Combined_Synopsis_HSFE70-13-Q-0037.docx

HSFE70-13-Q-0037

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Submit quotation to Chase.Smith@fema.gov by 02/08/2013 at 12:00 PM Eastern Standard Time.

Email all questions to Chase.Smith@fema.gov by 02/05/2012 at 9:00 AM Eastern Standard Time.

Answers will be posted by 02/06/2012 5:00 PM Eastern Standard Time.

This is a Request for Quotation.

RFQ number: HSFE70-13-Q-0037

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-65.

This acquisition is a small-business set-aside. The size standard is 500 employees.

NAICS code is 323113.

This RFQ is posted on 02/01/2012.

Contracting Office Zip Code: 20472

Award will be made to the vendor whose quote is the lowest-cost-technically-acceptable and will meet the delivery schedule.

Delivery costs shall be included in your quote. Awardee is responsible for anticipating delivery costs in order to meet the delivery requirements.

Fill in “Cost” cells of attachment Pricing Sheet HSFE70-13-Q-0037 and clearly state your total price including delivery in your quote. Attachment Pricing Sheet HSFE70-13-Q-0037 must be included in your quote.

Verify in your quotation that all technical specifications in the following Statement of Work and Requirements are met.

STATEMENT OF WORK AND REQUIREMENTS

DEPARTMENT OF HOMELAND SECURITY (DHS)

BACKGROUND:

The Federal Emergency Management Agency (FEMA) and the Corporation for National and Community Services (CNCS) have established a partnership designed to strengthen the nation’s ability to respond to and recover from disasters while expanding career opportunities for young people. Established as a new unit of AmeriCorps’ National Civilian Community Corps (NCCC), FEMA Corps members will be devoted solely to FEMA disaster preparedness, response, and recovery efforts.

It is crucial that these personnel be identifiable as emergency responders but also distinguishable from other DHS/FEMA and AmeriCorps employees. Professional clothing for FEMA Corps members with customized logos, lettering and color (royal blue and red) will allow them to be easily identified in the field.

PURPOSE:

The purpose of this solicitation is to secure a vendor to produce and deliver high quality FEMA Corps-distinctive clothing for FEMA Corps members.

REQUIREMENTS

The vendor will provide a digital mockup of placement of all embroidery, silk screening and patches as described in the design layout below for each of the items to FEMA for review and approval. FEMA will provide approval of the mockup within one business day of receipt.

The vendor shall produce a sample of the royal blue tee shirt based on design layout requirements. In addition, the vendor will provide a sample of each item in each color, without customization. FEMA will provide approval of the samples within two business day of receipt. Size for the samples is not important, and FEMA can return samples if vendor desires, provided the vendor pays for the return shipment.

Upon approval of the prototype, the following quantities of royal blue and red clothing and hats according to the specifications detailed within this statement of work. Embroidery and/or silk screen on all royal blue items will be done in white; embroidery and/or silk screen on all red items will be done in white.

The contractor(s) shall meet the following minimum specifications for each item:

PLEASE NOTE: For items referencing a patch, embroidery is fine in lieu of a patch.

PLEASE NOTE: More accurate palette information can be provided for the required shade of red and DHS seal to awardee. Attachments “Shade of Red” and “DHS_FEMA_logo” are currently provided.

Clothing type: Short sleeve tee shirt

· Clothing Material and Description:

· 100% pre-shrunk cotton jersey knit

· 6.4 oz to 8 oz limit

· Seamless double – needle top stitched neckline

· Taped neck shoulders

· Double stitched sleeve and waist hems

· Ribbed collar

· Quarter-turned to eliminate center crease

· Sizing: Men’s S, M, L, XL, 2XL, 3XL, 4XL (quantities in table below)

· Measurements:

· Logo size (DHS/FEMA): 2.25 inches in diameter (approx.)

· Front Text “FEMA Corps”: 0.75 inches in height, 3.5 inches in width (approx.)

· Back Text “FEMA Corps”: two lines of text with maximum height to center across back, not to be less than 3”

· Logo size (NCCC): 3.25" in diameter

· Design layout:

· Full color silk screen of logo (DHS/FEMA): Front left breast

· Front Text “FEMA Corps”: Front left breast, silk screen under logo

· Back Text “FEMA Corps”: Back top-centered, silk screen

· Full color silk screen of logo (NCCC): left arm Clothing type: Short sleeve polo shirt

· Clothing Material and Description:

· Fabric Type: 100% Treated Cotton, pique polo

· Finishing: Non Fading

· Weight 6.3oz to 7.0oz limit

· Buttons – 3 or 4 hole Melamine buttons that won’t melt, burn, or crack.

· LABELS: Heat Transfer. Care label, size label, country of origin and fiber content label permanently attached to the garment.

· Stitching and finishing: Stitches per inch are 10-12 on all operations with dyed to match thread; all seams are flexible to prevent stitches from breaking when the garment is stretched.

· ¼” single needle top stitch on the seams of the armholes and shoulders

· Neckline has 1/4” single needle topstitching

· Front Placket is 1 ¼” wide with edge stitching on both sides

· Hem has 1” turned up with ¼” double needle cover stitch

· Sizing: Men’s S, M, L, XL, 2XL, 3XL, 4XL (quantities in table below)

· Measurements:

· Patched logo size (DHS/FEMA): 2.25 inches in diameter (approx.)

· Front Text “FEMA Corps”: 0.75 inches in height, 3.5 inches in width (approx.)

