Attch_4_Scenario_2_SOO.pdf

Hazard Mitigation Technical Assistance Program Office Page 1 of 5 Statement of Objectives Form form date: February 2011

H M T A P S T A T E M E N T O F O B J E C T I V E S

This section is completed by COR

Task Order Number Scenario 2

Document Control Number (from FEMA Form 40-1)

W00001Y

Competitive Task Order? Yes No

Task Order Funding Type Fixed Price

Contract Task Programmatic assistance for mitigation grants

COR Notes

* Please provide a justification if other than FFP

SELECTION CRITERIA (To be completed by COR)

Factor Consideration for this Task Order

1. Specialized experience and technical competence in the type of work required.

The PWS will be reviewed to evaluate the contractors technical and staffing approaches to complete the objectives listed in the statement of work/objectives.

Yes

2. Capacity to accomplish the work in the required time.

Will be evaluated for demonstration of available capacity to perform the work, measured against the schedule of deliverables.

Yes

3. Past performance in terms of cost control, quality of work and compliance with performance schedules. Yes

4. Location in the general geographic area of the project.

The staffing approach will be evaluated for availability of staff with experience in the location of the proposed work.

Yes

PRECEDENCE OF SELECTION CRITERIA (To be completed by COR)

All factors are equal to one another.

This section is completed by the requesting office

Task Order Title HMA Technical Assistance for the Navajo Nation

Period of Performance Date of Award through 12 months

Disaster Number (if applicable) DR-0006-NM Not Applicable

Headquarters/Region Region IV If other, specify:

Location of Work (City and state where work will be

Field work and the kickoff meeting will be located at the Navajo Nation in New Mexico

SECURITY WARNING:

THIS TEMPLATE CONTAINS MACROS. PLEASE CLICK THE OPTIONS BUTTON ABOVE TO ENABLE.

Hazard Mitigation Technical Assistance Program Office Page 2 of 5 completed ) Other Work will be completed at the Contractors Office

Maximum pages allowed for Performance Work Statement

(excluding resumes) (Please select one)

4 pages for Technical Approach & 2 pages for Staff Qualifications (total of 6 pages)

7 pages for Technical Approach & 3 pages for Staff Qualifications (total of 10 pages)

15 pages for Technical Approach & 5 pages for Staff Qualifications (total of 20 pages)

Need Individual Staff Qualifications?

Yes

* A Resume will be submitted for all key personnel.

PURPOSE Provide a general background that illustrates the need for the project. Create a statement of purpose.

The purpose of this task order is to procure HMGP technical assistance to evaluate mitigation activities/ projects in the disaster area and to assist in the collection of data and supporting documentation in support of the development of HMGP grant applications for the Navajo Nation.

OBJECTIVES List each objective you would like the contractor to achieve. Provide detail as necessary to guide the contractor on the parameters of each objective

Add Objective

OBJECTIVE: 1 Indicate objective number 1, 2, 3, etc.

Provide technical expertise and assistance in the evaluation of mitigation activities for HMGP grant applications for the NAvajo Nation, NM This will include:

Identify HMGP scopes of work based on mitigation priorities provided by the Navajo Nation.

Identify mitigation activities that would benefit from a phased project approach.

The estimation and documentation of construction costs for projects.

The development and documentation of benefit-cost analysis for projects.

Support for specialized analysis that may be identified during the evaluation of the project.

Ensuring each project meets engineering feasibility and eligibility requirements and that each project meets the required/applicable codes and standards (and design materials if applicable).

Assessing structures and geographic locations to determine suitability for future use of the intended purpose of the project.

Development of a GIS product identifying the location of structures for each project.

Development of NEPA and other general environmental and historic preservation requirements for each project.

Pre-event market value assessment for each Acquisition structure.

Hazard Mitigation Technical Assistance Program Office Page 3 of 5

Development of defensible mitigation expectations for the finished project.

Development of obtainable timelines for the project.

No more than five (5) 3-day site visits are expected for data collection in the Navajo Nation.

PROJECT TYPES: Ten (10) projects total: six (6) elevation properties, three (3) acquisition properties, and one (1) flood control project

DELIVERABLES: Comprehensive report for each project identifying findings for each aspect of the grant application. The report must include all backup documentation needed for the development of a HMGP grant application.

OBJECTIVE: 2 Indicate objective number 1, 2, 3, etc.

Task Order Administration

The Contractor will participate in a kickoff meeting with FEMA staff within five (5) days of the notice to proceed to establish work plans and timetables for deliverables. This meeting will be held in person at the Navajo Nation and via conference call. The key personnel of the Contractor should participate in the meeting in person.

The Contractor will provide a monthly progress report digitally to the PM and COR.

