Pre-Proposal Conference Presentation Slides.pdf

P P l C fPre-Proposal Conference for the

CMc for Construction of theof the

National Bio & Agro-Defense Facility

(NBAF)

April 7, 2009

AGENDA

Introductions Opening Remarks Opening Remarks Ground Rules/Disclaimer Furnish background leading to the issuance of this RFP Emphasize those requirements of the RFP we consider especially important Point out some areas Offerors have had problems withinPoint out some areas Offerors have had problems within the past Project Technical Overview

B k Break Questions/Answers Site Tour/Adjourn

Site Tour/Adjourn

AGENDA TIMING SUGGESTION

9:00 – 9:10 Renee Hickson (Intro Mr. Seyfert)( y ) 9:10 – 9:20 Mike Seyfert for Senator Roberts 9:20 – 9:30 Jamie Johnson

9 30 9 45 R Hi k 9:30 – 9:45 Renee Hickson 9:45 – 10:45 Bob Driggers 10:45 – 11:30 Eugene Cole10:45 11:30 Eugene Cole 11:30 – 11:45 Break 11:45 – 12:15 Questions/Answers 12:15 – 1:00 Site Visits

Introductions Mr Mike Seyfert, Legislative Director for Senator Pat Roberts Mr. Tom Thornton, President & CEO of the Kansas Bioscience Authority

D R T VP f R h K S U i i Dr. Ron Trewyn, V.P. for Research, Kansas State University Mr. Lyle Butler, President and CEO of the Manhattan Chamber of Commerce Mr. Ron Fehr, Manhattan City Manager

M J i V J h Di DHS Offi f N i l L b (ONL) Mr. Jamie V. Johnson, Director, DHS Office of National Labs (ONL) Mr. Dave Williams, Construction Manager, DHS, ONL Mr. Rich Formella, Head of the Contracting Activity, FLETC

M D H B h Chi f FLETC Bi t i t B h Mr. Danny Hager, Branch Chief, FLETC Bio-containment Branch, Procurement Division

Mr. George Griffith, Acquisition Attorney, FLETC Mr Robert Driggers NBAF Contracting Officer Mr. Robert Driggers, NBAF Contracting Officer Mr. Eugene Cole, COTR, DHS Office of National Labs Mr. Ray Beets, Principal, NBAF Design Partnership

Opening Remarksg

Mike Seyfert Legislative Director Senator Pat Roberts

Ph. 202-224-4774

Opening Remarks

Pre-Proposal Conference g

Pre Proposal Conference for the

NBAF CMc for ConstructionNBAF CMc for Construction

James Johnson NBAF Program Manager Director, Office of National Laboratories Science & Technology DirectorateScience & Technology Directorate U.S. Department of Homeland Security (DHS)

The National Bio and Agro-Defense Facility

(NBAF)(NBAF)

To protect the United States from the numerous infectious To protect the United States from the numerous infectious foreign animal diseases present throughout the world thatforeign animal diseases present throughout the world thatforeign animal diseases present throughout the world that foreign animal diseases present throughout the world that could threaten our public health, agriculture and economy.could threaten our public health, agriculture and economy.

Driven by Homeland Security Presidential Directive-9: Develop a plan to y y p p provide safe, secure and state-of-the-art agricultural biocontainment laboratories, Develop current and new countermeasures

Enable research and diagnostics to prevent and detect outbreaks to i lt l i lagricultural animals.

520,000 gross square feet, projected facility completion 2015

The Record of Decision was released in Jan 2009 siting the NBAF in g Manhattan, Kansas

Partnership between USDA and DHS

NBAF Legislative Support 2008 Farm Bill provides some authorities important to the NBAF construction on theimportant to the NBAF construction on the mainland:

• Requests the Secretary of Agriculture to issue a permit allowing the DHS to study liveRequests the Secretary of Agriculture to issue a permit allowing the DHS to study live Foot and Mouth Disease virus at any facility that is the successor to Plum Island Animal Disease Center

2009 Appropriations Bill 2009 Appropriations Bill

• Provides DHS the explicit authority to use the proceeds from the sale of the Plum Island asset for site acquisition, construction, and costs related to the construction of the NBAF.

