Attch_4_Scenario_1_SOO.pdf

Hazard Mitigation Technical Assistance Program Office Page 1 of 5 Statement of Objectives Form form date: June 2012

H M T A P S T A T E M E N T O F O B J E C T I V E S

This section is completed by COR

Task Order Number Scenario 1

Document Control Number (from FEMA Form 40-1)

W000000Y

Competitive Task Order? Yes No

Task Order Funding Type Cost plus fixed fee

Contract Task EHP support

COR Notes

* Please provide a justification if other than FFP

SELECTION CRITERIA (To be completed by COR)

Factor Consideration for this Task Order

1. Specialized experience and technical competence in the type of work required.

The PWS will be reviewed to evaluate the contractors technical and staffing approaches to complete the objectives listed in the statement of work/objectives.

Yes

2. Capacity to accomplish the work in the required time.

Will be evaluated for demonstration of available capacity to perform the work, measured against the schedule of deliverables.

Yes

3. Past performance in terms of cost control, quality of work and compliance with performance schedules. Yes

4. Location in the general geographic area of the project.

The staffing approach will be evaluated for availability of staff with experience in the location of the proposed work.

Yes

PRECEDENCE OF SELECTION CRITERIA (To be completed by COR)

The selection factors are equal to one another.

This section is completed by the requesting office

Task Order Title Environmental Assessment for Texas Wildfire Projects

Period of Performance Date of Award through 12 months

Disaster Number (if applicable) DR-0001-TX Not Applicable

Headquarters/Region Region VI If other, specify:

Location of Work (City and state where work will be

Field work - Dry Brush County Texas

Meetings with FEMA Staff - Denton Texas

SECURITY WARNING:

THIS TEMPLATE CONTAINS MACROS. PLEASE CLICK THE OPTIONS BUTTON ABOVE TO ENABLE.

Hazard Mitigation Technical Assistance Program Office Page 2 of 5 completed ) Other work - Contractors office

Maximum pages allowed for Performance Work Statement

(excluding resumes) (Please select one)

4 pages for Technical Approach & 2 pages for Staff Qualifications (total of 6 pages)

7 pages for Technical Approach & 3 pages for Staff Qualifications (total of 10 pages)

15 pages for Technical Approach & 5 pages for Staff Qualifications (total of 20 pages)

Need Individual Staff Qualifications?

No

* A Resume will be submitted for all key personnel.

PURPOSE Provide a general background that illustrates the need for the project. Create a statement of purpose.

As a result of presidentially-declared disaster DR-0001-TX and at the request of the State of Texas, Hazard Mitigation Grant Program monies are availabe to the Texas Department of Emergency Management (TDEM). Dry Brush County, through TDEM, has requested grant monies to complete a Wildfire Migitation project including Defensible Space for

Wildfire and Hazardous Fuels Reduction in an area that is considered a high risk for wildfire because of its proximity to critical facilities. Due to Extraordinary Circumstances and public controvercy, FEMA is requiring an Environmental Assessment (EA) in order to complete its Environmental and Historic Preservation (EHP)compliance review requirements under the National Environmental Policy Act (NEPA). The purpose of this task order is to complete the required EA and tasks associated with the assessment.

OBJECTIVES List each objective you would like the contractor to achieve. Provide detail as necessary to guide the contractor on the parameters of each objective

Add Objective

OBJECTIVE: 1 Indicate objective number 1, 2, 3, etc.

Scoping

Meet with the appropriate stakeholders to identify agency and public concerns and identify reasonable alternatives that meet the purpose of the action.

Scoping should include determining a range of alternatives;

identifying all relevant Environmental and NEPA compliance issues; determining the appropriate level of public involvement;

identifying alternatives for detailed study; identifying permit needs; and identifying relevant data sources.

OBJECTIVE: 2 Indicate objective number 1, 2, 3, etc.

Public Involvement

Determine a public involvement strategy to solicit public input to inform development of the document.

This must include a notice of availability and final notice published in the county’s newspaper of record.

Due to public controversy, outreach strategies may include, but is not limited to, one or more public meetings.

Hazard Mitigation Technical Assistance Program Office Page 3 of 5

OBJECTIVE: 3 Indicate objective number 1, 2, 3, etc.

Drafting and Finalizing the Environmental Assessment

The EA needs to document the decision making process to issue a Finding of No Significant Impact (FONSI) or proceed with an Environmental Impact Statement (EIS).

The document needs to include an alternatives analysis, public input, identification and discussion of impacts to resources of concern, and must provide mitigation measures to reduce the level of identified impacts below a significant level.

