6_23_HSFE70-17-R-0014_000001.pdf

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23 June 2017

Attachment 1:

DEPARTMENT OF HOMELAND SECURITY (DHS)

Statement of Work (SOW)

Reduced Sodium and Commercial Meals

I. Background

In a catastrophic disaster, FEMA must provide meals for 1.75M survivors for 72 hours; a total of

10.5 million meals as a requirement of the Federal Interagency Operational Plan (FIOP). The total is sourced through a combination of FEMA stockpile, immediate fulfillment contracts, and federal partner stockpile

FEMA conducted market research August 2016 – October 2016, on the availability of reduced sodium meals for the youth and elderly populations. Based on market research results, it was determined that; (a) 36 month mandatory shelf-life was a limiting factor, hence a 30-36 month shelf-life (b) commercial meals are normally stocked at vendor’s facility and (c) Reduced Sodium meals have to be specially made and may require a longer ramp up time from receipt of distribution order to delivery.

To mitigate the lead time from delivery order to delivery, Distribution Management Division (DMD)’s current strategy is to stock 8 million meals across its enterprise for immediate delivery during a response. FEMA’s primary stockpiled meals are Reduced Sodium.

II. Period of Performance

Base Year (12 months) and four Option Years (12 months each).

III. Meals Specification

FEMA requires two types of meals; primary type is “Reduced Sodium” and secondary type is “Commercial”.

(1) All meals must be shelf stable, self-heating, and include an entrée along with additional meal components that can be consumed either as part of the meal or reserved for a supplemental snack.

(2) The meals should provide a variety of nutrient dense foods that reflect the basic food groups.

(3) Saturated and Trans fats, sodium and added sugars should be limited.

(4) Nuts are NOT to be included due to diverticulitis and allergy conditions.

(5) Meal components should be appropriate for consumption by the full range of disaster survivors including children (5 years and older)* and seniors (65 years and older).

(6) Each case shall include at least six varieties of an entrée meal.

(7) All meals/kits must have 30-36 months long shelf-life remaining upon delivery.

(8) No beverages or drink mixes are required.

(9) Meals should include: utensil package, napkin, salt and pepper, and salt free seasoning packet.

Nutritional Requirements for “Commercial Meals” Maximum calories: 1460 per meal Minimum calories: 1050 per meal Saturated Fat: 13 grams or less (<10% of total calories) Trans Fat: Between 0 - 2.5 gram per meal Total Fat: 47 grams or less (<35% of total calories) Sodium range: 685mg up to 1570mg

Nutritional Requirements for “Reduced Sodium Meals”

Maximum calories: 1200 per meal Minimum calories: 1050 per meal Saturated Fat: 13 grams or less (<10% of total calories) Trans Fat: Between 0 - 2.5 gram per meal Total Fat: 47 grams or less (<35% of total calories) Maximum sodium: 800mg or less per meal

*Meals provided to children shall be under the discretion of the parent.

IV. Marking

All packing shall list production date, lot number and next inspection date or expiration date (as applicable). Next inspection date or expiration date shall be no earlier than 30 months after production date.

V. Labeling/Packaging

Note: ALL LABELING SHALL BE IN ACCORDANCE WITH FDA AND USDA

REQUIREMENETS INCLUDING NUTRITIONAL FACTS LABELING IN ACCORDANCE

WITH THE NUTRITIONAL LABELING AND EDUCATION ACT (NLEA). MAXIMUM

SIZE OF PRINT FOR SUCH REQUIRED USDA/FDA LABELING SHALL BE THE

MINIMUM SIZE PERMITTED BY THOSE REQUIREMENTS AND WITH THE

REQUIREMENTS STATED BELOW.

Packaging should be environmentally friendly. Individual packages shall be labeled with the Nutrition Facts’ in accordance with the Nutrition Labeling and Education Act (NLEA) and all other applicable FDA/USDA regulations. Contractor(s) shall provide the exact sodium content per meal.

All reduced sodium products shall be labeled with “REDUCED SODIUM” on all case(s) and individual package(s). The word “REDUCED SODIUM” should be in black bold capital letters on a white background. The font size shall be consistent with FDA labeling definitions and guide. The sticker on the outside of the case(s) shall be (2) inch in height and 10 ¼ inch length.

All meals shall be packaged in the contractor’s standard commercial casing which shall be shipped on industry standard size pallets (48 inches long by 40 inches wide). Each case shall contain 12 to 16 meals based upon vendor packaging with a minimum variety of six entrée meals per case. Shrink wrap shall be fully over all sides (excluding the top and bottom) with a minimum of (10) layer of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and security measurements to prevent loads from being restacked prior to being issued to survivors or placed in the warehouse. The finished product will be placed onto a 48 inches long by 40 inches wide 4 way wooden pallet. The over-all height of the pallet will not exceed 55 inches.

The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

(1) A statement identifying the commodity.

(2) The name and place of business of the manufacturer, packer, or distributor.

(3) Net quantity of contents in terms of weight, measure, or numerical count (measurement must be in both metric and inch/pound units).

VI. Production/Delivery Schedule Requirements

The delivery schedule will be specified in each order. The orders will be classified as either Stock Replenishment or Emergency Response.

Initial delivery freight costs should be included in price quote of each meal unit cost.

Descriptions of each order are detailed below:

(1) Stock Replenishment (CLIN X001AA-X001AE & X002AA-X002AE):

The contractor(s) may be tasked to deliver meals to both Continental United States (CONUS) and Outside the Continental United States (OCONUS) FEMA Distribution Centers to maintain FEMA’s readiness stock for disaster operations. FEMA shall determine delivery quantities, schedules, and locations at the time of order. The Contractor must have the capability to deliver up to 3,500,000 reduced sodium meals to any of the Distribution Centers within 30 days of the date of order.

