Attachment A Definitions.pdf

ATTACHMENT A—DEFINITIONS and STANDARDS

1. Appliances – A device or instrument designed to perform a specific function, especially an electrical device, such as ranges, refrigerators, water heaters, furnaces, air conditioners, etc.

2. Base of Operation – The location(s) where the Contractor maintains an office(s) with adequate storage and shop facilities, equipment tools and supplies within 150-miles of any unit.

3. Clean and Make Ready (CMR) – bring the unit to a clean and sanitary level for occupancy of a new occupant. The term used to describe bringing the unit to a “Ready For Occupancy (RFO)” status.

4. Clean – The effort or condition required to make free from dirt, stains, or impurities;

unsoiled.

5. CLIN – Contract Line Item Number.

6. Components replaced by occupant – Such items as light bulbs, stoppers, drain baskets, extra door keys, etc. unless associated with the repair or replacement of a related component.

7. Contract Maintenance Standard – The standard defined by FEMA in this PWS necessary to maintain the THU in a “Safe, Secure and Habitable” condition. The chassis/towing systems, entrance/exit components, interior components, exterior components, electrical, LP gas systems, plumbing, HVAC, appliances, and leveling or re-blocking of the unit shall be kept repaired and maintained to keep the THU in its optimal functioning condition.

8. Contractor – As used in this document, can denote the Contractor, the Contractor’s Representative, Acting Agent, or Subcontractor.

9. Contractor Performance System (CPS) – An electronic system used by the by the COTR to record Contractor Past Performance. Records can be reviewed by the Contractor and final decisions be made by the Contracting Officer.

10. Day – A single calendar day excluding weekends and Federal Holidays.

11. Deactivation – Act of rendering a THU inactive . To remove a THU from active status.

The process of removing the unit from its installed site, restoring the site to the pre-installation condition and delivering the unit to the location designated by the government.

12. Debris – the scattered remains of broken or destroyed rubble or wreckage. This is to include white goods.

13. Designated Holding Area – A secure and safe place where deactivated units are placed until they are transported to their long term FEMA storage locations. The holding area is Contractor provided and maintained at no additional expense to the government.

14. Direct Housing Operations (DHOPS) – FEMA Direct Housing Operations provides temporary housing to eligible disaster victims.

15. Electrical System – All wiring and associated parts from the Power Company’s connection on the meter loop pole or pedestal, to and throughout the manufactured unit, including underground entrance cable. It includes all installed components up to the approved power source.

16. Emergency Deactivation – A deactivation designated as “Emergency Deactivation” by the government. Emergency Deactivations must be completed the same day the Emergency deactivation Work Order is issued. This is valid equally for Manufactured Homes, Park models, and Travel Trailers.

17. Emergency Install – Emergency Haul and Install – A Haul and Install designated as an “Emergency Haul and Install” by the government. Emergency Haul and Installs must be completed within 24 hours after issuance of the Emergency Haul and Install Work order.

This is valid equally for Manufactured Homes, Park models, and Travel Trailers

18. Emergency Maintenance/Repairs – Repairs authorized under Emergency Maintenance and necessary to eliminate a serious health, safety, or security hazard.

19. Entrance/Exit components – Doors, locks, and door hardware, all stairs and ramps leading to the entrance(s) of the unit.

20. Exterior Components – All frame, hitch, axels, tires, panels, sidings, plumbing and electrical connections, windows, screens, blocking, anchoring, skirting, roofing, exterior doors, leveling jacks and other FEMA-provided accessories.

21. Federal Emergency Housing Maintenance Assurance Program (FEHMAP) – The Electronic data exchange developed by FEMA in ACCESS for transferring and storing information between computers using a government established format and codes.

22. Firm Fixed Price – (FFP) – A contract type that provides for the payment of a predetermined amount (the contract price) to the contractor provided they perform the work in accordance to the terms of the contract.

