OK_HSHQC7-14-R-00006_QAs.docx

Oklahoma Questions and Answers

HSHQC7-14-R-00006

The government does not dictate to the contractor the level of supervision or numbers of management personnel required to administer the contract. That determination will be made by each vendor.

In accordance with the solicitation instructions, to ensure the submission of an adequate price element breakdown for purposes of this RFP, the Government suggests that the Contractor complete the attached worksheet, “Price Element Breakdown” (Attachment 6). The worksheet serves as a proforma for the expected format of the price element breakdown. The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

IAW the Proposal Submission Requirements #4 on page 375 of 404, Page Limitation - Excluding the cover page, headers and footers (headers and footers shall be in at least 10pt. font) and past performance forms and questionnaires, the technical proposal (covering all non-price factors) is limited to twenty (20) pages in at least 11pt. font and 1” margins. Pages in excess of this limitation will not be evaluated.

No. PSOs are not required to carry a specific weapon by serial number. However PSOs are required to carry the exact same make and model weapon in which they have qualified with.

No. At this current juncture and do to the inability to close post location with screening stations during normal business hours, the majority of all WDTP training will be accomplished after hours and on weekends. In accordance with Section 6.7.3.4.1 of the SOW, the awarded contractor will have up to 90 days after the performance start date to have all PSOs who will operate screening posts WDTP trained and certified.

Yes. See Exhibit 9E – Government Provided Property HSPD-12 PIV Card Employee Application Process, C. Enrollment, 5 on page 208 of 404.

Refer to Question 3 above.

The Socio Economic Factor should be addressed in the RFP Attachment 11.

The government has no preference.

No, the Government does not have a preference. It is up to each offeror to determine the appropriate length of transition needed to successfully meet the requirement.

Reference:

6.4 Training Requirements by Position

6.7.3 Weapons Detection Training Program (WDTP)

No. The 16 and 8 hour WDTP-X-Ray and NONX-Ray training are a new requirement.

Reference:

Exhibit 8A Contractor-Provided Uniform Items

Exhibit 8A clearly indicates that the Contractor shall furnish uniform clothing items, as indicated to PSOs performing on Contract. Badges, patches, and other approved devices worn on uniforms shall carry distinctive company markings and in compliance with applicable state and local laws. The Contractor is responsible for knowing all applicable state regulations to administer this contract.

Reference:

13.5 HSPD-12 Personal Identity Verification (PIV) Cards

No, incumbent PSOs do not have PIV cards.

No vehicle is required. See Amendment 0003

Reference:

Exhibit 8F Contractor-Provided Vehicles

Refer to Question 14 above.

Only those provisions recognized as allowable wages or fringe benefits under the terms of the Service Contract Acts, as incorporated into the contract under FAR Clause 52.222-43, will be subject to adjustment when applicable. Uniform allowance is not considered a bona fide fringe benefit under the terms of the Service Contract Act.

Reference:

5.2.2 Medical Standards

No. This contract has a new medical standard that must be met by all PSOs.

Question: Is the Table of Contents included in the 20-page limitation for the Technical Proposal?

Refer to Question 3 above.

Question: Are the training requirements stated in the RFP the training requirements for the current/existing contract or is there a change in the training requirements for the new contract which will require additional training for incumbent personnel?

Question: If this is not a change in the training requirements, can the government provide a roster with the incumbent staff’s training status/expiration?

Incumbent contractor personnel meet all requirements under the current contract. The RFP requirements differ from the current contract requirements. All PSOs are required to complete all of the required training that is set forth in this RFP, which may vary from the type and quantity of training required under the expiring contract.

The incumbent contractor will provide the incumbent personnel records to the awardee.

Question: Is the Contract Manager required to be onsite, and/or in-state, Monday through Friday during normal working hours?

No; however, IAW 11.2.5 of the SOW “CM shall be available during normal working hours (8:00 a.m. to 4:30 p.m.) within 30 minutes by telephone or in person to discuss deficiencies. After normal duty hours or on weekends and holidays, CM shall be available within two hours.”

Question: Does the Government require offerors to provide a full-time, 100% dedicated Contract Manager to manage this contract?

Yes, IAW 11.2.1 of the SOW “Contract Manager (CM) position is a dedicated fulltime position and requires a minimum of five years of specialized experience…”

Question: Is it permissible for the Contract Manager to simultaneously manage/oversee other similar Government and/or commercial contracts while serving as the Contract Manager on the State of Oklahoma contract, or is the Contract Manager a dedicated, full-time, position exclusively managing this contract?