The contractor will schedule and participate in a monthly update meeting with FEMA. Approximately twelve (12) meetings are anticipated all will be via conference call.

The contractor will develop a work plan for the task order.

GOVERNMENT PROVIDED DATA/RESOURCES Yes No If yes, indicate what data or resources will be provided to the contractor by the government.

The government will provide a list of proposed properties and locations for each project.

The government will provide a liaison for all field site visits.

The government will provide cultural sensitivity training to all Contractor staff identified for field work.

The government will provide meeting space for the kickoff meeting in the Navajo

Nation.

REQUIRED STANDARDS Yes No If yes, indicate the required accuracy of the deliverables (i.e. survey accuracy, type of hydraulic study, etc).

Section 7 (ESA) compliance; threatened and endangered species, including performance of survey(s) for endangered species, when required

Section 106 (NHPA) compliance; historic resources, including archeological surveys and resource evaluation, when required

EO 11990 compliance; wetlands identification. Determine necessity for the PM to consult with USACE on wetlands documenting compliance with EO 11990

Hazard Mitigation Technical Assistance Program Office Page 4 of 5

EO 11988 compliance; floodplain management. Address EO 11988 requirements for submittal and the PM’s Response, incorporating relevant information into the

NEPA document

EO 12898 compliance

NEPA compliance; NEPA documentation will be prepared as requested

Relevant State, City, or International Engineering codes and standards for eligible

HMGP activity types, whichever is most restrictive for that project type

Unified Hazard Mitigation Assistance Guidance for the disaster

The Budget should be developed to support strategic fund management

(incremental obligation) when feasible.

Standards for the FEMA BCA Tool unless otherwise approved by the BCA

Program Manager at FEMA HQ

Code of Federal Regulations, Title 44

Robert T. Stafford Act, Section 404

All other applicable Federal executive orders, regulations, or guidance documents governing HMGP.

All applicable State and City Codes and standards

CONSTRAINTS Yes No If yes, what does the contractor need to consider when developing an approach, such as: badging, schedule, access to project area as a result of damage, general logistics, systems compatibility, etc?

This task order does not include the development or completion of an EA, CATEX, or EIS for these projects.

Staff local to Region VI and more specifically New Mexico is preferred for this task order.

Contractor staff must be available to begin field work no later than five (5) days following the kickoff meeting.

Contractors identified to participate in field site visits will be required to participate in a cultural sensitivity training in FEMA Region VI. FEMA staff will provide the instruction for the training. This training is mandatory.

All site visits must be coordinated through FEMA staff with the Navajo Nation POC.

Navajo Nation POC and FEMA staff will accompany Contractor staff to all site visits.

The Contractor must provide all equipment and supplies necessary for the completion of this task order.

Possession of a FEMA issued Contractor badge is a must for this task order prior to award.

All deliverables will be provided digitally to the PM. Hard copies will not be necessary to provide.

All GIS files will be provided as shape files as well as pdf files to the PM.

All deliverables will be provided on CD to the COR as part of the closeout process.

DELIVERABLES List each deliverable type expected from this task order. Check all that apply. Note: The Deliverables

Clarification Form, Attachment A, must be completed to provide the required detail.

Facilitation of services GIS product Reports & publications Technical drawings

Training & presentations Database

Hazard Mitigation Technical Assistance Program Office Page 5 of 5

Tools Other:

AUDIENCE List the intended audience of the deliverable. Check all that apply.

FEMA – Internal Technical audience General public Local communities

Elected officials/policy makers Other:

State government

COORDINATION

FEMA Project Monitor

(assigned by Division Director or Branch Chief)

Name HMA Grants Specialist

FEMA

Office

FEMA Region VI

Mailing Address

800 N Loop 288

Denton, TX 76209

Phone 940-898-xxxx

Email HMAgrants.Specialist@fema.dhs.gov

Technical Monitor (assigned by HMTAP

Program Manager)

Add Technical Monitor

Name HMA Grants Specialist

FEMA

Office

HQ-FIMA-RR-GI

Mailing Address

1800 S. Bell Street

Arlington, VA 20598-3015

Phone (202) 646-XXXX

Email HMAgrants.Specialist2@fema.dhs.gov

Program Manager Name Shabbar Saifee

FEMA

Office

FEMA Headquarters

Mailing Address

1800 South Bell Street Arlington, VA 20598-3015

Phone 202.646.3142 (office phone)

Email shabbar.saifee@fema.dhs.gov

COR

(assigned by HMTAP

Program Manager)

Name Gina White

FEMA

Office

FEMA Headquarters

Mailing Address

1800 South Bell Street Arlington, VA 20598-3015

Phone 202-646-3906

Email Gina.White@fema.dhs.gov