ST Pre-proposal conference slides.pptx

Science and Technology Directorate SETA RDT&E Support Pre-Proposal Conference

Homeland Security

June 27, 2012

Daniel McLaughlin, Executive Director

Office of Procurement Operations Department of Homeland Security

Welcome

Agenda Welcome and Administrative Details Science and Technology Directorate Program Overview Paul Benda, Director, HSARPA Jackie Kennedy-Sullivan, Executive Officer, First Responders Group Acquisition Historical Background and RFP Overview Carolyn A. Smith, Contracting Officer, Office of Procurement Operations Frequently Asked Questions Break – Submit Written Questions Q&A with Panel

Thank you for that welcome. Good morning and I too would like to welcome you to the S&T SETA Pre-proposal conference. As Dan said, I am Carolyn Smith and I am the Contracting Officer for this project. The agenda for today’s conference will continue with me going over some of today’s administrative matters. Following that, we will be joined by S&T’s Director of HSARPA and the Executive Officer of the first Responders Group. They will provide you with an overview of S&T’s Program’s. Then I will rejoin you to discuss the acquisition process and your Frequently Asked Questions. Then, we will take a break, and return to discuss any additional questions with our panel.

Administrative Details Rules of Engagement This Pre-Proposal conference is for information purposes only and will not be binding on DHS or the U.S. Government.

Slides are for information purposes only.

Final RFP will take precedence.

Q&A Session May be submitted in writing or taken from the floor.

Responses may be deferred to final RFP.

Any answer provided today may not be final. The answers posted on FBO are considered final.

Will not address specific task order level requirements Presentation availability – FBO List of Attendees - FBO

Now, The Rules of Engagement or the Ground rules for today’s conference are that it is understood that the Pre-Proposal conference is for informational purposes only to include the slides that will be presented here today. Most importantly, the final RFP will take precedence over today’s discussion.

Also, as shown in the agenda, there will be a Q&A session. Prior to the break, we will collect the 3X5 cards that were handed out at the registration desk. As part of the panel discussion we will provide answers for those questions we can and defer answers to those questions that we feel require some research. This goes to my next point which is, Any answer provided today may not be final. The answers posted on FedBizOpps will be considered final. Also, we will not be able to go into discussions that pertain to specific task order level requirements during today’s meeting.

Lastly, we will post today’s presentation and List of Attendees to FBO for your review

Now we will hear from Paul Benda and Jackie Kennedy-Sullivan of the Science and Technology Directorate who will give an overview of their programs that will be supported by the multiple award IDIQ.

HSARPA Overview Understand the Operational Context S&T will conduct a systems analysis to develop better understanding of current missions, systems, and processes Identify target operational gaps where S&T can have the most impact Facilitate transition plans (Transition = Operational Use + Ownership) Demonstrate a Return on Investment ROI = f(Efficiency Impact, Capability Impact, Transition Cost) Efficiency Impact Doing current processes faster, with higher throughput, and/or cheaper Capability Impact Enabling a change to current processes by adding techniques or technologies, increasing performance, and/or decreasing risk

Presenter’s Name June 17, 2003

HSARPA Divisions

Borders and Maritime Security Division - Prevent contraband, criminals and terrorists from entering the U.S. while permitting the lawful flow of commerce and visitors Chemical/Biological Defense Division - Detect, protect against, respond to, and recover from potential biological or chemical events Cyber Security Division - Create a safe, secure and resilient cyber environment Explosives Division - Detect, prevent and mitigate explosives attacks against people and infrastructure Human Factors/Behavioral Sciences Division - Identify and analyze threats, enhance societal resilience, and integrate human capabilities in technology development Infrastructure Protection & Disaster Management Division - Strengthen situational awareness, emergency response capabilities and critical infrastructure protection

Borders and Maritime Security

Mission:

Develop, integrate, and evaluate technologies to detect, track, and classify threats crossing air/land/water borders in between Ports of Entry.

Research Areas:

Buried tripwires Mobile surveillance systems Tunnel detection and monitoring Air-based sensor technologies Maritime security of surface and underwater contraband threats

Chemical and Biological Defense Mission:

Save lives and protect Nation’s infrastructure against chemical, biological and agricultural threats and disasters.

Research Areas:

Comprehensive understanding and analyses of chem-bio threats Develop pre-event assessment, discovery, and interdiction capabilities Develop capability for warning, notification, and timely analysis Optimize recovery processes Enhance the capability to inform attribution of attacks Develop medical countermeasures against foreign animal diseases

Cyber Security

Secure cyber systems and networks, resilient to cyber threats. Protect users, infrastructure, and the Internet.