(2) Emergency Response (CLIN X001AF-X001AJ &X002AF-X002AJ):

The contractor(s) may be tasked to deliver meals during presidential declared disasters and/or other emergency events. To support this requirement, the contractor must have the capability to produce and ship up to 1,000,000 meals with a shelf-life between 30-36 months within 48 hours of notification. Delivery location shall be anywhere, CONUS (Continental United States) or to the OCONUS (Outside Continental United States) Port of Departure as designated by FEMA. Delivery times shall be designated in the Delivery Order.

VII. Hours of Delivery

The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award. During an emergency declaration, delivery must commence within 24 hours of delivery order award. Exact time will be provided in the Delivery Order Request for Quote.

During steady state, delivery acceptance will be between the operating hours of Mon – Fri 8am – 2pm local time unless otherwise stated.

VIII. Delivery Locations – Distribution Centers

DC Frederick 08:00 – 14:00 Mon- Fri 4420 Buckeystown Pike FEDAAC Code 703230 Frederick, MD 21704

DC Atlanta 08:00 – 14:00 Mon- Fri 3780 South Side Industrial Court FEDAAC Code 704331 Atlanta, GA 30354

DC Fort Worth 08:00 – 14:00 Mon- Fri 501 West Felix St. Bldg 12 FEDAAC Code 7074FS Fort Worth, TX 76115

DC Moffett Field 08:00 – 14:00 Mon- Fri NASA Ames Research Center Bldg 144 door 7 FEDAAC Code 709AAA Moffett Field, CA 94035

DC Hawaii 08:00 – 14:00 Mon- Fri 99-1269 Iweana Street FEDAAC Code 709242 Aiea, HI 96701

DC Guam 08:00 – 14:00 Mon- Fri Bldg 100 FEDAAC Code 70X454 Barrigada, GU 96913

DC Caribbean 08:00 – 14:00 Mon- Fri FEDAAC Code 70F337 Main Bldg FEMA/Facilities PR 1, KM 25.1 Quebrada Arenas Ward Caguas, PR 00725

Emergency Response Delivery locations shall be anywhere CONUS (Continental United States) or to the OCONUS (Outside Continental United States) Port of Departure as designated by FEMA.

IX. Tracking

The Contractor must have the capability to track shipments (i.e. Global Positioning System GPS) and provide updates on a 24/7 basis. For example: FEMA may request diversion of shipment during response to disaster and would need to know current location of shipment in order to calculate accurate arrival time to diverted location.

Upon invoicing, the contractors shall provide an electronic spreadsheet showing details of commodity shipped from place of origin to destination. At a minimum the electronic spreadsheet must provide these details: Load number, BOL number, nomenclature and units shipped, carrier, truck number, trailer number, place of origin, and destination.

X. Logistics Supply Chain Management (LSCMS) Training (CLIN 0004)

During the contract period of performance, FEMA will require at least two (2) individuals from the Contractor’s staff to be trained in the agency’s inventory system of record, known as LSCMS. The training will teach each individual how to enter shipments in LSCMS’ Vendor Portal for visibility purposes. This will be a one (1) day training onsite in Washington, DC.

Cost-reimbursement will follow government travel regulations and not exceed $2,000 per contract.

XI. Additional Requirements (CLIN X003)

(1) Drop Trailer (CLIN X003AA):

The Contractor(s) must be able to accommodate requirements during periods of Emergency Response operations where delivery of a 53FT (up to the equivalent of 21,000 meals) trailer containing commodities are dropped at the delivery destination and the tractor and driver are released for up to 30 days.

(2) Diversion Mileage (CLIN X003AB):

Sometimes an event or storm shifts directions and impacts several states. This causes FEMA to re-direct the Contractor deliveries that have not reached their original destination. If the change of drop off location occurs beyond 50 miles radius of the original destination point, then the Contractor will bill FEMA at per mile rate for diversions. The diversion mileage will be calculated from the original destination point to the re-directed destination point. The Contractor cannot charge diversion if they have not left the point of origin. The diversion mileage will not be incurred for drop off location changes within 50 mile radius of the original destination point.

(3) Driver Hour (CLIN X003AC):

Once the Contractor arrives at the destination point, it may take up to four (4) hours for trailer drop coordination. In case of gate delays inhibiting trailer drop off exceeding four (4) hours and fifteen (15) minutes, the Contractor is allowed hourly charge for the waiting period. The trailer’s real-time position must be verifiable via electronic tracking system to demonstrate that waiting period extended beyond 4 hours and 15 minutes. FEMA must be notified immediately if potential gate delays is expected. The Contractor may bill at a minimum of one (1) hour for the waiting time.

(4) Power Only to Transport Loaded Trailer (CLIN X003AD):

The Contractor(s) must be able to provide power only to a FEMA destination to transport a loaded trailer. This will be billed based on mileage from FEMA pick up point to drop off location. FEMA may change the drop off location up to 50 mile radius which will not incur additional mileage. If the drop off location changes beyond 50 mile radius, then diversion mileage rate will be incurred.

(5) Power and Trailer to Transport Inventory (CLIN X003AE):

The Contractor(s) must be able to provide power and trailer to move FEMA inventory from Distribution Center to event site. This will be billed on mileage from FEMA pick up point to drop off location. FEMA may change the drop off location up to 50 mile radius which will not incur additional mileage. If the drop off location changes beyond 50 mile radius, then diversion mileage rate will be incurred.

XII. Storage

None required.