In-Kind Contribution Acceptance

• In-Kind funding authorized by State of Kansas (as well as other in-kind contributions) can be accepted using Memorandums of Understanding p g g

NBAF Integrated ScheduleNBAF Integrated Schedule

The Feasibility The Feasibility Study, Site Selection and EIS Study, Site Selection and EIS Process Have Been CompletedProcess Have Been Completed

Design and Construction Process

May

2009 FY2010

Begin Begin

Design and Construction Process

July

Complete Conceptual Complete

Feb 29

Site Characterization and Cost Report FY2014

Commissioning Detailed

Design Construction p Design/

Feasibility Study

Eng/Cost Report

Complete

E i t l I t St t tEnvironmental Impact Statement

Jul 31

Notice of Scoping Publish

Sep 28

Dec 12

Publish

Jan 12

Spring

Publish

June 30

Public

Jan 11

DistributeNotice of Intent/

Begin EIS

Scoping Period

Ends

Publish

ROD

Publish Final

EIS

Publish Draft

EIS

Public Mtgs in

May/Jun

Distribute Scoping

Report

Ground Rules/Disclaimer The remarks today of Government officials involved in the RFP should not be considered a guarantee of the government’s course of g g action in proceeding with this effort. No answer is official until confirmed in writing.

The information shared today reflects current Government i t ti d i bj t t h b d i t fintentions and is subject to change based on a variety of circumstances, including input from prospective contractors.

The Formal Solicitation is the only document that should be relied upon in determining the Government’s requirementsupon in determining the Government s requirements.

All communications concerning the RFP must be submitted in writing to: Bob Driggers, Contracting Officer (See address at G.1)

Formal responses to questions minutes to this conference and list Formal responses to questions, minutes to this conference, and list of attendees shall be posted on FebBizOpps.com as an amendment to the solicitation.

Federal Law Enforcement Training Center Role

(FLETC)(FLETC)

FLETC is part of DHS FLETC is part of DHS

FLETC signed Memorandum of Understanding FLETC signed Memorandum of Understanding to be the Contract Support Agency for NBAF.

FLETC provides support for the design and construction of NBACC, PIADC, NBAF EIS, NBAF A E d th ti t tNBAF A-E and other supporting contracts.

How we got to where we are!g d dJanuary 11, 2007: Awarded A-E Contract to NDP August 24, 2007: Feasibility Study Complete October 15 2007: Awarded EIS to Dial CordyOctober 15, 2007: Awarded EIS to Dial Cordy December 12, 2008: Final EIS Published January 12, 2009: Record of Decision ReleasedJanuary 12, 2009: Record of Decision Released January 13, 2009: Sources Sought Synopsis March 12, 2009: Post CMc Solicitation

NBAF CMc Proposal Requirementsp q

General Information:

a) Acquisition is Unrestricted.

b) NAICS Code 236220, Commercial & Institutional Building Construction, Size Standard $33 i i ( )$33.5 million. (L.5)

c) Bid Bond required, based on 20% of CLINs 0001 & 0002 (total). (L.6)

d) Notarized Statement from Bonding Company on intent to provide Payment and Performance Bonds if selected for award. (L.6)

e) Construction work on this contract is subject to Davis Bacon Act . (L.10 and Section J, Attachment #16)

f) All payments through Electronic Funds Transfer (EFT) (G.5)

f) All payments through Electronic Funds Transfer (EFT) (G.5)

Proposal Requirements

Section B, Price Schedule:

p q

Page B-1. Total for each of CLINs 0001-0004. (See C.3 & C.4)

C l t P t ti & C t ti Ph F IAW ith th f t id dComplete Preconstruction & Construction Phase Fees IAW with the format provided on Pages B-3 to B-6.

Breakdown may not be all inclusive. If others, add.

Only CLINs 0001 and 0002 will be awarded initially.

CLIN 0003 d 0004 i l d d i i l i b d d il GMPCLINs 0003 and 0004 included in price evaluation, but not awarded until GMP.

