7_12_HSFE70-17-R-0014_000002.pdf

(x)

HSFE70-17-R-0014

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

FEMA

FEDERAL EMERGENCY MANAGEMENT AGENCY

OFFICE OF CHIEF PROCUREMENT OFFICE

500 C STREET SW 3RD FLOOR

WASHINGTON DC 20472

FEMA

FEDERAL EMERGENCY MANAGEMENT

AGENCY OFFICE OF CHIEF PROCUREMENT

OFFICE 500 C STREET SW 3RD FLOOR

WASHINGTON DC 20472

06/23/2017000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/23/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, X is required to sign this document and return _______1___________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment 000002 is to:

1) Update RFP HSFE70-17-R-0014 Commercial and Reduced Sodium Meals with responses to questions received.

All other terms and conditions remain unchanged.

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Monique Park

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

HSFE70-17-R-0014

Questions and Responses

Item # Questions Response

1. Opening order of 8M meals, what is the breakdown between distribution centers?

FEMA is not requesting vendor to source 8M meals as a first order requirement. This contract will aid in supporting meal replenishments orders that are soon to expire in addition to emergency response and other requirements within the scope of the contract.

2. Product/Service Description: COMPOSITE FOOD Composite Food packages is used throughout the bid package, what is meant by that term, is it because it is made up with a self-heating meal with a heater?

See Federal Procurement Data System - Product and Service Codes Manual for PSC 8970.

https://www.acquisition.gov/sites/default/files/page_file_uploads/PSC%20Manual%20- %20Final%20-%209%20August%202015_0.pdf

3. PACKAGES0003AA Drop Trailer Rate (per day) What is the maximum number of days a trailer will sit before unloading?

Maximum number of days varies from event to event. Vendor might be required to drop trailer for an upwards to 30 days or more.

4. 0003AB Diversion Rate (per mile) When the trailers are dropped is the diversion for our trailers and how are they segregated?

Sometimes an event or storm shifts directions and impacts several states. This causes FEMA to re-direct the Contractor deliveries that have not reached their original destination. If the change of drop off location occurs beyond 50 miles radius of the original destination point, then the Contractor will bill FEMA at per mile rate for diversions. The diversion mileage will be calculated from the original destination point to the re-directed destination point. The Contractor cannot charge diversion if they have not left the point of origin. The diversion mileage will not be incurred for drop off location changes within 50 mile radius of the original destination point.

5. 0003AC Diversion Rate (labor rate per hour) Does driver stay with the diverted trailers?

Is the labor rate the drivers time to move and stay with the trailers?

Once the Contractor arrives at the destination point, it may take up to four (4) hours for trailer drop coordination. In case of gate delays inhibiting trailer drop off exceeding four (4) hours and fifteen (15) minutes, the Contractor is allowed hourly charge for the waiting period. The trailer’s real-time position must be verifiable via electronic tracking system to demonstrate that waiting period extended beyond 4 hours and 15 minutes. FEMA must be notified immediately if potential gate delays is expected. The Contractor may bill at a minimum of one (1) hour for the waiting time.

6. 0003AD Power Only to Transport Loaded Trailer Is this for moving trailers owned by other organizations that have been dropped or just by the vendors?

It refers to vendor moving their own trailer(s) or FEMA DHS trailer(s).

7. 0003AE Power and Trailer to Transport Inventory (per DH mile) What is the difference between this and the previous line?

This refers to vendors providing power and trailer to move FEMA’s inventory at the distribution centers to an event. For example; FEMA request a vendor to move 3 truckloads of commodities from the DC to an Incident Support Base/Staging Area

Reduced Sodium and Commercial Meals HSFE70-17-R-0014

8. 0004 Training - Cost Reimbursable. Not-To-Exceed (NTE) $2000 What type of training is required for the carriers or is this regarding Trans-shipments?

During the course of the contract, FEMA will require at least two (2) individuals from the vendor’s staff to be trained in Logistics Supply Chain Management System (LSCMS). FEMA does not require training for the carriers.

9. When making deliveries are we required to have a pallet jack and/or lift gate on the trailer or are all shipments made to a dock equipped facilities?

FEMA does not require the vendor to provide a pallet jack and/or lift gate on the trailer.

FEMA distribution centers are equipped with docking facilities and have the necessary tools to offload shipments. In support of an event, trucks may arrive at locations that are not equip with docking facilities.

10. What is the percentage of foreign ingredients are allowed into the final product being offered and/or required by FEMA to be declared in this submission?

FEMA has not specified a percentage for foreign ingredients. Meals should meet FEMA's requirement specified in the SOW.

11. Do both the low sodium and commercial shelf stable meal kits to be self-heating

Yes, FEMA requires both reduced sodium and commercial meals to be self-heating as stated in the SOW.

