Amendment 0003 posted.pdf

5. PROJECT NO.

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0003 04/21/2011

Federal Emergency Management Agency Office of Acquisition Management

500 C Street, S.W., PP 5th Floor Washington DC 20472

To all Offerors/Bidders HSFEHQ-11-R-0029

03-30-2011 X

X 2

The purpose of this amendment is 1) provide questions and answers to all Offerors, 2) remove clauses that are not applicable, 3) add clauses that are applicable 4) make changes to the solicitation, 5) provide a conformed copy of the revised solicitation.

1. Questions and Answers are attached to this amendment.

2. The following FAR clauses have been removed;

Section I. FAR Clause 52.215-20 Alternate III Section I. FAR Clause 52.215-21 Alternate IV has replaced Alternate III

HSFEHQ-11-R-0029

AMENDMENT 0003

SECTION SF 30 BLOCK 14 (CONTINUATION PAGE)

Section I. FAR Clause 52.223-2

3. The following clauses have been added:

Section I. FAR Clauses;

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA-ALTERNATE IV

4. The following changes have been made to the solicitation;

Sub-Section B.2 Price Schedule has been changed.

Section C under VII. Customer and Data Service Objectives the following language has been inserted, “hazards.fema.gov, msc.fema.gov, floodmaps.fema.gov, other www.fema.gov including /library (posting Risk MAP documents) and /plan/prevent (HAZUS).”

Section C under IX Customer and Data Services Assumptions and Constraints the following language replaces the 4th bullet, “The CDS contractor is currently migrating the production environment to DC2. This migration effort will be completed under the current contract. The other environments reside on systems managed by the CDS contractor directly. There are no current plans to migrate the test, development, and disaster recovery environments to DHS Data Centers. Offerors should plan on migrating these environments to systems under their control.”

Sub-Section H.2 CLIN Structure has been changed to the following, “The CLIN structure for the base year and option years only distinguishes between FPAF work and award fee amounts. The Offerors are expected to propose SLINs under the FPAF work CLINS (CLINs numbered X001) that are appropriate to the pricing model used (e.g. SLINs that map to PWS/scope areas as appropriate).”

Sub-Section H.4 paragraph has been deleted and replaced with “Section”

Sub-Section H.13 under Confidentiality of Data and Information, the following sentence has been deleted, “While subcontracts are not anticipated under this Statement of Work, if deemed appropriate by the Government and the contractor”

Section J Attachments 1,2, and 3 have been revised and can be found at the end of the solicitation.

Sub-Section L.2 part (b) has been replaced with the following language, “Provide information described below: supporting information sufficient to evaluate these items and the information provided in section B in accordance with the evaluation criteria in Section M.”

Sub-Section L.7C(b) the following text replaces previous text “Volume I:

Technical Proposal shall be no longer than eighty-five (85) - 8 ½” x 11” pages. One page is a single piece of 8 ½” x 11” paper. 1) Performance Work Statement, 2) Quality Assurance Surveillance Plan & Quality Assurance Plan and the 3) Program Management Plan will all count towards the total one-hundred and twenty (120) page limit of the Volume I: Technical Proposal.”

Sub-Section L.7C(b) the following text replaced previous text “Program Management Plan shall be longer than shall be no longer than thirty (30)

- 8 ½” x 11” pages. “

Sub-Section L.7C(b) the following text replaces previous text, “Fold-out charts or diagrams may be included in Volume I: Technical Proposal and may be double sided. Each side of a page shall count as one page.”

http://www.fema.gov/�

Sub-Section L.7C(d) labor cost is replaced by “labor rates” and cost is replaced by “price.”

Sub-Section L.7D the following text replaces previous text, “Volume I –titled, “Technical Proposal” which will be composed of Performance Work Statement, Quality Assurance Plan, Quality Assurance Surveillance Plan, and Program Management Plan.”

Sub-Section L.7D the following text replaces previous text, “Volume I –titled, “Technical Proposal” which will be composed of Performance Work Statement, Quality Assurance Plan, Quality Assurance Surveillance Plan, and Program Management Plan.”

Sub-Section L.7D a table has been added under Proposal Arrangement.

Sub-Section L.7E Added the following language “Volume I:”

Sub-Section L.7F Added the following language “Volume II:”

Sub-Section L.7F replaced (1) Cost/Price Proposal with (1) Price Section.

Sub-Section L.7F replaced Price Proposal with “Price Section”

Sub-Section L.7F the following language has been deleted, “In the Business Proposal, Offerors shall separately show all overhead rates including, but not limited to G&A, Material Handling, Mark up on Other Direct Costs, JV Administrative, etc.”

Sub-Section L.7F the following text replaces previous text, “In the Business Proposal, Offerors shall include a detailed breakdown of proposed labor categories and fully burdened rates for those categories. The wage rates shall include all labor burden and indirect costs (overhead) allocated on a labor hour basis. “

Sub-Section L.7F “and overheads” has been deleted.

Sub-Section L.7F “Small Business Sub-Contracting Plan. The small business sub-contracting plan shall be included as part of Volume II: Business Proposal.”

