J-4_Representative_Task_Order__2_SOO_for_SAI_Field_Analysis__2_.pdf

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOO is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

Statement of Objectives (SOO) for Homeland Security Studies and Analysis Institute (HSSAI)

Quick Response Program Review

Directorate of Science & Technology (S&T) U.S. Department of Homeland Security (DHS)

Operations Analysis Division/ HSSAI Program Office

I. Background The purpose of this Federally Funded Research Development Center (FFRDC) is to provide special technical expertise to Department mission owners to transform mission-level goals into strategies, operational requirements, and performance metrics, constrained by cost and schedule.

Through studies and analysis the Institute shall provide recommendations for policy and operational changes, as well as technology insertion concepts, throughout the federal, state, local, tribal, public and private sector organizations that make up the homeland security enterprise. The HSSAI shall generally work on the most complex homeland security issues and problems. The HSSAI will promote fair and open competition for the development and delivery of homeland security enterprise capabilities by providing independent and objective technical expertise in:

cross-cutting mission analysis, strategic studies and assessments, modeling of operational concepts and policy trade-offs within and across mission areas, system simulations and technical assessments to evaluate mission trade-offs. Technical expertise will be used in the creation and evolution of high-level concepts of operation, development of top-level system and operational requirements and performance metrics, operational analysis across the homeland security enterprise, and analytic support for operational testing and evaluation in tandem with the Government’s acquisition process. The HSSAI shall ensure a logical optimization of mission and system-of-system tradeoffs from a long term perspective based on system/program lifecycle costs. Overtime, this FFRDC will help the Department develop a homeland security enterprise “system of systems” approach that will promote efficiencies and synergies across all missions.

Through its long term relationship with the Department, the HSSAI shall promote frameworks and strategies to enhance the general understanding of the trade-offs inherent in reducing our Nation’s risk to terrorism and catastrophic incidents through improved interoperability and information sharing across the homeland security enterprise.

This SOO is issued pursuant to the prime contract between the DHS and the operator of the

HSSAI.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOO is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

II. Scope

HSSAI shall perform the following tasks described in this SOO:

1. Conduct independent program evaluations on general field response activities at selected disaster locations.

2. Provide a broad quick-assessment of the planning and execution of all elements of the disaster response process.

3. Provide an assessment of operations most likely to benefit from process improvements and provide detailed process assessments in those areas.

4. The HSSAI is expected to adopt an integrated approach for evaluating homeland security response. This approach requires thorough knowledge of: (a) policy and operations; (b) performance objectives and metrics, resource constraints, and potential for risk reduction (c) knowledge of homeland security systems and platforms, interoperability and information sharing.

5. HSSAI may organize meetings/workshops related to the task with federal officials on behalf of the sponsor; however federal government personnel shall approve the agenda and shall chair any federal intra-agency / inter-agency meetings. HSSAI shall produce an objective assessment on the technical merits discussed in these meetings; and include an evaluation of their strengths and weaknesses of the various discussion points.

6. Personnel provided by HSSAI shall have the skills and technical background necessary to successfully complete the tasks described in this SOO. To fulfill the requirements of the SOO, HSSAI may recommend and use the services of other DHS FFRDCs and/or DHS approved sub-contractors and consultants holding specialized expertise. HSSAI shall implement and manage the technical approach, organizational resources, and management controls to be employed to meet the cost, performance and schedule requirements throughout task order execution. A draft project management plan shall be submitted 3 days after contract award, with a final submittal reflecting government input due 6 days after contract award.

III. Other Contract Details

1. Period of Performance. The period of performance for this task is eight (8) weeks from the task order award date with an expected level of about 2000 hours of labor. At the request of the task sponsor, and upon approval of the DHS S&T HSSAI Program Manager, the DHS Contracting Officer may give subsequent extension notices to HSSAI in writing for further performance in accordance with the terms of this SOO.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOO is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

2. Travel. Travel on the order of 6 CONUS trips over 120 workdays may be necessary to meet and coordinate interagency exchanges of information on this task. The DHS Task Sponsor, the HSSAI Contracting Officer’s Representative (COR), the DHS S&T Special Assistant for International Policy, and the Contracting Officer must approve all foreign travel. Thirty day advance notice is required for all foreign travel. HSSAI must notify the DHS Task Sponsor, the HSSAI COR, the DHS S&T Special Assistant for International Policy, and the S&T Security Officer before arrival of visitors from foreign countries.

3. DHS-Furnished Information.

a. DHS shall provide information, materials, and forms unique to DHS to HSSAI to support tasks under this SOO. DHS-provided information, materials, and forms shall remain the property of DHS, unless otherwise indicated in writing and may not be distributed beyond HSSAI project performers without DHS's prior written permission.

b. The DHS Task Sponsor identified in this SOO shall be the point of contact for identification of any required information to be supplied by DHS.

c. HSSAI shall prepare all documentation (e.g., report deliverables or monthly status reports) according to the guidelines provided by DHS.

4. Place of Performance. HSSAI will generally perform the work under this SOO on location at disaster coordination sites. HSSAI may perform work under this SOO at a federal government facility designated by DHS.

