FEMA_RFQ_HSFE90-14-Q-0013_Questions Answers.pdf

FEMA RFQ

HSFE90-14-Q-0013

Force Structure Analysis Questions & Answers

1. Is there an incumbent for this work?

a. No, there is no incumbent for this work.

2. Has this work been started by any other vendor or includes other components that have been completed or started by another vendor?

a. The work or components of the work have not been started.

3. Is this a new requirement for the government?

a. Yes, this is a new requirement for the government.

4. Regarding Past Performance, please confirm if individual past performance is acceptable or are these references exclusively reserved for work done on federal or commercial contracts?

a. Individual Past Performance is not being considered under FACTOR TWO: Past performance.

5. What is the maximum contract ceiling?

a. The Government estimate will not be disclosed, the ceiling will be the awarded amount.

The government recommends that contracts submit their best offer proposal as the government reserves the right to award without discussions.

6. Is there an incumbent currently performing similar services or is this a new requirement? If there is an incumbent, can you please provide the company name and contract number?

a. Please see questions # 1.

7. Can the Government provide an estimated number of personnel required for this work?

a. Based on the scope of work, estimated number of personnel would be within the range of 3-5.

8. When is the anticipated award and contract start date?

a. The anticipated award date is within three (3) weeks of the solicitation closing date.

9. Can the Government please provide a list of interested vendors?

a. In conjunction with the modification to upload the Questions & Answers received, the government will review the option regarding Interested Vendors so that it is visible.

10. Section II, paragraph 5.0 requires a Contract Management Work Plan (CMWP). Does the government have a required template or format for the CMWP? If so, will it be provided prior to the kick off meeting?

a. There is not a required template or format.

11. Section II, paragraph 5.0, sub ‘a’ states the task order kick off meeting will take place within two weeks. On the following page, the chart in paragraph 6.0 states the kick off meeting will take place NLT 3 days after the award. Please clarify the government’s intended date after award to conduct the kick off meeting.

a. Kick Off meeting will take place within 2 weeks or award.

12. Section II, paragraph 6.0 requires the last deliverable (Comprehensive Force Structure Data

Analysis) NLT 20 weeks (140 days) after award. Other locations in the document specify completion no later than 120 days after award. Please clarify the government’s required delivery date for the final deliverable.

a. Deliverable will be NLT than 120 days.

13. Section II, paragraph 8.0, requires weekly meetings with FEMA IWMD. Paragraph 3.0 “Scope” requires bi-monthly meetings. Request clarification of required update meetings. If bi-

Force Structure Analysis Questions & Answers monthly is the intended period, please confirm this is defined as twice a month versus every two months.

a. Due to the short timeframe of the contract deliverable, the Program assumes that weekly meetings and/or communication will be necessary.

14. Project Sub-Section 1A: Develop a Work Plan, Goals, and Objectives

a. Can you clarify Action 4: “Research and identify existing authorities and gaps for a comprehensive force structure review”?

i. Currently there is a Force Structure model set in place that the Agency is using as a baseline for all of its Cadres. This needs to be reviewed comprehensively, by Cadre, and by position to identify any gaps in our current numbers.

b. Can you clarify Action 5: “Conduct crosswalk analysis of existing guidance and responsibilities”?

i. In analysis of the current Force Structure, a crosswalk will need to be generated to the new data that will be identified from the recommendations made by the Contractor. Guidance on the “from this – to this” is the type of information IWMD requested.

c. Can you clarify Action 6: “Assess the physical effects on the existing force structure capabilities”? Specifically, what does FEMA mean by “physical effects”?

i. Physical efforts are meant to be described as mitigation efforts – technology advances and man-man force multipliers (e.g. bridges, buildings, etc.)

15. Project Sub-Section 1C: Examine Future Technology

a. Can you elaborate on the following task, including how it relates to examining future technology? “Determine critical force package deployment architecture for response through analysis of existing data, requirement needs, and projected deployment template strategies.”

i. Future technologies would be examined by the help and direction of one of our Cadres.

16. Management & Oversight

a. The solicitation refers to “other contractors” with whom the awarded Contractor would coordinate. What other types of contractors does FEMA anticipate engaging in this initiative?

i. FEMA anticipates that the contractor may need to coordinate with existing contractors working with related programs.

b. Has a contractor already performed (or is a contractor currently performing) any of the tasks required under this statement of work?

i. No

17. Deliverables & Delivery

a. The table indicates that the Kick Off / Orientation Meeting will be held no later than 3 days after award. In contrast, the Management & Oversight Section indicates that this meeting will be held within two weeks of the effective date of the project. Which timeline should apply in terms of holding the Kick Off / Orientation Meeting?

i. Kick off meeting should be held within 2 weeks after award.

b. The table indicates that the Comprehensive Force Structure Data Analysis should be completed no later than 20 weeks after award. In contrast, the General Description

Force Structure Analysis Questions & Answers

Section indicates that the period of performance is 120 days from award. Which timeline should apply in terms of both the completion of the Comprehensive Force Structure Data Analysis and the overall period of performance?

i. 120 days.

18. Key Personnel

a. To what “positions” does the following phrase refer? “IWMD will work with the Contractor to identify positions utilized during the project…”

i. Language removed – Contractors are asked to propose key personnel.

19. Instructions

a. Will the three past performance references required in Section Ten be counted as part of the 10-page limit?

i. Yes.

20. Does a Table of Contents count against ten page proposal limitation?

a. no

21. Would the government consider removing the requirement for the contractor to be located in the Virginia, Washington, DC, and Maryland given availability of technology such as VTC and teleconferences? We recommend quarterly on-site meetings (supported with bi-monthly/twice a month meetings via VTC or teleconferences) with the lead representative, thus opening the door for greater competition.

a. This Statement of Work has a requirement for numerous on-site meeting for which travel funds shall not be provided and quick turnaround times are to be expected.

Therefore the ability to support the current place of performance is a requirement.

22. Is this a recompete of HSFEHQ-09-R-0070?

a. This is not a re-compete of HSFEHQ-09-R-0070, it is a stand-alone action.