Sub-Section L.10 Proposal Documents, Factor 1, Sub Factor A-Performance Work Statement (PWS): the following sentence has been added, “The detailed list of GFP/GFI/GFE is not included against the page limit.”

Sub-Section L.10 Proposal Documents, Factor 2, Sub-Factor A-Management Factor, the following sentence has been deleted, “Management information to be included within the Management Volume of the proposal shall include the following:”

Sub-Section L.10 Proposal Documents, Factor 2 Corporate Capability and Knowledge of Associated Programs, Sub Factor B-Program Management Plan added the following language “and transition.”

Sub-Section L.10 Proposal Documents, Factor 2 Corporate Capability and Knowledge of Associated Programs, Sub Factor B-Program Management Plan:

the language “worldwide” was removed.

Sub-Section L.10 Proposal Documents, Factor 2 Corporate Capability and Knowledge of Associated Programs, Sub Factor B-Program Management Plan:

The following language was added:

“The Program Management Plan shall include a Risk Management Plan and a Transition Plan.

Risk Management Plan: This section shall describe the Offeror’s risk, issues, and opportunity management plan that establishes a process and methodologies for identifying, analyzing, tracking, handling, and closing out risks and issues. In addition, the offeror must describe its ability to introduce new opportunities that circumvent a risk entity that has a major impact to a program/project.

Transition Plan

: This section shall describe the offeror's transition plan, in which the offeror describes its transition strategy, describing how continuity of services will be maintained (e.g., production of flood hazard maps and related products, customer service and community outreach, program oversight, etc.) in transition from predecessor contractor.

Offeror should give particular attention to discussing plans and methodologies for ensuring the smooth transition of critical missions while sustaining operations. The offeror’s transition plan should encompass the entire project and will be evaluated for its completeness and understanding of Risk MAP CDS’s operational environment, how well it addresses the planning and execution of transition issues, and how well it manages risk in this area.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor A: Removed “Demonstrated” to read as “Offeror Capabilities.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor A, paragraph one; the following sentence was added: “The Offeror shall provide a self assessment of performance on past contracts by the Prime Offeror, any partners, or any members of Joint Ventures.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor A, paragraph two; Added the following language “five.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor A, paragraph two; Removed the following language “and subcontracts.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor A Offeror Capabilities “The self assessment shall address (i) the quality of the products and/or services, (ii) the timeliness of performance, (iii) control of cost, and

(iv) customer satisfaction. Cost growth, material problems, manufacturing problems, quality problems, labor problems, facility problems, and delivery delays should be disclosed and fully explained. The Offeror shall demonstrate how it was able to resolve (or why it could not resolve) special or unexplained problems as well as difficulties in meeting delivery schedule, performance, or cost parameters. Emphasis shall be placed on the Offeror’s ability to solve problems associated with critical testing, quality control, and production. Furthermore, the Offeror shall indicate any quality awards or recognition received.

; added the following Language:

Small Business Utilization (Not applicable to Small Business Concern Offerors): The Offeror shall describe the extent to which it has achieved its small/small disadvantaged business utilization and other applicable goals (see Small Business Participation section) during its prior contracts.

SF 294s for relevant completed and ongoing contracts for the past 3 years must be included in the information provided. If the goals were not achieved, the Offeror shall explain why these goals were not achieved.

Each contract listed should include:

(a) Contract number.

(b) Customer’s name, address, telephone number, and a point of contact (whether Government or Commercial), and whether the Offeror was the prime contractor or a subcontractor. Examples of POCs are a DCMA Administrative Contracting Officer or Program Integrator (PI), a Government Contracting Officer’s Representative (COR) or Government Program Manager (PM).

(c) Contract type.

(d) Cost Information: Initial award price, and the final price at contract completion; separately identify the initial and final prices of contract changes award during performance of the contract.

(e) Period of Performance. Identify the date of contract award. Identify hardware items delivered or to be delivered, the required delivery dates stated at contract award, the latest modified delivery date as stated in the contract, and the actual or anticipated delivery dates. If any hardware was delivered later than the contractually required delivery dates or if the contractually required delivery dates were re-negotiated or restated for any reason, explain the circumstances causing the late delivery or the restatement.

(f) Brief product description, including quantities, hours, and stage of acquisition (i.e.,development or production).”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor B; replaced “Work History”. With “Subcontractor Capabilities.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor B; the following text replaces previous text: “For each listed proposed subcontract that comprises ten (10) percent or more of the total contract value, the Offeror shall prepare a list of up to two (2) contracts of that subcontractor within the last five (5) years that includes a narrative assessment of the contract and specific details describing why the contract was, or was not, successful.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor B, (d) replaced Cost/Price with “Price.”

Sub-Section L.10 Proposal Documents, Factor 3. Past Performance, Sub Factor B, (d) the following language was added: “Initial award price, and the final price at contract completion; separately identify the initial and final prices of contract changes award during performance of the contract.”