5. DHS-Furnished Facilities, Supplies, and Services. If work at DHS facilities is necessary for the services being performed under this SOO, such facilities will be provided at offices in Washington, D.C. Parking facilities are not provided. Basic facilities such as work space and associated operating requirements (e.g., phones, desks, utilities, desktop computers, and consumable and general purpose office supplies) will be provided to HSSAI personnel.

6. DHS-Furnished Property. Additional DHS property will not be provided to HSSAI unless otherwise agreed in a task order issued under this SOO. In such cases, HSSAI shall maintain property records. Before purchasing any individual item equal to or exceeding $5,000 that is required to support technical tasks performed pursuant to this SOO, HSSAI shall obtain the DHS Task Sponsor and DHS Program Manager’s concurrence prior to the Contracting Officer’s written consent. The DHS Program Manager may lower or raise the aforementioned $5,000 threshold at his/her discretion and on written notice to HSSAI via the Contracting Officer. If the DHS Task Sponsor and Program Manager consent to such purchase, such item shall become the property of DHS. HSSAI shall maintain any such items according to the base contract property accountability procedures.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOO is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

7. Deliverables. HSSAI shall provide all deliverables (including point papers, white papers, briefings, presentations, background studies and interim reports) directly to the Task Sponsor (5 copies), DHS Program Manager/COR (3 copies) with a copy of the transmittal letter to the Contracting Officer. Unless otherwise specified in this SOO; an electronic draft of major deliverables shall be provided 28 calendar days prior to the due date for a 10 calendar day review and comment period by the government. This review will allow for additional coordination suggestions, expanded points-of-contact to be identified, and a robust inclusion of comments for subject matter experts within the federal government. Major deliverables are final reports and presentations, as opposed to briefs, memos, whitepapers and program plans which may be reviewed by the sponsor using a less formal process. The final deliverables shall be printed and bound and shall include an electronic version provided in Microsoft Office format (12 point).

Task Milestone* Deliverables* Research, analyze, prepare initial program plan

3 days after award deliver to task sponsor 6 days after award deliver to task sponsor

3 copies of draft Program Plan

3 copies of final Program Plan

Research, analyze, prepare brief(s) on interim finding and issues for…

Every week after award deliver to task sponsor

3 copies of Briefing(s)

Research, analyze, prepare report(s), whitepaper(s), memo(s), etc.

4 weeks after award deliver to task sponsor

3 copies of Interim Report(s), Whitepaper(s), Memo(s), etc

Research, analyze, prepare final report

8 weeks after award deliver to task sponsor

3 copies of Final Report

8. Publications and Communications Concerning Work Performed Under This SOO.

HSSAI shall mark all technical data or computer software pursuant to the terms of the base contract. This shall include, for copyrighted works, an appropriate notice acknowledging DHS’s sponsorship of the work (see below) and license rights and the appropriate copyright notice.

9. Acknowledgement. HSSAI shall include the following acknowledgement in any technical document that is produced from DHS funding: “The U.S. Department of Homeland Security (DHS) is acknowledged as the sponsor of this work.”

10. Monthly Program Status Report. HSSAI shall deliver a monthly program status report as specified in the prime contract to the DHS Task Sponsor (3 copies), DHS COR/Program Manager/Executive Agent (3 copies) containing metrics pertaining to financial, schedule, technical progress, deliverable status, and risk information related to the task. The HSSAI task lead and the sponsor will discuss relevant issues in evaluating the task priorities for the next period; and update the program plan as necessary.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SOO is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

11. Security Requirements.

a. All work performed under this SOO is unclassified unless otherwise specified by DHS.

All unclassified “For Official Use Only” (FOUO) work is expected to occur at the “medium” level per the NIST 800-60 (FIPS Security Categorization) and the Federal Information Security Management Act (FISMA). Any work at the “high” FOUO level per the FISMA, or any work at the classified level, shall be performed on a stand-alone computer system accredited in accordance with the FISMA and applicable DHS policies.

b. The HSSAI shall comply with all requirements of the Protected CII (PCII) Program set out in the CII Act, in the implementing regulations published in the Interim Rule, and in the PCII Procedures Manual as they may be amended from time to time, and shall safeguard Protected CII in accordance with the procedures contained therein.

c. The HSSAI shall ensure that each of its employees, consultants, and subcontractors who work on the PCII Program have executed Non-Disclosure Agreements (NDAs) in a form prescribed by the PCII Program Manager. The HSSAI shall not be given access to Protected CII without having previously executed a NDA.

d. If classified work is required under this SOO, DHS will provide specific guidance to HSSAI as to which work will be conducted in a classified manner and at which classification level. If such DHS-guidance conflicts with other applicable guidelines (e.g., DOE, DOD, etc.), HSSAI shall adhere to the more stringent guidelines as determined by the DHS Task Sponsor and DHS Program Manager. HSSAI shall also adhere to other applicable Government orders, guides, and directives pertaining to classified or confidential work. This SOO may require access to information at the Secret, National Security Information level.

IV. Points of Contact

The DHS POCs are:

• DHS Task Sponsor – Mr. Ervin Kapos, DHS S&T OAD

• DHS Program Manager – Patrick Spahn DHS S&T OAD

• DHS COR – Deborah Russell DHS S&T OAD

DHS may change the individual designated as a POC upon notice to HSSAI of such change.