HSFLGL-17-B-00002_000002.pdf

(x)

HSFLGL-17-B-00002

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

GLYNCO GA 31524

ATTN: TRACY GREEN

FLETC GL

BLDG: 93 PRO

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRNG CTR

DEPARTMENT OF HOMELAND SECURITY

08/23/2017000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/24/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SEE CONTINUATION SHEET FOR AMENDMENT INFORMATION

Period of Performance: 10/01/2017 to 09/30/2022

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

TRACY GREEN

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HSFLGL-17-B-00002 Amendment 000002

A. The purpose of this amendment is to respond to contractor inquiries and are provided in a Question (Q) and Answer (A) format:

56. Q: General: Will the Government please provide Historical data on number of classes supported monthly/annually by the Firearms Contractor at the Indoor and Outdoor ranges respectively?

A:

57. Q: General: Can the Government please provide historical data on the amount/number of weapons, ammunition, special training equipment (e.g. flash bangs etc.) and training gear entrusted to the firearms contractor under this solicitation?

A: The contractor is responsible for approximately 4600 FAD weapons, 2200 Agency weapons, 8 -10 million rounds of ammunition, and up to 1200 flash bangs.

58. Q: General: According to various federal spending websites, the current contract is on extension with a value reflected at approximately $1.4M annually. If the increases projected for training more ICE and Border Patrol agents begins in October, the contractor will need additional staff. Will the contractor be provided an opportunity to adjust their pricing as a result of the increased workload?

A: HSAR Dev 15 is not currently a part of this requirement, and it will not replace 8.33.

59. Q: General: Can the government please provide the number of staff the current contract has performing on the contract and seniority dates so offerors can accurately forecast vacation and benefit accruals?

A: See response to question 6.

60. Q: General: Are weapons cleaned at both the Indoor and Outdoor Ranges or some other designated area?

A: Outdoor Range only.

61. Q: General: Are requirements listed in this RFP consistent with the current contract? Please list all changes and additions made to the RFP vs. the current contract, as an example the new SAMS system, barcoding of weapons, etc.

A: The only significant change to the current operations is the implementation of an Asset Management System for inventory accuracy.

62. Q: General: We understand that the number of classes and students being trained can fluctuate significantly. At what level of increase in training/classes can the contractor expect the contract to be modified to account for the increase and additional personnel needed to meet FLETC’s needs?

A: Contractor will submit an equitable adjustment to the Contracting Officer. If the Contractor officer deems that the Contractor is entitle to price adjustment a modification will be issued adding price increase.

63. Q: General: On average, how many schedule and class changes, in advance and last minute, occur in a given week?

A: Approximately 30 -50 changes a month.

64. Q: General: On average, how many on‐the‐spot requests for equipment and materials or other additions to carts/class loadouts (from instructors or other FLETC officials) occur in a given week? If exact amounts cannot be provided please provide the expected amount as these changes directly affect daily workloads in most functional areas.

A: The potential exists for any and all classes to require adjustments, the exact number cannot be determined.

65. Q: General: Please list the necessary personal protective equipment (PPE) required for each area under this solicitation including Range Cleaning and Bullet Fragment Removal requirements. Please provide representative personal air monitoring data for the range cleaning, bullet trap cleaning, hopper/conveyor/auger cleaning, weapons cleaning, and any other potentially hazardous activities. Please provide this data for both the Lead, RH and special use areas.

A: It is expected that the OSHA action level/AL and permissible exposure levels/PEL will exceed for lead and copper on the lead ranges and the PEL for copper on the reduced hazard/RHA ranges during any work in the bullet trap corridors and cleaning of the range in general and would require PAPR respirators, TYVEK suits w/ hoods, booties, and gloves as should be indicated on the results/recommendations of an IH study for metal dusts. Since the contractor is responsible for IH studies the personal air monitoring data is not available. Drums are provided for the collection of hazardous waste and disposed of and/or recycled by the Federal Law Enforcement Training Center, Glynco, GA.

66. Q: General: The contractor is required to perform air/dust sampling and Lead testing.

Current Lead ppm levels at the ranges require quarterly testing per OSHA Lead permissible exposure limit (PEL) see OSHA section 1910.1025(d)(6)(iii). Quotes for this testing from qualified Labs are ranging from $2,500 ‐ $3,000 per testing. Is this testing reimbursed by the Government or must the contractor factor it into their base fixed price?

A: This is not reimbursed by the Government. Contractors are required to have their own safety programs to include training, required IH studies, and PPE.

