Questions Answers for FOSS Solicitation.pdf

RFQ No.: HSFLCH-11-R-00004 Amendment No.: 0004

The purpose of this amendment is to answer questions received through Federal Business Opportunities (FBO). The following questions were submitted:

Questions Answers

1. SF 1449

Should Item No. 0020 be CLIN 0020, Base Period?

Are the associated labor costs for the Safety Specialist to be included in CLIN X001, General Management and Administrative or CLIN X002, Safety and Health?

Paragraph C.7.4.10 indicates the filters will be ordered under the Indefinite Delivery/ Indefinite Quantity work identified in IDIQ section C.7.6. If the government is providing the filters via an IDIQ task order, what is the bidder pricing under these two CLINS…only the labor for replacing the filters? Please clarify.

If the contractor is required to actually price the cost of all the filters, please provide the quantity for each size filter utilized on the contract so that all bidders can adequately price this requirement.

CLIN X009 states “includes all tasks described in Section 9 with the exception of the tasks performed under Sub-CLINS X009A through X009D below.” This statement excludes sub- CLIN 0009E. Was this omission intentional?

CLIN’s X009D and X009E, reference Section 7 (C.7.4.10) however, Section 7 is priced under CLIN X0007. Are pre-filters replacements to be excluded from CLIN X007?

Yes. See revised price schedule under amendment 0003.

Yes.

CLIN’s 18, 19, & 20 clarify what bidder is to price

Quantity & filter sizes identified in Section J attachment 29

No. See revised price schedule under amendment 0003.

CLIN X009D states “provide and replace Pre-filters for all Range Air Handling Units on the return air side once a month in accordance with Paragraph C.7.4.10 with the exception of Ranges 5, 6, and 7, which shall be changed twice a month.”

There is not a CLIN listed for Ranges 5, 6, and 7 twice a month pre-filter replacement. What CLIN are we to provide this pricing under?

CLIN X012 states “Sub-Clins X012A through X012D.” This statement excludes sub-CLIN 0012E. Was this omission intentional?

CLIN X015 states “Sub-Clins X015A through X015G.” This statement excludes sub-CLIN 0015H. Was this omission intentional?

CLIN’s X018, X019 and X020 have a quantity of 18, but no unit. What is the unit type for these CLINs?

Schedule B - CLIIN 0000 Phase-In period Are we to price the Phase-In CLIN or leave it blank?

Section C.1.3.b states that “This phase-in period will be at no cost to the Government”, but then why is the CLIN listed?

Please confirm that CLIN 0011 should not be priced as part of the proposal submission?

What is the unit “LS” for CLIN 0017?

Per Section C.1.9.i, is the weight scale calibration a reimbursable cost under CLIN 0011?

Included under CLIN X009D as a lump sum cost per month.

Unit type is Each (EA).

This CLIN is Not Separately Priced (NSP). No price is to be inserted for this CLIN.

Informational CLIN only.

Correct. This CLIN is a not-to exceed amount showing the maximum amount the Government may order.

Lump Sum.

The weight scale calibration is part of the Fixed Price portion and not reimbursable under the IDIQ portion (CLIN 0011).

2. C.4.1 Warehouse (Logistics): What volume and variety of items are contained in the warehouse?

Sample of weekly warehouse inventory sheets provided under Section J Attachment 91.

3. C. 4.4 Mail/Messenger/Pickup and Delivery Services: What is the average daily mail volume, both received and metered?

Samples of monthly mail delivery data provided under Section J Attachment 92.

4. C.7.3.2 Shop Equipment: This states the Contractor must submit a descriptive list of all T&M equipment to be used in the performance of this contract to the COR for Contracting Officer approval, within ten (10) calendar days of the award of the contract. Please clarify or provide examples of the type of equipment this would be.

Any testing and measuring equipment that requires calibration certification required to perform the work prescribed within this section.

5. C.7.4.1 General Requirements and Procedures for Service Call Work: Does the government staff the FLETC Work Reception Desk or is this a contract position?

This states all service call work is included in the fixed price portion of the contract excluding the items that are government responsibility. Please confirm that service calls under the FFP portion are also subject to the $1,500 threshold for parts/materials.

Government Staffed

Service calls under FFP are also subject to the $1,500 threshold.

6. C.7.4.4.a Response to Service Calls:

Please clarify if the contractor is required to physically pick up service call authorizations from the Work Reception Desk?

Can the service call authorizations be emailed to the contractor to speed up response time?

Does the contractor response time start once the service call authorization is actually picked up from the Work Reception Desk?

Will the Work Reception Desk notify the contractor when a service call is received via telephone or email so that we are aware of the work?

No, service calls will be emailed or called into the contractor

YES

For routine service calls. Emergency service calls will be considered received by the contractor at the time and date the telephone call is received from the Facilities Representative. Refer to section C.7.4.4.b

YES

7. C.7.4.4.d Response to Service Calls: This paragraph provides conflicting requirements in that it states both that Routine Service Calls must be stated within two business days of receipt and that they must also be completed within two business days of receipt. If we have two days in which to respond to a routine service call it is conceivable that we would meet the response time but possibly not the completion time as currently written.

Routine service calls must be started within 2 working days after receipt and the contractor has 2 days to complete the work once started.