Refer to Question 21 above.

Question: Please provide the building/location where the Contract Manager currently resides.

The current Contract Manager resides in their company provided office space.

Question: Will the Government provide office space for Key Personnel?

No, the successful offeror is required to provide any necessary office space and furnishings as well as any equipment.

Question: If office space is provided by the Government for Key Personnel, will the Government provide internet connectivity for the Contract Manager?

Refer to Question 24 above.

Question: Are these types of records required to be stored onsite or can they be maintained electronically?

IAW 7.3.1.2 of the SOW, Contractor must maintain legible, paper or computerized system (electronic/scanned) files containing training, certification, licensing, and permit information required in SOW.

IAW 7.3.1.1 of the SOW, Contractor shall maintain personnel files for employees who work under this contract. These files shall reside in Contractor Manager’s office and be made available to Government immediately upon request.

Question 1: Is the required .40 caliber S/W used on the current contract, or is a change in weapons platform part of the new contract?

Question 2: If the required .40 caliber S/W is the same weapon as the incumbent contract and the offeror chooses to use the same weapon, is only Transitional Weapons Training required?

Question 3: If this is not a change in the platform, can the government provide a roster with the incumbent staff training status/expiration?

Question 4: Does the government provide storage space for weapons on site?

Question 5: If weapons storage is provided, would the government provide the buildings where weapon storage is available?

The current weapon is an S/W .40 caliber. The request for the use of 40 caliber weapons is not a platform change. Please note that Exhibit 8C only specifies that the Contractor issues 40 caliber weapons. It does not distinguish between S/W and Glock etc...

Yes, transitional weapons training is required even if the same weapon is utilized.

Yes. Upon award of the contract a roster or spreadsheet will be provided.

No weapons will be stored on site.

No weapons will be stored on site.

Question 1: Will the Government provide free parking for the required vehicle?

Question 2: Can the Government provide average daily use in miles for the vehicle?

Question 3: Does the Government have a preference as far as model and year of vehicle?

Question 4: Where (city/building) will the vehicle be located?

Refer to Question 14 above. See Amendment 0003

See above.

Question: Please clarify whether any or all of the following constitute Fringe benefits and whether offerors must honor these Fringe benefits during the first period of performance and any additional terms of the contract: uniform allowance, paid time off, Health & Welfare, paid vacation, paid sick leave, annual benefit, pension, and paid holidays.

Of the items you listed, paid time off, health & welfare, paid vacation, paid sick leave, pension and paid holidays are included among fringe benefits. Uniform allowance is not a fringe benefit. It cannot be determined what is meant by ‘annual benefit’.

Question: Please provide guidance as to whether offerors should use binder clips in the place of three-ring binders for the submission of both the Technical and Price proposals.

Refer to Question 9 above.

Question: Do incumbent personnel on the current/existing contract meet the Medical Standards, Physical Demands, and Clearance requirements stated in the RFP or are these new requirements?

Incumbent contractor personnel meet all requirements under the current contract. The medical/physica1/clearance requirements of this RFP differ from those contained in the current/expiring contract.

Question 1: Is Guard Mount required for this contract?

Question 2: If guard mount is required, will the government provide space for guard mount?

Guard mount is not required on this contract

Question 1: Do incumbent personnel have PIV cards or is this a new requirement for this contract?

Question 2: If this is not a new requirement, can the government provide a roster with the incumbent PIV status?

Refer to Question 13 above.

Question 1: Will the Government provide free or discounted parking for employees in Oklahoma City?

Question 2: If free parking is not available, will the Government please identify which buildings require paid parking?

No.

It is up to each vendor to determine which buildings require paid parking.

Question: Can the Government confirm that OKC-Oklahoma City, Will Rogers World Airport located at 5700 SW 36th Street, Suite A, Oklahoma City, OK is the only location statewide where staff can enroll for PIV cards?

Yes, Will Rogers World Airport located at 5700 SW 36th Street, Suite A, Oklahoma City, OK is currently the only location where staff can enroll for PIV cards.

Question: Can the government provide location(s) where written examinations will take place?

No, but exams have historically taken place in Oklahoma City and Tulsa.

Question 1: Are the WDTP-X-Ray and WDTP-NONX-Ray training new requirements?

Question 2: If this is new requirement, will staff be allowed to stand post until training is completed?