Sub-Section L.10 Proposal Documents, Factor 4. The following text replaces previous text “Qualification of Primary personnel.”

Sub-Section L.10 Proposal Documents, Factor 4. Qualification of Primary personnel, Sub Factor A-Personnel, the following language replaces “key personnel” with “primary personnel.”

Sub-Section L.10 Proposal Documents, Factor 4. Qualification of Primary personnel, Sub Factor A-Personnel, the following language was added:

“Offeror’s proposal must address how they will provide key contract personnel who have worked as a team on projects of similar size and relevance.”

Sub-Section L.10 Proposal Documents, Factor 4. Qualification of Primary personnel, Sub Factor A-Personnel, the following language was changed to read as “under this sub factor.”

Sub-Section L.10 Proposal Documents, Factor 4. Qualification of Primary personnel, Sub Factor B: replaced “Organization (Key Positions) with “Staffing Plan:”

Sub-Section L.10 Proposal Documents, Factor 4. Qualification of Primary personnel, Sub Factor B; Added the following language:

The Offeror shall provide a staffing and commitment plan describing the strategy and methods for providing a fully qualified initial workforce at contract award. This section shall describe the Offeror’s staffing plan and organizational structure, defining and maintaining a qualified, capable, cleared, experienced, trained, and diverse contract workforce, appropriate labor mix, lines of authority, responsibilities, and communication.

Sub-Section L.10 Proposal Document, Factor 5. Price Information is replaced with the following:

Factor 5. Price Information Volume II: Business Proposal

The Offeror shall submit pricing data substantiating the price proposed to complete the contractor PWS tasks. The offeror’s price proposal shall contain sufficient factual information to establish the reasonableness, realism, and completeness of the proposed price. No price data shall be contained in the management, technical, or PWS/QAP in the Technical Proposal Volume. Supporting information as required by FAR clause 52.215-20 shall be submitted with the proposal.

The total price of the proposed effort, including options, will be evaluated for award purposes. It is the government’s intent to use the proposed price as the basis to negotiate price and set the contract value. All information relating to the proposed price, including all required supporting documentation must be included in the selection of the proposal designated as the price section in the Business Proposal Volume. Under no circumstances shall pricing information and documentation be included elsewhere in the proposal.

For priced CLINs, the submitted data must include at least the following:

A statement as to the contractor’s compliance with FAR 9.104-1 (General Standards for Responsible Prospective Contractors).

Indication of the contractor’s Cost Accounting Standards (CAS) status and status of any open CAS issues.

Specific pricing element requirements:

Labor Rates. The offeror shall provide a complete labor breakout for each contract line item (CLIN). A complete labor breakout in accordance with paragraph L.7.F above will show the proposed quantity of labor hours, proposed labor rates, and total labor price by skill category. The offeror also shall provide the complete labor breakout for each CLIN by offeror fiscal year in the price breakdown described below. The government requires visibility into the labor/skills mix inherent in the proposal to make a complete evaluation.”

Sub-Section L.10 Proposal Document, Factor 5. Price Information, the following language “the fully burdened” is added to the sentence: “The offeror shall include the currently approved wage and salary plan, giving date to such approval, and the fully burdened minimum/maximum ranges for the respective labor categories.”

Sub-Section L.10 Proposal Document, Factor 5. Price Information, the following is added:

“Small Business Subcontracting Plan

All offerors, both small and large businesses, are required to submit small business participation plan information in accordance with HSAR 3052.219-70 that shall include the following:

: This section shall describe the offeror's Small Business Subcontracting Plan. Offeror’s Small Business Subcontracting Plan shall be prepared in accordance with FAR 19.704, HSAR 3052.219-70 and FAR 52.219-9 and shall incorporate the small business goal minimums stated in Section H.16. To mitigate the impact on small business of this integrated effort and to maximize the use of small business, a realistic small business subcontracting goal minimum of 40 percent has been established for this procurement. The Small Business Subcontracting Plan is a requirement for award to a large business and will be incorporated into any resultant contract.

(a) Type of Business of Prime Contractor

(b) Small Business Participation Goals:

(1) Each participation percentage shall be accompanied by detailed supporting documentation regarding the individual commitments. Detailed explanations also shall be provided when the percentages fall short of the goals specified in the small business participation plan evaluation approach.

(2) The sum of all the percentages under paragraph (b) need not equal 100 percent since individual subcontractors may be counted toward more than one category. All percentages should use total planned subcontracting dollars consistent with the offeror's price proposal.

(c) List principal supplies/services (be specific) to be subcontracted to:

Name of Company (include their *CAGE code)

Type of Service/Supply

Large:

Small:

Small Disadvantaged:

Women-Owned Small:

HUB Zone Small:

Veteran Owned Small:

Service Disabled Veteran Owned Small:

CAGE – Commercial and Government Entity”

Sub-Section M.2 Evaluation-General the following sentence has been removed, “The ranges specified in Section B of this solicitation are necessary to allow the Government the flexibility to adjust quantities as mandated by the Congress or called for by budgetary constraints.”

