RFP OIP draft.doc

U. S. Department of Homeland Security

Request for Proposal No.

HSHQDC-08-R-00092

National Protection and Programs Directorate “Program Support Services for the Office of Infrastructure Protection Planning and Readiness Programs”

Office of Procurement Operations

Washington DC

REQUISITION/PURCHASE

( NEGOTIATED (RFP)

7. ISSUED BY

CODE

WASHINGTON DC 20528-0001

NOTE: In sealed bid solicitations “offer” and “Offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and Section L.3 copies for furnishing the supplies or services in the Schedule will be received at the place spelled out in Item 8, or if hand carried, in the depository located in Section L.3, Notice to Offerors_____ until 12:00PM local time ___________

(Hour)

(Date)September 11, 2008

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL

NUMBER

447-5745

11. TABLE OF CONTENTS (see table of contents on next page)

OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by Offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12.

In compliance with the above, the undersigned agrees, if this offer is accepted within 180 calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13.

DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14.

ACKNOWLEDGMENT OF AMENDMENTS

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related

And related documents numbered and dated):

CODE

FACILITY

16.

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

15A.

NAME

OFFER (Type of Print)

AND

ADDRESS

OF

OFFEROR

15B.

TELEPHONE NUMBER

AWARD (To be completed by Government)

See G.1

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

( 10 U.S.C 2304(c)( ) x 41 U.S.C. 253(c)( )

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other then Item 7)

25. PAYMENT WILL BE MADE BY

(Signature of Contracting Officer)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (REV. 9-97)

Previous edition is unusable Prescribed by GSA - FAR (48 CFR) 53.214(c) Table of Contents

6SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

6B.1 Supplies and Services Being Acquired.

B.2 Term of Contract.

B.3 Minimum Obligated Amount.

B.4 Maximum Contract Ceiling.

9B.5 Types of Task Orders.

B.6 Time and Material (T&M) or Firm Fixed Price (FFP) Rates.

11B.7 Fixed Labor Rates.

11B.8 Fixed Labor Rates Tables.

17SECTION C - STATEMENT OF WORK

C.1 Statement of Work.

SECTION D - PACKAGING AND MARKING

D.1 Packing, Packaging, Marking and Storage of Equipment.

D.2 Markings.

SECTION E - INSPECTION AND ACCEPTANCE

28E.1 FAR 52.252-2 Clauses Incorporated by Reference.

28E.2 Inspection and Acceptance.

28E.3 Scope of Inspection.

28E.4 Basis of Acceptance.

Error! Bookmark not defined.E.5 Review of Deliverables.

30SECTION F - DELIVERIES OR PERFORMANCE

30F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998).

30F.2 Task Order Period of Performance and Pricing.

30F.4 Place of Performance.

30F.5 Delay Notices to the Government.

31F.6 Deliverables.

31F.7 Status Reports.

32SECTION G – CONTRACT ADMINISTRATION DATA

32G.1 Government and Contractor Points of Contact.

33G.2 Preparation of Invoices.

35SECTION H – SPECIAL CONTRACT REQUIREMENTS

35H.1 Contractor Justification for Other Direct Costs.

35H.2 Purchasing System Reviews.

H.3 Travel Costs.

H.4 Training Costs.

H.5 General Purpose Office Equipment (GPOE) and Information Technology (IT) Costs.

H.6 Government-Furnished Property and Information (GFP/GFI).

35H.7 Government-Furnished or Contractor-Acquired Property.

H.8 Disposition of Government Property.

H.9 Past Performance Evaluation.

H.10 Disclosure of Information – “Official Use Only.”

H.11 Technical Direction.

H.12 Contractor’s Employees Clearance and Identification.

H.13 Interrelationships of Contractors.

H.14 Observance of Legal Holidays.

H.15 Government Furloughs.

H.16 Information Technology Accessibility for Persons with Disabilities.

H.17 Post-Award Orientation.

H.18 Surge Support.

H.19 Document Tracking.

H.20 Non-Supervision of Contractor Employees on Government Facilities.

H.21 Ownership of Records.