Please clarify.

8. C.7.4.5 Beyond the Scope of a Routine Call: This states the contractor must submit a detailed estimate including labor hour and material requirements and accomplished under a Time &Material Labor Hour portion of the contract.

Will the contractor be reimbursed for its labor if it uses existing staff to accomplish the work if the work is performed outside the employees regularly scheduled work hours?

Will the contractor be reimbursed for all parts/materials costs on the T&M task or only the portion over the $1,500 threshold?

Is the Time & Materials Labor Hour portion of the contract synonymous with the IDIQ portion of the contract?

YES when using existing contractor personnel but will vary when using sub-contractor personnel.

9. C.7.4.7 Materials and Equipment: This paragraph requires the contractor to maintain adequate off-the-shelf materials to support routine service calls. Please confirm that this would not include specialty parts/materials or items that do not need frequent replacement.

This section refers to all parts and materials that are under the $1,500 threshold.

10. C.7.4.11 Maximum Limitations for Parts and Materials used for Equipment Repairs as Listed Above: This states that the contracting officer will submit to the contractor a scope of work and request for both labor and material under the IDIQ portion of this contract. However, the NOTE contradicts this stating that this does not include labor in the cost of the event.

If the contractor proposes to perform the work with existing employees outside the employee’s normal work hours (i.e., outside the FFP portion of the contract), will the government reimburse those labor costs or does the contractor have to hire outside labor such as subcontractors to perform all IDIQ work?

Please clarify.

The Contractor shall submit a proposal for all material, labor, supervision and equipment for any event in which the material cost(s) of an item(s) for repairs exceeds $1,500, and will be ordered under the IDIQ CLIN. The note in bold refers to the method in determining if an items exceeds the $1,500 threshold stating that labor costs will not be used in determining if the threshold has been reached, only the actual cost(s) of the material(s).

11. C.7.6 IDIQ Work: This states the contractor’s proposal should not include any in-house labor utilized under the fixed-price portion of this contract. If the contractor can accomplish the work outside an employee’s regular work hours on the fixed-price portion of the contract (i.e., evenings, weekends, etc.), will that be permissible and those labor costs reimbursed?

Often, it more cost-effective and efficient to utilize existing staff (outside the hours of the fixed price portion of the contract) to accomplish this work versus hiring subcontractors or outside hires. Would this be acceptable?

12. C.8.3. The Contractor must simultaneously deliver firearms training equipment and supplies, to CAW training locations at various locations on the FLETC, Cheltenham. Does the government furnish the vehicles and/or electric carts to accomplish this task?

If not, so that bidder’s can adequately estimate this requirement please provide the type/size vehicle(s) needed to adequately perform this requirement.

13. C.8.3.1 The Contractor must deliver firearms training equipment and supplies, to CAW training locations in Building

5. Are the 21 handcarts listed in Section J – Attachment 3 used for this purpose?

If not, so that bidder’s can adequately estimate this requirement please provide the type/size vehicle(s) or equipment needed to adequately perform this requirement.

NO

The current contractor utilizes the handcarts, UTV type vehicles and full size pickup trucks.

14. C.7.4.10. AHU Filter Replacement: This paragraph makes reference that the filters will be ordered under the IDIQ (C.7.6) portion of the contract. Please confirm that the contractor is not required to provide or to price any filter costs in the FFP portion of the contract.

If this is not correct please provide the historical quantity of filters replaced by type and size annually so that all bidders can adequately estimate these costs.

The Contractor shall wrap the contaminated HEPA and Merv 8 pre-filters in two layers of 6 mil polyethylene secured with duct

The contractor IS required to provide or to price filter costs in the FFP portion of the contract.

Reference section C.7.4.10 for filter change schedule to be performed in the FFP portion of the contract.

The contractor provides 6 mil polyethylene and duct tape. The cubic yard storage boxes are provided by the Government.

tape and placed in a cubic yard storage box. Who provides the polyethylene, duct tape and storage boxes?

Reference is made to HEPA vacuums. Does the government furnish these HEPA vacuums to accomplish these contract requirements?

Yes as GFE.

15. Section C.8 Firearms Range Support; C.8.3.13 page 86 Are there any certifications required for the individuals who work in the Ammunition warehouse?

Firearms Division

16. C.9.4 Description of Work:

How often is the following required? “…chipping and removing lead from the bullet traps and behind the firing lines…”

How are the range floors currently being cleaned?

Transport lead waste from the Federal Law Enforcement Center indoor range facility to the Less-Than-90 day hazardous waste storage facility. Does the government furnish the vehicle to accomplish this task?

If not, so that bidder’s can adequately estimate this requirement please provide the type/size vehicle(s) needed to adequately perform this requirement.

As required

HEPA VACCUM and Auto Scrubber

Yes, Two Forklifts

17. Section C.10.1 Educational Aides Support; page 110 How many Educational Aides currently support the training related services outlined in section 10 of the RFP?

Provide current workload data and man hours.

Are all aides on the current contract full-time employees? If not, how many full-time and how many part-time?

Provide the typical range of hours for weekdays, and historical data for support provided on Saturdays and Sundays.

Are the personal computers and equipment referenced in this

Two full time employees work as Ed Aides.