Sub-Section M.2 Evaluation-General, Acceptability of the Offer, replaced “cost/prices” with “prices.”

Sub-Section M.3 Evaluation Factors replaced the language “than cost/price” with “than price”.

Sub-Section M.3 Evaluation Factors, Factor 1. Effective Customer Services, Data Services and Program Improvements, Sub Factor A-Performance Work Statement (PWS), the following language “PWS and entire” was added.

Sub-Section M.3 Evaluation Factors, Factor 1. Effective Customer Services, Data Services and Program Improvements, Sub Factor B-Quality Assurance Surveillance Plan (QASP), the following language “QASP and entire” was added.

Sub-Section M.3 Evaluation Factors, Factor 1. Effective Customer Services, Data Services and Program Improvements, Sub Factor C-Quality Assurance Plan (QAP); the following language “QAP and entire” was added.

Sub-Section M.3 Evaluation Factors, Factor 2. Corporate Capability and Knowledge of Associated Programs, Sub Factor A-Management Factor; the following language “narrative and entire” was added.

Sub-Section M.3 Evaluation Factors, Factor 2. Corporate Capability and Knowledge of Associated Programs, Sub Factor A-Management Factor; the following text “and, effectively addresses client requirements” is replaced with “and relevant industry certifications and effectively address client requirements.”

Sub-Section M.3 Evaluation Factors, Factor 2. Corporate Capability and Knowledge of Associated Programs, Sub Factor B-Management Plan; the following text was added: “Program Management Plan (including Risk Management Plan and Transition Plan) and entire proposed.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor A; the following text “Demonstrated” is replaced with “Offeror’s.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor A; the following language was added “The Government will also evaluate the

Offeror’s resilience, resourcefulness, and management determination to deliver on commitments.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor A; the following language “shall evaluate the” replaces “will evaluate” and, “Contractor” is replaced with, “Offeror and any.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor B; replaced text “Work History” with “Subcontractor Capabilities.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor B; the following language was added, “The Government will also evaluate the proposed subcontractor’s resilience, resourcefulness, and management determination to deliver on commitments.”

Sub-Section M.3 Evaluation Factors, Factor 3. Past Performance, Sub Factor C: Self Assessment has been removed.

Sub-Section M.3 Evaluation Factors, Factor 4. Qualifications of Primary personnel and Proposed Staffing. The text “Key Personnel” is replaced with “Primary Personnel.”

Sub-Section M.3 Evaluation Factors, Factor 4. Qualifications of Primary personnel and Proposed Staffing, Sub Factor B, Staffing Plan: the following text “Staffing Plan” replaces “Organization (Key Positions). Risk Management Plan and Transition.”

Sub-Section M.3 Evaluation Factors, “Factor 4. Qualifications of Primary personnel and Proposed Staffing. Sub factor C-Small Business Subcontracting Plan” in its entirety has been removed.

Sub-Section M.3 Evaluation Factors, Factor 5. Price. The following language was added:

“Small Business Subcontracting Plan The Government will evaluate the Offeror’s Small Business Utilization (Not applicable to Small Business Concern Offerors), the ability to achieve the small business goals in the small business plan provided.”

Sub-Section M.3 Evaluation Factors, Factor 5. Price, the text “Cost/Price” is replaced with “Price” in the entire section.

5. A conformed copy of the revised solicitation is attached.

HSFEHQ-11-R-0029 CDS Risk MAP Amendment 0003

# Question Answer 1 Who is the incumbent for this requirement? What was the contract number? Contract GS35F5405H BPA HSFEHQ-05-A-0337. Please see

Attachment 2, Page 2, Question 12 of the original RFP.

2. Are the Risk Management Plan and Transition Plan subordinate components of the Volume I Program Management Plan section? If so, are they excluded from the 20 page limitation of the Program Management Plan specified in L.7, C, b.?

Please see revised Section L.7 and reference Question 8.

3. Is the Accessibility Plan required as part of the proposal submission?

If so, in which volume is it to be provided, and is it exempt from any page count restrictions?

No plan is not required as part of proposal submission. As stated, “The plan shall be submitted to the Contracting Officer for approval prior to initiating action” and after contract award.

4. Sections H.16, I.4, and L.10 require submission of a Small Business Subcontracting Plan; the second sentence of the above solicitation paragraph (Section H.13 “While subcontracts are not anticipated under this Statement of Work…”) appears to conflict with these instructions. Would the Government revise this provision to align with the subcontracting requirement?

Yes, please see revised Section H.13

5. Are aliens who have a Permanent Residence Card eligible to receive a DHS security clearance?

This is a non-classified contract and exposure to classified data is not anticipated. However, some Contractor personnel may have access to Secure & Sensitive Information (SSI) and will have to undergo background investigations prior to accessing the information. Reference Attachment 2, page 4, questions 31 & 32 of the original RFP.

6. Are contractor personnel who access FEMA automated information systems required to have a DHS security clearance?

Please see answer to Question 4, above. And reference Attachment 2, page 4, questions 31 & 32 of the original RFP.