H.22 Confidentiality of Information.

H.23 Incorporation of Representations, Certifications, and Other Statements of Offeror.

H.24 Task Order Proposals.

H.25 Task Order Restrictions.

H.26 Task Order Issuance.

H.27 Contract and Task Order Management.

H.28 Evaluation Factors for Placement of Task Orders Against Multiple Award Contracts.46 H.29 Fair Opportunity to be Considered.

SECTION I - CONTRACT CLAUSES

I.1 FAR 52.252-2 FAR Clauses Incorporated By Reference (FEB 1998).

50I.2 FAR Clauses (Incorporated in Full Text).

53I.3 HSAR Clauses (Incorporated in Full Text).

67SECTION J – LIST OF ATTACHMENTS

Attachment J.1 - Monthly Status Report Format 71Attachment J.2 - List of Government-Furnished Property.

72Attachment J.3 - Subcontracting Plan

73SECTION K - REPRESENTATIONS AND CERTIFICATIONS

73K.1 FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007).

73K.2 FAR 52.204-3 Taxpayer Identification (OCT 1998).

75K.3 FAR 52.204-5 Women-Owned Business (Other Than Small Business) (MAY 1999).

75K.4 FAR 52.204-8 Annual Representations and Certifications (JAN 2006).

75K.5 FAR 52.215-6 Place of Performance (OCT 1997).

76K.6 FAR 52.225-6 Trade Agreements Certificate (JAN 2005).

76K.7 FAR 52.230-1 Cost Accounting Standards Notices and Certification (JUN 2000).

K.8 FAR 52.230-7 Proposal Disclosure - Cost Accounting Practice Changes (APR 2005)82

80SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

80L.1 FAR 52.252-1 – Solicitation Provisions Incorporated by Reference (FEB 1998).

80L.2 FAR Provisions (Incorporated in Full Text).

82L.3 Notices to Offerors.

L.4 Instructions for Submission of Proposals.

91SECTION L – LIST OF ATTACHMENTS

Attachment L.1 - Resume Instructions Attachment L.2 - Technical Understanding and Management Approach.

96Attachment L.2a - Offeror’s Staffing Profile.

97Attachment L.3 - Representative Task Orders.

129Attachment L.3a - Format for Representative Task Order.

130Attachment L.4 - Past Performance Information.

133Attachment L.4a - Questionnaire for Past Performance References

136Attachment L.5 - ID/IQ Cost/Price Template.

141Attachment L.5a - Representative Task Order Cost/Price Template.

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) M.2 HSAR Provisions (Incorporated in Full Text).

M.3 Basis for Award.

M.4 Relative Order of Importance.

M.5 Evaluation Factors.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Supplies and Services Being Acquired

1) The Contractor shall provide those services and supplies necessary to support the Office of Infrastructure Protection (IP) Planning and Readiness Programs effort, in accordance with individual task orders under this Indefinite Delivery/Indefinite Quantity (ID/IQ) contract. Task orders may be issued on Firm Fixed Price (FFP) or Time and Materials (T&M) basis in accordance with Federal Acquisition Regulation (FAR) 16.505.

2) CLIN Structure. The contract line item number (CLIN) structure set forth below is designed to provide consistency across all multiple IP contracts. The use of CLINs will be limited to task orders only and structured as set forth below. Task orders issued under this contract will be awarded using various contract types depending upon the requirement.

3) Fixed Price and Time-and-Materials Task Orders. The contract will include fixed hourly rates (fully burdened) for purposes of pricing fixed price and time-and-materials (T&M) task orders in Section B - Fixed Labor Rate Tables.

