HSFE90-14-Q-0013_Revised_TrackChanges.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ______ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HSFE90-14-Q-0013

Federal Emergency Management Agency Office of the Chief Procurement Officer AOD | Response & Recovery Branch 500 C Street, S.W., PP 5th Floor Washington DC 20472

X 100

X

X

N/A

X

Y

FEMA Finance Center

P.O. Box 9001 Winchester VA 22604

See CONTINUATION Page

See CONTINUATION Page

X X

Federal Emergency Management Agency Response Directorate Incident Workforce Management Division See Block 9 500 C Street, S.W., Washington, DC 20472

TABLE OF CONTENTS

SECTION ONE: GENERAL DESCRIPTION

SECTION TWO: STATEMENT OF WORK

SECTION THREE: IDENTIFICATION OF GOVERNMENT OFFICIALS

SECTION FOUR: FAR CLAUSES & PROVISIONS

SECTION FIVE: NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

SECTION SIX: HSAR CLAUSES

SECTION SEVEN: NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

SECTION EIGHT: SUBMISSION OF INVOICES

SECTION NINE: ATTACHMENTS

SECTION TEN: INSTRUCTIONS

SECTION ELEVEN: EVALUATION FACTORS

SECTION ONE: GENERAL DESCRIPTION

General

This procurement is for the Federal Emergency Management Agency (FEMA), Response Branch, Incident Workforce Management Division. The Contractor shall conduct a comprehensive force structure analysis, provide project management services, and support the development of disaster scenario templates with associated force packages in accordance with the Statement of Work (SOW) located in Section 2 of this document.

The NAICS code utilized for this procurement is 541990—All other Professional Services, the Small Business size standard is $14,000,000.00. This solicitation is 100% set-aside for Small Business’s under NAICS code 541990, this solicitation is in accordance with FAR 12.6 and FAR Part 13.5.

Type of Contract

The resulting contract will be a Firm-Fixed Price Contract

Period of Performance

The effective date for this task order will be 7 days after date of award. The period of performance is 120 days from award.

Place of Performance

The official place of performance for this task order will be Contractor offices in Washington DC metropolitan area (Virginia, Washington, DC, and Maryland). The Contractor will be required to meet with FEMA IWMD weekly at FEMA Headquarters for meetings at a date and time designated during the kick off/orientation meeting.

Contract Pricing

Please see Attachment A – Price Quote template.

SECTION TWO: STATEMENT OF WORK

Federal Emergency Management Agency (FEMA) Incident Workforce Management Division (IWMD)

1.0 PROJECT TITLE: FORCE STRUCTURE ANALYSIS FOR THE FEMA INCIDENT

WORKFORCE

This Statement of Work (SOW) is for the procurement of a comprehensive force structure analysis, project management services, and the development of disaster scenario templates with associated force packages. All products will support the four disaster level events outlined in the

Force Planning Model, which are required for the Federal Emergency Management Agency

(FEMA) to adequately respond to a projected event.

2.0 BACKGROUND

Within the Department of Homeland Security (DHS), FEMA is tasked with leading the nation in mitigating, responding to, and recovering from major disasters, both natural and man-made. To carry out its mission, FEMA relies heavily upon its disaster workforce to deploy when needed to assist disaster survivors. The FEMA disaster workforce consists of Title V employees, Stafford

Act employees, and interagency employees. This scalable workforce supplements the permanent workforce in order to meet mission critical needs.

• Title V Employees – FEMA’s permanent workforce which is responsible for administering the Agency’s programs in headquarters and regional offices. Title V employees include Permanent Full Time (PFT) and Temporary Full Time (TFT).