Two full time, 40hrs per week.

Two full time, 40hrs per week.

M-F, 8:00AM-5:00PM. No weekend work has occurred to date.

Computer equipment is Government furnished.

paragraph provided by the government? If not, please provide the number of contractor furnished computers and other peripheral equipment necessary to support this requirement.

Are the supplies referenced furnished by the government? If not, please provide details as to quantity and type of supplies to be furnished by the contractor necessary to support this requirement.

All training supplies are Government furnished (textbooks, handouts, folders, certificates, etc.)

18. C.10.3 Classroom Setup: Will the contractor be required to provide any audio/visual support in setting up classrooms (i.e., setting up or selecting A/V equipment, troubleshooting A/V equipment connections, maintenance or repairs)?

NO

19. Driver Range Will the Driver Range support include mechanical maintenance requirements?

Will the Driver Range support include towing of disabled vehicles on the driving range?

Are there any certifications required for the individuals who work at the Driving Range?

under the FFP portion of the contract, are individual IDIQ task orders issued for every support requirement or will one IDIQ task order be issued for this support at time of contract award so that the contractor can better staff for this support?

Are existing staff on the FFP portion of the contract cross-utilized for this area of performance? If so, is that labor reimbursed on the IDIQ task order?

In order for all bidders to adequately estimate this requirement, please provide the historical number of IDIQ task orders issued under the current contract for this support to include number of man-hours, job classification of employee, and materials.

There is no work for the Driver Training under the FFP portion of the contract. Individual task orders will be issued for any support requirement that may arise.

See Section J, Attachment #99 for IDIQ Delivery Order Logs.

20. Reference Section C.6.7.4.5, Materials and repair deductable, is the contractor for the labor or subcontractor costs for repair up to $1,500.00?

The correct section reference is C.7.4.5. NO just parts and materials which is further clarified in section C.7.4.11

21. Reference Section C.6.7.4.9, This section indicates the Government provides a Datastream CMMS system for the contractors use. Please confirm this and indicate the number of user seats available at the site.

Also, if available, please provide the previous twelve months work history regarding preventative maintenance and repair services for the facility as the work history provided does not include this information.

The correct section reference is C.7.4.9. NO the Gov’t will not provide contractor access to Datastream and there are no additional seats available.

22. Reference Section C.6.8.3.1, Range Equipment, is the contractor responsible for providing this equipment?

The correct section reference is C.8.3.1. NO

23. Reference Section C.6.9.5, Air quality and wipe test sampling, please identify the frequency and number of sampling sites where this testing is to be performed.

The correct section reference is C.9.7.b.15 identifying frequency and number of sampling sites.

24. Reference Section C.6.10, Educational supports, is the contractor responsible for providing these supports and if so please identify and quantify this requirement.

The correct section reference is Section 10.

25. Reference Section C.7.1, Scope of Services, please confirm operations and maintenance support and custodial services are limited to Building 5.

Section C.7.1 confirms operations and maintenance support and Section C.9.8-C.9.9 confirms custodial services.

26. Section C4 Warehouse Management It appears the workload for this section has not been provided will the government provide this data?

This operation was not shown during the site visit in a manner to discern the level of operation including: warehouses that may be used, load & unload areas, X-ray machine, furniture section et al. Will the government provide more information concerning workload, pantographs of warehouses, and overview of their locations?

See Purchase Requisition (PR) logs under Section J Attachment 93 and see answers to questions 2 and 3.

Information not available.

27. Section C4 Paragraph C.1.12.1 Uniforms Uniforms costs are normally reimbursable under Service Contract Act Wage Determination Schedules; however, a Wage

Wage Determination WD 05-2103 Rev. No. 11 is included under Section J Attachment 94.

Determination schedule was not issued, will the contractor be allowed to make this cost an ODC in their offer?

Section C4 Paragraph C.1.3 b Period of Performance This paragraph states Phase-in will be at no charge to the government. Please clarify the contractor cannot charge the government for a phase-in workforce?

That is correct. The Phase-in period is Not Separately Priced (NSP).

28. Section C4 Paragraph C.4.2 Will the contractor be allowed to perform an initial 100% Inventory on contract turnover/phase-in to establish a base-line accuracy and material condition assessment prior to contract performance start?

Yes.

29. Section C4 Paragraph C.4.3 Furniture Assembly The workload for this area has not been provided. Can the government provide this dat

See answer to question 26.

30. Sect. C, Page 34, C.2.9(h). What does the Monthly Solid Waste Disposal Report include and how is it measured?

No.

31. Sect. C, Page 44, C.3.12(c). Is it the responsibility of the Government (FLETC or other agency) personnel to inform ADBM if they are storing hazardous materials in their work area or does the contractor have authority to perform an initial inspection of the facility, including the Capital Police building 31, to identify all areas with hazardous materials?

Does this include all contractors storing hazardous materials onsite?

YES.

This includes contractor and government activities storing Hazardous Materials.

32. Section C, Page 92, Section 9, 2nd bullet. This Section references the OSHA Construction Standard for Lead, 29 CFR

1926.62. The General Industry Standard for Lead, 29 CFR

1910.1025 seems more appropriate for this Contract and we would suggest its use rather than the Construction Standard in Section C.