67. Q: General: The contractor is required to test employees for blood lead levels and spirometry quarterly based on current Lead levels. Is this testing reimbursed by the Government or must the contractor factor it into their base fixed price.

A: This is not reimbursed by the Government.

68. Q: General: What suit type and respirator type are required for lead hazard areas? Does the Government provide the Tyvek suits and respirators for the cleaning of the Lead ranges, bullet traps, etc.?

A: This is not a government furnished supply/equipment The suit type and respirator type is determined by the results of an IH study for exposure to metal dusts and dependent on which areas are being cleaned but see PPE requirements listed in answer to question 65.

69. Q: General: Does the government cover the expense of the GFP CO2 tanks hydro testing or is this requirement provided at the contractor’s expense?

A: This expense is not covered by the Government.

70. Q: General: Will any of the elements in this solicitation require a Confined Space permit?

A: No.

71. Q: General: Does the Contractor Staff at the Indoor or Outdoor Ranges support training at the FedEx plane, trains, busses, tankers etc.? If so, please list the support provided specific to these areas.

A: FAD does not conduct training in those areas.

72. Q: General: Please specify the total training hours per class and/or course that the contractor will support under this solicitation.

A: Class hours vary by program.

73. Q: General: Please show what, if any, equipment is contractor provided at the Indoor and Outdoor ranges?

A: Contractors provide computers, printers and phones in manager offices at both locations.

74. General: Does the current contractor provide any vehicles on the contract? Please provide quantity, type and use.

A: The current contractor provides one gas operated fork truck.

75. Q: General: Does the current contractor furnish any equipment such as forklifts, carts, hand trucks, etc.? Please provide type, quantity and use.

A: See answer to question 74.

76. Q: General: What if any office furniture is contractor provided at each location?

A: See attachment 5 Government Furnished Property.

77. Q: General: Is internet and phone service provided by the Government or is this contractor furnished?

A: A Government phone is provided for on center and local calls, contractor is responsible for telephone and phone service for long distance calls

78. Q: General: Are employees still classified as Stock Clerks on the current contract? Have any other classifications been accepted as appropriate by the Department of Labor and the Service Contract Act Directory of Occupations?

A: This is a Performance Based contract and the Contractor’s responsibility to determine the skill mix and level of effort for this requirement. See also response to previous Question 6 for Seniority information.

79. Q: General: Will FAR Subpart 24.3 & 24.301 “Privacy Training” required in addition to “HSAR DEV 15‐0lB Information Technology Security and Privacy Training (MAR 2015)” be added, or expected to be added, to this contract in place of “8.33 INFORMATION TECHNOLOGY AND DATA SECURITY REQUIREMENTS (JUL 2013)” at any time during performance of this contract?

A: HSAR Dev 15 is not currently a part of this requirement, and it will not replace 8.33.

80. Q: General: Is a surge in ICE and Border Patrol agent training expected during the performance of this contract and if so how will the significant increase be contemplated by this contract?

A: Surge impact changes in training are unknown at this time; however, should there be a surge in students it is hoped to be handled through the request for proposal from the contractor and negotiated for incorporation as needed.

81. Q: General: Is ICE or any other agency expected to go to extended training hours at any point during the term of this contract? Will the contract be modified to allow for hiring of additional FTE’s?

A: Changes in training hours are unknown at this time; however, should there be a requested for any extended training hours over what is currently built in the pricing schedule for weekends it will be handled through the request for proposal from the contractor and negotiated for incorporation as needed.

82. Q: Section 1.3.2.1: States any fines or violations imposed on FLETC as a result of contractor non‐ compliance. Have there been any such fines or violations in the last 5 years?

A: No.

83. Q: Section 1.7.1.1: The Project Manager or Alternate Project Manager are required be on site at all times when services are being performed. Does this requirement also include instances when ICE or other agencies go to extended training hours?

A: If that should occur, one or the other would be required to be on center.

84. Q: Section 3.5: As the SAMS system has not be implemented or integrated for the requirements of this contract it is anticipated that said implementation and validation process will require substantial time to input and test. What will be the specific responsibilities of the contractor be for this implementation? As with any conversion from a manual process to an automated process there will be numerous impediments which will consume additional labor.

Since the system is not currently operational and it is unknown if it will be fully operational at contract start, upon what basis is the contractor to develop their staffing: i.e. 1). Continuing the current manual processes while also supporting the implementation of this new system, 2).

Based strictly on utilizing the new system with no carrier over of manual processes currently in place or 3). Based on a fully manual processes until such time as the government completes the implementation of the SAMs relative to the requirements of this contract.

A: The current manual processes will be utilized until the system is fully implemented.