12. DLA meals have an entrée in them but it doesn’t have a heater in it and can be eaten without needing heating. Will a product similar to this work?

No, as stated above; FEMA requires both reduced sodium and commercial meals to be self-heating as stated in the SOW.

13. What is the minimum net weight of the shelf stable entrée, separate from the commodities?

FEMA has not specified a minimum net weight for entrées. Meals should meet FEMA's requirement specified in the SOW.

14. Delivery expectation of the initial 8 million stocking meals, both time and quantity, taking in consideration Puerto Rico, Gaum and Hawaii? This question needs to answered to determine the freight cost based on volume going to each location.

Vendor will be required to deliver meals within 30 days from the date of order as stated in the SOW. Distribution centers Guam & Hawaii primarily stock Humanitarian Daily Ration (HDR) meals but in the event of a disaster FEMA may be required to fullfil meal requirements with reduced sodium and/or commercial meals. Vendor will be required to deliver meals to Port of Departure within 48 hours for OCONUS.

15. What is the lead-time of the opening order of the 8 million meals you are looking for immediate stock?

As stated in the SOW, FEMA require vendor(s) to deliver stock replenishment meals within 30 days from the date of order.

16. Do you require the quantities a vendor can supply on a daily basis? FEMA requires the vendor(s) to provide their capabilities to meet the production/delivery schedule requirement as stated in the SOW.

17. Is there a provision for delivery time for the West Coast, Puerto Rico, Gaum, and Hawaii in the event of declared disaster?

As it pertains to OCONUS, during a disaster, Vendor(s) will be required to deliver meals to the port of departure within 48 hours on the CONUS side. That would complete the vendor(s) requirement. For West Coast orders (California) the vendor would be required to deliver within 48 hours from receipt of FEMA's order.

18. Pg 56 Request pictures of 6 meals – are pictures of complete meal kits or to be of actual opened up entrées?

Pictures of complete meal packages which displays type of entrée. The pictures must confirm vendor(s) capabilities to provide at least six (6) varieties of entrée.

19. Pg 57 Past performance questionnaire is supposed to be part of the technical approach – yet the form provided requests the person rating performance send it directly back to them. How are we supposed to include in our package if they are not supposed to send it to us?

Past Performance Questionaire (PPQ) should be sent, electronically, to both Contracting Officer (Carolyn.Knight@fema.dhs.gov) and Contract Specialist (Tiffanie.Crews@fema.dhs.gov), from the their previous customers, by the RFP deadline, July 24, 2017 12Noon EST . The vendor should brief previous customer on PPQ submission deadline.

20. Pg 83 Shrink wrap – states 10 layers – no thickness is stated on wrap.

Could there be alternate requirement if thicker wrap is used which would require fewer wraps to provide same strength?

FEMA requires vendor to provide a minimum of ten (10) layers of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and security measurements to prevent loads from being restacked prior to being issued to survivors or placed in the warehouse. Vendor must demonstrate their capability to meet FEMA's requirement and may also provide a secondary option.

21. Pg 85 Drop trailer requirement – there is no provision to prevent relocation of trailer once dropped. This creates liability and insurance issues for carriers. Could provision be included which would prevent relocation except by the contracted carrier/owner of trailer?

Once contracted carrier/owner trailers are dropped at FEMA's Incident Support Base (ISB) or Federal Staging Area (FSA), FEMA assumes liability for any damages incurred while contracted carrier/owner trailers are in FEMA's possession. Contracted carrier/owners of trailers will be notifed when their empty trailers are available for pickup from the ISB or FSA.

22. Pg 85 Power only to transport – this sounds like a freight carrier type request – not meal provider – need clarification

FEMA may request vendor to provide "Power only" to pick up and drive their or FEMA's DHS trailer to another location during a disaster.

23. Pg 86 Power and trailer to transport - this sounds like a freight carrier type request – not meal provider – need clarification.

FEMA may request vendor to provide "Power and trailer" services to pick up and drive their or FEMA's DHS trailer to another location during a disaster.

24. Will FEMA consider giving awardees visibility on the agency's inventory on a monthly basis?

No, FEMA will not grant awardees visibility of the agency's inventory on a monthly basis.

25. Will FEMA give awardees estimated annual purchase volumes that are not related to emergencies once the contract has been awarded.

No, FEMA shall not forecast annual purchase volumes past the guaranteed minimum. This contract is a pre-position contract for disasters.

26. Does FEMA anticipate stocking 8 million meals once the contract is awarded? If not, what is the process and timeframe for getting to the 8 million meal stock objective?

FEMA plans to stock 8 million meals across the CONUS distribution centers subject to availability of funds.