29 CFR 1926.62 shall be used as per original solicitation.

33. Section C, Page 100, C.9.7.b.4. This section seems inconsistent with C.9.7.b.6 in the required use of adequate ventilation. Please clarify when to shut down, lock out, and isolate HVAC systems.

When filters are changed.

34. Section C, Page 105, C.9.8.a, 2nd sentence. Not all work sites that are above the PEL are permit-required confined spaces.

Please clarify.

Units are only confined spaces

35. Section C, Page 105, C.9.8.f. Please clarify which containers are contractor furnished versus which are Government-provided (Section C, Page 106, C.9.8.h).

Government provides all containers

36. C.9.8. Firing Range Maintenance/Custodial Requirements:

Does the government furnish the drums?

Does the government furnish the vehicle(s) for transporting the drums to the 90-day Waste Accumulation Site? If not, so that all bidders are on a level field please provide the type and size of vehicle necessary to adequately meet this requirement.

The Contractor must shovel large debris into contractor furnished containers and HEPA vacuum the remaining dust and debris from the area. Please provide specifics on the quantity, type and size of containers the contractor is to furnish.

Please clarify if the government will provide HEPA vacuums for all contract requirements or only for the seven indoor firing ranges?

Who is responsible for furnishing the oil-base acrylic paint? If contractor, please provide historical quantities.

Government Furnished Equipment

DOES NOT APPLY

That is the only placed used. All vacuums are Government Supplied.

No data available, This is provided by the Government

37. C.9.9.1 Building 5 Janitorial Service Requirements:

Please confirm that the contractor is only required to perform janitorial services in Building 5.

YES.

38. C.9.10. Building 5 Security Requirements: How does the contractor secure the building if other contractors or FLETC personnel are still in the building?

If contractor employees must remain after their normal work hours to secure the building, are these costs reimbursed?

See revised paragraph C.9.10.

39. Section C, Page 110, C.10.1.f. Are the referenced training Government provided with established minimum on hand quantities.

supplies Government or contractor provided?

40. H.1.1.d Service Plan:

When was the last inspection by a regulatory agency other than FLETC performed?

Were there any violations noted?

If violations were noted, have they been corrected?

If an inspection occurs during the follow-on contract that has violations attributable to the predecessor contractor, how will FLETC handle those fines?

Are all facilities to be maintained on the contract currently compliant with all regulatory guidelines?

This question must be submitted as a FOIA request at: http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

41. Section H-2, Contractor Key Personnel page 154 Are the Key Personnel Resumes included in the 50 page limit for the Technical proposal?

There are 8 Key Personnel positions listed on pages 154 thru 157). Are resumes for all 8 positions required to be submitted with the proposal (per Section M Factor C: Management Personnel Qualifications page 254, first bullet)?

Is the Government requesting information for the Team Lead or for all FTEs identified for each of the labor categories, including #6. Educational Aides; #7. Maintenance Workers/Range Mechanics (for Building 5, indoor firing ranges); and #8. Hazardous Waste Handler?

With regard to the 8 Key Personnel positions, how many personnel are required per Key position:

Project Management: PM and APM Safety Specialist HVAC Mechanic Electrician

No.

There are 9 Key Personnel positions listed. 7 of the 9 positions requiring resumes are as follows; Project & Asst. Project manager, Safety Specialist, HVAC Mechanic, Electrician, Firearms Range Officer and Environmental Specialist.

All Full Time Employees (FTE’s)

With regard to 9 key personnel positions, there are at least 9 personnel required for the 9 key positions.

http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

Firearms Range Officer Educational Aides Maintenance Workers/Range Mechanics Hazardous Waste Handler

Safety Specialist: Does this position exist on the current contract?

Does this position hold any collateral duties other than Safety?

Firearms Range Officer: This paragraph requires bidders to include with their proposal the name of their Firearms Range Officer and copies of his/her credentials and whether or not he/she is committed to work for the contractor in the event of a contract award. While not specifically mentioned in the other key personnel paragraphs, it would seem this would be required for the PM, APM and Safety Specialist as well. Please clarify if this information is required for any other key personnel and if so, which positions?

42. Section H Paragraph H1.1 d The government states “.the contractor shall reimburse the Government for that portion of the fine and associated costs for which the contractor is responsible.” What would the maximum fine amount be that could possibly be charged to the contractor?

Information not available.

43. Section H Paragraph H.1.4.5. Fire Prevention This paragraph references Attachment 118 (Fire regulation);

however, attachments provided end at #90, will #118 be provided?

No. Paragraph revised to remove reference to Attachment 118.

44. Section H Paragraph H.6 This paragraph references Attachment 91 (Technical Library);

however, attachments provided end at #90, will #91 Technical Library be provided

Yes as Attachment 95.

45. H.7 Subcontracting: What services/functions have been approved for subcontracting and are subcontracted on the current contract?

Current contract has one subcontract for Safety and Environmental services,

46. Section H, Paragraph H.7 This paragraph states the contractor shall not subcontract any services except those pre-approved by the contracting officer.

The assumption is after the contract awarded is that correct?

Proposed subcontracts are to be included in the offeror’s proposal.

Formal approval will occur after award.

47. H.13 Labor Relations: Is there union representation for any employees or functional areas of the contract? If so, please provide the existing Collective Bargaining Agreement(s).