• Stafford Act Employees – The Stafford Act gives FEMA the authority to employ a workforce serving on a limited term not covered by certain civil service rules within Title

V.1 These employees must provide support to Stafford Act activities and augment

FEMA’s incident workforce at incident-level facilities, regional offices, and

1 “In performing any services under this act, any Federal agency is authorized to appoint and fix the compensation of such temporary personnel as may be necessary, without regard to the provisions of Title V governing appointments in competitive service.” – Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b) (Public Law 93-288, 108 as amended, 42 U.S.C. 5149).

headquarters. Stafford Act employees include Cadre of On-Call Response/Recovery

Employees (CORE) and Reservists (formerly Disaster Assistance Employees [DAE]).2 o COREs are full-time FEMA employees that support Stafford Act activities during an incident and can be deployed to fulfill any role specifically related to the incident for which they are hired and qualified.

o Reservists work on an intermittent basis and are deployed as needed to fulfill incident management roles within their cadre function (See Phase 1b: Examine

Historical Data for more information). This can include interviewing disaster survivors; conducting and verifying damage assessments; providing administrative, financial, and logistical support; and performing a wide variety of other tasks as identified by staffing needs and operational requirements.3

• Interagency Employees – FEMA also utilizes other personnel resources that are not

FEMA employees to supplement the incident workforce. These include FEMA Corps members and volunteers from other Federal agencies that are part of the Surge Capacity

Force (SCF).

o FEMA Corps are members of the AmeriCorps National Civilian Community

Corps (NCCC) who have committed 10 months of national community service to

FEMA disaster management operations. FEMA Corps members may serve with non-profit and government organizations including community and faith-based organizations, national non-profits, schools, local municipalities, national and

State parks, and Native American tribes. The FEMA Corps program serves as a supplemental FEMA Qualification System (FQS) qualified incident workforce holding Incident Management (IM) positions.

o The SCF is comprised of volunteers from each DHS component and other Federal agencies who receive just-in-time training to support, but are not limited to, the following FEMA program areas: logistics, disaster survivor assistance, individual assistance, and public assistance for all hazards.

2 In April 2012, FEMA announced that it was transforming its DAEs to the Reservist workforce. This transformation to the Reservist Program transitioned reservist assignments from a regionally based structure to a nationally managed program.

3 FEMA Directive 010-6, FEMA Reservist Program, June 14, 2012.

In 2011, FEMA Program Analysis and Evaluation Division developed a Force Planning Model to provide leadership with an analytical method to frame policy and facilitate the discussion of

“how big FEMA should be” based on the size and frequency of past events. The size of FEMA is expressed by the number of personnel required to respond to the projected number and size of events. The Force Planning Model utilized 10 years of data and is considered statistically valid; it has served as a foundational reference to studies such as FEMA’s Strategic Workforce Planning

Initiative and Congressional inquiries.

The Force Planning Model associates required personnel with four disaster level events in descending order of severity, dictating FEMA disaster workforce levels required to adequately respond to the projected event. The FEMA disaster workforce levels are: Catastrophic Level 1, Level 1, Level 2, and Level 3.4 The Office of Policy and Program Analysis (OPPA) and the

Response Directorate developed the Force Planning Model in conjunction with the FEMA disaster workforce levels in 2011 and approved the staff numbers used by FEMA today.

The current Force Planning Model was built under the premise that it should be reevaluated every three years. The initial data assessed in 2009 requires reevaluation and updates due to changes in policy directives and technological advances effecting force structure analysis and deployment. The current Force Planning Model identifies the ideal FEMA disaster workforce level to be approximate 17,000 (excluding Surge Capacity Force). However, this level of workforce is not forward leaning in its outlook as it does not take into consideration future disaster projections, expanding workforce requirements, implementation of mitigation strategies, and advances in technology.

On January 29, 2014, FEMA System Directive Number: FD 010-8 codified the deployment of force packages. Part VII, Section C. Deployments, Subsection 1 states:

4 Catastrophic Level 1: using only one data point (Hurricane Katrina) this level captures events that are statistical outliers – that is significantly larger than the average Level 1 event. Level 1: A disaster noted for its severity, size, location, and impact on public health and welfare. Substantial direct Federal assistance and extraordinary coordination among Federal, State, and local resources. RRCC and NRCC are activated –all Emergency Support Function (ESF) agencies activated. Level 2: Moderate damage levels requiring much Federal assistance. A majority of ESF agencies activated and elevated communication among agencies is initiated. RRCC is activated – NRCC might

• In coordination with [the] FEMA Qualification System (FQS) Certifying

Authorities/Officials, FEMA Headquarters components, and FEMA’s 10 Regions, IWMD will develop and maintain pre-identified, task-organized force packages prepared for immediate deployment to support a time phased response to any all hazard incident.