7. Page L-5, Amendment 0001, Section L.7.C.b Page Limitations references Fold out charts or diagrams. If fold out charts are double-sided, do they count as 2 pages or as 4 pages?

Fold-out charts or diagrams can be double-sided. Each side of a page counts as one page. Double-sided pages count as two separate pages. Please see revised Section L.7.

8. L.10 Proposal Documents, Factor 2: Sub Factor A. (Page L-10, Amendment 0001)“… Management information to be included within the Technical Volume of the proposal shall include the following:”

This sentence has been removed. There is no requirement for a Management Volume, however Management is a Factor that will

Question:

There is nothing listed following the colon in this section. It goes on to Sub Factor B. Is there other information missing that is supposed to be included in Sub Factor A? Also, please confirm that there is no requirement for a Management Volume, as referenced within the quoted text, but simply a Management Factor and Program Management Plan within Factor 2 of Volume I.

be evaluated and should be addressed in the proposal via a narrative. Please see revised Section L.10

9. On Page L-11, Amendment 0001, “For Fixed Price Type Contracts: Initial award price, and the final price at contract completion; Would the government please explain what information is being requested regarding “separately identify the initial and final prices of contract changes awarded during performance of the contract”?

Please see revised Factor 3 Sub-Factor B(d).

10. L-5, Technical proposals shall be no longer than forty (40) – 8 ½” x 11” pages… Quality Assurance Surveillance and Quality Assurance Plans together shall be no longer than twenty-five (25) – 8 ½” x 11” pages.

Program Management Plan shall be no longer than twenty (20) – 8 ½” x 11” pages. Would the Government please clarify if the title page, table of contents, and cross reference matrix are exempt from page limitations in the Technical Proposal?

Yes, title page, table of contents and cross reference matrix are exempt from the page limitations in Volume I: Technical Proposal.

Please see revised Section L.7

11. L-5, L.7.C.b Page Limitations. Technical proposals shall be no longer than forty

(40) – 8 ½” x 11” pages… Quality Assurance Surveillance and Quality Assurance Plans together shall be no longer than twenty-five (25) – 8 ½” x 11” pages.

Program Management Plan shall be no longer than twenty (20) – 8 ½” x 11” pages. The solicitation specifies that Technical Proposals can be no longer than 40 pages; however, if the Offeror uses the full number of allowable pages for the Quality Assurance Surveillance Plan and the Quality Assurance Plan (total of 25 pages), and the Program Management Plan (total of 20 pages), the page count will be 45, leaving no remaining pages to address Sub Factor A, Performance Work Statement.

There is a 40 page limitation on for Sub Factor A - Performance Work Statement. Please see revised Section L.7

Is there a page limitation for Sub Factor A - Performance Work Statement?

12. Would the government please confirm that it is acceptable to use the naming convention of Volume I – Technical Proposal and Volume II – Business Proposal for each volume?

Yes, please see revised Section L.7

13.

L-7, L.7.E Technical Proposal Instructions, a. The technical proposal must not contain reference to cost; however, information concerning labor hours, labor categories, labor mix, materials, etc. must be included in sufficient detail in the technical proposal so that the contractor's understanding of the statement of work may be evaluated.

Would the Government please confirm that the description of the duties and responsibilities for each labor category are only required in the Business Proposal volume?

L-7, b.(2)vi. A description of the duties and responsibilities associated with each labor category. If the duties and responsibilities for each labor category are required as part of the Technical Proposal, would the Government allow these to be exempt from the page count for the Technical Proposal volume?

The description of the duties and responsibilities for each labor category are required for the technical evaluation, therefore they are to be included in Volume I: Technical Proposal.

No, the description of the duties and responsibilities for each labor category are NOT exempt from the page count for Volume I:

Technical Proposal.

14. L-8, L.7.F.1.c Other Government Work, List all contracts or major subcontracts currently held by the proposing entity with Government agencies other than

FEMA.

Please confirm that a list of all contracts is to be provided with the Business Proposal.

Yes.

15. On page L-8, L.7.F.2. Price Proposal, d. The wage rates and overheads shown above shall be audited by DCAA after contract award.

Amendment 0001 removed Cost Reimbursable Type Contracts from the past performance section.

Since this is a competitive fixed price contract, does a post-award DCAA audit apply?

Yes, a post-award DCAA audit does apply.

Provide self-assessment in Volume I: Technical Proposal, Part 4, see table in Section L.7 (D).

Please clarify where the offeror should include the self-assessment information.

16. On page L-11, L.10 Proposal Documents Factor 3: Sub Factor B, Past Performance, Sub-factor B Work History, (d) Cost Information

Please confirm that the offeror may use a Cost Type Contract as a past performance reference.

Yes, the Offeror may use a Cost Type Contract as a performance reference.

17. On page L-11, Section L-10 As this is predominantly a services project, should item (f) be a brief description of the services provided instead of products and quantities?

Should hours be provided?

If so, for what period?

As part of Past Performance, Offeror shall submit a brief description of the services and or products provided. Please see revised Section L-11.