Research Areas:

Ensure infrastructure and the Internet are secure and less vulnerable to malicious and natural events Develop protocols essential to trustworthy cyber systems Provide safe cyber arenas to enable research on discovery, testing, and analysis of tools, technologies and software Provide R&D activities for users to attract next generation cyber security warriors, provide tools cyber criminal and terrorist investigations

Explosives Mission:

Develop technical capabilities to detect, respond, defeat, and mitigate non-nuclear explosives terrorism.

Research Areas:

Secure passenger and cargo safety at airports and checkpoints Protect national infrastructure and treasures from explosive threats Protect people and facilities in high volume, fast-paced environments like trains and subways Support TSA, US Secret Service, first responders, Customs and Border Protection

Human Factors and Behavioral Sciences

Develop people-centric technologies, knowledge products, and enhanced human performance to ensure homeland security.

Research Areas:

Target and screen people, land vehicles, and sea containers entering the U.S.

Biometric Identity management Verify identities, assess intent, and authenticate documentation Understand operational threats, improve operator performance, improve sensor technologies, perform technology testing and evaluation

Infrastructure Protection and Disaster Management Mission:

Provide physical and virtual technologies and solutions to protect national infrastructure and manage disaster impact and response.

Research Areas:

Modeling and simulation for evacuation Incident management Overhead imagery for disaster response Location of first responders in GPS challenged environments Electric grid resilience Levee and tunnel breach mitigation

APEX – Secure Transit Corridors Objective:

Demonstrate rail and truck security device to monitor unauthorized door openings, anomalies, and events and provide encrypted in-transit tracking for C-TPAT* Tier III, FAST member’s supply chain routes originating from Mexico and Canada and ending in the U.S.

Assist CBP/OFO in integrating a new capability into their existing operational model.

Technology Focus:

The Electronic Chain of Custody (ECoC) is a conveyance security device that adds an additional layer of security to truck /rail supply chain routes by providing electronic traceability and accountability of cargo door openings using enroute tracking.

Transition Strategy:

After completion, the Supply Chain Management System (SCMS) capability will transition to CBP and the technical security device specifications will be delivered to industry to allow for competitive sourcing of security devices.

APEX - STORE

USSS and DHS S&T Partnership S&T 2 year investment: $21.5M Leveraging $11.6 additional investment (DoD, IC, and USSS) Partnership continues beyond S&T investment period Shared Objectives:

Establish a rigorous analysis and acquisition process to fully explain USSS requirements and budget needs Implement technology enhancements for the USSS Protective Mission Create an annual capability investment cycle to implement future technologies

National Urban Security Technology Laboratory Tests, evaluates, and analyzes homeland security capabilities Serves as a technical authority to first responders and other entities

Stakeholder Outreach and Responder Engagement Works with practitioners to identity requirements for transition to use Oversees communications and outreach activities Responder Outreach & Engagement Works with practitioners to identity requirements for transition to use Oversees communications and outreach activities

OIC

NUSTL

Responder Technologies Manages the development of technologies to support the first responder community

R-Tech

CORE

Communications, Outreach, and Responder Engagement Works with practitioners to identity requirements for transition to use Oversees communications and outreach activities Office for Interoperability and Compatibility Provides stakeholders with the tools, technologies, methodologies, and guidance to improve communications interoperability

National Urban Security Technology Laboratory Tests, evaluates, and analyzes homeland security capabilities Serves as a technical authority to first responders and other entities

FRG Divisions Identify first responder requirements Develop knowledge products Accelerate standards RDT&E of first responder technologies Provide technology expertise and support

FRG Overview Objectives:

Better understand the needs and requirements of first responder communities, including those on the front lines of border protection and transportation security Create high-impact technologies and knowledge products–such as standards and protocols–that facilitate the safety, effectiveness, and ease with which first responders conduct their work Advance the interoperability and operability of communications equipment for first responders Increase first responders’ access to information on best practices and product performance standards

Acquisition Strategy and Historical Information Historical Background S&T supported by Single Award GSA BPA Incumbent: Booz Allen Hamilton Strategy Moving Forward Increase competition, increase small business participation Program Management, Administrative, Clerical and Technical Services (PACTS) contract Technical, Acquisition and Business Support Services (TABSS) contract; and Multiple-award RDT&E SETA IDIQ contract.

Thank you for that overview…..Before we discuss the acquisition at hand, I want to give you some historical background. Historically, S&T has received a large portion of its administrative, financial and SETA support through a single award BPA. This BPA was awarded in 2005 under the GSA MOBIS schedule.

The expiration of the BPA presented an opportunity to look at alternative acquisition strategies for S&T. So, while developing the acquisition strategy, S&T decided that they would take a fresh look at the requirement.

This resulted in S&T taking a three-pronged approach for its re-procurement activities Since the award of the initial BPA, DHS has developed strategically sourced contract vehicles that S&T felt could help them.