• Force packages may be rostered, and updated as required, with incident workforce personnel available for deployment.

• For a Level I event, the Associate Administrator for Response and Recovery may, if needed, assume authority to deploy force packages based on actual or anticipated impacts and needs.

• The assigned Incident Management Assistance Team (IMAT) Leader, Federal

Coordinating Officer (FCO), or Federal Disaster Recovery Coordinator (FDRC) is responsible for identifying any personnel requirements and releasing any teams or personnel who are ultimately not needed.

3.0 SCOPE

This SOW provides guidance for a comprehensive analysis of the workforce required for FEMA to conduct its response, recovery, and mitigation missions. It should be based on a thorough mission analysis, which delineates the essential tasks of each position within each cadre. It should incorporate a review of historic and current disaster workforce data and consider the impact of technological advances, improvements in FEMA’s qualification systems, and the impact of mitigation efforts. This analysis of mission and personnel will subsequently drive the development of a recommended FEMA force structure, one that has the capacity to meet the requirement dictated by the four disaster level events.

Deliverables include three tasks and several sub-tasks as noted in section 4. The contractor will employ a strong analytical approach in crafting the recommendations for both the force structure and force package templates. The Contractor will provide all personnel, labor, materials, tools, and equipment necessary to support this SOW. Programmatic direction will be provided by the

FEMA Incident Workforce Management Division (IWMD) Program Manager (PM).

be activated. Level 3: State and local jurisdictions might request some Federal involvement. FEMA assistance is often in the form of grants to the states. RRCC on standby – some ESF agencies activated.

IWMD will provide insight to the capabilities, strategies, and innovative solutions deployed by

FEMA leadership during a disaster based on their considerable experience coordinating Cadre force structure. The Contractor will be responsible for developing all reports and templates, making recommendations that will add value to FEMA capabilities, and supporting the development of a robust force structure and force package concept.

The Contractor is expected to attend bi-monthlyattend and/or coordinate, at least 2 times a month, pulse-check meetings and develop a range of support documents for decision making and operations that may include, but are not limited to:

• Issues and information papers;

• Research and analytical reports;

• Templates; and

• Decision trees.

These products will allow measurement of progress, findings, capabilities, and shortfalls, and will ensure adequate time to address any issues that arise. The Government, conforming to laws and policies, may utilize Federal personnel in place of Contractor personnel as it deems necessary.

The following tasks are necessary to complete the SOW and are expected to be performed in their entirety within 120 days of the award.

4.0 PROJECT

I. MISSION AND INFORMATION ANALYSIS

Development of the new force structure will begin with a comprehensive evaluation of the previous method. The Contractor will examine the methodology and process OPPA and the

Response Directorate used to evaluate the 1998-2008 disaster data. The contractor will identify gaps and shortfall in the analysis, determine elements that can be used in the new mission analysis, and consider how to incorporate the data, if necessary. Any elements of the previous approach to the Force Planning Model that remain sound and relevant to the development of a new method will be considered to expedite the process. The Contractor will follow ethical guidelines for statistical practice, as outlined by the American Statistical Association at all times during the evaluation of methodology and evaluation of data. In reviewing the data, the

Contractor should assume that the FEMA incident workforce structure requires the ability to respond to the following:

• One catastrophic event;

• Three Level I events; two of which are concurrent;

• 28 Level II events; 20 of which are concurrent; or

• 70 Level III events with the capability to support 30 Level III teams.

