commercial Items.

Section F. Deliveries and Performance

F.1. Place of Performance

The contractor shall perform Tasks 1-7 at the site of the Principal Investigators’ Meeting, the Crystal Gateway Marriott, located at 1700 Jefferson Davis Highway, Arlington, VA 22202. The contractor shall perform Task 8 at its own site.

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F.2. Period of Performance

The period of performance is the date of award through November 18, 2013.

F.3. Delivery

The deliverables are the provision of video production and webcasting services, and the related supplies and services, as outlined in Tasks 1-7 of the attached SOW. The performance of Tasks 1-7 will constitute delivery. For Task 8, the contractor shall furnish the raw video feed and webcasted presentations on discs, or other computer storage media. The file type must be either AVI, MPEG, or h.264 at 720p resolution and at least 3,500 Kbps (3.5 Mbps) bitrate.

Section G. Contract Administration

G.1. Contracting Officer’s Representative

G.1.1.

The Contracting Officer’s Representative for this contract is designated in accordance with Homeland Security Acquisition Regulation (HSAR) 3052.242-72 Contracting Officer’s Technical Representative.

G.1.2.

The COR is:

Melissa Ho Business Operations Manager Cyber Security Division Science and Technology Directorate U.S. Department of Homeland Security Phone: (202) 254-6017 Email: melissa.ho@hq.dhs.gov

G.2. Contracting Officer

G.2.1.

The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the contract.

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The CO is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract, which includes any subsequent contract modifications or other specific written authorization from the CO.

The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.

G.2.2.

The procuring and administering contracting officer for this purchase order is:

William Mallison Science and Technology Acquisition Division Office of Procurement Operations U.S. Department of Homeland Security Phone: (202) 254-5880 Email: william.mallison@hq.dhs.gov

G.3. Purchase Order Type

This is a firm-fixed-price type purchase order.

G.4. Invoicing and Payment

Invoices shall be submitted to the mail box InvoiceSAT.Consolidation@ice.dhs.gov and cc the COR and CO.

G.5. NAICS

The NAICS for this requirement is 519130 Internet Publishing and Broadcasting and Web Search Portals. Its size standard is 500 employees.

Section H. Special Contract Requirements

H.1. Advertisements, Publicizing Awards, and News Releases

All press releases or announcements about agency programs, projects, and contract awards need to be cleared by the COR and the CO. Under no circumstances shall the contractor, or anyone acting on behalf of the contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the COR and the CO.

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The contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the federal government or is considered by the government to be superior to other products or services.

Section I. Purchase Order Clauses

I.1. FAR Clauses Incorporated by Reference

I.1.1 52.252-2 Federal Acquisition Regulation Clauses Incorporated by Reference (FEB 1998)

This purchase order incorporates clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The full text of a FAR clause may be accessed electronically at: https://www.acquisition.gov/far/

52.212-4 Contract Terms and Conditions—Commercial Items (FEB 2012) 52.223-10 Waste Reduction Program (MAY 2011) 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007)

I.2. FAR Clauses Included in Full Text

The following Federal Acquisition Regulation (FAR) clauses are included in full text:

I.2.1. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (AUG 2013)

(a) The contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108 78).

(b) The contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting officer check as appropriate.] ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110- 252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

HSHQDC-13-Q-00371 Page 7 of 35 https://www.acquisition.gov/far/

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

___ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

___ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

_X_ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

___ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.

657a).

___ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (11) [Reserved] _X_ (12) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (13) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)).

___ (15) (i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

_X_ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (19) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (21) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

_X_ (23) 52.219-28, Post Award Small Business Program Re-representation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

HSHQDC-13-Q-00371 Page 8 of 35

___ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X_ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C.

793).

_X_ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

_X_ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA- Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X_ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

_X_ (37) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

___ (39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (40) (i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (Nov 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (Mar 2012) of 52.225-3.

___ (iii) Alternate II (Mar 2012) of 52.225-3.

___ (iv) Alternate III (Nov 2012) of 52.225-3.

___ (41) 52.225-5, Trade Agreements (Nov 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

___ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (43) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2303 Note).

___ (44) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

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___ (45) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (46) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (47) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (48) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (49) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award

Management (Jul 2013) (31 U.S.C. 3332).

___ (50) 52.232-36, Payment by Third Party (Jul 2013) (31 U.S.C. 3332).

___ (51) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (52) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

___ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247).

___ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

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(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C.

351, et seq.)

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub.

