HSCRC-26-0317 Bid Board Notice FINAL.pdf

HEALTH SERVICES COST REVIEW COMMISSION

Maryland Department of Health

BID BOARD NOTICE

Request for Quotation

Procurement ID: HSCRC-26-0317

Issue Date: September 25, 2026

Title: Office Furniture Moving

Due Date: October 9, 2026

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE

SMALL PROCUREMENT REGULATIONS DESCRIBED IN COMAR 21.05.07

THE MAXIMUM AWARD ALLOWED UNDER THESE REGULATIONS IS

$100,000.

I. INTRODUCTION

Background

The Maryland Health Services Cost Review Commission (HSCRC or

“Commission”) is an independent state agency responsible for regulating

Maryland’s $20 billion hospital industry. Under Maryland’s all‑payer hospital rate-setting system, the HSCRC develops methodologies to improve hospital efficiency and promote cost containment for both inpatient and outpatient services. Under the Total Cost of Care Model, the State is accountable to the

Centers for Medicare & Medicaid Services (CMS) for meeting specific cost and quality targets for Maryland’s Medicare population. The HSCRC monitors State performance and manages various programs designed to align hospitals, physicians, and other industry stakeholders with CMS goals.

II. PROCUREMENT REQUIREMENT

A. Summary Statement

HSCRC is seeking a contractor to move office furniture from its office location and relocate to a State of Maryland warehouse.

B. Issuing Office

Health Services Cost Review Commission

4160 Patterson Avenue

Baltimore, Maryland 21215

Procurement Officer: Mitchell Coates

Email: Mitchell.Coates@maryland.gov

The Contract Manager for this solicitation:

Jason Rhines

Health Services Cost Review Commission

4160 Patterson Avenue

Baltimore, Maryland 21215

(410) 764-6195

Email: Jason.rhines@maryland.gov

The sole point of contact for this solicitation is the Procurement Officer.

All questions are to be submitted to the Procurement Officer via email.

The deadline for accepting questions is October 2, 2026.

C. Quotation Submission Deadline

An original quotation must be submitted through eMaryland Marketplace

(eMMA) no later than 4:00 p.m. Eastern Time on October 9, 2026. Late

Quotations or unsolicited amendments will not be considered.

III. GENERAL INFORMATION

A. Contract

1. The resulting contract will be a fixed‑price contract.

2. HSCRC reserves the right to reduce or withhold payment if required deliverables are not provided on time or if the Contractor materially breaches contract terms.

B. Submission of Quotations

Offerors must submit a written quote through eMaryland Marketplace.

Quotes must clearly identify the Offeror’s name, the due date, and the submission time.

IV. SCOPE OF WORK

Description of Services

The contractor will move multiple office furniture items and equipment from

HSCRC’s office at 4160 Patterson Avenue, Baltimore, MD 21215, to the State of

Maryland warehouse located at 201 W. Preston Street, Baltimore, MD 21201.

The contractor is responsible for providing all personnel, equipment, tools, materials, supervision, and transportation necessary to complete the relocation.

Loading dock hours at the destination location are 8:30 a.m. to 2:00 p.m. No deliveries are accepted after 2:00 p.m. The loading dock is located on the Martin

Luther King, Jr. Blvd. (MLK) side of the building. Contact Terry Green at 410-

767-5923 (office) or 410-387-3197 (cell) to schedule a delivery time.

Items to be Moved

• Bookshelves (4)

• Filing Cabinets (12)

• Office Chairs (13)

• Office Desk (1)

• Printers (10)

Qualifications

The contractors should meet the following criteria:

• Relevant experience in moving office furniture and equipment, including at least one industry expert

• Registration and licensure with the Maryland Department of Labor

• Liability and cargo insurance

• Good standing with the Maryland Department of Assessments and

Taxation

Please submit the above qualifications documentation with your quote.

V. MANDATORY OFFICE WALKTHROUGH

A mandatory walk‑through will be held at 4160 Patterson Avenue, Baltimore, MD 21215, on October 5, 2026, at 2:00 p.m. The site location project manager contact is Jason Rhines. He can be contacted at 443-202-7599 upon arriving at the office facility. This session allows bidders to inspect the items to be moved and determine the appropriate manpower and vehicle requirements. Bidders who do not attend the walk‑through are ineligible to submit a quote.

VI. EVALUATION AND SELECTION PROCESS

A. Evaluation

All quotes will be evaluated. The lowest‑cost responsive quote will be awarded the contract.

B. Transmittal Letter

A brief transmittal letter on the Offeror’s business stationery must accompany the Quotation. The letter must include:

• A copy of the bidder’s license

• Proof of insurance

• A signature from an authorized individual able to bind the Offeror to all terms, including pricing, availability, and service commitments

VII. BASIS FOR AWARD

The contract will be awarded to the Offeror that best meets all solicitation criteria and provides the most financially advantageous quotation.

The HSCRC expects all Offerors to adhere strictly to the requirements, deadlines, and submission procedures outlined in this solicitation. Failure to comply may result in disqualification. The Commission will evaluate all Quotations in accordance with State procurement regulations and will make an award to the responsible bidder that provides the most advantageous and compliant Quotation.

HSCRC appreciates your professional attention to this solicitation and anticipates your timely and complete submission.

Bid Price Authorized by:

Name/Title___________________________________________________

Signature ________________________________ Date _______________

Address______________________________________________________

City, State, Zip________________________________________________

Federal ID #:__________________________________________________ eMMA#______________________________________________________

Phone Number________________________________________________

E-mail Address________________________________________________

THE STATE OF MARYLAND ENCOURAGES

MINORITY BUSINESS ENTERPRISES TO

PARTICIPATE IN THIS PROCUREMENT PROCESS.