85. Q: Section 3.5: When will the Contractor personnel be provided training on the new SAMS system? Will the training be government provided and will it be conducted on‐site at the Glynco facility? If so, how long is the training expected to last (hours, days)? How many personnel will the Contractor be permitted to send for the training? What grace period will be provided for the contractor to become proficient with the system? Will the contractor be required to keep the current manual system in place up‐to‐date until such time as the SAMS system is fully functional and validated?

A: The training will be Government provided via V-tel. The training is expected to be a one-day training at this time. Contractor personnel who will be assigned computer log in passwords and responsibility for data input will be required to attend.

86. Q: Section 3.5: States “The contractor shall maintain bar code libraries of all weapons in the Contractor’s custody……” Does the term “all weapons” include personal weapons received from Building 1 and agency owned weapons? Will personal and agency owned weapons now be tracked in the SAMS system? What is the estimated quantity of personal weapons the contractor will handle on a monthly basis? What is the estimate quantity of agency owned weapons the contractor will handle on a monthly basis?

A: Only weapons in the FAD inventory are bar coded.

87. Q: Section 3.5: Will the government furnish bar code tags for personal and agency owned weapons in addition to bar code tags for FLETC owned weapons? Who will be responsible for the initial bar coding and input of “all weapons” into the SAMS system?

A: See response to question 86.

88. Q: Section 3.5: Please confirm that all equipment issued by the contractor must be bar coded and tracked in the SAMS, including weapons ammunition and other gear issued. Elsewhere the solicitation requires inventory using the “Asset Management System”, is this system the same as the “SAMS” system listed in this section?

A: The only items that must be bar coded are accountable inventory such as weapons and ammunition. The Sunflower Asset Management System (SAMS) is the FLETC inventory system for accountable property such as weapons. The Training Asset Management System (TAMS) is a module of SAMS for tracking material assets such as ammunition.

89. Q: Section 3.5: To what level will ammunition be tracked, by number of rounds, number of boxes, etc.?

A: Ammunition is tracked by number of rounds.

90. Q: Section 3.5: Is it expected that the Contractor will maintain a physical inventory control system in addition to or concurrently with SAMS, or is SAMS expected to be sufficient for this purpose once it has been fully transitioned and implemented? If concurrent systems are required are they expected to be utilized for the duration of the contract or is the new Asset Management System expected to replace one or both?

A: The contractor will use SAMS and TAMS to account for weapons and ammunition. All other equipment and supplies will be tracked manually as per the current system.

91. Q: Section 3.5: How will barcodes be scanned? Are scanners provided and if so are they handheld? If handheld are they wireless or must they be connected to a memory device? If they must be connected to a physical memory device how many scanners and memory‐upload devices are provided?

A: Scanners and tablets will be provided by the Government. The scanners are handheld and must be docked to upload information. The tablets are wireless.

92. Q: Section 3.5: If scanners are used and physical connection is required for upload of memory, what is the data storage capacity of one scanner? What is the average upload time for a scanner which is at its full data capacity to upload the entire data package into SAMS from its wireless or physical memory connection? Has this data transfer been tested and validated? If not, will the contractor be absolved of any missing or incorrect data?

A: There is no data storage on the scanner and nothing will be uploaded.

A: The data is not uploaded, you must be connected to SAMS and the information is relayed instantly as you scan.

A: The scanners have been tested and validated.

93. Q: Section 3.5: How is data tracked, recorded, validated and maintained currently absent the SAM system? Will the long‐board still be utilized as a validation tool for the SAMS input?

A: Data is tracked using Excel spread sheets. The contractor may continue to use the longboard as a means of planning and validation.

94. Q: Section 3.5: It is expected that the incumbent contractor has developed proprietary databases, spreadsheets, and/or programs for tracking, documenting, performing and reporting purposes. Will any of these be turned over to the successor contractor?

A: All databases, spreadsheets and reports generated for this contract are maintained on Government-owned computers and will remain the property of the Government.

95. Q: Section 3.5: Request the Government provide sufficient historical data so offerors can identify the level of effort necessary to meet the contract requirements. Without this information, offerors cannot determine adequate staffing for the various CLINS and functional areas.

A: See response to question 11.

96. Q: Section 3.5: Will SAMS automatically categorize scanned data into a readout or report that arranges the data in a meaningful way or will the raw data, once uploaded require contractor staff to sort and arrange the data into a usable format prior to use? For instance, if weapons from one class/cart are scanned out of storage or from another cart into a new cart will this transfer automatically appear in the new cart’s report and show as removed from its previous location when the data from the scanner is uploaded or will each movement for each item from one place to another require manipulation of the data in SAMS after it has been uploaded in order to make a coherent and intelligible report? If this capability does not exist then the contractor must maintain two separate systems, one a manual process and one automated (SAMS), to ensure accurate use and location information which is a labor intense process.