The updated analytical methodology should be defensible against the previous design used to develop the existing Force Planning Model.

a. Develop a Work Plan, Goals, and Objectives

Working with the FEMA IWMD PM, the Contractor will develop an approved work plan (no required template). The work plan will include doctrine and document research, an examination of historic and current data, and interviews with Cadre leadership. The Contractor will conduct a systems approach to determining the current shortfalls associated with force structure and developing possible solutions for the standing force structure. This task will include the following actions:

i. Develop a Work Plan that identifies milestones for analysis, development, delivery, and review of all required items.

ii. Assist the PM in organizing a core and collaborative team.

iii. Collect documents and data sources and begin research/review of these items (fact sheets or staff estimates, Power Point briefs, web portals).

iv. Research and identify existing authorities and gaps for a comprehensive force structure review. This will be done in coordination with IMWD by looking at current Cadres force structure numbers and its positions. .

v. Conduct crosswalk analysis of existing guidance and responsibilities. In analysis of the current Force Structure, a crosswalk will include data to show guidance on the “from this – to this” type of information.

vi. Assess the physical effects and mitigation efforts on the existing force structure capabilities. This will be an analysis of man-made force multipliers (e.g. bridges, buildings, etc.) and how its effects force structure numbers.

vii. Assist in preparing progress reports, briefings, and other informational documents and presentations to senior leadership.

viii. Develop a mission statement that describes what must be done to achieve success.

ix. Review the Force Planning Model for steady state and deployment staffing to enable a rapid and effective response to address the needs and priorities of the people and communities impacted by an incident or disaster.

x. Describe the comprehensive evaluation process of the data and time estimates for comprehensive force structure review.

xi. Develop goals and objectives that force structure, disaster scenario templates, and force package proposals should achieve.

xii. Develop Information and Analysis Brief (IAB) for leadership outlining goals and objectives for the force structure for senior leaders’ approval based upon research and analysis of current data.

b. Current Force Structure Model Review and Mission Analysis

The Contractor, in collaboration with the Reservist Management Branch (RMB), will conduct a comprehensive force structure review process. The following Cadres will be included in the development of the force structure:

• Acquisitions

• Alternative Dispute Resolution

• Disability Integration

• Disaster Emergency

Communications

• Disaster Field Training

• Disaster Survivor Assistance

• Environmental/Historic Preservation

• Equal Rights

• External Affairs

• Federal Coordinating Officer

• Financial Management

• Human Resources

• Individual Assistance

• Information Technology

• Logistics

• Mitigation

• National Disaster Recovery Support

• Office of Chief Council

• Operations

• Operations

• Planning

• Public Assistance

• Safety

• Security

The contractor will conduct the following tasks during the review and analysis phase.

i. Comprehensively examine current and historical disaster data including, but not limited to, deployment numbers, timelines, positions, and durations.

ii. Conduct interviews with Federal Coordinating Officers (Type I and II), Cadre Managers, and Federal Disaster Recovery Coordinator in order to develop an understanding of disaster mission requirements and essential tasks.

iii. Review the Response, Recovery, and Mitigation Federal Interagency

Operations Plans (FIOP) and determine FEMA’s essential roles and responsibilities.

iv. Analyze Cadre staffing levels and positions, and assess the capacity of the

Cadres to respond to a disaster.

v. Identify deficiencies or redundancies within the disaster workforce in conducting the Federal response to incidents and disasters as determined through the review of relevant FIOPs, the conduct of interviews, and other sources as necessary.

vi. Consider Agency strategic guidance and policy changes affecting Federal response procedures to project workforce staffing requirements for future disasters and possible impacts.5

5 Considerations need to be made for scenarios where there is no historic data (i.e.; New Madrid, Improvised Nuclear Device, etc.). These projections should be rooted in logical analysis and will support force structure estimates for the future. Projections need to consider staffing levels for the next three (3) years (2014-2017). This three year projection coincides with the force structure review cycle allowing IWMD to propose cadre level adjustments in advance of fiscal year planning.

c. Examine Future Technology

i. Determine critical force package deployment architecture for response through analysis of existing data, requirement needs, and projected deployment template strategies..

d. Examine Training, Education, and Qualification Needs

i. Examine needed future training courses, other types of developmental education, and necessary qualifications against existing standards in the

FEMA Qualifications System.

e. Explore Mitigation Efforts

i. Conduct outreach with mitigation to determine if and how hazard mitigation efforts have decreased Federal response and recovery requirements for certain disasters.

ii. Determine how collaboration efforts can be made or incorporated into ongoing force structure efforts.