(SOW para. 4.1)

(SOW para. 4.2)

(SOW para. 4.3)

(SOW para. 4.4)

(SOW para. 4.5)

(SOW para. 4.6)

(SOW para. 4.7)

(SOW para. 5.0)

0009 Surge

(SOW para. 6.0)

(SOW para. 10.0)

(SOW para. 11.0)

(SOW para. 4.1)

(SOW para. 4.2)

(SOW para. 4.3)

(SOW para. 4.4)

(SOW para. 4.5 )

(SOW para. 4.6)

(SOW para. 4.7)

(SOW para. 5.0)

1009 Surge (SOW para. 6.0)

(SOW para. 10.0)

(SOW para. 11.0)

(SOW para. 4.1)

(SOW para. 4.2)

(SOW para. 4.3)

(SOW para. 4.4)

(SOW para. 4.5)

(SOW para. 4.6)

(SOW para. 4.7)

(SOW para. 5.0)

2009 Surge (SOW para. 6.0)

(SOW para. 10.0)

(SOW para. 11.0)

(SOW para. 4.1)

(SOW para. 4.2)

(SOW para. 4.3)

(SOW para. 4.4)

(SOW para. 4.5 )

(SOW para. 4.6)

(SOW para. 4.7)

(SOW para. 5.0)

3008 Surge (SOW para. 6.0)

(SOW para. 10.0)

(SOW para. 11.0)

(SOW para. 4.1)

(SOW para. 4.2)

(SOW para. 4.3)

(SOW para. 4.4)

(SOW para. 4.5)

(SOW para. 4.6)

(SOW para. 4.7)

(SOW para. 5.0)

4008 Surge (SOW para. 6.0)

(SOW para. 10.0)

(SOW para. 11.0)

B.2 Term of Contract

The term of this ID/IQ contract will consist of a one-year base period, with four one-year options. Task orders will be issued with periods of performance for up to one year, unless otherwise authorized by the Contracting Officer (CO).

Task Order Requirements. Individual task orders awarded under this contract will contain Statements of Work (SOW) or Statements of Objectives (SOO) that are within the general scope of the contract’s Statement of Work.

B.3 Minimum Obligated Amount.

The basic contract includes an initial obligation of funds in the amount of $250.00 to cover the minimum order guarantee for each ID/IQ contract awarded. DHS is required to order, and the Contractor is required to furnish the minimum order amount of services. Following this initial obligation under the basic contract, additional funds will be obligated to cover the work required under the individual task orders.

The minimum ordering limit can be satisfied at any time throughout the five-year period (which includes the base period and options, should they be exercised).

B.4 Maximum Contract Ceiling

This is a DHS NPPD OIP multiple-award ID/IQ contract. The overall ceiling price for this multiple award ID/IQ is $135,136.027.00. The maximum aggregate dollar value of all task orders awarded to all Contractors cannot exceed this ceiling amount. The Government shall not issue a task order to a Contractor (or modification thereto) that, when added to the aggregate dollar value of all prior task orders issued to all Contractors under this effort, allows the aggregate value of all task orders placed under this effort to all Contractors to exceed the overall ceiling price. This ceiling amount will not be subdivided among the number of awardees, nor will it be multiplied by the number of awardees.

B.5 Types of Task Orders.

a) Firm Fixed Price (FFP) Task Orders.

For FFP type task orders, the quantity of each item or labor category ordered will be multiplied against the rate listed in this schedule or as negotiated for the task order, and the cumulative extended total of all items ordered will define the fixed price for the task order.

b) Time and Material (T&M) Task Orders.

For T&M type task orders, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the ceiling rates specified in Section B.8, Fixed Labor Rates Tables, or as negotiated, if lower rates are proposed for the task order. Materials will be estimated for each task order and may include applicable indirect costs computed in accordance with the Contractor’s established accounting practices. Profit on materials is not allowable. Consistent with the definition in FAR 52.232-7(b)(1)(ii), “materials” include direct materials (including supplies transferred between divisions, subsidiaries, or affiliates of the Contractor under a common control); subcontracts for supplies and incidental services for which there is not a labor category specified in the contract; other direct costs and travel.

The cumulative extended total of all labor categories ordered plus materials/applicable indirect costs will define the task order’s ceiling price. Reimbursement under the contract shall be governed by the FAR Clause 52.232-7, Payments Under Time and Materials and Labor Hour Contracts.