No.

48. H.14(2) Service Contract Act Supplemental Information and Requirements:

Have any positions on the current contract been conformed?

If so, please provide copies of those conformance request and the appropriate current wage rate.

49. H.15.5.a Review of Access and Suitability Determinations:

Will any positions on the contract require issuance of a DISCO SECRET level (or above) clearances on the contract?

No.

50. H.16 Contractor Vehicles: In order to have a level field for all bidders, please provide the quantity and type/size vehicles needed to support the contract requirements.

The Government provides two (2) forklifts, one gas and one electric.

Current Contractor utilizes a mid-size sedan, stake-body truck with lift gate, and two pickup trucks approximately ½ ton as contractor furnished. This is for information only and does not represent a requirement by the Government.

51. Section H.18, page 169. The incumbent has always used the Center’s internet service provider and long distance telephone as long as it was work related. Is that no longer an option?

Please advise if wireless internet service is allowable and able to be utilized efficiently at the Center? If not, is hard-wired DSL internet service utilized on the current contract?

See revised Section H.18.

52. Section H Paragraph H.23 f This paragraph is blank is this just a typo?

Typographical error. Has been corrected.

53. Section H Paragraph H.37 Bid Guarantee This paragraph references Attachment #94 (Standard Form 94, Bid Bond); however, attachments provided end at #90, will #94 be provided?

The correct attachment number is 84. Corrected in paragraph H.37.

54. Section I Paragraph I.4 c.

This paragraph states the Service Contract Act applies. Will the government issue the applicable wage determination schedule for FLETC/FOSS or tell offerors which wage determination schedule to access from DOL?

See added Attachment 94.

55. Section I Paragraph 1.4.c Normally Wage Determination schedules (DOL) state personnel handling classes of explosives are required to be paid differential pay, is differential pay allowable under this contract?

See added Attachment 94.

56. Section I.17 52.228-1 - c - Bid Guarantee: Please confirm that the amount of the bid guarantee shall be 20 percent of the bid price or $80,000, whichever is less.

Correct.

57. Section I.18 Are the performance bond and the payment bond 20% of the entire contract or just the mechanical portion of the contract?

The correct paragraph is I.17. The bond is for 20% of the entire original contact price at time of award and does not include options except those exercised at time of award.

58. Section L Factor D (iii) (1); page 243:

Please confirm the time requirement for the past performance submission. Is the required time period for past performance:

projects within the last 3 years or within the last 5 years (both 3 and 5 year time periods are mentioned in this section)?

3 years.

59. Reference Section L.A.4, This section references contractor employee seniority listing, please provide this information by job classification.

Also, are the current contractor employees covered by a collective bargaining unit agreement? If so, please provide a copy.

There is no paragraph L.A.4.

60. Section L, Page 244, L.10.(a), Factor D, (iii)(4). Two knowledgeable POCs are not always possible for each relevant contract. Can this requirement be changed to at least one POC?

Provide two where possible, if not, then one will suffice.

61. Section L, Page 246, L.10.(d)(1). Performance appraisals are precluded from the 50-page count. Are the FACTS Sheets considered performance appraisals?

No.

62. Section L.10, Factor A: Please provide examples of key events that we should develop a Contingency Plan for under the Management and Administration Factor, Technical Proposal Volume I. Ex., inclement weather, fires, spills, natural disasters, etc.

The events mentioned in the question are excellent examples as well as strikes, subcontractor bankruptcies, etc.

63. Section L page 246 (d) and Section M.5 page 252:

Please confirm the page count limitation and # sides printing

The 50 page limit applies to Factor A of the Technical Proposal only and the printing shall be double sided with each side of the page for Volume I: Is it 50 pages single sided printing (per page 246 (section L d) of the RFP, or 50 pages double sided printing (per page 252 section M.5: “Printing will be two-sided only…fifty pages.”

Is this page limitation applicable to all volumes including cost or just to Volume I Technical Proposal?

Request that the 50 page limitation be increased to 150 pages for the Technical volume. The SOW is almost 100 pages. It is not realistic that the bidder can address all contract requirements sufficiently in half the number of pages of the requirement.

Will fold-out pages count as only one page?

Request that font size for graphical presentations be an 8pt font size instead of the 11pt text font? An 11pt font in graphics would result in oversized graphical presentations and consume pages unnecessarily.

This section makes reference to “copies of required performance appraisals” for submission. Please clarify what is meant by performance appraisals as they were not mentioned in any other section of the solicitation that we could find.

How many copies of each volume should be submitted?

Request that resumes, tables of content, and tabbed dividers be excluded from the page count.

numbered. Paragraphs L.10 and M.5 have been revised accordingly.

See answer above.

The Government feels 50 pages in sufficient for Factor A only.

Page size is restricted to 8 ½” by 11”

The font size will remain at 11 pt.

This reference has been removed. Submission of Past Performance Appraisals is not required, only the Past Performance Questionaires, FACTS sheets, and Transmittal Letters.

Three (3) copies.

These shall be excluded.

64. L.13 Representations & Certifications: This requires the Reps & Certs be completed online via the ORCA website. Are bidders required to also complete Section K Representations & Certifications and include with their proposal submission?