L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

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(xv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph

(d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

I.3. Homeland Security Acquisition Regulation Clauses Included in Full Text

The full text of the Homeland Security Acquisition Regulation (HSAR) may be accessed electronically at: http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf. The following HSAR clauses are incorporated in full text:

I.3.1. HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006)

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held—

(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership;

and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and

(5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

HSHQDC-13-Q-00371 Page 12 of 35 http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain Stock Disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan Deemed In Certain Cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain Transfers Disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special Rule for Related Partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

___ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73;

___ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or ___ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it plans to submit a request for waiver pursuant to 3009.104-74.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

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I.3.2. HSAR 3052.242-72 Contracting Officer's Technical Representative (DEC 2003)

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents, such as contracts, contract modifications, etc., that require the signature of the Contracting Officer.

Section J. List of Attachments

J.1. None

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HSHQDC-13-Q-00371 SOW

PART II – STATEMENT OF WORK

U.S. Department of Homeland Security Science and Technology Directorate

Cyber Security Division

Video and Webcasting Production Services for the 2013 Principal Investigators’ Meeting

I. Introduction

This is a Statement of Work (SOW) to provide filming, webcasting, and production services for the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Cyber Security Divisions (CSD) 2013 Principal Investigators’ (PI) Meeting. The PI Meeting will take place over September 16-18, 2013. The PI Meeting will take place at the Crystal Gateway Marriott, located at 1700 Jefferson Davis Highway, Arlington, VA 22202.

II. Background

The PI Meeting assembles contractors currently working on research projects for DHS S&T, aimed at improving security in both federal networks and the larger Internet from cyber-attacks.

This is the second meeting of the principal investigators from each of these projects. The PI Meeting provides a unique opportunity for the principal investigators to collaborate and present their research and technologies to researchers and cyber security leadership from the federal government, international partners, the private sector, and academia. The PI Meeting allows them to share knowledge, work to improve existing deployed technologies, and transition their innovative research to safeguard cyberspace.

III. Scope

This SOW is to provide filming, webcasting, and production services only. The requirement is not to provide space for the PI Meeting itself, to provide audio-visual equipment, or to organize or facilitate the meeting. The requirement is not for third party planners.

The contractor shall work during the three days of the meeting (September 16-18, 2013) on-site at the Crystal Gateway Marriott. There is a setup day on September 15, 2013 when the webcasting contractor will need to be in place on-site to hook up and test equipment. During the PI Meeting the contractor will be working in a general session room holding approximately 200 people, two technical track sessions rooms holding approximately 100 people each (the general session room will be converted to hold the two technical track session spaces), and a technology demonstration room holding approximately 200 people.

The contractor shall perform the following specific tasks.

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TASK 1: The contractor will provide a live webcasting portal website to support a maximum of 500 concurrent viewers on the following dates and times:

Day Time Setup Day (September 15, 2013) 3:00pm – 8:00pm

Day 1 (September 16, 2013) 8:00am – 5:30pm Day 2 (September 17, 2013) 8:00am – 5:30pm Day 3 (September 18, 2013) 8:00am – 1:00pm

The setup day will be for testing purposes. Days 1-3 will be live during the meeting. The government will provide an agenda of the webcasting production event, broken down by day and topic.

TASK 2: The webcast portal shall include the following capabilities:

Viewing Capabilities:

• The webcasting portal will be made available via a personalized website link; will be offered in Flash or HTML5; and will stream live from the Internet with no additional plug-ins.

• The webcasting portal shall be viewable on a variety of desktop, laptop, smart phone and tablet devices.

• The webcast portal will offer a customized home event page, allowing viewers to view and select the times and links for all offered PI meeting presentation tracks; as well as allow viewers to register for the event.

• The webcasting portal will offer the viewer a test video/webcasting environment to test on their device. The contractor will also provide a technical support toll free phone number to help the viewer with troubleshooting questions and issues specific to their viewing device.

• Once the viewer has registered and enters the main portal, the portal shall allow the viewer to move from one presentation track to another seamlessly, without having to log out of the system.

• The webcasting engineer/production manager, government personnel and other viewers will be notified of which viewers have entered each presentation track.

• The viewer will be able to view the presentation file and the presenter (picture in picture format) simultaneously, along with the audio content through their device.

• The viewer will be able to submit questions with or without attribution to the presenter or moderator during the question and answer portion of the presentation. Additionally, the webcasting portal will capture and archive all viewer questions from each presentation into a downloadable report for the government.