This should be a concise document that addresses all relevant agency and public concerns.

The document must address: purpose and need, alternatives, a characterization of the affected environment, and a discussion of environmental consequences.

At a minimum, the following resources must be addressed in the analysis: wetlands, threatened and endangered species, historic and cultural resources.

OBJECTIVE: 4 Indicate objective number 1, 2, 3, etc.

Task Order Administration

The Contractor shall participate in an initial kick-off meeting within 5-days of NTP. This meeting will occur in the Region VI Regional Office.

The Contractor will meet with FEMA and others as necessary to gather the required information on project needs and will develop a strategy and timeline for the completion of the EA. It is anticipated that this will require not more than three (3) meetings total. Unless otherwise specified these meetings will occur in the FEMA Region VI Office.

The Contractor will schedule and participate in monthly conference calls with FEMA. Approximately twelve (12) calls will be required.

GOVERNMENT PROVIDED DATA/RESOURCES Yes No If yes, indicate what data or resources will be provided to the contractor by the government.

The government will provide the Contractor with the grant application materials.

The government will provide the Contractor with the initial EHP review and eligibility determination.

REQUIRED STANDARDS Yes No If yes, indicate the required accuracy of the deliverables (i.e. survey accuracy, type of hydraulic study, etc).

The projects shall be reviewed in compliance with all EHP Executive Orders, regulations, requirements, and guidance documents required for a Unified HMA project.

Hazard Mitigation Technical Assistance Program Office Page 4 of 5

CONSTRAINTS Yes No If yes, what does the contractor need to consider when developing an approach, such as: badging, schedule, access to project area as a result of damage, general logistics, systems compatibility, etc?

The Contractor must be available within a 48 hour notice to participate in meetings or site investigations.

The proposed projects will require assistance in the following compliance responsibilities: National Environmental Policy Act (NEPA); Section 106 of the National Historic Preservation Act (NHPA); assistance with U.S. Fish and Wildlife Service (USFWS) consultation to satisfy Section 7 of the Endangered Species Act (ESA); floodplain management review to satisfy Executive Order (EO) 11988 and 44 CFR Part 9; and other relevant executive orders.

Contractor staff should have knowledge of the local regulatory environment as well as experience in the general project areas. The specific areas of expertise required are Section 7 of the ESA.

1- Compliance - threatened and endangered species, including performance of survey(s) for endangered species, if required.

2- Section 106 of the NHPA Compliance - historic resources, including archaeological surveys and resource evaluation, if required. EO 11990 Compliance – wetlands identification. Determine if it is necessary for the PM to conduct consultation with the USACE on wetlands to document compliance with EO 11990.

FEMA and the Historic Preservation Office must be allotted a minimum of 30 days for review of both the draft and final EA.

The contractor will provide all information, in electronic format, for FEMA to update, track, and maintain the project files as new information is available.

FEMA requires 5 printed copies and an electronic copy of both the draft and final versions of the Environmental Assessment.

DELIVERABLES List each deliverable type expected from this task order. Check all that apply. Note: The Deliverables

Clarification Form, Attachment A, must be completed to provide the required detail.

Facilitation of services GIS product Reports & publications Technical drawings

Training & presentations Database

Tools Other:

AUDIENCE List the intended audience of the deliverable. Check all that apply.

FEMA – Internal Technical audience General public Local communities

Elected officials/policy makers Other:

State government

Hazard Mitigation Technical Assistance Program Office Page 5 of 5

COORDINATION

FEMA Project Monitor

(assigned by Division Director or Branch Chief)

Name HMA Grants Specialist

FEMA

Office

FEMA Region VI

Mailing Address

800 N Loop 288 Denton, TX 76209

Phone 940-898-xxxx

Email HMAgrants.Specialist@fema.dhs.gov

Technical Monitor (assigned by HMTAP

Program Manager)

Add Technical Monitor

Name EHP Specialist

FEMA

Office

FEMA Region VI

Mailing Address

800 N Loop 288

Denton, TX 76209

Phone 940-898-xxxx

Email EHP.Specialist@fema.dhs.gov

Program Manager Name Shabbar Saifee

FEMA

Office

FEMA Headquarters

Mailing Address

1800 South Bell Street Arlington, VA 20598-3015

Phone 202.646.3142 (office phone)

Email shabbar.saifee@fema.dhs.gov

COR

(assigned by HMTAP

Program Manager)

Name Gina White

FEMA

Office

FEMA Headquarters

Mailing Address

1800 South Bell Street Arlington, VA 20598-3015

Phone 202-646-3906

Email gina.white@fema.dhs.gov