Refer to Question 11 above.

Yes. In addition to the transition period, IAW section 6.7.3.4.1 of the SOW the awarded contractor will have up to 90 days after the performance start date to have all PSOs who will operate screening post WDTP trained and certified.

Question: Considering negotiations will occur after the closing date of this RFP, before the pricing expiration date of 180 days, and before the Base Year/Period of Performance of this contract begins, will the Government allow an equitable adjustment for wages and bona fide fringe benefits associated with this CBA so the contractor can recoup all costs for such increases in the base year?

The applicable wage determination has been incorporated into the solicitation. The need for any changes to the wage determination/ CBA and resulting price adjustments will be determined in accordance with the Service Contract Act and its implementing regulations and case law.

Question 1: Should the offeror use the blended wage rate for pricing the base year?

Question 2: Or should the offeror use the wage rate in effect on February 1, 2015?

A weighted average should be used to capture the prospective increase and the weighted average for the base year should be used for all option years.

See answer above.

No. IAW FAR Clause 52.212-4 (k), Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

Question: Would the Government please provide a list that shows the status of the incumbent personnel’s licenses/permits?

All incumbent personnel meet the license/permit requirements contained in the current contract. The incumbent vendor will provide the personnel records to the successful awardee.

Question: Would the Government please identify the Level III and Level IV Facilities listed on the Post Exhibit?

This information will be provided to the awardee.

Question: Would the Government please confirm that the address below is the correct proposal delivery address, per the SOLICITATION PROVISIONS, page 373 of 404?

Submissions shall be made via hard copy to:

Department of Homeland Security Office of Procurement Operations Attention: Jennifer Goss 32125 32nd Ave S Federal Way, WA 98001

See Amendment 0001 issued on 06/27/14, which amended the due date and the delivery address to the following:

Department of Homeland Security Office of Procurement Operations Attention: Jennifer Goss – 1st Floor 32125 32nd Ave S Federal Way, WA 98001

Question: Would the Government please clarify which posts will be utilizing the 45 contractor-provided cell phones?

Distribution of cell phones will be dictated by the lack of government provided radio coverage. This information will be provided to the awardee.

Question 1: Should the Management Approach section to be submitted on the disk be redacted?

Question 2: Should the Pricing Schedule and Price Element Breakdown be redacted?

Question 3: Should the CD label be redacted?

1. The electronic copy should be in the original format without redactions.

2. The Pricing Schedule and Price Element Breakdown should not be redacted.

3. The CD label should not be redacted.

Question A: Please clarify whether 3 hours of transitional training is still required for incumbent personnel even if the contractor purchases new weapons that are the same make/model as the weapons the current incumbent provides.

Refer to Question 27 above.

Question A: Does the Government have a preference in the type of vehicle (Sedan/Truck/Segway/Bicycle, etc.) the contractor should provide?

Question B: Please provide the ‘Est. use miles/hours per day’ for the required vehicle for pricing purposes.

Question C: Will the Government provide free parking for the required vehicle and other contractor vehicles?

Refer to Question 14 above.

Question A: The Post Exhibit identifies 57 unique line items, and 66 unique posts (to account for individual line items/locations covered by multiple PSOs. Please confirm that the number of radio cases required (45) is sufficient to fulfill the requirements under this contract?

Question B: Please provide the make/model of the radios the Government will be providing in order to accurately price the radio cases.

The carrying cases referenced in this question are for cell phones and not radios. No radios are identified on this exhibit. Exhibit 8E requires 45 cell phones, chargers, holders, and carrying cases.

The government will provide the government issued radios and cases. The contractor will not be responsible for radio cases. The carrying cases referenced in this question are for cell phones and not radios.

Question A: Are all incumbent personnel currently trained for the use of the baton and OC Spray?

Question B: If yes, will they require retraining under the new contract during transition?

Incumbent personnel are trained for the use of the baton only.

All PSOs will have to be certified in OC training and recertify in the use of the baton.

Question A: Please provide the locations/addresses for the Government-provided Orientation for pricing purposes.

Refer to Question 36 above.

Question A: Please confirm if a Government mobile unit will be available for PIV processing?

Question B: If the answer to Question A is “Yes,” please provide the addresses that the mobile unit cover.

It is unknown at this time if a mobile unit will be available for PIV processing.

Question A: Are all incumbent personnel currently trained in WDTP?

Question B: If yes, will they require retraining under the new contract?