A: Data will be current when uploaded into the Asset Management System.

97. Q: Section 3.5: Will scanners record multiple movements of multiple items from one place to another or will each movement need to be uploaded into SAMS? For instance, if two weapons are moved from storage to a cart will the scanner allow those two weapons be scanned out of storage and into a cart or will each weapon first need to be scanned out of storage, uploaded into SAMS then placed into the cart scanned or recorded as entered into the new cart and that movement then be uploaded into the system? How long would that process take so that contractors can accurately estimate manpower?

A: This information is unknown at this time.

98. Q: Section 3.5: Will only FLETC weapons be allowed to be entered into SAMS or will agency weapons be accounted for in SAMS as well? If they will be entered into SAMS will the Contractor be required to enter them/barcode them? If Agency weapons are not accounted for by SAMS, how is the contractor expected to account for them?

A: See response to question 86.

99. Q: Section 3.5: If an item is accidentally scanned twice will scanners notify the operator of a duplicate? If not, will data first have to be uploaded to SAMS and a report run before a duplicate scan is found and corrected? How long would that process take so that contractors can accurately estimate manpower?

A: Weapons bar codes will only be recorded once until the data is uploaded.

100. Q: Section 3.5: What is the upload and download speed of the handheld scanners and the transfer of data from memory into the SAMS system?

A: The scanners do not have a download/upload capability.

101. Q: Section 3.5: What is the potential risk of data loss either in the scanner hardware itself or during transfer to SAMS? For example, if a scanner has been used to scan hundreds of items out in the morning and it is accidentally dropped or is somehow corrupted before it is placed on the docking station (if physical memory station is required for upload) is there a chance that the data will be irretrievable when data is uploaded. Has this been tested? Are scanners and/or data resistant to or shielded from sources of electro‐magnetic interference such as cell phones, PCs, magnets and other electrically charged equipment? Are any metrics available that display the expected error rate for scanner, docking stations (if any are necessary) and scanned/uploaded data? How is the contractor expected to retrieve or recreate data in this event?

A: There is no risk of losing data. If the connection to SAMS is lost, the user will not be able to scan any more items in so there is no chance of having to duplicate work. The Federal Law Enforcement Training Center does not have metrics regarding scanner expected error rate.

102. Q: Section 3.5: Do any metrics exist projecting the expected rate of general system errors (software or hardware) not related to user error, electromagnetic interference or physical damage? That is, how often is the SAMS system expected to encounter random internal errors, not related to the above, causing loss of data? What is the expectation for recovery of lost data?

A: There is no risk losing data as a result of the scanning process.

103. Q: Section 3.5: Will a backup or recovery option be possible for scanned data or will a physical back‐ up of all scanned data need to be kept in order to maintain accurate data integrity and inventory control? How often will such a back-up be performed? Will the backup be electronic or manual documentation process?

A: Data is not stored in the scanner and is relayed instantly to SAMs. Backup and recovery is not application in regard to this process.

104. Q: Section 3.5: If daily visual inspection of weapons inventory is required and such inspection is conducted and a record is kept for reporting purposes will the Contractor now be required to scan each individual weapon and match to the serial number on the weapon and then upload this data into SAMS or will a paper record be acceptable?

A: Scanning will be required for daily visual inventories, only during the physical inventories.

105. Q: Section 3.5: Will the contractor be expected to assign bar codes or other identifiers to all weapons, ammunition and other items in SAMS that are added after the contract start date? Will all inventory (weapons, ammunition, etc.) already be in the SAMS system by contract start? If answer is yes but system is not fully functional and validated at contract start due to unforeseen circumstances, will the contract be modified to allow the successful offeror to hire additional staff or will the work be accomplished on approved overtime?

A: Bar codes are assigned by Government personnel.

106. Q: If contractor, this will require substantial additional staff which offeror’s need to know in order to account for the added workload. How much time will be allotted for this initial input and setup? What CLIN should this labor be priced under?

A: See response to question 105.

107. Q: Section 3.5: This paragraph contains language stating that "The contractor shall maintain bar code libraries of all weapons in the contractor's custody and shall ensure that government furnished bar codes are available at the designated location (permanent storage, temporary storage or class set) of the weapons for inventory purposes".

a. How or by what method are bar code tags affixed to weapons?