Such as the PACTS suite of contracts. PACTS is a suite of IDIQ contracts that were awarded exclusively to Service-Disabled Veteran Owned Small Businesses (SDVOSB). S&T plans to use this vehicle to procure clerical and administrative support .

S&T also plans to use TABSS when awarded. TABSS will be a suite of IDIQ contracts that will have both a small and large business track. S&T is looking at that vehicle to Fulfill its financial management support requirements And Lastly, we are conducting this FAR Part 15 acquisition to obtain professional scientific and technological expert services to support S&T's SETA requirements.

Acquisition Approach FAR PART 15, Full and Open Unrestricted Multiple Award IDIQ 2-5 contracts Period of Performance – 5 year base Place of Performance Primarily Washington D.C. Metropolitan Area.

May require performance in New York, New Jersey, Maryland and Kansas.

Pricing arrangements Cost Reimbursement, Time and Materials (T&M), Labor-Hour (L-H), Firm-Fixed-Price (FFP)

Therefore, We intend to conduct a Full and Open unrestricted competition for the RDT&E SETA support The competition will result in a multiple award of IDIQ contracts. We think that we will award 2-5 contracts to ensure that we will have sufficient competition going forward The IDIQ contract will have a 5 year base period. However, The individual task orders under the IDIQ will most likely have option periods. The individual task order performance however will not extend beyond two years past the end of the period of performance for the IDIQ contract.

Contract performance will primarily be in the Washington, D.C. area with some exceptions noted on the slide Also, most notably, these IDIQ contracts will allow for multiple pricing arrangements. We will be able to use the pricing arrangement that makes the most sense for the particular requirement. Historically, under the single award BPA, we could only do T&M or Firm Fixed price orders. Under these new contract awards we will be able to do cost reimbursement task orders as well as… we hope some hybrid task orders containing both cost reimbursement and fixed price components as needed.

Contemplated Evaluation Criteria

Non-Price Technical Criteria (descending order of importance) Staffing and Recruiting Approach Program Management Approach Corporate Experience Past Performance Small Business Participation Approach {Note: Not applicable to Small Business}

PRICE

On this slide we are showing the Evaluation criteria we are contemplating. As you noted in the draft RFP. Our first criterion is staffing and recruiting.

Under staffing and Recruiting Approach We will be looking for you to submit information regarding your Program Manager’s qualifications, Teaming Coordinator’s qualifications, as well as Plans for for recruiting, training, and retaining qualified personnel and lastly a Transition Plan.

Under Program Management Approach, will be looking for you to submit information regarding your organization and the roles and responsibilities of the prime management personnel and subcontractors.

Corporate Experience – provide examples of relevant and recent experience. Based on your feedback we are considering reducing the number of corporate experience examples required.

Past Performance - provide the past performance questionnaire from the same entities that you have submitted as your corporate experience references.

Contemplated Evaluation Criteria

Non-Price Technical Criteria (descending order of importance) Staffing and Recruiting Approach Program Management Approach Corporate Experience Past Performance Small Business Participation Approach {Note: Not applicable to Small Business}

PRICE

Under the Small Business Participation Approach {Note: Not applicable to Small Business}

There are three subfactors:

Subfactor–1 - Subcontracting Plan

You will be evaluated on your contracting approach to include, the degree the subcontracting approach includes meaningful goals to provide significant, and appropriate opportunities for the small business categories noted in the RFP. The Offeror’s past experience in meeting proposed subcontracting goals along with processes that have been implemented to correct inabilities to meet subcontracting goals will also be evaluated.

Subfactor 2 entitled Prime Contractor Participation in the DHS Mentor-Protégé Program

You will be evaluated on the extent of the your compliance with the DHS Mentor-Protégé Program.

This is a mandatory HSAR evaluation factor Subfactor 3 entitled Small Disadvantaged Business Participation Program (SDB)

The proposed SDB participation targets will be evaluated to determine the extent of the commitment to use SDBs.

This is a mandatory FAR evaluation factor . (See FAR 19.1202-1) Both the DHS Mentor-Protégé and SDB criteria are mandatory evaluation criteria for negotiated procurements.

The last criteria is Price - We are expecting you to propose fully burdened blended ceiling labor rates for ALL labor categories in the RFP. We are looking for rates for both Government and Contractor Site. We are also looking for indirect rates that will be applied when materials and incidental subcontractors are proposed.

Frequently Asked Questions

CORPORATE EXPERIENCE AND PAST PERFORMANCE EVALUATION CRITERIA

They are linked… The same references used for Corporate Experience will also be used for Past Performance.

Considering adjusting the number of examples.

PAST PERFORMANCE

Will remove the five page reference

SUBCONTRACTING

No limit on subcontracting for evaluation purposes

LABOR CATEGORIES

Number of Labor categories will be reduced.

The next two slides are what we compiled as frequently asked questions from your responses to the draft RFP.