• The webcasting portal and archived presentations will be available to viewers 60 days past the completion of the event.

Presentation Format:

• The webcasting portal shall allow the presenter and/or government to upload presentations in Microsoft PowerPoint or PDF format.

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Viewer Audits/Reporting:

• The webcasting portal shall capture and provide the following reports:

o Registration statistics;

o Number of viewers for each presentation;

o The length of time each viewer views each presentation;

o Total number of unique registered viewers for the entire webcasting event per day;

o Archived presentation viewer data.

Viewer Registration:

• The webcast portal will allow the government to customize the registration fields beyond the basic requirements (first name, last name, organization, email address, business phone number).

• The viewer will only need to register one time in order to attend one or more presentation tracks. Additionally, it is preferred that the viewer is able to create a customized user name and password, which can be remembered using a “remember me” option. It is acceptable if the user name is the attendee’s email address.

Portal Communications:

• Customized registration confirmation, event updates, event reminders and thank you emails will be offered through the contractor’s webcasting portal. The government will have access to the webcasting portal or personnel to upload the preferred email communications. The government will determine the date and time the communications will be sent to the viewer.

• The webcasting portal will offer the viewers the ability to live chat with other viewers.

Viewers will be able to conduct private chats with other viewers or chat in a community setting within the presentation portal.

Event Branding:

• The webcasting portal will be customizable with the government provided event branding and graphics, such as a web banner.

Furthermore, the contractor shall provide a webcasting portal URL for the government to include on the PI Meeting registration website that will be active during the event and for the duration of the archive period.

TASK 3: The contractor shall set up and test equipment the day prior to the event (September 15, 2013) from 3:00pm to 8:00pm. This will include a dry run of the first day’s presentations.

The contractor, the government, and the hotel’s A/V lead will be present.

Each of the three days of the event, there will be a 20 minute break after the general session concludes and before the technical tracks begin. The general session room will be split into spaces for the technical tracks during this time. The contractor shall reset the webcasting equipment from the general session to the two technical tracks during these 20 minutes.

After each day’s webcasting production is completed, the contractor will prepare the next day’s presentation run of show with the government personnel and hotel A/V lead.

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The contractor shall disconnect and remove webcasting production equipment at the completion of the event.

TASK 4: Below is a list of required equipment that the contractor shall provide for the general session room, the technical track sessions, which will occur simultaneously, and the technology demonstrations. Multiple technology demonstrations will occur simultaneously in a large room, separate from the general session and technical track space.

Note: The general session room will be split into two spaces to hold the two technical track sessions.

Room Equipment Requirements

General Session

• Two cameras

• One encoding machine

• Laptop

• Video switcher (if applicable)

Technical Track Sessions 1 & 2

Note: Tracks will occur simultaneously

• One camera per track

• One encoding machine per track

• Laptop

• Video switcher (if applicable) per track

Technology Demonstration • One camera

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TASK 5: The contractor shall provide two camera crews, two groups of webcasting technicians, and a webcasting engineer/production manager on-site during the setup day and during the three days of the meeting. The camera crews and groups of webcasting technicians can consist of however many people the contractor believes is necessary to accomplish the work. In addition to the required support listed below, the webcasting technicians will provide troubleshooting support, such as network resolution and rebooting of the system. Any issues shall be responded to immediately and resolved as soon as possible after the issue is recognized/reported.

Webcasting Production Technician On-site Support Required Setup Day (September 15, 2013)

Webcasting Technician Support Time Support Required

Two camera crews

5 hours, tentatively 3:00pm – 8:00pm

• Set webcasting equipment for the general session and technical tracks 1 & 2.

• Test the webcasting portal. Make sure all webcasting equipment is working sufficiently with the A/V equipment provided by the facility.

• Dry run through of the general session and technical track sessions.

Webcasting Engineer/ Production Manager

Two groups of webcasting technicians

Day 1 (September 16, 2013) Note: Technical tracks occur simultaneously in the converted general session space. The technology demonstrations will be taking place in a separate room from the general sessions/technical tracks.

Camera Crew 1

10.5 hours, tentatively 7:00am – 5:30pm

• View capture of the general session and then technical track 1

• Camera crew will capture video of the technology demonstrations and researcher interviews.

Camera Crew 2

• View capture of the general session and then technical track 2

• Camera crew will capture video of the technology demonstrations and researcher interviews.