Hours shall be provided only if required to describe the nature of products and or services.

If they are to be provided, hours shall be provided for the entire duration of the contract.

18. L-13, Sub Factor C-Small Business Subcontracting Plan: (b) (2) Small business participation goals, “…. All percentages should use TOTAL CONTRACT VALUE as a baseline, consistent with the offer’s price proposal, The text referencing percentages as a function of Total Contact Value is in conflict with FAR 52.219- 9(d)(1) included in H-16 (c) and I.4 52.219-9.

H-16, (c) “The contract expected to result from this solicitation contains the Clause 52.219-9, I-5, (d)(1) “”Goals, expressed in terms of percentages of total planned subcontracting dollars, …

Will the Government change the text to read “All percentages should use total planned subcontracting dollars?

Yes, please see revised Section L-13.

19. M-1, M.2 Evaluation – General, The ranges specified in Section B of this solicitation are necessary to allow the Government the flexibility to adjust quantities as mandated by Congress or called for by budgetary constraints.

Please see revised Section M.2.

Please explain this statement as Section B only identifies 1 LOT as the quantity for each year.

20. Is there a way for a company to bid just the call center portion of this RFP?

No, Offerors are encouraged to team or form Joint Ventures to cover all the requirements set forth in the solicitation.

21. L.7, page L-5 Per Page L-5 of the RFP, does the government want single-sided hard copies, with only charts/diagrams that fold out being double-sided?

Yes. Please see Question 7.

22. On page L-5 Factor 1B and 1C (QASP & QAP) together are limited to 25 pages;

Factor 2B (Program Management Plan) is limited to 20 pages, which is a total of 45 pages. Does this give us an additional 40 pages for all other sections in Volume I, (with the exception of Factor 3 Past Performance and Factor 4 Resumes, which are not included in the page count)?

Yes. Please see revised Section L.7.

23. On Page L-7 requires the breakdown of all overhead rates used as the basis for establishing the price for Fixed Price work. Is this also a requirement for subcontractors? If yes, should the subcontractors send their sealed bid directly to FEMA as per details given in G 1. on Page L-9?

Yes, for any major subcontractor performing 10% or more of the contract, based on the value of the proposal. If yes, the subcontractor may send the information according to G.1 Page L-9 (referencing the Prime) if they prefer or may send it through the Prime Contractor.

24. On Page L-8 lists Other Business Information required in Volume II (price).

Does only the prime contractor need to supply the listed information in subsections a through d, or do subcontractors also need to supply that information?

Subcontractors need to supply the information shown in sub sections a(3), b and c.

25. Solicitation Reference: RFP section I: reference FAR 52.230-2 Cost Accounting Standards.

RFP section L.2: reference FAR 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other than Certified Cost or Pricing Data Alternate IV (1997) states “(a) Submission of cost or pricing data is not required.”

One of the exemptions from Cost Accounting Standards is CAS 48 C.F.R.

CAS is applicable; FPAF is not an exempt contract type.

9903.201-1 CAS applicability “(15) Firm-fixed price contracts or subcontracts awarded on the basis of adequate price competition without submission of cost or pricing data.” This is identical to the exemption from cost or pricing data. In addition, the CAS Board exempted contracts where cost or pricing data are not submitted because if such data is not submitted, it is not possible to apply CAS because no baseline (a price proposal with cost or pricing data) for CAS compliance is established or available.

Question: Would the government please confirm that CAS is not applicable to this contract?

26. Is this contract exempt as per Cost Accounting Standards CAS 48 C.F.R.

9903.201-1 CAS applicability (exemption 15)?

No because this contract is FPAF not FFP.

27. Do you anticipate our Cost Proposal to include the costs associated with leasing the facility for the Engineering Data Library?

Any costs that the Government will be expected to pay need to be included.

28. Question 2.

Solicitation Reference: H.13 Security Requirement page H-10. “While subcontracts are not anticipated under this Statement of Work….”

Question: Would the government please clarify or eliminate this phrase, as this is in conflict with the requirements in H.16 that require subcontracting by way of a Small Business and Small Disadvantaged Business Program/Plan?

Please see revised Section H.13

29. Will the Government please provide a target date for contract start, including the Transition?

Fiscal Year 2011.

30. Both the Business Volume and the Past Performance Section in the Technical Volume require a list of all contracts terminated for any reason within the last five years. We respectfully request the Government delete this requirement in the Past Performance Section.

No. Please reference Question 14.

31. RFP requires a "list all contracts…currently held…with Government agencies other than FEMA." We respectfully request the Government limit the to on-going DHS and DHS Component contracts.

No. Please reference Question 14.

32. FAR 52.223-2 - AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (DEC 2007) appears unnecessary under the terms of the Risk MAP requirements. Recommend deletion of this

Yes, clause has been removed in Section I.2 clause.

33. Please clarify if the Government's intent is that secondary objectives are to be separately priced due to possible future funding and/or resource constraints?

If yes, is the FPAF contract type still applicable to secondary objectives?