· Patched logo size (NCCC): 3.25" in diameter

· Design layout:

· Patched logo (DHS/FEMA): Front left breast

· Front Text “FEMA Corps”: Front left breast, embroidered under patched logo

· Patched logo (NCCC): left arm

Clothing type: Hoodie

· Clothing Material and Description:

· Mid-weight pullover hoodie with soft fleece lining

· 100% cotton outer shell

· Cotton/Polyester blend; No less than 70% cotton and no more than 30% polyester inner fleece lining

· 9oz-10oz mid-weight premium fleece

· 32 singles ring spun cotton for ultimate softness

· Fitted body; pre-shrunk

· Hood with heavy-duty shoelace drawstring

· Jersey hood lining

· Rib-knit cuff, waist and pocket opening

· Reinforced taped collar seam

· Front pouch pocket.

· Sizing: Men’s S, M, L, XL, 2XL, 3XL, 4XL (quantities in table below)

· Measurements:

· Patched logo size (DHS/FEMA): 2.25 inches in diameter (approx.)

· Front Text “FEMA Corps”: 0.75 inches in height, 3.5 inches in width (approx.)

· Back Text “FEMA Corps”: two lines of text with maximum height to center across back, not to be less than 3”

· Patched logo size (NCCC): 3.25" in diameter

· Design layout:

· Patched logo (DHS/FEMA): Front left breast

· Front Text “FEMA Corps”: Front left breast, embroidered under patched logo

· Back Text “FEMA Corps”: Back top-centered silk screen

· Patched logo (NCCC): left arm

Clothing type: Lightweight Jacket

· Clothing Material and Description:

· Zip-up, double-lined, with pockets

· Fabric Type: Lightweight and windproof, 100% nylon or polyester micro fiber

· Sizing – Men’s S, M, L, XL, 2XL, 3XL, 4XL (see specific quantities in table below)

· Measurements:

· Patched logo size (DHS/FEMA): 2.25 inches in diameter (approx.)

· Front Text “FEMA Corps”: 0.75 inches in height, 3.5 inches in width (approx.)

· Back Text “FEMA Corps”: two lines of text with maximum height to center across back, not to be less than 3”

· Patched logo size (NCCC): 3.25" in diameter

· Design layout:

· Patched logo (DHS/FEMA): Front left breast

· Front Text “FEMA Corps”: Front left breast, embroidered under patched logo

· Back Text “FEMA Corps”: Back top-centered silk screen

· Patched logo (NCCC): left arm Clothing type: Adjustable Baseball Style Hat with “FEMA Corps”

· Fabric Type: Poly Cotton Twill

· Sizing – one-size-fits-all

· Embroidery: “FEMA Corps” block lettering on front of hat, embroidered, 4.5” wide, 1.5” tall

QUANTITIES FOR DENVER CAMPUS ORDER

DENVER CAMPUS

Short Sleeve t-shirts

ROYAL BLUE CLOTHING

RED CLOTHING

QUANTITIES FOR SACRAMENTO CAMPUS ORDER

SACRAMENTO CAMPUS

Short Sleeve t-shirts

ROYAL BLUE CLOTHING

RED CLOTHING

QUANTITIES OF ITEMS FOR NEW MEXICO ORDER

ROYAL BLUE CLOTHING

RED CLOTHING

DELIVERY SCHEDULE

The vendor shall meet the following delivery schedule:

(received by FEMA)

ACCEPTANCE:

A FEMA representative will sign for receipt of the items at the designated delivery location. This signature does not imply inspection & acceptance. The signature only acknowledges the delivery was made. Inspection will be made within five business days; any discrepancies (missing quantities, defects in embroidery or silk screen printing) will be reported to the Contracting Officer (CO) or Contracting Officer Representative (COR) for replacement by the vendor. The COR will notify the vendor when the order has been fully inspected and accepted such that invoices may be submitted.

DELIVERY LOCATION:

ATTN: Marty Bahamonde 500 C Street SW, Suite 714 Washington, DC 20472 Phone number will be provided

ATTN: Marty Bahamonde 500 C Street SW, Suite 714 Washington, DC 20472 Phone number will be provided

NCCC Southwest Region Campus 3001 S Federal Blvd Denver, CO 80236

NCCC Pacific Region 3427 Laurel Street McClellan, CA 95652

Address and contact information will be provided.

PERIOD OF PERFORMANCE

The period of performance shall not exceed December 31, 2013.

PROVISIONS AND CLAUSES

The provision FAR 52.212-1 Instructions to Offerors-Commercial applies to this acquisition.

Please include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items.

The clause FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition.

The clause FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items applies to this acquisition. The following FAR clauses cited in 52.212-5 that also apply to this acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (31 U.S.C. 6101 note). (Applies to contracts over $30,000). (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items).

Alternate I (Oct 1995) of 52.219-6.

52.219-28, Post Award Small Business Program Rerepresentation (APR 2009) (15 U.S.C 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.223-18, Contractor Policy to Ban Text Messaging while Driving (SEP 2010) (E.O. 13513).

52.225-1, Buy American Act--Supplies (FEB 2009) (41 U.S.C. 10a-10d).

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) (31 U.S.C. 3332).

Other clauses that apply to this acquisition:

FAR 52.202-1; FAR 52.233-1; FAR 52.233-2; FAR 52.233-4; FAR 52.244-6;

HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006)

HSAR 2052.247-72 F.O.B. Destination Only (Dec 2003)

FAR 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (AUG 2012) image1.emf