Yes.

65. L.16 Can we provide an executed performance bond for base year and each option on an annual basis, prior to the start of

See answer to Question #57.

each option year?

Or is it required that one bond is in executed for all five years (Base and 4 Options) upon initial award?

See answer to Question #57.

66. Section J, Attachment 1:

Is this a comprehensive listing of all work orders for the previous contract period?

If not, can a complete listing of all work orders for the previous contract period be provided?

Not available.

67. How many FTEs and PT staff currently support the incumbent contract and in what capacity?

23 FTE’s and no PT.

1- Project Manager 1-Asst. Project Manager 4-Range Mechanics 1-General Maintenance 4-Gounds Maintenance 1-Auto helper/Issue Clerk 3-Issue Clerk 1-General Clerk III 1-Warehouse Manager 1-Rangemaster 1-mail/messenger 1-Electrician 1-Educational Aide 1-Safety Specialist 1-Environmental Specialist

68. What is the average number of students that attend FLETC courses at the Cheltenham facility annually?

Approximately 12,000 -13,000

69. How many student certificates are issued on an annual basis? Approximately 750 certificates issued annually.

70. What is the average number of classes that are taught at the

FLETC Cheltenham facility that are taught on an annual basis?

Approximately 100 multi-day training programs scheduled annually.

Approximately 1,600 programs of one-day or less duration scheduled annually.

71. It is assumed under the current contract the Service contract Act applies. If so, does the recent Presidential Executive Order regarding non-displacement of service contract employees

Yes the Service Contract Act Applies. There is no clause regarding non-displacement of service contract employees included in this solicitation.

apply to this solicitation?

If yes, will the incumbent contractor be required to provide a list of current employees?

And if yes, when might the list be available?

Per FAR 52.222-41(n) the incumbent contractor is required to provide this list to the Government , which will be furnished to the to the successor Contractor at the commencement of the succeeding contract.

72. Is the contractor responsible for providing maintenance and fuel for Government owned equipment such as material handling equipment, scales, forklifts, electric vehicles, etc?

No.

73. Is the contractor responsible for maintenance and repair of the fire sprinkler systems and life safety systems?

No.

74. Emergency Generators, numerous generators were identified during the walk through although none are listed in the equipment inventory. Is the contractor responsible for maintenance, testing and monitoring of these systems other than visual inspections?

If so, please provide a listing of these systems including manufacturer, model number, serial number and KW output.

No.

75. UPS Systems, none are listed in the equipment inventory, are there any systems the contractor is responsible for?

If so, please provide a complete inventory of the systems to be maintained and a device count, including batteries, for each system.

No.

76. Municipal Water Towers, two of these structures were identified during the walk through. Is the contractor responsible for maintenance of these systems?

If so, please identify the scope of services and frequency of performance required.

No.

77. Is the facility provided with municipal potable water supply and septic/sewage service?

Are there any services the contractor is required to provide in this area?

78. Is the contractor responsible for snow removal services for the entire site?

Is it the Government’s intent that snow, ice and sleet removal be performed only during normal working hours? If not, please describe the procedure for afterhours consultation with the Contracting Officer to receive concurrence prior to removal efforts being started.

No.

79. To assist us in identifying potential subcontracting partners, please provide a copy of the pre-bid conference sign-in sheets.

Provided under Amendment 0001 dated 03/13/12.

80. Given the scope of work, and time required to obtain, prepare, and submit, all of this detailed information, can we have an extension?

Proposal due date has been extended to April 30, 2012.

81. Who is current contractor and what are the last 3 years pricing? This question must be submitted as a FOIA request at: http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

82. How much was spent for repairs in each of the categories over the last 3 years?

Information not available.

83. Is there an equipment list? And does it provide age of equipment?

Yes.

84. Why are you putting contract out to bid now? Current contract is expiring.

85. Is current contractor rebidding?

86. On complete equipment replacement is labor allowed? See Question #10.

87. How many of each trade did current contractor carry?

88. What were any short comings of current contractor (If any)? This question must be submitted as a FOIA request at: http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

89. Does the AED testing include its functional capability?

Can you be more specific in what you require from the Contractor in terms of this inspection and if actual testing is performed by the Government or its vendor

NO

Reference section C.2.3.g.4

90. Who will assume the cost for any initial remediation work at the commencement of the contract?

To be determined by the Contracting Officer based on the circumstances from which the remediation work arose.

91. Is the contractor responsible for cleaning and repairs to firearms?

No.

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92. Regarding trash and paper/cardboard recycling and disposal, is the contractor responsible for the entire site or only those dumpsters located behind Building 5? If the contractor is responsible for the entire site, please provide a listing of the number and size of containers and the frequency of each trash pull

The contractor is not responsible for any dumpsters

93. Are the forklifts, pallet jacks, scales, containers and material handling equipment Government owned equipment or provided by the contractor?

Government owned

94. Is the contractor responsible for the costs of the materials scale recalibration and certifications?

Yes.

95. Please confirm the Government is responsible for off-site transport and disposal and costs of hazardous materials.

Yes, The government is responsible for transport and disposal costs of hazardous materials

96. Please confirm the Government provides drums and boxes for packaging of hazardous materials at no cost to the contractor.