A: Bar codes are maintained by set in binders.

b. If tags are not returned to correct weapons, some tags are missing entirely, or tags do not stay affixed how is the contractor to account for said weapon(s)?

A: If tags are missing or damaged, the contractor will notify the COR or Inventory Management Specialist for a replacement.

c. Please define/clarify what is meant by “The contractor shall maintain bar code libraries of all weapons in the contractor’s custody.” Does this only refer to FLETC weapons or does it also include partner organization weapons and weapons received from building one? Will the contractor or the Government generate bar code tags?

A: See response to question 86.

108. Q: Section 3.5: Once the weapons are assigned to classes, will SAMS generate a list of weapons by bar code or will the tags currently used have to be relocated so that they travel with the class kits?

A: Reports can be generated in SAMS. Tags will not be moved unless the weapons are relocated.

109. Q: Section 3.5: Should this section be understood as requiring the contractor to scan each weapons‐ cart along with all GFE every morning (towels, targets, oil, water coolers, etc.)

before the start of daily morning restocking? If so, will this requirement include the afternoon range restock, water runs, NLTA laundry runs, forklift runs, bunker checks, ammo replenishing, random and scheduled QC checks, truckload material acceptance, weapons and/or ammo transfers between Bldg. 221 and Bldg. 166?

A: Only bar coded items are scanned: Weapons and ammunition.

110. Q: Section 3.5: Will any inventory of weapons be required to be input into SAMS at any interval? If so how often?

A: Input of weapons into SAMS is the responsibility of Government personnel.

111. Q: Section 3.5: Will any scanning of weapon’s individual barcode be required prior to issuance to a class or instructor and prior to accepting the carts back from instructors once the class has ended?

A: If a weapon is not included as part of a kit (set) then the individual weapon will be scanned when issued and returned.

112. Q: Section 3.5: Will instructors now be required to sign SAMS generated forms for weapons pick‐ up/drop‐off? If so how are these forms generated and how long do they take to generate?

A: This is not currently required.

113. Q: Section 3.5: Are weapon bar codes scanned at any time when transporting weapons to a class or when transporting damaged or malfunctioning weapons for repair? If so please describe the process.

A: See response to question 11.

114. Q: Section 3.5: Please provide the description or procedure for when, where, and by what method weapons will be entered into SAMS?

A: See answer to Question 110.

115. Q: Section 3.6: Is there a restriction on the use of the Government Furnished Mitsubishi Lift Truck such as where it can be used, distance it can go, etc.?

A: The Mitsubishi electric fork lift is limited to usage at Bldg. 142 ammunition bunker only.

116. Q: Section 3.6: It is indicated that the contractor has to now furnish the forklift propane fuel. Please confirm that this was not a requirement on the current contract. Please provide the historical amount of propane purchased for this machine.

A: This was not previously required. See Question 21.

117. Q: Section 3.6: Is the contractor responsible for service on the Government Furnished Mitsubishi Lift Truck? If so, to what extent and dollar limit? Please provide the historical maintenance costs for this equipment. Is the contract required to provide insurance for this lift truck? If so please provide the type and amount of coverage required, including policy dollar amount.

A: The Government will provide maintenance on the fork lift.

118. Q: Section 5.3: Will the contracting officer have to approve after hours emergency response requests for weapons retrieval?

A: Yes

119. Q: Section 5.3.a: States “FLETC training takes priority over all others Requirements”.

Please delineate the order of priority for all training if FLETC training is Priority 1 please list priority 2, 3 and so on?

A: Other requests such as Instructor Proficiency, Tours, In-service training etc. would be loaded after scheduled training requirements are met if there is a conflict of time or resources.

120. Section 5.3.c: Please provide the historical data, i.e. number of times in a month the contractor can expect emergency issue of weapons.

A: Unable to predict emergency issues.

121. Q: Section 5.4: Please provide the historical data on the number of times after hours support is required.

A: After Hours training is scheduled from 1630 to 1830 Monday through Friday and occurs within the contractor’s normal working hours.

122. Q: Section 5.5: What is the average daily issue of weapons, i.e. how many?

A: Each scheduled class is issued 25. There are 15 ranges with 24 firing points which could potentially be used and five 2-hour training blocks per day.

123. Q: Section 5.5: What is the average daily issue of ammunition, i.e. types and quantities of each type?

A: An average of 850,000 rounds of handgun, shotgun and rifle ammunition is issued each month.

124. Q: Section 5.5: What is the average daily issue of training gear, i.e. types and quantities of each type?

A: See Section 5.5.6 for a list of types of training gear issued. Items used by students i.e.

eyes, ears, weapons are issued one per student.