II. FORCE STRUCTURE DEVELOPMENT AND EXAMINATION OF RECOMMENDED MODELS.

Final recommendations on force structure size as well as disaster scenario templates with associated force packages will be presented in a comprehensive force structure review. The review will outline the methodology employed and explain how it advances the current model. It should address how all data sources detailed in the previous section were considered – policy and doctrine, historical and current data, future requirements, and the impact of technology, mitigation, and qualification systems. The report will also provide an in-depth and detailed explanation of all data, which will include statistical analysis and charts to demonstrate the evaluation process and outcomes. The purpose for this reporting method is to provide an overview of where the current force structure level should be today using the updated methodology. A draft of this report will be provided to the

IWMD PM in advance of the final presentation, allowing an opportunity for “course correction”. In addition to a comprehensive force structure review, IWMD will receive:

• A leadership level presentation outlining three (3) operationally sound solutions to right-sizing the Incident Workforce structure and the FEMA Cadres levels.

• An executive summary to accompany the final analysis report which explains the basis for the recommendations being presented.

• Disaster scenario templates and associated force packages for deployment.

The FEMA Response Directorate, IWMD, Reservist Management Branch (RMB) will lead the development of the final reporting. The Contractor will support the RMB by conducting the following tasks.

a. Force Structure Proposal Development

i. Using information gathered in the mission and information analysis phase, determine correct staffing levels for new force structure. Coordinate projections for future needs with IWMD, the PM, and Cadre Managers.

ii. Work with the PM to develop courses of action that meet the force structure goals and objectives identified in the IAB during Phase I. A.

a) Develop a matrix that includes criteria developed for each COA reflecting the evaluation used by the PM and the collaborative team. The evaluation will include: an objective rating of each COA against objective criteria; a numerical ranking; the discussion of relative and objective advantages and disadvantages; and evaluation criteria.

iii. Provide three (3) recommendations for the FEMA disaster workforce Force

Structure.

b. Disaster Scenario Templates and Force Packages

i. Develop and organize force package deployment parameters to allow a Federal

Coordinating Officer (FCO) or Headquarters Official the ability to input data based on the disaster type and anticipate impact in order to generate deployment recommendations for the Joint Field Office (JFO).

ii. Develop disaster scenario templates that will be used for the deployment of force packages. Templates should differ in terms of incident type, size, impact, and other pertinent factors identified through coordination with stakeholders.

iii. Develop and organize force package deployment parameters, which will allow a

Federal Coordinating Officer (FCO) or Headquarters Official the ability to input data based on the disaster type and anticipate impact in order to generate deployment recommendations for the Joint Field Office (JFO).

iv. Assist IWMD by providing support to the Cadre Manager standing and ad hoc meetings, workshops, and working group sessions.

a) Support will include facilitation, development and preparation of briefing slides, charts, briefing books, talking points, agendas, and information and decision papers; attendance and note-taking at meetings; and preparation of meeting minutes or memorandums for record which identify major issues addressed, actions assigned to attendees, and any outstanding issues requiring resolution.

III. Final Product Development and Recommendation

Final force structure and force packages once reviewed and approved by leadership, will be presented to the Contracting Officer Representative (COR) and collaborative working groups for final approval before being codified and added to the Deployment Tracking System, DTS or other relevant force management and deployment support systems. The recommendations will be presented to each cadre manager and will include all supporting data and leadership recommendations.

a. Preparation, Review, and Approval

The Contractor will ensure that all draft and final comprehensive force structure review products and disaster templates have been properly reviewed and edited by a qualified technical writer/editor. Working with the PM and collaborative team, the Contractor will:

i. Develop graphics and numeric depictions of the data analysis consistent with the FEMA force structure models. These will demonstrate how conclusions were reached and projections were developed.

ii. Electronically distribute the draft analysis for review by stakeholders and incorporate adjudicated changes into the revised draft as appropriate.