Corporate Experience And Past Performance Evaluation Criteria – Some of you asked questions about the corporate experience and past performance criteria. Some wanted to know the relationship between them. These items are linked. The same references used for corporate experience will also be used for past performance. We are however discussing reducing the number of references from 5 to 4. You may see this in the final RFP.

Past Performances – we received questions regarding the past performance criteria – In section L it says there is a 5 page limit. This will be removed in the final RFP. We are seeking the past performance questionnaires and there is no page limit required for this.

Subcontracting – We received questions regarding subcontracting. We will include no limits on subcontracting in the final RFP. However, because we will evaluate the prime and the subcontractors proposed, we will require that successful teams remain in place for at least one year after contract award unless extenuating circumstances prevent this.

Labor Categories – We also received questions regarding the labor category descriptions and also “why so many labor categories” So, now S&T is reviewing both of these issues, and we anticipate the number of labor categories will be reduced in the final RFP.

Frequently Asked Questions

TRANSITION PLAN

Address the overarching methodology for transitions in and out

SMALL BUSINESS

NAICS Code 541611. The small business size standard is $14M

ORGANIZATIONAL CONFLICT OF INTEREST

Type of work may give rise to an OCI issue

ELECTRONIC SUBMISSION AND FILE SIZE

5 MB

Two files one for technical and one for cost

PRICING MODEL

The Offeror must establish fixed hourly rates using blended rates for each category of labor to be performed by the offeror, including labor transferred between divisions, subsidiaries, or affiliates of the offeror under a common control, and all subcontractors

We received questions regarding the transition plan. Under the Staffing and Recruiting Criteria, a transition plan is requested. The intent is to have vendors address the overarching methodology for transition in and out of various task orders.

The NAICS Code for this project is NAICS 541611 for Administrative Management and General Management Consulting Services. Ad the size standard is $14M We want to bring your attention to the fact that Some Work under this contract may result in an organizational conflict of interest issue. Therefore, please review HSAR 3052.209-72, Organizational Conflict of Interest, found in Section I.4. of the RFP. In the clause, you will see some examples of the types of work that may lead to OCI issues. Work such as preparing programmatic requirements, or work statements in support of S&T are some examples of work that could prevent your company from being able to compete under subsequent solicitations for those requirements. Therefore, all offerors under this solicitation will be required to submit a OCI mitigation plan to address both pre-award and post-award (task order performance) OCI concerns. You should submit your OCI mitigation plans under TAB A of your proposal.

Electronic Submission and File size. The File size will 5MB. We also anticipate that we will receive two emails from you. One for technical and one for cost, each with the associated attachments.

Pricing. The most important thin is to provide fixed Blended fully burdened rates for the prime and subcontractor.

Tentative Acquisition Schedule Multiple Award IDIQ Final RFP posted (with responses to industry questions): July 30, 2012 Proposals due: August 31, 2012 Contract Award: January 2013

NOTE: ALL UPDATES WILL BE POSTED ON FBO

This is our tentative Acquisition Schedule. Of course these dates are dependent on a number of factors, not the least of these being the number of proposals that we may receive.

Also, the time between receipt of proposals and contract award includes time for discussions and revisions to proposals and evaluations. Therefore, it is not unreasonable to assume that proposals will need to be valid for at least three months if there are no discussions which is not a likely event for this type of acquisition.

And as we have said previously, we will provide updates regarding schedule and status on FBO.

Now, we would like to prepare to take a quick 15 minute break. If youv’e written questions on your note cards for the panel, please raise your hand and one of my colleagues will pick them up.

Thank you and we will see back here in 15 minutes….

SETA RDT&E Support Pre-Proposal Conference

BREAK – 15 minutes

Homeland Security

Panel Members

Jennifer Hatten, COR

Paul Benda, Director, HSARPA Science and Technology Directorate Jackie Kennedy-Sullivan, Executive Officer, First Responder Programs Science and Technology Directorate

Carolyn A. Smith, Contracting Officer , STAD Office of Procurement Operations

Faye Jones, Small Business Specialist, AMSD Office of Procurement Operations

Panel Discussion – Q&A

Closing remarks

Thank you all for coming. And, as a reminder, the slide deck and Q&A will be posted to FBO image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image9.jpeg image10.jpeg image11.png image12.jpeg image13.png image14.png image15.jpeg image16.jpeg image17.jpeg image18.png image19.jpeg image20.png image21.png image22.jpeg image23.emf image24.emf image25.emf image26.emf image27.png image28.png image29.jpeg image30.jpeg image31.jpeg image32.jpeg image33.jpeg image34.png image35.emf image36.png image37.wmf image38.jpeg image39.jpeg image40.jpeg image41.jpeg image42.jpeg image43.png image3.png image1.png image2.png