125. Q: Section 5.5: How many vehicles are issued and received daily? How many carts are issued and received daily?

A: The number of vehicles and carts issued is determined by the number and type of classes scheduled each day.

126. Q: Section 5.5.2: Will the contractor have access to historical and projected training information to satisfy this requirement for reorder levels? How many years of historical data will be needed for accurate ordering?

A: This information is available in SASS and on Sharepoint.

127. Q: Section 5.5.2.1: Please provide historical data, i.e. amount of ammunition stored and rotated by the firearms contractor on a monthly basis.

A: Approximately 8-10 million rounds of ammunition are maintained in the inventory.

128. Q: Section 5.5.6.a: What materials are stocked in the GFP club cars and hand carts, i.e.

what does a typical loadout of a club car or hand cart consist of, how many of each item. For instance, is a typical loadout generally 24‐30 weapons including pistol, shotguns and long guns, 24 ‐30 eye and ear protectors and so on throughout the list of items provided in the numbered list in this section? What does a typical special assignment loadout consist of and how many of each item listed, such as 12 flash bangs, 20 non‐lethal weapons and gear etc.?

How long does it take to load each type cart?

A: Weapons are typically loaded in sets of 25, eye and ear protection are grouped in sets of

24. Requirements for carts are determined by the class issue guide. Classes are either 12, 24 or 48 student classes and equipment is issued according to the class issue guide or the equipment request submitted.

129. Q: Section 5.5.6.a: Are cups for 5‐10 gallon coolers of ice‐water contractor or Government furnished?

A: Yes.

130. Q: Section 5.5.7.a: What is the average number of daily deliveries for each item in this paragraph (1‐10)?

A: Ranges are normally stocked once daily except for ice water which may need to be replenished more often depending on temperature and range usage.

131. Q: Section 5.5.8: What is the potential maximum number a classes going out at one time at the Indoor and Outdoor ranges respectively and combined?

A: See response question 122.

132. Q: Section 5.5.8.1: How is the contractor to determine the type, quantity and preferred configuration of weapons, ammunition, supplies and other equipment in for each cart or class assignment?

A: See section 5.5.1.

133. Q: Section 5.5.8.1: Does the government provide templates or forms which contractor staff utilize to fill each cart? For instance, if the class schedule is received from the government how are the load outs for each class cart determined by the contractor staff? How are the issuance and receipt of carts to and from instructors and classed recorded accurately by contractor staff, are such forms or templates provided by the government or are these contractor developed?

A: There are templates generated by the contractor which when approved and implemented become government property

134. Q: Section 5.5.8.3: “The contractor will use the Asset Management System to change the weapon status from an active status to a repair status.” Will this change of status occur when the weapon leaves the outdoor range going to the indoor range for repair or when the armory picks weapon up for repair? Will this status change also include personal weapons from Building 1 and Agency owned weapons? If not, what is process for those weapons? Is it a manual process?

A: This only applies to FLETC-owned weapons. The status will change when the weapon is returned with a repair tag.

135. Q: Section 5.5.8.5: States “The contractor will issue materials to the Instructor/Class coordinator ensuring that all items are accounted for and signed for by the instructor before removal.” Will the Asset Management System generate the required property control paperwork or will this be a separate step? If it is not generated by the Asset Management System, what is the estimated time to manually compile the information?

A: The current system of using a long board to assign accountable property to instructors is anticipated to continue.

136. Q: Section 5.5.9: How many Agencies other than FLETC utilize the Firearms facilities?

A: There are approximately 90 other agencies along with State & Local who train at FLETC although not all of them will attend classes with a Firearms training requirement.

137. Q: Section 5.5.9: How many agency weapons are supported, stored and issued by the firearms contractor in a given week?

A: See Attachment 5 Government Furnished Property.

138. Q: Section 5.5.9: How many joint inventories of Agency weapons are performed in a given week? What is the average time per inventory to conduct?

A: The Agency are responsible for doing their own inventory.

139. Q: Section 5.5.9.3: Are agency weapons tracked via the SAMS as well or are they tracked entirely separate using paper records/inventory forms? Are such forms developed by the contractor or provide by the government?

A: Agency weapons are not included in SAMS, they are tracked on Excel spreadsheets.

140. Q: Section 5.5.9.5: How many weapons transfer logs are completed by the contractor on a monthly basis?

A: The weapons transfer logs are kept on a daily bases as needed when weapons are transferred from Building 1.