Section C, Description/Specifications:

p q

Award of Construction Phase Work contingent on reaching agreement of Estimated Cost of the Work. (C.1.2.d)

G j i f (C 1 2 j)GMP not adjusted unless change in scope after award. (C.1.2.j)

GMP equals Estimated Cost of the Work (Bricks & Mortar) plus previously awarded Preconstruction Phase Services and previously accepted Construction Phase Services. p y p (C.1.2.k)

Design Assist: CMc required to engage Key Subcontractors (Mechanical, Electrical, Plumbing), and Commissioning Agent, during the Preconstruction (Design) Phase.Plumbing), and Commissioning Agent, during the Preconstruction (Design) Phase.

(C.1.2.m). Price in Section B, CLINs 0001 and 0002.

Section C, Description/Specifications (Cont’d):

p q

Partnering: CMc responsible for arranging a professionally-facilitated Partnering Session.

Cost shared by CMc, Government, and A-E. (C.2.1)

Constructability Reviews at each Design Phase. Written Report required. (C.2.3)

CMc develop Master Project Schedule upon completion of Schematic Design. (C.2.7)

Competitive bid of subcontracted work. (C.2.14)

CMc provide cost estimates at each design phase. Estimates reconciled with A-E beforeCMc provide cost estimates at each design phase. Estimates reconciled with A E before NTP to next phase. (C.2.15)

Section C, Description/Specifications (Cont’d):

p q

Breakdown of Preconstruction Management Services. (C.3)

Breakdown of Construction Management Services/General Conditions. (C.4)g ( )

CMc’s Staff – Maintain sufficient off-site support staff during Preconstruction and Construction Phases and competent full-time staff at project site during construction.

(C 5) (Identify as part of proposal Provision L 14)(C.5) (Identify as part of proposal, Provision L.14).

Government may elect to award two GMP’s (CLINs 0003 and 0004) with start dates as specified in Section F if incremental funding authorization is provided. (C.6)

Section C, Description/Specifications (Cont’d):

p q

Government’s intent to award GMP at 70% Design. (C.6)

Offi d i t d i t f G t l t t ti it (C 7)Office space and associated equipment for Government personnel at construction site. (C.7)

Building Commissioning Services during design phase. (C.19.2)

Building Commissioning Services during construction phase. Negotiated concurrently with GMP and awarded as separate line item at award of GMP. (C.19.4)

Section E, Inspection and Acceptance p q

52.246-12 Inspection of Construction.

Government Site Investigation. (E.6)g ( )

Inspections Prior to Final Acceptance. (E.8)

Section F, Deliveries or Performance Project Milestones p q

Proposals due 05/14/2009 Establish Competitive Range 06/05/2009 Complete Discussions 08/04/2009 Award Construction Contract 09/07/2009

P t A d C f 09/16/2009 Post-Award Conference 09/16/2009 15% Schematic Design Review 09/30/2009 35% Design Review 01/27/2010 50% Design Review 05/12/2010 Award GMP #1 (See C.6) 07/01/2010Award GMP #1 (See C.6) 07/01/2010 70% Design Review 09/22/2010 Award GMP #2 (See C.6) 11/11/2010 Begin Construction 11/12/2010 100% Design Review 02/02/2011 Final Design Review 05/11/2011 Receive Final Construction Documents 03/30/2011 Complete Construction 10/16/2014

52.211-12 Liquidated Damages – To be determined prior to award of GMP.

NBAF Project Schedule Design

100% 100% Design Design

May

June

Program Program VerificationVerification

May

50% Design 50% Design CompletionCompletion

September

70% Design70% Design CompletionCompletion

Final, SealedFinal, Sealed DesignDesign

February

35% Design 35% Design CompletionCompletion

Begin Begin DesignDesign

15% Schematic 15% Schematic Design Design

March

January

October

CompletionCompletion

Construction pp DocumentsDocumentsCompletionCompletion

Operational

GMP 2

CMc Contract

GMP 1

Complete Commissioning

MarchMarch 20112011

December

Begin Facility

January

Award CMc Contract

Award CMc GMP Contract and Begin

September

November

July

Occupancy(pre-const.) Construction

Section G, Contract Administration Data p q

Contracting Officer Responsibility. Only person who can commit the Government to expenditure of public funds, and the only person who can make any changes to terms and conditions of the contract. (G.3)