Secondary objectives are to be priced them separately.

Yes, the FPAF contract type is still applicable to secondary objectives.

34. Will the Government allow the awardee to use a subcontractor’s GSA Schedule rates for pricing?

For work to be performed by that subcontractor, yes.

35. In the draft award fee plan, section 2.0 Definitions, the definition for "Base Fee" states: "Base Fee: An Award Fee contract mechanism that is an amount of money over the estimated costs, which is fixed at the inception of the contract and paid to the contractor regardless of performance in a cost plus award fee contract. A base fee is similar to the fixed fee paid to a contractor under a cost plus fixed fee contract that also does not vary with performance." Given that this is a Fixed Price contract, is the use of a base fee still applicable, if so how is the base fee construct envisioned?

See revised definitions in Award Fee Plan attached to Amendment 0003.

36. Solicitation Reference: Section L.10 Factor 5 Price Information page L-14 under Direct Labor Costs: “…The offeror also shall provide the complete labor breakout for each CLIN by offeror fiscal year in the cost breakdown described below. The contractor shall not use composite rates.”

Question: a) Is the Government asking for rates by person, or are composite rates by labor category acceptable?

Question: b) Please confirm that breakout/breakdown data should be provided by Base Year, and Option Years rather than by offeror’s fiscal year?

See revised Section L.10

37. The RFP includes DHS Directive 4300B which applies to classified components (Confidential, Secret, or Top Secret) which are not required under the FEMA Risk MAP CDS systems. Recommend deletion of this reference.

This is required language for contracts involving IT. There are no classified components of Risk MAP systems.

38. Is there a requirement for CMMI development certification for the contract? There is no specific requirement, but CMMI certification can be submitted as part of the capabilities and relevant industry certifications of the Offeror to be evaluated.

39. Is there a single integrated fee collection-commerce system for Risk MAP, e.g., Yes.

supporting MSC, Engineering Library, and LOMC Clearinghouse?

40. Is there a plan for migrating the MSC production and the D&O environments to the DHS facilities prior to the Risk MAP CDS award? If not, what is the schedule for migration of any systems to DC2 during the term of the contract?

The production environment has been migrated to DC2. There is no specific schedule to migrate the D&O environments.

41. Under the prior contract transition, the contractor assumed the lease for the Engineering Library. Under the current solicitation may offerors assume that the Engineering Library lease? Are there any others that may be applicable (e.g., FMIX and MSC), will be available for transfer to the successful offeror? If yes, could the Government please provide information for estimating purposes?

If Offerors wish they may contact the incumbent to negotiate transition efforts. These are not Government owned or operated facilities, these are not Government leases.

42. The 4th bullet under Objective 2, Operations states "provide expertise and facilities for development and test environments…" on page C-6, Section VII, Objective 2 and Section IX . On C-9, the 4th bullet under Section IX, Customer and Data Services Assumptions and Constraints reads " FEMA is consolidating all its development, testing, production, and disaster recovery environments to the two DHS Enterprise Data Centers." Please confirm that the offeror is responsible for development and test environment for Risk MAP systems.

Yes, the offeror will be responsible for the development and test environments.

43. Will the facility lease and current leasing contract be transferred or transferrable at its current costs if awarded to a non-incumbent contractor?

This is not a Government lease. Such actions must be worked out with the incumbent contractor.

44. Connection to FEMA's Mt. Weather facility is required under Section IX of the SOO. Which systems require connection to the Mt. Weather facility?

Connection to FEMA will be through OneNet.

45. Request the following documents and information be posted in the FEMA Virtual Library: National Information Exchange Model (NIEM); FEMA Digital Vision; and DHS Enterprise Architecture policies, standards, and procedures.

For NIEM go to http://www.niem . For FEMA Digital Vision, see goal four of the Risk MAP Multiyear Plan in area B of the Virtual Library.

.gov/

Other documents are pending review.

46. Will the Government please provide a comprehensive list of the referenced Risk MAP tools?

Tools relevant to Risk MAP are detailed in the SOO.

http://www.niem.gov/�

47. Will the Government provide the storage requirements for the paper maps at the Engineering Library and the MSC?

Media must be maintained in good condition and readily available when needed.

48. Will the Government provide a list of the relevant websites referenced in the statement on page C-5 “Provide technical support to prepare, deliver, and maintain content from a variety of sources for posting to FEMA.gov and other relevant websites"?

See revised on page C-5.

49. Will the Government please provide the current physical location of the assets in the GFP Asset Report and their association by application or task area supported? This information will provide a better understanding of the scope and size of each of the CDS areas.

See revised Attachment 1.

50. Will the Government please consider providing offerors with a tour of the Engineering Library and Map Service Center, including the hosting facility for due diligence purposes?

This is not a Government facility. The Government cannot offer tours of Contractor facilities.

51. In what phase of the System Development Life Cycle is the Coordinated Needs Management Strategy (CNMS) found? What is the technology used in CNMS?

When will the CNMS be deployed into production?