141. Q: Section 5.6: States that "The Contractor shall maintain firing ranges . . . in a neat, clean manner free of safety hazards." What specifically does this entail and how does this differ from any of the services currently being provided by the contractor(s) assigned to clean the ranges? Please list the specific tasks the Firearms contractor will be required to complete relative to range cleaning.

A: Cardboard, targets, cleaning supplies etc. will be replenished daily and maintained in a neat and orderly condition

142. Q: Section 5.6: Is the contractor responsible for maintenance of any tile floors, if so please list locations and square‐footage of areas to be maintained.

A: The contractor is required to clean the floor in the WASDA, the Issue Room in Bldg.

221 and the Bldg. 221 Annex Hallway.

143. Q: Section 5.6: Section requires contractor to keep spaces in a neat and orderly manner.

Please list the specific cleaning requirements the contractor must meet in each area under this solicitation.

A: See answer to Question 141. In addition, the contractor will maintain assigned working and storage areas (WASDA, Issue Room, Annex Hallway, Office Space) as well as the Interactive Cover Course Storage Sheds and Bunkers in a neat, clean, organized condition.

144. Q: Section 5.6.1.b: Will the Firearms contractor be charged for laundering services provided by the Laundry Contractor or is this provided at no cost to the contractor?

A: This service is provided by another contractor on Center and paid for through course costs.

145. Q: Section 5.6.1.d: Will the parts (e.g. batteries, ear pads, liners, etc.) needed to repair such items be provided by the Government or the Contractor?

A: This is Government-furnished equipment.

146. Q: Section 5.8: How many transfers of equipment and supplies occur, on average, between ranges in a given week? How many transfers of laundry occur in a given week?

A: Equipment and supplies are transported between Issue Rooms on a daily basis. Laundry is transported twice weekly.

147. Q: Section 5.8: How many transfers of ammunition; supplies and training equipment between the issue rooms, bunkers, warehouse and other storage areas and ranges occur in a given week?

A: See response to question 146.

148. Q: Section 5.9: How much non‐hazardous waste is disposed of by the contractor in a given week, e.g. one for every club car or cart and any other waste generated in contractor supported areas?

A: Unknown.

149. Q: Section 5.9: How much hazardous waste is disposed of by the contractor in a given week, including lead?

A: The contractor does not dispose of hazardous waste. Disposal is contracted through the Environmental and Safety Division

150. Q: Section 5.11: How are reports filed daily, monthly, quarterly, and yearly for each report (1‐10) listed in this section?

A: At the current time, reports are uploaded to Sharepoint.

151. Q: Section 5.12: Are the daily accounts of weapons and ammunition, including expended ammunition recorded on Government provided forms? If so, are these the same forms issued with every outgoing and incoming club car or hand cart? If no forms are provided for either carts or daily accountability recording how are such records of out‐going and in‐coming weapons, ammunition, expended ammunition, and other equipment recorded and presented to the government?

A: The forms are Government forms available on the Government provided computers.

152. Q: Section 5.12.1: If scanners are used in the Asset Management System will the SAMS scanners automatically provide an ammunition usage and remaining count as boxes are scanned or will the data have to be uploaded to SAMS before the counts can be viewed? The capability of the system and equipment will directly impact the manpower the contractor must provide to meet the contract requirements.

A: The data will have to be uploaded.

153. Q: Section 5.12.1: Often times with certain types of ammunition (e.g. shotgun ammunition), it is possible for boxes of ammunition to appear full due to the way the ammunition fits in the box but the box is actually not full. When this is noticed visually by the contractor staff will SAMS allow that operator to edit the count at that time on the scanner or will the error have to be corrected manually in SAMS after upload of the incorrect data from the scanner to SAMS is complete and the report is being generated? That is, will errors in the amount counted and entered be able to be corrected during the count or will the system require that the incorrect count be uploaded to the system and a report be generated, as if it were correct, before edits can be made to the count to correct for the error? The capability of the system and equipment will directly impact the manpower the contractor must provide to meet the contract requirements.

A: This will be done on the computer using the Adjust Materials function.

154. Q: Section 5.12.1: Will the SAMS bar code scanners automatically provide an ammunition usage and remaining count as boxes are scanned or will the data have to be uploaded to SAMS before the counts can be viewed? The capability of the system and equipment will directly impact the manpower the contractor must provide to meet the contract requirements.

A: See response question 152.

155. Q: Section 5.12.1.a: States ”Government provided barcodes will be used to record ammunition transactions. Ammunition transactions will be recorded electronically in a Government‐provided Asset Management System.” Will this take place when the class returns to the issue rooms or will it happen later? Is the current contractor using this system?

