Amendment_HSFE70-17-R-MARIAMEALS.docx

Solicitation Number: HSFE70-17-R-MARIAMEAL

Notice Type: Combined Synopsis/Solicitation

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. The solicitation number is HSFE70-17-R-MARIAMEAL and is issued as a Request for Proposal (RFP). Under this requirement, Federal Emergency Management Agency (FEMA) intends to award multiple commercial, Firm Fixed Price (FFP) Purchase Orders, as needed.

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-86. The applicable North American Industry Classification Standard (NAICS) code is 311991. The small business size standard is 500 employees. This is an unrestricted, full and open acquisition.

4. FEMA intends to purchase the below contract line items:

9/26/2017

9/27/2017

9/28/2017

9/29/2017

10/2/2017

5. Description of requirements for the items to be acquired: The Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) has a requirement to acquire up to 3 million meals – see attached “Requirements for Meals” for details.

6. Delivery, Inspection, Acceptance and FOB Destination Point of Contact will be provided to awardee(s).

7. PROVISIONS AND CLAUSES:

In case of inclement weather not permitting arrival of participants, the Government reserves the right to make one adjustment to the period of performance with advance notice.

All referenced FAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil/vffar1.htm and HSAR provisions and clauses may be accessed electronically at http://farsite.hill.af.mil.

a. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference.

b. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph

(a) is completed as follows:

The Government will award contract(s) resulting from this solicitation to the responsible offeror(s) whose offer is Lowest Price Technically Acceptable (LPTA).

(1) Technical

(2) Unit Price – include delivery cost

The Government intends to award a commercial purchase order(s) resulting from this solicitation to the lowest priced, technically acceptable responsible offeror(s). The primary consideration will go to vendors who can supply the most number of meals per day and in total delivery. While FEMA is open to accepting all types of meals, FEMA’s primary need is to fill reduced-sodium, a 30-36 month shelf life that must be self-heating that include an entrée. Therefore, technical acceptability determination will be made on this type of meals first. The second consideration is contractors who are technically acceptable with self-heating Short Shelf life meals. Boxed shelf life meals that are not self-heating will be considered third, as situation progresses with Hurricane Maria. The factors identified above will be the evaluation factors used to evaluate all offers received. Quotes must be specific in details and clearly identify all the government requirements.

Meals not accepted are items such as:

· box cereal;

· sandwiches;

· portable kitchens (i.e. food trucks) on-site cooked meals;

· beverages;

· any meals that needs to be heated by microwave or external heat

“Lowest Price” determination will be made on the quotes that are determined to be technically acceptable for shelf-stable meals. The government will consider meals unit price and drop trailer fee for lowest price determination.

All quotes must provide a picture of the meals, label and nutritional facts.

The vendor must be willing to drop trailer for up to 30 days.

On Technical factor, proposals must meet the following:

Are the meals long and/or short shelf-life, self-heating, and not microwaveable?

Is there a picture of unopened package, entree meals that will be delivered and does it include nutritional facts?

Does the meals provide a variety of nutrient dense foods that reflect the basic food groups?

Does the Vendor have the ability to complete a spreadsheet (ANS which will be provided at award) with all trailer/truck numbers, License plate and estimated time of arrival for each trailer/truck?

Did the contractor demonstrate the capability to track shipments and drivers?

Are meals packed individually?

Does the Vendor have the ability to palletize the order using industry standard size pallets?

Does the vendor have the ability to drop the trailer for a minimum of 30 days?

Does the Vendor have the ability to shrink wrap over all sides (excluding the top and bottom) with a minimum of (10) layer of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and to prevent loads from having to being restacked prior to be issued to survivors or placed in the warehouse?

Non-Technical Factors:

Is the Vendor currently in System for Award Management (SAM)?

Did the Vendor Provide the companies Duns #?

c. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference.

d. Clauses in Full Text:

· 52.217-6 Option for Increased Quantity.

OPTION FOR INCREASED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within one (1) day. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

8. Quotes must include company name, company DUNS number, and point of contact information.

9. The Defense Priorities and Allocation System (DPAS) of DO-N1 applies to this acquisition. This is a rated order certified for national defense, emergency preparedness, and energy program use, and the Contractor shall follow all the provisions of the Defense Priorities and Allocations System regulation (15 CFR 700).

10. All responsible sources should submit quotes to FEMA-NRCC-CAUL@fema.dhs.gov, FEMA-NRCC-CAS@fema.dhs.gov, Monique.Park@fema.dhs.gov, and by September 18, 2017, 7:00 PM EST, and every 6 hours thereafter.

11. Further details regarding the requirement can be found in the attachments:

a. Requirement specifications

b. Local Clauses and Billing Instructions