23. Forty Nine Field Report (49 Field Report) – Daily report developed by FEMA for use by Contractor to provide results of work performed the day before. This report is due by 10:00 a.m. CST on the following day to the assigned COTR.

24. Government Project Manager – For the purpose of this contract the term Project Manager and COTR are interchangeable unless otherwise designated by the contracting officer.

25. Habitable – The Temporary House Unit (THU) is safe, sanitary, functional, and presents no hazards to the occupants.

i. Clean: The effort or condition required to make free from dirt, stains, or impurities; unsoiled.

ii. Safe is defined as:

1. Exterior is structurally sound to include windows, doors, roof, and unit set up (blocking and straps);

2. Functioning electricity, gas, HVAC-heat and plumbing;

3. Septic and sewage are functioning properly.

iii. Sanitary is defined as:

1. Free from elements, such as filth or pathogens, that endangers health.

iv. Functional is defined as:

1. The THU is capable of operating for its intended purpose.

2. All appliances fully operating to optimal manufacturer’s specifications

v. Secure is defined as:

1. Free from danger, attack, or risk of loss; lockable.

26. Haul and Install – The process of picking up a THU at a site designated by the government, transporting it to the install site, and installing the THU in accordance with applicable standards. Following a Haul and Install, the THU should be ready for occupancy. The transporting and delivery of a THU from a facility designated by FEMA and the Installation of the same THU to a Site address provided by FEMA.

27. Heating, Ventilation, and Air Conditioning System (HVAC) – A system providing thermal comfort and acceptable indoor air quality; for this PWS it includes major components and ducts including wiring, thermostats, fans, motors, coils, and other associated parts.

28. Hours – When hours are used as a unit of measure within this PWS it is deemed that these hours will be continuous except as noted as “business hours”.

29. Interior Components – These include the unit cabinetry, countertops, doors and doorways, ceiling, walls, furnishings, appliances, mirrors, sinks, toilets, tubs, showers, flooring, and other FEMA-provided accessories located on the inside of the THU.

30. Maintenance – To repair or replace all interior and exterior components of the THU to maintain proper condition and optimal function in order to meet the Contract Maintenance Standard (MS). All associated set up and installation materials are included in this definition.

31. Maintenance and Deactivation Contractor (MDC) – Identified in this PWS as the “Contractor” that Maintains and Deactivates the THU. See Definitions of Contractor, Maintenance, Deactivation, Habitable, and Contract Maintenance Standard.

32. Miscellaneous Maintenance – Tasks approved by the COTR that are not described in a specific Contract Line Item. These tasks include, work or unforeseen conditions by the Government in this PWS, but are not limited to the safety, health, and security of the unit.

33. Mobile Home (MH) – A factory-built manufactured housing unit with two to three bedrooms which is usually placed in one location but retains the ability to be moved if necessary.

34. Number of units on the ground on the last day of the month – Number of units actually on the ground COB on the last day of the month. Units for which a deactivation work order has been issued are not counted in this number. Negotiated monthly prices will be based upon the number of units on the ground on the last day of the month for each month during the Contract Period of Performance.

35. Park Model (PM) – A factory-built manufactured housing unit that is 399 Square foot or less. They are intended for semi-permanent occupancy.

36. Performance Standards – The standard developed by the government to measure performance by the contractor under the terms and conditions specified. Measurements for completeness, reliability, accuracy, and execution of the terms and conditions of this contract are used to score the Contractor’s performance based on the definitions herein.

37. Pest Control Company – An authorized and Licensed or certified pest control company recognized by the LA Department of Agriculture who is authorized to perform eradication of Formosan Termites and other “pests” as defined herein.

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38. Plumbing System – Plumbing includes all water and sewer lines, valves, faucets, fixtures, and tanks inside and outside the unit and all external lines from the unit to the utility main or the park owner’s connection (where applicable).

39. POC – Point of Contact

40. Pre-Placement Condition – This means returning the installation footprint to the same condition minus normal wear and tear.