If not, how much time will be provided for training on the new system? Will the contractor be responsible for the set‐up or will it be accomplished prior to contract start?

A: Transactions will be recorded at the point of return. The software is not currently being used. Training will be provided and a phase in period of approximately 30 days will be scheduled. The contractor is not responsible for setting up bar codes.

156. Q: Paragraph 5.12.2: If a weapon that is assigned to a class is damaged or malfunctions and contractor staff pull a weapon from storage to temporarily replace the broken weapon until it is repaired and the temporary weapon is returned to inventory, will the contractor staff be required to pull up the class ‘kit’ via SAMS, take the broken weapon off the kit and place it into repair status, then scan the temporary replacement weapon out of storage and place it onto the kit as a replacement before a replacement weapon can be issued to an ongoing class? If so, will this same process have to be immediately reversed and verified when the repaired weapon returns? How much time is expected to elapse for such transfers? The capability of the system and equipment will directly impact the manpower the contractor must provide to meet the contract requirements.

A: Weapons do not have to be removed from a kit when they are out for repair, the weapon will not be shown as issued to the class. The temporary weapon can be scanned individually until the weapon is repaired and returned.

157. Q: Paragraph 5.12.2: When transporting damaged or malfunctioning weapons for repair, or repaired weapons for return, from the Outdoor Range to the Indoor Range, at what point is the weapon scanned into repair status? Once in repair status, is the weapon maintained by the armorer or the contractor?

A: It will be scanned prior to transport and remain with the contractor until signed for by the armorer and then returned to the contractor when the repair is completed. No change to the procedure.

158. Q: Paragraph 15.2.2: Please provide the description or procedure for when, where, and by what method weapons will be entered into SAMS or the Asset Management System?

A: Weapons are already in the Sunflower Asset Management System.

159. Q: Section 5.12.2: Will the contractor be able to generate government provided bar codes for non‐FAD firearms or will the asset management division generate them? If contractor cannot generate them, what will be the process and timeframe to request and receive them?

A: Non-FAD weapons will not be bar coded.

160. Q: Section 5.12.2: Can the bar code tag on personal weapons from Building 1 be used in the Asset Management System or will a different bar code tag be required?

A: No only FAD inventory will be maintained in the system.

161. Q: Section 5.12.2.j: How will rounds counts for each weapon be issued/input into the Asset Management system? Rounds count is now entered by sets not individual weapons.

Will additional time be given for staff to conduct the daily counts?

A: It is uncertain at this time if the Asset System will be used to record meters.

162. Q: Section 5.13: Are shower facilities and or locker rooms provided or available for contractor use? These may be required under 29 CFR 1910.1025 for employees working in possible Lead hazard areas.

A: Yes, showers are available in Bldg. 221.

163. Q: Section 5.13: Please delineate which ranges use exclusively RH ammunition and which mixed ammunition.

A: Mixed Ranges are 7, 8 and F. All others are limited to Reduced Hazard Ammunition.

164. Q: Section 5.14: Are weapons cleaned by machine or by hand? Does the government or the contractor provide the repair parts? Please provide historical information on specific parts and quantities used for such repairs.

A: By hand, repairs are the responsibility of the government or agency armorer.

165. Q: Section 5.14: How many weapons are cleaned daily? Please provide the types cleaned and the quantities of each type cleaned.

A: 18 live-fire sets of weapons owned by BOP consisting of approximately 200Pistols, 150 shotguns and 100 rifles from BOP. Not all weapons are cleaned daily, cleaning is conducted based on usage and availability using a rotating schedule (see Section 5.14.1.e).

Blank fire pistols and magazines from DMD are scheduled for cleaning when available according to Section 5.14.2.b

166. Q: Section 5.14: Are all cleaning supplies necessary to clean all weapons provided by the Government or the contractor? If the contractor is responsible for providing any of these supplies please provide the quantities of supplies typically used.

A: Government furnished.

167. Q: Section 5.14.1: How many BOP, DMD and other agency weapons are cleaned daily?

A: See answer to Question 165.

168. Q: Section 5.14.1: Are any other FLETC or Agency weapons cleaned by the Firearms contractor? If so which agencies and how many weapons are cleaned?

A: BOP is currently the only other agency which contracts for weapons cleaning.

169. Q: Section E 52.212‐1: Please clarify if offeror’s are to enter prices on the SF1449 as well as into the Table in Section B. Why would both be necessary?

A: Use the attached pricing schedule attached to the 1449, I would have them enter pricing there in lieu of the table since the 1449 will have to be submitted in the bid.