Attachment_B_Scenarios.pdf

Federal Emergency Management Agency

Individual Assistance Support Contract (IASC)

Scenarios

SCENARIO OVERVIEW

The following three (3) scenarios were designed to accompany the Statement of Objectives in which offeror(s) will be expected to provide written responses. Offeror(s) shall develop a Performance Work Statement that clearly identifies an implementation process, quality control capabilities, and an overall understanding that supports the conditions described in the 3 types of scenarios. The objectives in each table describes the expected outcomes for the scenarios. The requirements are linked to the Objectives identified in the SOO. Each written scenario will allow offeror(s) to provide the specific details necessary to address the specific mission area(s).

Event Type Earthquake 6.5 Magnitude Impacted Sector(s) Sector 2 Affected States Missouri & Arkansas Mission Areas Sheltering, Home Repairs, Feeding, Distribution, Evacuee Support

Scenario (1) Narrative: Mass Care/Emergency Assistance

In the early morning hours of January 10, 2016, a damaging 6.5 Magnitude earthquake strikes along the New Madrid Seismic Zone (NMSZ) in the central region of the US. The epicenter is outside of the town of Portage in the Bootheel of Missouri. The most damaging shaking occurs in Northeastern Arkansas, Western Tennessee, Bootheel of Missouri, Western Kentucky, and Southern Illinois.

The States of Missouri and Arkansas and FEMA, in coordination with DOD, are working together to meet the disaster-caused needs of survivors. It is the third day (Day 3) after the event has occurred and aftershocks are beginning to subside. Arkansas and Missouri have requested FEMA to provide Mass Care and Emergency Assistance to survivors for the following activities: sheltering, feeding, evacuee support, and distribution of emergency supplies.

The state of Arkansas has been working closely with voluntary agency partners who are receiving, processing, and sheltering survivors at Ft. Chafee. The State of Arkansas is requesting sheltering and feeding support from FEMA for 50,000 to 100,000 displaced survivors and their 4,000-10,000 household pets at Ft. Chaffee. Missouri is also requesting FEMA support to provide feeding and sheltering services to a population of 50,000 to 100,000 affected survivors and their 4,000-10,000 household pets, throughout several affected counties.

The following Survivor demographics should be added into the overall number of survivors your firm can support. These are for the following mission areas: Sheltering, Feeding and Distribution.

1.4 % children – 0 to 2 years of age

4.2 % children – between 2 and 12 years of age 12 % children – between 12 and 18 years of age 18% adults – over 65 years of age 51 % survivors are female 2.1% survivors have diabetes Type 1 1% survivors require wheelchairs and personal assistance.

The following table contains a list of available resources for each mission area. These resources should be added to your firm’s operations plan.

Land Facilities

• The General Services Administration (GSA) is providing land outside of the affected area.

Both open land areas have access to municipal water, sewer, and power services

• Both states of AR and MO have established state lead shelter task forces and have started conducting facility assessments.

• Both states have identified open space at a combination of various facilities (e.g. armories, arenas, schools and government owned facilities) and have made these sites available for potential use for sheltering.

Shelter Mission Shelter Mission AR Four (4) 100 acres of land.

AR 1.5 million SF

MO Six (6) 100 acres of land.

MO 800,000 SF

Evacuee Support Services Mission Evacuee Support Services Mission

N/A

AR 475,000 SF

MO 428,000 SF

Requirements SOO Max/Min Anticipated # of

Days

1. Provide an implementation plan and schedule that describes in detail your firm’s approach, capability, and capacity to deliver congregate/non-congregate sheltering for a population ranging from 50,000- 200,000 displaced survivors and their 8,000-20,000 household pets.

Objectives 2,3 & 9

200,000+/50,000 Displaced survivors seeking shelter

20,000+/8,000 Household Pets

30/60+ days

2. Several affected communities in AR and MO have populations of survivors that have chosen not to evacuate and have been sheltering in place in their damaged homes and property for several weeks now. State and local assessment teams have viewed many homes, and so far it has been determined that 10,000 of them could be deemed habitable with some repairs to the building envelope (e.g. roof, sub floor, exterior doors, windows and exterior walls). Some homes also require repairs to the essential utilities (e.g. furnace and water heater repair, electrical and plumbing).

State Homes in Need of Repair

MO 7,000

AR 3,000

Provide an implementation plan and schedule that describes in detail your firm’s approach, capability, and capacity for conducting a repair mission to 10,000 homes.

Objectives 3 &

10,000+/ 10,000 N/A

3. Provide an implementation plan that describes in detail your firm’s approach for preparing and providing daily meals for the populations you are sheltering.

Describe in detail, your firm’s approach for preparing 69,000 meals, twice per day, for a third-

Objectives 2,3 & 9

235,000+/ 235,000

30 to 60+ days

Requirements SOO Max/Min Anticipated # of Days party organization (e.g.

Salvation Army and Red Cross).

In addition to feeding at shelter locations, describe in full detail, your approach for preparing and distributing 48,500 meals to disaster survivors, twice per day, for 15 days, through the use of mobile feeding units.

Describe your approach to prepare and package 15,000 food boxes per day for 7 days to accommodate a population of adult/child (omnivores), infants and adult/child (vegetarians).