B.6 Time and Material (T&M) or Firm Fixed Price (FFP) Rates

All task orders issued on a T&M or FFP basis will be priced in accordance with the pricing set forth in Section B.8, Labor Hour Rates Tables. The labor rates will reflect the fully-burdened rates for each labor category and will apply to all direct labor hours. The burdened hourly rates are ceiling price rates and the Contractor may, at its discretion, elect to propose lower hourly rates on a task by task basis. Indirect costs allocated to any materials (e.g., direct materials and other direct costs) shall be proposed consistent with the payment requirements in the clauses at FAR 52.232-7, Payments Under Time and Materials and Labor Hour Contracts and FAR 52.216-7, Allowable Cost and Payment.

The fully-burdened labor rates include all direct, indirect, general and administrative costs and profit or fee. All hourly rates are based on the Contractor’s Cost Accounting Standards (CAS) disclosure statement; or if there is no disclosure statement, the Contractor’s established standard accounting practices.

a) Rates.

1) Government Site Rates. When performing at the Government site, the fully-burdened labor rates reflect the appropriate reduction due to the use of Government facilities. The Government will provide office space, furniture, and office equipment.

2) Contractor Site Rates. When performing at the Contractor site, the fully-burdened labor rates include applicable indirect costs for office space and all normal supplies and services required to support the work. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software (e.g., word processing, spreadsheets, graphics, etc.), normal copying and reproduction costs.

b) Program Management Support Costs.

Contract-level program management support costs are included as a percentage of each individual labor category rate, and encompass support for contract-level management, reporting requirements and meeting costs. As a result, these program management support costs should be allocated across all of the task orders issued under this contract. These “program management” support costs are differentiated from individual task order “Task Order Manager” or “Project Manager” support costs, which are billed as hourly labor rates against individual task orders for direct support to the effort performed under those task orders. This will result in direct billings at the task order level for labor hours in the “Task Order Manager” or “Project Manager” categories, to specifically support project management for the task order.

B.7 Fixed Labor Rates.

a) The labor rates are fixed for the life of the contract. However, the Contractor may submit a proposal reducing the fixed hourly labor rates or offering a discount when submitting a task order proposal at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interest of the Government. If the rates are accepted, the Government will modify the contract by incorporating the new rates into the contract.

b) At any time and throughout the life of the ID/IQ contract, at the request of either the Contractor or the Government, the Contractor may propose additional labor categories, rates and descriptions in addition to the Government labor categories. These additional labor categories, rates and descriptions will be negotiated on a case-by-case basis. The additional categories, rates and descriptions proposed, upon determination by the Government that they are fair and reasonable, will be incorporated by modification into the Section B.8, Fixed Labor Rates Tables.

B.8 Fixed Labor Rates Tables.

The Fixed Labor Rates Tables below provides labor category descriptions, fixed hourly rates for performance of the requirements as specified in individual task orders. Fully loaded hourly rates are included for each labor category at both the Contractor site and Government site(s). These fully-loaded hourly rates are the ceiling rates representing the maximum rates allowable for prime Contractors and for any subcontractor that is not listed in the Fixed Labor Rates Tables. For subcontractors that are listed in the tables, the maximum ceiling rate shall be the rate shown in the table for that particular subcontractor. The years cited represent contract years. Only Government-required labor categories are included in these tables. The Contractor may propose labor rate discounts in the task orders.

Table 1: Fixed Labor Rates - Contractor Site (Applicable to Fixed Price Task Orders)

Table 1: Fixed Labor Rates - Contractor Site

(Applicable to T & M Task Orders)

Table 1: Fixed Labor Rates - Government Site (Applicable to Fixed Price Task Orders)

Table 2: Fixed Labor Rates - Government Site (Applicable to T&M Task Orders)

(End of Section B)

SECTION C - STATEMENT OF WORK

1.0 GENERAL

1.1 Background

The Contingency Planning and Incident Management Division (CPIMD), within the U.S. Department of Homeland Security (DHS) Office of Infrastructure Protection (OIP), is faced with the challenge of addressing new mission areas as a result of planned OIP reorganization. Although OIP’s mission to lead a coordinated national effort to reduce risks to critical infrastructure/key resources (CI/KR) and strengthen national preparedness remains unchanged, CPIMD is assuming a more prominent and substantive role. CPIMD is expected to assume a much larger role, to both develop contingency plans related to CI/KR and manage IP activities during the entire spectrum of incidents: pre, during, and post. This challenge requires a contractor base that not only understands CPIMD, but also the larger context in which these missions must be performed.