Designation of COTR. Will be designated officially at time of award. (G.4)

Invoicing Procedures. IAW FAR 52.232-5, Payments under Fixed Price ConstructionInvoicing Procedures. IAW FAR 52.232 5, Payments under Fixed Price Construction Contracts, and FAR 52.232-27, Prompt Payment for Construction Contracts. (G.6)

Section G, Contract Administration Data p q

Payment to Contractor: Procedures for Stored Materials; Payrolls for Contractor and All Subcontractors up to date when invoice submitted. (G.7)

Roles and Responsibilities. Goals of the Government in respects to this project; Key team members of the CMc. (G.11)

Progress Meetings. (G.13.4.1)Progress Meetings. (G.13.4.1)

Submittal Processing. (G.14)

Section H, Special Contract Requirements p q

Operation on the Facility. Safety, Fire Prevention, Traffic Regulations, Security Requirements, Photography, Working Hours. (H.1)

Time Extension for Unusually Severe Weather. Data based on 2007. (H.6)

Requests for Equitable Adjustment (Construction). Procedures for calculations. (H.7)

Area of Contract Operations. (H.8).

Work by the Government. (H.11)Work by the Government. (H.11)

Section I, Contract Clauses.

p q

Most clauses incorporated by Reference. Same force and effect as full text. If unsure of wording, look at full text in on-line FAR.

52.204-7, Central Contractor Registration. Requires the contractor to be registered in CCR as a condition of contracting with the Government.

52 219 8 Utili ation of Small B siness Concerns52.219-8, Utilization of Small Business Concerns.

52.219-9, Small Business Subcontracting Plan. More on that in Section L. Required for Large Business Offerors.

52.222-6, Davis Bacon Act. (Copy of Wage Determination for Riley County, KS, in Section J).

Section I, Contract Clauses (Cont’d).

p q

52.222-8, Payrolls and Basic Records. (Requires weekly payrolls for prime and all subcontractors at any tier. Format for submission in Section J).

52.222-11, Subcontracts (Labor Standards). Requires the contractor to include all labor-related clauses in any subcontracts awarded.

52.232-33, Payment by Electronic Funds – Central Contractor Registration. All payments52.232 33, Payment by Electronic Funds Central Contractor Registration. All payments made by electronic funds transfer – must be registered in CCR.

52.234-4, Earned Value Management System. Requires the contractor to use an earned value management system (EVMS) that has been determined by the Cognizant Federalvalue management system (EVMS) that has been determined by the Cognizant Federal Agency to be compliant with the guidelines in ANSI/EIA Standard – 748, in the management of this contract.

Section I, Contract Clauses (cont’d).

p q

I.3 3052.242-71, Dissemination of Contract Information. Requires permission of the Contracting Officer before disseminating any contract information for public consumption.

I 3 3052 204 71 C t t E l A (F ll T t) P id d t il d i f ti thI.3 3052.204-71, Contractor Employee Access (Full Text). Provides detailed information on the protection of sensitive information. Note the citizenship requirements (Para g.), DHS MD No. 11042.1, Safeguarding Sensitive but Unclassified Information (FOUO), Section J, Attachment 6, and the need for employees to complete Nondisclosure Agreements (Section J. Attachment 7).J. Attachment 7).

I.4 3052.209-70, Prohibition on Contracts with Corporate Expatriates. Note the disclosure required at Para. f.).

I.6 3052.215-70, Key Personnel or Facilities. Provide information on Key Personnel you intend to dedicate to this project. Note also the requirement to notify the Contracting Officer before replacing any of the key personnel.