5.0 MANAGEMENT AND OVERSIGHT

The Contractor will work closely and coordinate at all times with designated representatives from

FEMA to include other contractors. FEMA anticipates that the contractor may need to coordinate with existing contractors working with related programs. This includes information sharing of all contract processes, progress reports, and related documents. Contract oversight of the project will reside at FEMA Headquarters as provided by the Contracting Officer’s Representative (COR).

a. CONTRACT KICKOFF/ORIENTATION MEETING

Within two (2) weeks following the effective date of this project, the Contractor will participate in the official task order kick off meeting at FEMA Headquarters with the COR and PM to ensure a clear understanding of responsibilities, timelines, reporting structure and deliverables required by this SOW.

b. CONTRACT MANAGEMENT WORK PLAN

The Contractor will submit a Contract Management Work Plan (CMWP) that supports the FEMA

Work Plan and ensures quality, quantity, and timeliness of the performance outputs. The format/template of this work plan can be decided by the Contractor. The Contractor’s CMWP will:

1) identify tasks, timelines and schedules, personnel, surge support and deliverables; 2) provide a strategy for the continuous and periodic review and evaluation of the project; 3) depict the organization structure, the assignment of functions, duties, and responsibilities, 4) specify procedures and policies describing the reporting requirements established to initiate, monitor, control, complete, verify, and report the contract activities. The CMWP will be reviewed and approved by the COR before any work commences. Any modifications to the CMWP must be approved by the COR. Depending upon the nature of the service request; the Contractor initially may submit a high level project work plan that, as further analysis is conducted, will be refined into further work breakdown structures with clearly defined project milestones.

c. MONTHLY REPORTS

The Contractor will prepare a weekly status report to highlight weekly actions towards completing the project. The Contractor will also prepare a monthly, summary of contracted work and detailed billing invoice. The Contractor will provide the monthly progress report on the last business day of the month to including, at a minimum: 1) status of all tasks identified in the project; 2) overall progress, major accomplishments, and deliverables for the reporting period; 3) any current and foreseeable problems and proposed corrective actions; and 4) scheduled events and milestones for the upcoming reporting period.

6.0 DELIVERABLES AND DELIVERY SCHEDULE

The deliverables for this SOW are shown in the table below. Each deliverable must be submitted to the PM and COR, in accordance with FEMA guidelines and policy for review and final approval within the timeframes indicated below:

DELIVERABLE DELIVERY SCHEDULE

(CALENDAR DATE)

Weekly Status

Monthly Progress Reports

Weekly (Friday)

Monthly (Last business day)

Kick Off/Orientation

Meeting

NLT 3 days2 weeks after award

Task Order Management

Work Plan

NLT 2 weeks after award

Form Collaborative Team NLT 4 weeks after award

Data Gathering Overview NLT 8 weeks after award

Goals and Objectives NLT 10 weeks after award

Comprehensive Force

Structure Review

NLT 16 weeks after award

Comprehensive Force

Structure Data Analysis

NLT 20 16 weeks after award

GENERAL DELIVERABLE REQUIREMENTS AND ACCEPTANCE CRITERIA: Final copies of deliverables are required following government review and comment period of draft deliverables.

The general acceptance criteria for work products under this statement of work are described below:

• Accuracy – Work products will be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity – Work products will be clear and concise. Any/all diagrams will be succinct and be relevant to the supporting narrative.

• Consistency to Requirements – All work products must satisfy the requirements of this

SOW.

• Format – Work products will be submitted in hard copy (where applicable) and in mutually agreed upon media by the PM prior to submission. Hard copy formats will follow any specified directives or manuals.

• Timeliness – Work products will be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the

PM.

• For technical reports, IWMD will have a maximum of fourteen (14) working days from the day the draft deliverable is received to review the document and provide comments back to the Contractor.

• The Contractor will revise the deliverables based on comments received. The Contractor will have a maximum of fourteen (14) calendar days from the day comments are received to incorporate all changes and submit the revised deliverable to IWMD.

• In the event the deliverable schedule does not allow for a full twenty-eight (28) days for

IWMD feedback and Contractor revisions for a given deliverable, IWMD and Contractor will equally split the total time available for feedback and revisions.

• The Contractor may be directed to assist in the formatting, editing, and production of products at FEMA locations for distribution to internal, external, and interagency customers and clients of FEMA. If so directed, production formats will include a paper copy paper copies and CD-ROMs.