41. Priority – Issues that cannot be considered routine and do not constitute an emergency.

This is assigned by the COTR in the best interest of the applicant and the government.

Items are designated as “Priority” to encourage timely resolutions but are not separately priced (NSP).

42. Rubbish – anything worthless, of poor quality, or refuse/ garbage

43. Quality Assurance Surveillance Plan (QASP) – The plan developed by the government that delineates the government’s method of measuring the Contractor’s performance and the scoring metrics to be utilized for recording performance in the Contractor Performance System (CPS).

44. Quality Control Plan (QCP) – The plan developed by the Contractor that delineates the methods and surveillance the Prime Contractor shall utilize to ensure that employees and Sub-Contractors are performing to the standards required by the Contract. The Contractor’s QCP will be utilized by the government to develop the Quality Assurance Surveillance Plan (QASP).

45. Ready for Occupancy – Except for normal wear and tear, the unit shall be habitable and will function as defined in the Contract Maintenance Standard

46. Repair – An action to return a THU or component thereof to full function and operability. FEMA’s definition for repairs includes items necessary to return the Temporary Housing Unit (THU) to the Contract Maintenance Standard. All work performed shall be in accordance with and comply with all applicable federal, state and local codes and regulations.

47. Relocation – The Deactivation of a THU from one Site address and the Installation of the same THU to another Site address.

48. Replacement – The Deactivation of a THU from a Site address to a facility designated by FEMA and the Installation of different THU from a facility designated by FEMA to the same Site address.

49. Reposition – The movement of a THU to a new position at the same address. This requires a deactivation of the THU from a Site address and the Installation of the same THU at the same Site address.

50. Routine Maintenance – These are repair or service visits to correct issues that do not cause an immediate threat or hazard to health, safety or security of the occupants.

51. Salvage Material – Those material items defined as scrap (see Setup Material) during a deactivation of the THU.

52. Sanitary – Free from elements, such as filth or pathogens, that endanger health.

53. Setup Material – Any material used in the setup, operation, or deactivation of a FEMA installed THU. This material may include, but is not limited to: blocking, blocking pads, straps, strapping bands, external water lines, sewer lines, electrical conduit and temporary power poles, steps, platform steps, ramps, mobile home/park model skirting, or any material associated with the safe, sanitary, and secure setup, operation or deactivation of the temporary housing unit. At the time of Deactivation, this material is considered scrap by the government and becomes the property of the contractor for disposition. The contractor is responsible for the complete removal of the materials from the footprint of the deactivated THU.

54. Staging Area – A large secure lot where THUs are stored when not in use. May be either Contractor operated and maintained or FEMA operated.

55. Technician – Person(s) who are appropriately licensed and certified to inspect, analyze, and repair units, including expertise with maintaining the unit’s LP gas, electrical, HVAC plumbing, and chassis/towing systems as well as repairing exterior and interior components, and appliances as required by Federal, State, and local laws, regulations, and ordinances.

56. Travel Trailer – A factory built manufactured housing unit intended for semi-permanent or recreational use.

57. Temporary Housing Unit (THU) – Any unit used for housing, i.e., Mobile Home, Park Model, or Travel Trailer for emergency housing following declared disasters.

58. Unit – Unless otherwise specified, it is the Temporary Housing Unit THU.

59. Unit Abuse – Malicious destruction, negligence or excessive unsanitary conditions caused by the occupant.

60. UFAS – Uniform Federal Accessibility Standards. For more detail on these requirements, please see http://www.access-board.gov/ufas/ufas-html/ufas.htm for a searchable version and http://www.access-board.gov/ufas/ufas.pdf for a downloadable version.

61. Vandalism/Theft – Defined as malicious destruction or defacement or unauthorized removal, transport, or replacement of government property associated with the unit assigned. Any instance shall be tracked and accompanied by a police report from local law enforcement.

62. White Goods – Appliances (refrigerator, microwave, stoves, washer, and dryers).

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