The Government provides all drums and boxes for the packaging of hazardous materials

97. Is the contractor responsible for maintenance and repair of the roadways and driver training tracks?

No.

98. Regarding the storm water/sediment ponds, are there any maintenance requirements or environmental testing required regarding these ponds? If so, please specify the requirements.

There are maintenance requirements as identified in section C.5.3.10.

99. Does the Government provide fuel to the contractor (on-site fueling stations) for equipment, or should the cost of fuel be included with our bid items?

Only for GFE provided to the contractor. All other contractor owned equipment must be fueled by the contractor.

100. What is the front load container size, breakdown of what kind of debris (trash and recycle), and service frequency.

Not applicable, done by others.

101. What are the roll-off requirements (size and frequency)?

Not applicable, done by others

102. Can you provide examples of MSDS sheets? Material Safety Data Sheets are the same sheets provided by the chemical manufacturer as required by 29 CFR 1910.1200 See Section J, Attachment 96 for example.

103. Can you provide examples of profile sheets for HAZMAT materials?

See Section J, Attachment 97 for example.

104. What are your reporting requirements for disposal of HAZMAT materials and what are the annual hauls? Currently only aware of two disposal sites (NY and AL)?

FLETC reports using State EPCRA Tier II (Online) reporting and EPA Form OMB# 2025-0009

105. Can you provide the Maryland and the FLETC environmental requirements for the position of Hazardous Waste Handler?

Refer to Section H.

106. Who provides the acoustical material to be replaced in the Firing Ranges?

Government.

107. Can the Key Personnel be limited to Management and Safety?

The required key personnel is very specific; restricting competition.

No.

108. Can the past performance of the teaming partner/sub-contractor be considered to qualify for this contract?

Yes.

109. How many training days were used for Building 5 in 2010 – 2011?

250.

110. How many personnel trained in Building 5 in 2010-1011? See Section J, Attachment 1

111. Will contractors have access to and use of a television and

DVD player for orientation and training videos?

Yes.

112. ETE-2 Quality Surveillance Plan para. 10 Payment Reductions for Unsatisfactory Performance: Have there been any payment reductions for any reason on the current contract?

This question must be submitted as a FOIA request at: http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

113. G.5.i Invoices: What percentage is withheld? What is the timeframe in which the government must establish actual reductions so as not to delay processing of the contractors invoice?

Reductions may be taken for non-performed services and will be calculated in accordance with Section E and the PRS.

114. Do you have historical data as to the number of hours required for Government-Required Training for each of the last 5 years?

Is this training conducting during normal business hours?

Reference C.1.12.e. From 2 to 20 hours annually. All training is conducted during normal business hours.

115. Is the contractor required to produce Drawings in AutoCAD or some other drafting software package?

No.

116. Is the contractor required to produce Drawings in AutoCAD or some other drafting software package?

No.

117. Per Section C.2.3.g.4, who is responsible for providing the batters and pads for the AEDs? If the contractor, do you have any historical data for the replacement of these items?

Government furnished.

118. Per Section C.2.3.h and Section J Attachment 3, is the Yes.

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Questemp 34 Thermal Environmental Monitor wet bulb globe temperature (WBGT) equipment listed?

119. Per Section C.2.3.h, the contractor is to send out a FLETC-wide email updating all as to the latest weather conditions, how many GOVT/FLETC emails will be provided to the contractor or will it come from the contractor email?

FLETC will provide Government e-mail accounts on the FLETC Network to employees that require the accounts to perform their duties, such as this one. The notification groups are already established in Outlook.

120. Per Section C.2.4.a, what is the powered industrial equipment that the GOVT provides which requires an operators license?

Forklift.

121. Per Section C.2.9.h, beyond lead and gunpowder, what other solid wastes have been disposed of by FLETC in the past 5 years? We understand we are responsible for setting up SAAs at construction sites, do we have control over the waste handling procedures for the construction crews?

Only if requested by the Government but typically no.

122. Is the HSMS system a COTS product or custom designed software package in Oracle 7?

Developed by the Navy does use ORACLE and is currently in use at

FLETC

123. Per section C.3.4.d.4, are the required flammable or corrosive storage lockers contractor or GOVT provided?

YES the Government provides the ones they use and the contractor provides lockers under their control.

124. Is the Applications Database Manager (ADBM) a key personnel – that position is not listed in H.2?

Not a key position but an ancillary duty of the Environmental Manager.

125. Per Section C.3.10, is the Hazardous Waste Coordinator (HWC) different from the Key Personnel listed in H.2 as Hazardous Waste Handler?

No.

126. Per Section C.3.10.c.6, is the contractor responsible for only scheduling the pickup/transport of the hazardous material off-site?

This scheduling is performed by Government personnel.

127. Per Section C.3.10.c.8, who is responsible for procuring the empty drums/containers, labels, spill containment materials, etc… as CLIN 0017 is specifically drums for spent brass storage?

The Government.

128. Is there any GFE at BLDG 214 as there is no GFE listed on attachment 3?

No.

129. Per Section C.4.2, approximately how many unique items are in the warehouse at any given time? And how many total items are tracked in the inventory at any given time?

See answer to Question #2.

