Proposal Submission Requirements -revised lang.doc

HSHQC6-11-R-00001 Amendment 000004

Revised Proposal Submission Requirements

Refer to RFP pages 68 and 69 of 563 under “Proposal Submission Requirements” this section is deleted and replaced with the following:

Proposal Submission Requirements

Proposals shall be comprised of Three (3) separate sealed envelopes/packages, the first containing one (1) original document, one (1) hardcopy plus one (1) softcopy of the pricing submission; the second containing one (1) original document plus four (4) hardcopies of the technical submission and the third containing one (1) original of the responsibility and compliance documentation. These three (3) envelopes/packages should then be sealed in a fourth envelope/package that clearly identifies the RFP for which it is being submitted. Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 120 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

1. Pricing Submission –

a. All pricing submission shall include a singed Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items, with all amendments acknowledged and all continuation pages complete with hourly rates and extended pricing amounts.

b. Offerors shall provide a detailed breakdown of its proposed unit prices for each contract line item. Offerors should complete all tabs of the “Price Element Breakdown” (Attachment 6) worksheet, which serves as a proforma for the expected format of the price element breakdown, and provide it as a soft copy on a CD in an unprotected Microsoft Excel format.

c. Offerors shall complete and include the chart provided below for applicable Indirect Burden rates (i.e. G&A and Material Handling) in support of CCOP. Since this is a commercial contract, note that these rates are fixed throughout the life of the contract and not subject to adjustment. Additionally, please identify your accounting practices for applying the proposed indirect rates to the ODCs (i.e whether G&A applies to all costs or all non-material/subcontractor costs).

Base Period

Optional Ordering Period 1

Optional Ordering Period 2

Optional Ordering Period 3

Optional Ordering Period 4

6 Mont Extension

(FAR 52.217-8)

d. Offerors should complete all tabs in the Schedule of Prices spreadsheet and provide it as soft copy on a CD in an unprotected Microsoft Excel format.

2. Technical Submission –

a. Page Limitation - Excluding the cover page, table of contents and past performance forms and questionnaires, the technical proposal (covering all non-price factors) is limited to twenty (20) pages in at least 11pt. font and 1” margins. Pages in excess of this limitation will not be evaluated.

b. Offerors shall document within their technical proposal submission whether or not they possess the required Top Secret facility clearance. The resulting contract requires access to classified information. Offerors shall possess a Top Secret facility clearance prior to the date and time established for PSO’s to begin standing post. PSO’s shall begin standing post on October 1, 2011. If the Contractor selected does not possess a Top Secret facility security clearance at the time of award, DHS will sponsor the firm for the facility clearance. If a sponsored Contractor does not receive the required facility clearance prior to the date by which PSOs are to stand post, DHS may employ appropriate contractual remedies, up to and including termination of the contract.

3. Responsibility and Compliance Documentation –

a. Offeror Representations and Certifications in accordance with FAR 52.212-3

b. Offeror’s Certification Regarding Responsibility Matters in accordance with FAR 52.209-5

c. Award Approval Request (Attachment 7)

d. Offerors, other than small businesses, shall prepare and submit a Small Business Subcontracting Plan.

i. Offerors should thoroughly review the requirements set forth in FAR 19.704, Subcontracting plan requirements, and FAR Clause 52.219-9, Small Business Subcontracting Plan, before submitting their Plans. The subcontracting plan shall state separately the total dollars and percentages that will be subcontracted to each category; large business, small business (SB), HUBZone small business, small disadvantaged business (SDB), women-owned small business (WOSB), and service-disabled veteran-owned small business (SDVOSB) concerns.

ii. The Government will review and approve the subcontracting plan of the successful offeror to assure it is consistent with the provisions of the above Clause. Subcontracting plans are subject to negotiations along with the terms and conditions of any contract resulting from this solicitation. A contractor’s approved subcontracting plan will be incorporated into the resultant contract and the Contracting Officer will monitor, evaluate and document contractor performance in adhering to 52.219-9 and meeting its subcontracting goals as set forth in its approved plan.

iii. The DHS subcontracting goals for Fiscal Year 2010 are listed below and shall be utilized for developing a subcontracting plan in response to this solicitation.

Percentage of Total Subcontracting Dollars

Contractors are informed that it is the Government’s desire to make award on initial proposals when deemed possible by the Contracting Officer, however, the Government reserves the right to enter into discussions with offerors if later determined necessary