Using National Incident Management System (NIMS) guidelines, CPIMD provides a robust and essential incident management program that monitors steady state, potential incidents, special events and emerging threats. During actual incidents, CPIMD implements incident management procedures to:

· Provide situational awareness and decision-making support in the form of infrastructure protection products;

· Provide manpower and services that enable customers to assist in protection from all hazards threats; and

· Respond to incidents and ensure recovery of the nation’s CI/KR.

CPIMD’s activities to monitor threats to the nation’s CI/KR and prepare all hazards contingency plans for CI/KR protection directly support OIP’s mission. Effective contingency planning is essential not only to ensure the success of the IP mission, but also to achieve the goals stated in the National Infrastructure Protection Plan (NIPP). Developing and exercising contingency plans that focus on CI/KR requirements enhance information sharing capabilities and help build security partnerships that ensure effective risk management and efficient use of resources for CI/KR protection. To establish a foundation for improving national CI/KR preparedness, CPIMD assists OIP in integrating CI/KR protection into the National Response Plan (NRP) and provides education, training and exercise programs to ensure implementation of a well-coordinated incident management program and effective Continuity of Operations (COOP)/Continuity of Government (COG) programs.

2.0 Scope

The contractor(s) shall provide the full range of program management support services to include, but is not limited to: assessing mission needs, analyzing Project goals and objectives, developing a concept of operations, analyzing mission and architecture requirements, analyzing technical performance measurements and metrics, measuring the effectiveness of a Project, and organizing performance assessments. As directed by task orders issued under this contract, the contractor shall furnish the necessary personnel, materials, equipment, facilities, travel and other services required to satisfy the mission needs of IP. While the SOW identifies seven (7) task areas and current Incident Management Projects, the contract is intended to satisfy the full range of program management related requirements. As tasked, the contractor shall provide support for the following task areas:

Task Area 1 Policy, Strategic Analysis, & Planning

Task Area 2 Project Management

Task Area 3 Communications Task Area 4 Meeting Support and Facilitation

Task Area 5 Readiness (Training and Exercises) Support

Task Area 6 Continuity of Operations Program Support

Task Area 7 Infrastructure Coordination and Incident Management Support

3.0 Contract and Task Order Management

This task area provides the Contract and Task Order management functions. The contractor shall perform the daily activities required for successful program completion. Examples of monitoring vehicles for this task area include management and status reporting, quality assurance monitoring, configuration management, and security management.

The contractor shall determine the project organization, coordination, management oversight, and plan to accomplish the work under each Task Order. As identified in Section 8.0 of this SOW, the contractor shall provide, as required, one (1) copy to the Contracting Officer, one (1) copy to the Contracting Officer's Technical Representative (COTR), and two (2) copies to the IP Readiness Project Manager of the following reports to substantiate their request for payment:

3.1 IDIQ Monthly Progress Reports. The contractor shall submit a monthly progress report consisting of an executive summary covering the activities and funds status of the previous month. Additionally, the contractor shall attach copies of all monthly individual task orders to this executive summary. The contractor shall include a detailed summary of the technical activities on all task orders grouped by major project areas and will include a status of funds for each task order. Contractor shall provide task order status (work progress, cost, schedule data, and achievement of Small and Small Disadvantaged Business goals) as required in the task orders. The reports shall be submitted the fifteenth (15) day of the month.

3.2 Task Order Monthly Status Report. The contractor shall submit a monthly status report that includes a synopsis of major accomplishments/ deliverables/reports/milestones achieved and recommendations submitted by Sub-Task.

3.3 Periodic Program Reviews. The contractor shall provide a formal program review briefing on an as needed basis.

3.4 Briefings. The contractor shall prepare and present briefings to the Government on the results of efforts undertaken under this contract. Schedules and format for presentation of these briefings will be specified in the Task Order or as mutually agreed to between the contractor and the COTR.