130. Per Section C.4.2.c, is the contractor only responsible Correct.

for alerting the FLETC Inventory Management Specialist of a particular item at or below the reorder point, but not the requisition and procurement of the items?

131. Per Section C.5.3.3.g, who is responsible for procuring replacement shrubs, bushes, hedges, etc… in the event of damage, unsightly appearance, or death?

The Contractor.

132. Per Section C.5.5.1b and c, who is responsible for procuring soil and plants/appropriate vegetation in the event of tree/stump removal?

The Contractor. This section falls under the IDIQ section for additional work.

133. Per Section C.6.3.2, who is responsible for procuring the glue traps? Is there any historical data on the numbers required?

The Contractor

134. Per Section C.7.3.1, is there any historical data to determine an annual expense for parts and components replaced in BDLG 5 at the contractors expense?

Yes, in Section J.

135. Per Section C.7.4.11.a, can the GOVT provide some examples of past work authorizations within AND beyond the scope of a service call (above $1500.00 for materials)?

Yes. See Section J Attachment 98.

136. C.7.3.1 The Contractor must provide new or factory reconditioned parts and components up to $1,500. Is it $1,500 per contract year?

No, $1500.00 for each event on all equipment as listed in building 5.

Refer to section C.7.4.11 for additional information.

137. Per Section C.7.4.1, is the contractor only responsible for service calls for Building 5?

Yes.

138. Per Section C.7.4.10, who is responsible for procuring the cubic yard storage boxes and 6 mil polyethylene for the contaminated HEPA filters?

Government.

139. Per Section C.8.3.3.9 and C.8.3.6, who is responsible for procuring the Formula 409 or other COR approved Tri- Sodium Phosphate based-detergent and disinfecting detergent respectively?

Contractor.

140. How many students attend FLETC monthly?

Annually?

See answer to Question #68.

141. To estimate disinfecting supplies the contractor must know how often the items listed in C.8.3.6.a.1 will be issued?

Daily.

142. Per Section C.8.3.15, why is the contractor required to complete a Vehicle Key Control report if there are no GOVT

Material Handling Equipment MHE (forklifts) are GFE.

provided vehicles?

143. Does the GOVT provide any vehicles which are not listed on Section J Attachment 3?

No.

144. What vehicles are allowed access to the ranges via the overhead roll up doors?

Whatever the customer requires to perform training.

145. Are there any size limitations for vehicles accessing the ranges via the overhead roll up doors?

Must be able to fit in garage door

146. What is the difference between BLDG 53 and BLDG 214? Are they both Less-Than-90 day hazardous waste storage facilities?

No, building 53 is the less than 90 day HW storage facility.

147. Are there shower facilities for personnel working in the lead-controlled area(s)?

Yes.

148. Per Section C.10.1.c, in addition to the GFP/GFE listed, does the GOVT also provide folders, paper (for the hardcopy Student Handbooks and Welcome Packages in not emailed), toner and ink jet cartridges, exams, grade sheets, graduation package materials, etc…? Is there any CFE required for the Education Aides?

All training material is Government furnished.

149. Is support of the CDT Range to be covered under CLIN 0011 and CLIN 0016? To capture the cost associated w/ the cleaning cars, where do we price that requirement as there is no CLIN associated with cleaning cars?

Cleaning cars will either be addressed through a service call or CLIN

150. Have any of the positions under this contract been conformed by the incumbent contractor and approved by DOL?

Which positions are covered by the EO 13495?

No.

None.

151. Non Displacement of Qualified Workers (Executive Order 13495) and requirement to submit resumes. Will information on current incumbent contractor employees be provided (anniversary dates, tenure, etc.)

See answer to question #71.

152. Will historical data be provided for parts replacement?

After hours support?

Not Applicable.

153. Please provide recent (up to six) results of all lead monitoring performed giving PPM within the Firing Range.

Not available.

154. Have there been any OSHA violations related to this contract issued in the past 3 years?

This question must be submitted as a FOIA request at: http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html http://www.fletc.gov/reference/public-information/freedom-of-information-act-foia/foia-request-form.html

155. Are there any EPA issues the contractor should be aware of related to this proposal?

No, The Government is overall responsible

156. Please provide a log of lead abatement training completed and confined space entry training completed with dates, times and hours.

This is contractor training records and not maintained by Government

COTR

157. CLIN000 Phase In says 9/1/2011 ~ 9/30/2011. Please confirm phase-in period.

See revised pricing schedule.

158. For pricing Phase In, does the offeror go by C.1.3 (b) 15days or CLIN0000 30days?

30 days.

159. Are the key personnel SCA? If so, does incumbent labor get priority or does key personnel proposed on offeror’s proposal get priority?

Typically the Project Manager and Assistant Project Manager are not SCA covered, and, possibly the Safety and Environmental Specialists as these are usually professional positions.

160. Does the offeror need to provide the inventory system? Yes.

161. In Sections I and K the RFP mentions the requirement for an Earned Value Management System (EVMS), is this a new contract requirement?

No.

162. Can the government provide historical data for SCA positions? Or at the least current SCA positions servicing current contract

See answer to Question #67 and also see Section I, Paragraph I.13.

163. Section H.2 asks the offerror to use resume format in Section J attachment 4. However, that attachment is a survey report.

The sample format has been deleted.