Offerors should assume that CNMS has been deployed to production for purposes of this solicitation. The technology used in CNMS is a public facing web application built on a combination of Microsoft .Net front end connected to an Oracle database and an Adobe Flex GIS interface running on ESRI ArcGIS Server.

52. Does HAZUS maintenance also include training and help desk? Yes. O&M has outreach, training development & delivery and technical support to include the help desk.

53. Will FEMA provide HAZUS source code? Where is the source code currently maintained? What language is it written in?

Yes, we will provide the source code. It is maintained by Atkins.

Also, it is written in several languages including; C, Visual Basic 6, Fortran, .net,etc.

54. How large (in bytes) and how many layers are the HAZUS national data sets? The data ships on one DVD so the size is less than 4.7 GB of data (compressed). There are 33 major data layers in the data set.

55. Will the library facility and government owned equipment remain at its current location if awarded to a non-incumbent contractor?

It is not a requirement that the library facility remain at its current location, only that library services continue.

56. On page C-5 will the contractor be required to utilize a specific contact center database tool already in place, or will it be permitted to use its own existing customer relationship management (CRM) tool?

There is no requirement for a specific CRM tool.

57. As Amendment 0001 removed references to cost type requirements, please clarify if the following RFP elements remain relevant, and if not, provide clarification or removal as applicable (questions a-j below):

a. Page G-1; Section G.1, Travel Costs - This section implies that travel is a cost-type item. Please confirm travel is to be priced and invoiced within the Firm Fixed Price CLINS of the contract.

Travel is to be priced within the FPAF CLINS of the contract. Travel costs are limited to allowable costs per the Joint Travel Regulations regardless of contract type.

b. Page H-2; Section H.2 - This section requests separate SLINs be proposed based on element of cost (e.g. “labor hours…software licenses”) versus PWS/scope area (e.g. “Program Management; Business/Operations Architecture; Letter of Map Change Clearinghouse…” as identified in the CLIN tables). Recommend SLINs that map to PWS/scope areas.

See revised paragraph H.2 of the RFP.

c. Page I-1- I-3; Section I.1 - 52.215-11, 52.215-13, 52.215-21, 52.230-2, 52.230-6.

See revised conformed copy of the RFP attached to Amendment 0003.

FAR Clauses 52.215-11 and 52.215-13 has been removed.

Added FAR Clause 52.215-20 ALT IV and changed 52.215-21 from Alternate III to Alternate IV.

FAR Clause 52.230-2 remains, not exempt under FAR APPENDIX 9903.201-1 (b) 15. (Contract is to be FPAF not FFP.)

FAR Clause 52.230-6 must stay if 52.230-2 is present.

d. Page K-6; Section K.4 - 52.230-1 - Cost Accounting Standards Notices and Certifications.

Clause must stay because this contract is not exempt see FAR APPENDIX 9903.201-1 (b) 15.

e. Page L-1; Section L.2 (b) - “provide…labor cost breakdown, hours, wages, and Please see revised changes in RFP.

material cost breakdown.” Recommend removal of breakdown by cost elements as submission of cost or pricing data is not required.

f. Page L-7; Section F.2.a thru F.2.d – These instructions (part a and b) request detailed breakdown of labor categories and rates, the disclosure of overhead/indirect rates, and data which is exclusive of fee. Further, this section (c) states that wage rates and overheads shall be the basis for establishing the price of the Fixed Price work. Lastly, this section (d) States that DCAA will audit rates & overhead. Would the Government clarify the requirement for the specified cost breakdown and the exclusion of fee from the firm fixed price proposed?

Please see revised changes in RFP.

g. Page L-14; Factor 5 – This section requests supporting information under FAR 52.215-20 – see reference above to page L-1, Section L.2 (b). It appears this reference may not be applicable. This section includes a number of cost-type proposal references, such as: direct labor costs, direct labor rates, use of composite rates, wage and salary plans, source & construction of base labor rates, whether rates are government approved, basis for labor escalation, and applicability of cost accounting system for direct labor costs. Recommend these references be adjusted to reflect firm fixed price supporting documentation.

h. Page M-5; Factor 5.B (subparagraph 2 & 3) – This evaluation criteria includes review of the completeness and accuracy of cost information and determination of cost realism.

i. Recommend the evaluation criteria be corrected to remove cost-type references.

j. Page K-8, K.5 52.230-7 - This clause, requiring disclosure of cost accounting practices is no longer applicable based on Amendment 0001. Recommend deletion of this clause.

Provision must stay because this contract is not exempt see FAR APPENDIX 9903.201-1 (b)15.

58. Solicitation Reference: L.10 Proposal Documents, Factor 2: Sub Factor A.

(Page L-10, Amendment 0001) “The offeror shall describe their ability to provide and manage services exhibiting responsiveness to change and how they will manage the worldwide scope of the contract.”

Question:

Are services currently being provided worldwide?

What additional worldwide efforts are expected in the future?

Please see revised Section L.10 Factor 2, Sub Factor B-Program Management Plan.

59. Solicitation Reference: L.10…