Section L, Instructions, Conditions, and Notice to Offerors.

p q

Specific Proposal Requirements (L.14):

a) Section I: Completed RFP (Original & 1 Copy, Sealed Envelope) SF 1442 (C l t d th Bl k 20 ) d Si dSF 1442 (Completed thru Block 20c) and Signed Section B completed for CLINs 0001 thru 0004 (Page B-1) Pricing Breakdown for CLINs 0001 thru 0004 (Pages B-3 thru B-6) Bid BondBid Bond Bonding Statement Representations & Certifications (Section K) Joint Venture or Teaming Agreement, if applicable Fill-in Information for Clauses I.3 and I.6, Key Personnel

Section L, Instructions, Conditions, and Notice to Offerors.

p q

Specific Proposal Requirements (L.14) con’t:

b) Section II: Present & Past Performance Information (Original & 6 Copies):

FACTS Sh t f 5 t l t j t l t d i ithi th t 5FACTS Sheets for 5 most relevant projects, completed or ongoing within the past 5 years, for the following:

Offeror Mechanical SubcontractorMechanical Subcontractor Electrical Subcontractor Plumbing Subcontractor Commissioning Agent Spreadsheet (Offeror only) Present/Past Performance Tracking Record Copy of Client Authorization Letter

Section L, Instructions, Conditions, and Notice to Offerors.

p q

Specific Proposal Requirements (L.14) con’t:

c) Section III: (Original and 6 Copies)

Staffing Plan Resumes of Key Personnel Organization ChartOrganization Chart Project Milestone Schedule Small Business Subcontracting Plan

Section M, Evaluation Factors for Award p q

Best Value Procedures will be utilized in the selection of the contractor in accordance with FAR 15.101: (M.2)

a) Tradeoff between Present/Past Performance Proposed Key Personnel Proposeda) Tradeoff between Present/Past Performance, Proposed Key Personnel, Proposed Project Milestone Schedule, Proposed Key Subcontractors, Proposed Commissioning Agent, Small Business Subcontracting Plan, and Price. (M.3)

b) All t f t h bi d id d i ifi tl i t t thb) All non-cost factors, when combined, are considered significantly more important than price. (M.3)

Section M, Evaluation Factors for Award p q

Best Value Procedures will be utilized in the selection of the contractor in accordance with FAR 15.101: (M.2) con’t

c) Of the non cost factors Relevancy and Quality of Past Performance is mostc) Of the non-cost factors, Relevancy and Quality of Past Performance is most important. (M.3)

d) Total Evaluated Price will be the total of Pre-construction Phase Fees (CLINs 0001 & 0002) d C t ti Ph F (CLIN 0003 & 0004) (M 4)0002), and Construction Phase Fees (CLINs 0003 & 0004). (M.4)

e) The more equal non-cost factors become, the more important price becomes in the final selection. (M.5)

Evaluation of Present/Past Performance:

p q

a) The Source Selection Evaluation Board (SSEB) will perform an independent determination of relevancy based on the information provided by FACTS Sheets, references, and from other sources. (M.4)

b) Government is not bound by the offeror’s opinion of relevancy.

c) May consider contracts in the aggregate, if applicable.c) May consider contracts in the aggregate, if applicable.

d) Relevancy evaluation is based on the offeror’s experience in performance of projects of similar scope and magnitude.

e) Consider past performance of offeror’s key personnel.

f) Overall Confidence Assessment: Based on all non-cost factors combined

f) Overall Confidence Assessment: Based on all non-cost factors combined.

Competitive Range p q

a) A competitive range will be established. See L.13, Instructions to Offerors – Competitive Acquisition, Para f(4).

b) Discussions will include presentation/questions and answers. (M.5a.)

c) Final Proposal Revisions.

d) Final Selection will be made by the Source Selection Authority (SSA)

IN SUMMARY

HAVE YOU DONE THIS TYPE OF WORKHAVE YOU DONE THIS TYPE OF WORK

BEFORE?

AND

DID YOU DO IT WELL?

Project Technical Overview

Contracting Officer’s Technical RepresentativeContracting Officer s Technical Representative

(COTR)

The COTR is responsible for the technical direction and evaluation of the contractor’s performance and acceptance of services.