Objectives 2,3 & 9

15,000+/15,000 Food boxes per day

46,500+/48,500 twice per day

7 days

15 days

4. Provide an implementation plan and schedule that describes your firm’s approach, capability, and capacity to set up, staff, and operate an Evacuee Reception Processing Site to accommodate a population of 20,000 evacuees.

Objectives 2,6 & 9

20,000+/5,000 evacuees returning/reintegrating Arkansas and

Missouri

7 days

Distribution: The state of MO has identified three (3) communities, where disaster survivors are sheltering in place. You have been tasked to distribute food boxes and liters/gallons of water to 2,000 households over a 12 mile square radius.

Provide an implementation plan and schedule that describes your firm’s approach, capability, and capacity to deliver house-to-house distribution of emergency supplies to 2,000 households over a 12-square-mile radius.

Objective 2,5 & 9

50,000+/5,000 households per day

• Tarps

• Water – gallons and liters.

• 1st Aid Kits.

• Flashlights with batteries.

• Trash bags

• Hand-cranked

AM/FM/weather radios.

• Blankets or sleeping bags.

• Household pet supplies

N/A

Scenario 2 Narrative: Steady State & Planning Support

Your assignment is to provide technical assistance and planning support to establish and maintain an effective readiness posture. These tasks will focus on building and maintaining the capabilities necessary to meet the needs of disaster survivors. Steady State and Planning Support Services are intended to integrate the contractor’s capabilities and resources into FEMA’s overall Mass Care/Emergency strategy by planning, coordinating and validating their capability to respond to the Government’s requirements. Describe your approach to each requirement below:

Requirements SOO

1. Develop actionable, hazard-specific operational plans for FEMA Regions 6, 7, 8, 9 and 10.

Objective 1

2. Develop and update Region-specific “Playbooks”, including resource mobilization timelines and mission Capability summaries.

Objective 1

3. Travel to 5 FEMA Regions to hold briefings and coordination meetings with key stakeholders.

Objective 1

4. Following a 6.5 magnitude earthquake along the New Madrid Seismic Zone (NMSZ), deploy five (5) Mass Care planners each to the Initial Operating Facilities (IOFs) in Arkansas and Missouri for a duration of fifteen (15) days, in advance of a formal Federal Declaration

Objective 1

5. In response to this New Madrid event, establish a “planning cell” at FEMA HQ in Washington DC consisting of five (5) planners and senior staff.

Objective 1

6. Deploy Mission Planning Teams (MPTs) to the field in Arkansas and Missouri for a total duration of 15 days.

Objective 1

7. Send a representative to the 2018 National Mass Care Exercise to serve on the Feeding Task Force.

Objective 1

Scenario 3 Narrative: Individuals & Household Programs (IHP) Permanent Construction

A 7.5 earthquake occurred 70 miles east of Anchorage Alaska on August 1, 2016. A declaration of major disaster for Individual Assistance and Public Assistance programs in 7 counties is granted (Anchorage, Denali, Lake and Peninsula, Matanuska-Susitna, Southeast Fairbanks, Yukon- Koyukuk, Valdez-Cordova). The State and FEMA are working together to meet the disaster-caused needs of survivors. It is day 15 after the declaration, and the State has requested FEMA to provide permanent housing construction to survivors. A Direct Housing Assessment Team (DHAT) has been set up comprising of FEMA staff. The determination was made that permanent housing construction will need to be the housing solution in Venetie, AK for 50 households.

Event Type Earthquake 7.5 Magnitude

Impacted Sector(s) Sector 2 Affected States Alaska Mission Areas Construction Services

Objectives SOO

1. Describe your approach for providing architectural engineer certified building plans developed in AUTOCAD or other industry-standard format, complete with materials list, and estimated costs to construct a housing solution that is appropriate for the cultural and climate

Objective 8

Objectives SOO considerations in the area identified by this FEMA scenario.

2. Explain how you intend to provide all construction equipment, supplies, and personnel required to manage the permanent housing construction project (s).

Objective 8

3. How would your firm coordinate the transport of construction equipment, supplies, material, and personnel from the mainland to Venetie.

Objective 8

4. Describe the coordination with FEMA, the State of Alaska, and local authorities, to establish a receiving and processing area of shipments for off-loading of equipment and materials as needed, in Venetie.

Objective 8

5. Describe the coordination with FEMA, the State of Alaska, and the local officials of Venetie regarding all permits for this project and work with FEMA on obtaining necessary waivers as needed.

Objective 8

6. Describe the monitoring of the construction progress and the provision of giving updates to FEMA on the progress of each project.

Objective 8

7. How would you address compliance with the Architectural Barriers Act, Uniform Federal Accessibility Standards (UFAS), local construction codes, and all other requirements? This includes being prepared to construct housing for disaster applicants with access and functional needs.

Objective 8

8. Describe how you intend to prepare all sites, including any mitigation activities to ensure sites are compliant with floodplain regulations and other environmental and historic preservation laws, as applicable, and provide compliance documentation to

FEMA.

Objective 8

9. Detail your approach to perform demolition work to clear sites of pre-existing foundations, structures, and septic systems. Debris shall be removed and disposed in accordance to local regulations.

Objective 8

Scenario Overview