3.5 Quarterly Program Review meeting that will, as required, include: (a) Contractor Performance Standards and Issues; (b) Turn-over Rates; and (c) Management and Oversight Issues.

3.6 For work performed on a labor hour basis a Monthly Cost Report that includes a burn rate by sub-task with corresponding roll-up to the major task component.

3.7 Management Plans. The contractor shall prepare management plans at contract and task order initiation. These plans shall describe the technical approach, organizational resources and management controls that the contractor shall employ to meet the cost, performance and schedule requirements throughout the period of performance.

3.8 The contractor shall perform oversight of productivity and management methods such as Quality Assurance, Configuration Management, and Work Breakdown Structuring. Additionally, work shall require contractor compliance with Federal Information Processing Standards (FIPS), and Federal Laws and Regulations that affect information systems operations. Examples are the Privacy Act of l974, and the Computer Security Act of 1987.

4.0 Task Areas

4.1 Task Area 1: Policy, Strategic Analysis & Planning This task area addresses technical and programmatic support to assist the IP with all aspects of planning, strategic analysis, and policy formulation/development/implementation. This task area provides technical support in the review, analysis and coordination of the IP processes, policy, doctrine, directives, regulations, and implementation.

4.1.1 Policy. The contractor shall provide technical expertise for the review, consolidation, and development of policy in accordance with DHS directives. The contractor shall provide technical support and assistance to IP, and assess information technology and non-IT policies, standards, guidelines, or procedures.

4.1.2 Policy and Process Management. The contractor will provide technical expertise for the review, re-engineer if required, and expertise of technical and business processes such as but not limited to acquisition, financial reporting, engineering, strategic and operational planning, training, operations, and customer support. Processes will be in accordance with DHS guidelines.

4.1.3 Strategic Planning. The contractor will provide technical expertise for the review, development, and consolidation of strategic and operational plans. The contractor shall assist IP with comprehensive short-term and long-term strategic planning. The contractor shall provide analysis to support program direction. The contractor shall conduct program analysis to include monitoring testing progress, results (short-term and long-term) and reporting. The contractor shall provide analysis of alternatives to address program activities including cost benefit analysis.

4.2 Task Area 2: Project Management

This task area addresses technical and programmatic support to assist IP with all aspects of project management. The contractor shall provide technical support in analyzing requirement needs, program goals and objectives, developing operational plans, analyzing performance metrics, and measuring the effectiveness of a program. In addition, the contractor shall assist with the design, development, refinement, implementation and enforcement of program control processes.

4.2.1 Project Plans. The contractor shall maintain and develop the overall program plans and supporting project plans utilizing Primavera or MS Project. The contractor shall formulate concepts and develop strategic, tactical, and operational plans for key program activities.

4.2.2 Performance Evaluation. The contractor shall assist with developing evaluation criteria and metrics for program evaluations. The contractor shall assist with calculating program performance metrics.

4.2.3 Risk Management. The contractor shall conduct mission risk analysis and assessments to provide recommendations on risk mitigation.

4.2.4 Project Reporting and Analysis. The contractor shall develop external project reports, which includes, but is not limited to: Exhibit 300, monthly program reviews, quarterly program assessments, and other reports related to project management. The contractor shall prepare executive reports and briefings for various projects. The contractor shall conduct and monitor data calls for IP components. The contractor shall provide deliverable tracking, review deliverables, and provide guidance for improvement. The contractor shall support data collection activities. The contractor shall analyze programmatic data, report findings, and conduct process improvement evaluations.

4.2.5 Needs Assessment. The contractor shall support all phases of the acquisition life cycle as related to a program and include: analysis, development, requirements description, acquisition planning, and acquisition development. The contractor shall provide assistance, as related to mission needs, with all phases of the Planning, Programming, Budgeting, and Execution (PPBE) phases for IP.