Question A: Do all incumbent personnel meet the Physical Demand and Medical standards requirement under this solicitation?

Question B: If yes, will they require re-testing under the new contract during transition?

Refer to Question 31 above.

Question A: Please confirm that the contractor should do a weighted average hourly base rate for the base year (2/1/15 to 1/31/16).

Refer to Question 39 above.

Question A: Please confirm that the Management Approach within the disc is not to be redacted.

Question B: Please clarify if bidders should present each of the following parts of the technical submission separately: (1) two copies of Management Approach not redacted with the Field Level Supervision Exhibit, (2) three copies of the Management Approach redacted with the Field Level Supervision Exhibit (3) and lastly five copies of Past Performances under separate cover, or if bidders should present five copies of the Relevant Past Performance Section together, five copies of the Management Approach (two not redacted, three redacted) together, and five copies of the Field Level Supervision Exhibit together.

Refer to Question 45 above.

(1) two copies of Management Approach not redacted with the Field Level Supervision Exhibit, (2) three copies of the Management Approach redacted with the Field Level Supervision Exhibit (3) and lastly five copies of Past Performances under separate cover

CONTEXT: Exhibit 4C reflects that PSOs are to be trained on the use of both OC Spray and the Baton.

QUESTION: Do all PSOs under the current contract carry both OC Spray and the Baton and if not, will they require training for one or both as part of the new contract?

Refer to Question 49 above.

CONTEXT: Exhibit 4G identifies all training required for PSOs who operate X-ray machines on this contract.

QUESTION: Are all PSOs under the current contract who operate X-ray machines trained to these standards?

CONTEXT: Exhibit 4H identifies all training required for PSOs who perform screening functions but do not operate X-ray machines on this contract.

QUESTION: Are all PSOs under the current contract who work on posts classified as “Non X-Ray” screening posts trained to these standards?

CONTEXT: Exhibit 7 identifies the medical and physical test requirements under this contract.

QUESTION: Are all PSOs under the current contract medically and physically cleared to these standards?

Refer to Question 31 above.

CONTEXT: Exhibit 8C requires that the .40 Caliber firearm be implemented on the contract.

QUESTION: What is the current make and model of the firearm(s) currently being used by the incumbent PSOs?

.40 Caliber S/W.

CONTEXT: Exhibit 8F identifies one (1) contractor-provided vehicle as required under this contract.

QUESTION: What is the vehicle’s assigned location and where else is the vehicle being operated?

Refer to Question 14 above.

CONTEXT: The Price Element Breakdown identifies a position classification of Regional Manager.

QUESTION A: Are Regional Managers required under the new contract?

QUESTION B: Are Regional Managers currently used under the existing contract and, if so, how many weekly hours are attributed to the Regional Managers?

No. Regional Managers are not required.

It is unknown if Regional Managers are used under the existing contract, as it is not a requirement.

QUESTION: Is there a 3 hour training requirement for weapon familiarization when the exact make, model and caliber weapon will be used on the contract?

Refer to Question 27 above.

QUESTION: If the 3 hour training requirement for weapon familiarization is required for all weapons other than the actual incumbent owned weapons currently in use, can the assumption be made that the incumbent provider will sell the current weapons to the winning security provider to level the training assumption playing field?

No. The government has nothing to do with if an incumbent contractor will sell their weapons. That negotiation would take place between the incumbent and the awardee. The transitional weapons training will still be required.

Black pocket flaps and epaulets.

The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described in the Statement of Work, the Post Exhibits and the Contractor’s technical proposal. Supervision is not billed or invoiced separately.

This is the relief hours for unpaid meal beaks, such as a 30 minute unpaid lunch.

Deco is the incumbent contractor for HSCEC7-10-A-00002. With regards to the contract value, the requested information is not relevant for the purpose of the current solicitation. Accordingly, the information will not be released by the government

Yes. Refer to Question 68 above.

Yes. Refer to Question 68 above.

Question: Quarterly reports are listed as being due “By the 10th day of January, April, July, January”. Should the last month be October?

Yes. See Amendment 0003.

R is Rover and S is Static guard and both will require a relief officer for meals and breaks. See Amendment 0003 for revised exhibit.

Refer to Question 45 above.

Yes. Refer to Question 31 above.

No. Refer to Question 60 above.

Refer to Question 60 above.

Yes. Refer to Question 49 above.

Refer to Question 13 above.