• In fulfillment of this effort, the Contractor will provide deliverables to the COR, unless otherwise agreed upon. The Contractor will not publish or otherwise release, use, or disclose any work product generated under this SOW without the express authorization of the FEMA

COR.

• Prior to proceeding with any data collection, the Contractor will review all information collection techniques and instruments with the FEMA COR to receive approval to proceed.

All appropriate governmental approval processes and procedures must be in place prior to data collection. The Contractor will comply with the Paperwork Reduction Act of 1995.

• Unless otherwise specified, the Contractor must be able to provide written documents in electronic Microsoft 2007 Applications and hard copy formats.

• For deliverables, the Contractor will ensure that all reports are written in clear, concise

English without typographical or grammatical errors. The Contractor will meet all of the report writing guidelines in the United States Government Printing Office Style Manual, which is viewable at: http://www.gpoaccess.gov/stylemanual/browse.html

• Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section

508 of the Rehabilitation Act of 1973, as amended, and is viewable at:

http://www.section508.gov.

7.0 KEY PERSONNEL

The Contractor will work closely and coordinate at all times with designated representatives from

FEMA , including other contractors. This coordination will include information sharing of all http://www.section508.gov/ contract processes, progress reports, and related documents. Any changes to key personnel must be approved in a task order modification by the contracting officer prior to working on this effort.

IWMD will work with the Contractor to identify positions utilized during the project; there must be extensive knowledge and experience in force structure development, force structure deployment tools and a detailed understanding of the incident command system. Contractors will provide their own equipment to ensure work can be accomplished effectively and efficiently.

8.0 PLACE OF PERFORMANCE

The official place of performance for this task order will be Contractor offices in Washington DC metropolitan area (Virginia, Washington, DC, and Maryland). The Contractor will be required to meet with FEMA IWMD weekly at FEMA Headquarters for meetings at a date and time designated during the kick off/orientation meeting.

9.0 TRAVEL

This contract will have no travel associated with it. As a result, travel will not be funded as part of the awarded contract. Additionally, Local travel shall not be reimbursed.

10.0 PERIOD OF PERFORMANCE

The effective date for this task order will be 7 days after date of award. The period of performance is 120 days from award.

11.0 SECURITY

All personnel attending the weekly meetings will sign-in at the FEMA security desk and will be badged in order to be escorted through the building unless otherwise credentialed. All personnel working under this contract are required to complete the FEMA security process as it pertains to building access and information security. Any deviation from FEMA security policies will result in immediate removal from this contract and loss of consideration for hiring on future efforts.

The Contractor will report to the FEMA Security Office any and all adverse information brought to their attention concerning employees performing under this contract. The report will include the employee’s name and social security number, along with the adverse information being reported.

Comment [SK1]: Language removed – Contractors are asked to propose key personnel.

Termination of employment of an employee does not obviate the requirement to submit this report.

Reports based on rumor or innuendo will not be submitted to the DHS Security Office.

Release of Information: All information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the

FEMA Contracting Officer. The Contractor will provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the

Government.

SECTION THREE: IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Marcelle Loveday E-mail: Marcelle.Loveday@fema.dhs.gov

Contracts Specialist:

Name: Bianca Meira-Penna E-mail: Bianca.Meira-Penna@fema.dhs.gov

Technical Contracting Officer’s Representative (COR) hereby delegated authority to accept goods and services and review and approve invoices for this contract:

Name: TBD E-Mail: n/a mailto:Marcelle.Loveday@fema.dhs.gov mailto:Bianca.Meira-Penna@fema.dhs.gov

SECTION FOUR: FAR CLAUSES & PROVISIONS

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL

ITEMS (NOV 2013)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision--

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service--

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Inverted domestic corporation", as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue Code at 26 U.S.C. 7874.

"Manufactured end product" means any end product in Federal Supply Classes (FSC) 1000-9999, except--

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business concern"--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

"Subsidiary" means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

"Veteran-owned small business concern" means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program" (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [ ] is, [ ] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it [ ] is, [ ] is not a small disadvantaged business concern as defined in 13

CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ] is, [ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture:_________________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ] is, [ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture:

__________________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) [Complete only if the solicitation contains the clause at…