The COTR does not have the authority to make any commitments or changes affecting scope, price schedule, terms, or conditions of g g p p the contract.

The NBAF project scope will consist of two laboratory facilities and three outbuildings within the site itself One of the two laboratory buildings will beoutbuildings within the site itself. One of the two laboratory buildings will be the main research building containing the BSL-2, BSL-3E, BSL-3Ag, & BSL-4 laboratories with their associated support spaces. The other laboratory building is the cGMP laboratory located adjacent to the main research building. In addition to the two laboratory facilities there are also three outbuildings which

Main Research Building 507,000 GSF addition to the two laboratory facilities, there are also three outbuildings which support the overall operation of NBAF:

a esea c u d g 507,000 GS cGMP Facility 13,000 GSF

1. Main Security Gatehouse 1,000 GSFy ,

2. Transshipping / Visitors’ Center 22,000 GSF

3. Central Utility Plant 56,000 GSF

Site description:

Th it l ti i th t f th i t ti f Ki b ll dThe site location is southeast of the intersection of Kimball avenue and Denison Avenue. The site is the current location of the Kansas State University Research site and has been utilized for animal research since the 1970’s The site is improved with several structures including fivethe 1970 s. The site is improved with several structures including five research buildings, a residential structure, grain silo, and a storage building for recycling materials.

BRI

Site UtilitiesSite Utilities

Conceptual DiagramsConceptual Diagrams

The chart below summarizes the space types and provides the anticipated gross square footages.

Area Tabulation Chart Type of Space Gross Square Footage

Office 37,264 p p g q g

BSL-2 19,140

BSL-2 Support 13,420

BSL-3E 120,868

BSL-4 57,338

BSL 3Ag 198 861BSL-3Ag 198,861

BSL-3Ag Support 47,520

BSL-3Ag Training 12,600

Subtotals for Main Building 507,011 cGMP 12,956

Totals for Primary Building 519,967

BSL-2 & 3 Lab Concept

BSL-3Ag Holding Suites

Necropsy Concept Diagram

BSL 4 Conceptual DiagramBSL-4 Conceptual Diagram

TYPICAL STACKING DIAGRAMS

BSL-3Ag & BSL-4BSL 3Ag & BSL 4

Exhaust Fans/

Mechanical/

Mechanical Penthouse

HEPA Filters

Building Support

Mechanical/Building Support/

Research Floor (BSL-3Ag & BSL-4)

Mechanical/Building Support/ Animal Support

Effluent Decontamination cGMP Module The proposed cGMP Manufacturing Module is intended to provide i) small scale production ofp p g p ) p biological countermeasure materials for supporting efficiency studies and early phase clinical trials responding to DHS programs and ii) Small scale production of biological reagents for DHS, ARS, and APHIS programs. It will operate in accordance with current Good Manufacturing Practices (cGMPs) as described in U.S. Code of Federal Regulations (21 CFR, Parts 210/211/600 and 610) and be dedicated to the manufacture of experimental cell therapy, diagnostic, and vaccine related products. Some specific biological products have been selected to date, however, the design of the facility has been planned to provide flexibility in the future for a variety of product types and manufacturing processes, and will serve as the Center of Excellence for animal models and counter measures.of Excellence for animal models and counter measures.

cGMP Module Conceptual DiagramcGMP Module Conceptual Diagram

Other outbuildings which supportOther outbuildings which support the overall operation of NBAF

Area Tabulation Chart

Main Security Gatehouse 1,000

Transshipping / Visitors’ Center 22,000

Central Utility Plant 56,000

Central Utility Plant

Boilers ChillersChillers Generators

Break

During the breakDuring the break, please take the question sheet you received a give that toreceived a give that to Ms. Paulette Webster in the back of the conference roomconference room.

Questions and Answers

How to Submit Questions Question Period Ends May 4, 2009Question Period Ends May 4, 2009

You have access to the following tools to assist you in submitting questions:

Email questions to:

Bob.Driggers@dhs.gov

Fax questions to:

1-912-261-4176

Meeting Adjourned / Site TourMeeting Adjourned / Site Tour

BRI