4.3 Task Area 3: Communications Support This task area addresses technical and programmatic support to assist IP with all aspects of communication. The contractor shall develop internal and external customer Communications Strategies. The contractor shall support the execution of Communication Plans. The contractor shall conduct stakeholder surveys/analysis and document results. The contractor shall assist IP with the creation of internal and external customer presentations. The contractor shall identify key Communication Activities relating to Program Milestones. The contractor shall assist IP with communications related to top-level managers in DHS, high-ranking officials in other Federal agencies, and various governing boards/committees.

4.4 Task Area 4: Meeting Support and Facilitation This task area addresses technical and programmatic support to assist the IP with all aspects of meeting facilitation. The contractor shall lead or facilitating group briefings and discussions, enabling focused decision-making. The contractor shall record discussion content and related facilitation support services. The contractor shall assist with debriefing stakeholders. The contractor shall assist with the preparation of draft and final reports relating to the facilitated issues. The contractor shall facilitate functional and technical meetings as required. The contractor shall conduct process, product and business analysis as required in support of facilitation activities.

4.5 Task Area 5: Readiness (Training and Exercises) Support

This task area addresses technical and programmatic support for IP’s participation in the National Exercise Program, DHS-directed exercises such as Top Officials, Regional and PFO/JFO exercise series, NIPP exercises that address protection of CI/KR, and the IP Incident Management exercise Program. As part of the plan, the contractor will provide exercise support that supports IP preparedness and is compliant with the Homeland Security Exercise and Evaluation Program (HSEEP), National Infrastructure Protection Plan (NIPP), National Response Framework (NRF), National Incident Management System (NIMS) and IP plans.

This task area also addresses technical and programmatic support for IP’s all hazards IP incident management and Incident Command System (ICS) training plan. As part of the plan, the contractor will provide training that supports IP preparedness and is compliant with the NIPP, NRF, NIMS and OIP plans.

4.6 Task Area 6: Continuity of Operations Program Support

This task area addresses technical and programmatic support for implementing and executing a viable IP Continuity of Operations Program. The contractor shall have knowledge and understanding of plans, policies, procedures, and protocols for the integration of Federal, State, and local response resources; Knowledge and understanding of the Contingency Planning and Incident Management’s mission associated with infrastructure coordination and the prevention of, response to, and recovery from acts of terrorism. The contractor shall provide for the creation, revision, and/or interpretation of applicable Emergency Operation Plans (EOPs) and National Continuity and Homeland Security Presidential Directives as they relate to the National Infrastructure Protection Plan (NIPP), the National Response Framework (NRF) and Infrastructure Protection.

4.7 Task Area 7: Infrastructure Coordination and Incident Management Support

This task area addresses technical and programmatic support to assist the IP with all aspects of incident management. The contractor shall develop internal and external incident management strategies. The contractor shall support the execution of incident management plans. The contractor shall conduct stakeholder surveys/analysis and document results. The contractor shall identify incident management activities relating to program milestones. The contractor shall assist IP with incident management to DHS and IP senior executives and top-level managers in DHS, and high-ranking officials in other Federal agencies, private sector, and state and local agencies. The contractor shall provide coordination of IP Incident Management through the activities of the IP Watch, Incident Management Cell and Infrastructure Liaison Support Team, which provides deployment support, identifies training requirements and coordinates IP field deployment activities.

5.0 Transition Management

The contractor shall develop and submit a Draft Transition Plan within (120) calendar days prior to the conclusion of the contract for transferring responsibility for fulfillment of the tasks described in this SOW to a new contractor or to the Government. The plan shall inventory the subtasks and materials required in order to perform each task and identify a transition team lead. A Final Transition Plan shall be prepared and submitted within (14) calendar days after receipt of Government comments on Draft Transition Plan. The contractor shall plan for a 30 day transition period for transitioning in and out. The plan shall provide the contact information for contractor individuals who will be assigned to the transition team and identify their roles in transition.

In the event that responsibility for fulfillment of the tasks described in this SOW, either in whole or in part, is transferred to a new contractor or the Government, the contractor shall participate in meetings with the successful contractor and/or Government personnel in order to effect an orderly and efficient transition.