Webcasting Engineer/ Production Manager

• Management of the entire webcasting event (general session, technical tracks 1 & 2) to make sure the event is running smoothly

Webcasting Technician(s) 1

• Management of the encoding machines for the general session and technical track 1

Webcasting Technician(s) 2

5.5 hours, tentatively 12:00pm – 5:30pm

• Management of the encoding machines for technical track 2

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Day 2 (September 17, 2013)

Camera Crew 1

10.5 hours, tentatively 7:00am – 5:30pm

• View capture of the general session and then technical track 1

• Camera crew will capture video of the technology demonstrations and researcher interviews.

Camera Crew 2

• View capture of the general session and then technical track 2

• Camera crew will capture video of the technology demonstrations and researcher interviews.

Webcasting Engineer/ Production Manager

• Management of the entire webcasting event (general session, technical tracks 1 & 2) to make sure the event is running smoothly.

Webcasting Technician(s) 1

• Management of the encoding machines for the general session and technical track 1

Webcasting Technician(s) 2

7 hours, tentatively 10:30am – 5:30pm

• Management of the encoding machines for technical track 2

Day 3 (September 18, 2013)

Camera Crew 1

6 hours, tentatively 7:00am – 1:00pm

• View capture of the general session and then technical track 1

Camera Crew 2 • View capture of the general session and then technical track 2

Webcasting Engineer/ Production Manager

• Management of the entire webcasting event (general session, technical tracks 1 & 2) to make sure the event is running smoothly.

Webcasting Technician(s) 1

• Management of the encoding machines for the general session and technical track 1

Webcasting Technician(s) 2

4 hours, tentatively 9:00am – 1:00pm

• Management of the encoding machines for technical track 2

TASK 6: The contractor and the government shall hold a kick-off meeting within one week after the award. Additionally, twice a week, leading up to the webcasting event, the contractor and the government will hold planning meetings to discuss the planning progress.

TASK 7: The contractor shall conduct a final walkthrough at the Crystal Gateway Marriott with the government personnel and hotel conference planner and hotel A/V lead one to two weeks prior to the event. The specific date will be determined by the government.

TASK 8: After the completion of the PI Meeting, the contractor will provide all raw video feed of the general session, technical tracks, and technology demonstrations and the webcasted presentations as individual files (estimated to be between 50-60 presentations). The file type must be AVI, MPEG, or h.264 at 720p and at least 3.5 Mbps bitrate. The webcasting portal and archived presentations will be available to viewers 60 days past the completion of the event.

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IV. In-house A/V Equipment

The Crystal Gateway Marriott, under a separate contract with the government, will provide all A/V equipment that will be used during the PI Meeting. The government will provide the hotel A/V lead’s contact information to the contractor. While the webcasting contractor will not be expected to operate the A/V equipment in the conduct of the PI Meeting, the contractor will need to coordinate with the hotel’s A/V lead to ensure all webcasting equipment is working smoothly with the in-house A/V equipment. The following is a list of the hotel’s A/V equipment:

Room A/V Equipment

General Session

• Dual LCD projector and screen (9 x 12 or larger)

• Laptop

• Slide advancer

• All cables and adapters to connect the laptop to the projector

• Small stage (at a minimum 4’wide x 12’ long) enough to accommodate 1 speaker and a panel of 5-6 people

• One speaker microphone with podium

• One wireless lavaliere microphone

• Two Q&A wireless microphones

• Three tabletop microphones (Day 1 only)

• Speaker timer

• Confidence monitor

• Extension cords, surge protectors, and power for all A/V equipment

• Sound system

• Audio mixer

• Basic stage lighting package

• 30’ pipe and drape behind the stage

Technical Track Sessions 1 & 2

Note: The general session room is being split to accommodate the two technical track sessions. The general session A/V equipment will be reused for Technical Track Session 1. The following A/V equipment will be used for Technical Track Session 2:

• Laptop

• Slide advancer

• One speaker microphone with podium

• One wireless lavaliere microphone

• Two Q&A wireless microphones

• Speaker timer

• Confidence monitor

• Sound system

• Audio mixer

• Basic stage lighting package

• 30’ pipe and drape behind the stage

Collaboration Breakout Sessions 1 & 2

(Per room)

• One projector and screen

• Two wireless lavaliere microphones

• One Q&A wireless microphones

• House sound

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The Crystal Gateway Marriott, also under separate contract with the government, will provide the contractor with two dedicated T1 Internet connections for the general session room and technical track sessions. The general session room will be split to hold the two technical track sessions, thus only two T1 connections are needed. The contractor will need to use these T1 connections to perform its webcasting.

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