6.0 Emergency/Critical Support (Optional)

During incidents or significant events, the successful contractor shall provide additional support to the critical IP field functions within the Joint Field Office (JFO), emergency operations centers, Regional Coordination Centers, and/or FEMA field offices within the 50 states and 5 territories of the United States. The successful contractor will provide coordinating, implementing, testing, training, exercising and operating all aspects of the IP Emergency Preparedness programs across the spectrum of crises scenarios.

Contractor delivery of the additional support is subject to the issuance of a contract modification(s) by the Contracting Officer. The Government will define the work to be performed, working hours, and duration of assignment in writing prior to authorizing performance.

7.0 Deliverable Information

Tasks performed within the scope of this effort shall require contract deliverables. The data required for each task will be specified in each task order. The Contractor shall submit reports and other deliverables in accordance with the requirements set forth below and as specified in individual task orders.

The contractor shall ensure the accuracy, functionality, completeness, professional quality, and overall compliance with government guidelines/requirements of the deliverables. Written documents shall be concise and clearly written.

Contract and Task Order Management

Project Manager

8.0 Period of Performance

The period of performance for the IDIQ contains a 12-month base period and four 12-month option periods.

9.0 Place of Performance

The contractor shall perform work for this effort at DHS offices located in the greater Washington DC metropolitan area, or any facility that may be identified by the government which will provide for continuity of operations.

10.0 Travel

The Contractor may be required to travel in support of this requirement. If travel is required, this travel will be to support participation in meetings, conferences, and planning activities. In accordance with the terms of the task order, travel shall be reimbursed to the extent allowable pursuant to the Federal Travel Regulations (FTR) – prescribed by the General Services Administration.

The contractor shall seek Government approval in advance of incurring any expenses associated with travel. Government approval is provided by the Contracting Officer. The contractor shall provide estimated costs, including any quotes, with its approval request. Travel costs will be reimbursed in accordance with the Federal Travel Regulations (FTR). Allowable and reasonable costs incurred by the contractor will be reimbursed within the Not-To-Exceed ceiling established in the task order’s price schedule. The contractor shall not invoice the Government for any associated fee or profit above the actual costs incurred for travel. Once proposed costs are approved by the Government, the contractor shall not exceed the established ceiling.

Local travel will not be reimbursed within a 50-mile radius of the worksite. The worksite shall be considered the Washington D.C. Metropolitan area, or the location of the contractor’s personnel, whichever is within the 50-mile radius.

11.0 Other Direct Costs

Other direct costs (ODCs) that are anticipated to include costs associated with shipping documents to CPIMD public and private sector partners and with burning and delivering CDs containing official CPIMD documents. ODCs will be reimbursed at cost.

To be reimbursed for ODCs, invoices must provide a detailed breakdown of the actual expenditures incurred. Contractor shall maintain the original or legible copy of receipts for all ODCs invoiced. DHS reserves the right to request evidence of any ODCs requesting reimbursement. To assure timely reimbursement of ODCs, the contractor is strongly encouraged to submit charges within 45 days of the expense.

12.0 Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI)

As required per task, GFE/GFI will be determined in each individual task order.

13.0 Security

The successful offeror must possess a Top Secret facility security clearance issued by the Defense Security Service (DSS), in accordance with the National Industrial Security Program Operating Manual (NISPOM) prior to contract performance. Contractor personnel assigned to this contract must possess Secret or Top Secret security clearances, commensurate with their access to classified information, issued by DSS prior to contract performance. Contractor personnel who are specifically designated as requiring access to Sensitive Compartmented Information (SCI) must be eligible under the provisions of DCID 6/4 without exception. All access to and generation of classified information will occur at DHS facilities. The contractor is not required to possess safeguarding capability for classified information in performance of this contract.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 Packing, Packaging, Marking and Storage of Equipment.

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery at destination.

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor and shall supervise the unpacking of equipment to be installed.

D.2 Markings.

All supplies or equipment, submitted to the Contracting Officer’s Technical Representative (COTR), shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

a) Contract number;

b) Task order number;

c) Name and address of the consignor;

d) Name and address of the consignee;

e) Government bill of lading number covering…