Specs.pdf

MICHEL HALL TRANSFORMER AND

DISTRIBUTION PANELS REPLACEMENT

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

PROJECT NO. 4275286

G. J. Carabine G.J. CARABINE Thomas L. Chapman, P.E.

P.E. # PEN0021769

Date: 9 May 2012

US Coast Guard Academy Project No. 4725286 Michel Hall Transformer & Distribution Panels Replacement

TABLE OF CONTENTS 00011 - 1/2

SECTION 00011 - TABLE OF CONTENTS

SPECIFICATIONS

01100 Summary

DIVISION 1 - GENERAL REQUIREMENTS

01200 Payment Procedures

01300 Administrative Requirements

01310 Project Management and Coordination

01320 Construction Progress Documentation

01330 Submittal Procedures

01340 Heavy Weather Plan

01400 Quality Requirements

01410 Regulatory Requirements

01422 Definitions

01500 Temporary Facilities and Controls

01600 Product Requirements

01700 Execution Requirements

01732 Waste Management

01780 Closeout Procedures

01820 Demonstration and Training

02920 Hydroseeding

DIVISION 2 - SITE CONSTRUCTION

03100 Concrete Forms and Accessories

DIVISION 3 - CONCRETE

03200 Concrete Reinforcement

03300 Cast-in-Place Concrete

16060 Grounding and Bonding

DIVISION 16 - ELECTRICAL

16070 Hangers and Supports

16075 Electrical Identification

16095 Minor Electrical Demolition

TABLE OF CONTENTS 00011 - 2/2

16121 Medium-Voltage Cable

16123 Building Wire and Cable

16131 Conduit

16138 Boxes

16231 Packaged Engine Generators

16271 Pad-Mounted Distribution Transformers

16272 Dry Type Transformers

16289 Surge Protective Devices

16442 Switchboards

16443 Panelboards

END OF TABLE OF CONTENTS

SUMMARY 01100 - 1/4

SECTION 01100 - SUMMARY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Project information.

B. Work covered by Contract Documents.

C. Phased construction.

D. Access to site.

E. Coordination with occupants.

F. Work restrictions.

G. Safety Precautions.

H. Site Maintenance.

I. Coordination of Inspection.

J. Special Building Protection.

K. Specification and drawing conventions.

1.02 PROJECT INFORMATION

A. Project Identification: Michel Hall Transformer and Distribution Panels Replacement, Project #4725286.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut 06320.

1.03 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The project consists of all work, including all labor and materials, necessary to replace the substation transformer, dental xray transformer, diesel generator, main distribuition switchboard, and power panels within Michel Hall at the U.S. Coast Guard Academy. The project will be phased to allow continuous use of Michel Hall at the Coast Guard Academy.

All existing panel branch circuits shall be traced and the panel schedules will be updated to reflect the branch circuit loads. Since the facility is an infirmary, all work shall be scheduled to be conducted during non-peak facility hours. The Contractor's working hours at the facility will be from 6:00pm to 6:00am during the week and all day on Saturdays and Sundays. All disruptions of power shall be scheduled with the Coast Guard COR two weeks in advance in writing. Disruptions scheduling shall include date, time, duration, and area affected by the disruption. During the replacement of the existing 60kW generator, a 60kW temporary generator shall be provided until the new 200kW generator is functional and all building loads have been transfered over to the new switchboard.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.04 WORK SEQUENCE

A. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

1.05 PHASED CONSTRUCTION

A. The Work shall be conducted in 5 phases, with each phase substantially complete as indicated:

1. Phase 1 (New main distribution installation):

SUMMARY 01100 - 2/4

a. Relocate existing 300kVA and 75kVA transformers to allow room for installation of new switchboard. Extend and reroute existing conductors as required.

b. Install new switchboard.

c. Install new padmounted transformer.

d. Energize new switchboard and transformer from spare load break elbows on existing medium voltage switch.

2. Phase 2 (New 200kW generator):

a. Install new generator and associated equipment. Interconnect new generator with new switchboard.

b. Existing generator to remain in service until completion of Phase 3.

3. Phase 3 (Transfer of branch circuits):

a. Extend each branch circuit from the existing swtichboard to the new switchboard.

b. Utilize the existing switchboard as a splice box to extend the existing branch circuits.

c. Upon completion of relocating branch circuits, demolish existing generator and associated equipment.

4. Phase 4 (Install new distribution panels):

a. Replace exiting panels with new panels.

b. Connect existing branch and feeder circuits to new panel.

c. Trace all branch circuits and provide updated panel schedules.

5. Phase 5 (Demolition of existing distribution equipment)

a. Upon compeltion of electrical swtichover, partially demolish existing switchboard.

Lower breaker section is to be demolished. Upper wireway to remain as a splice box for extension of cables. Support wireway with steel channel from ceiling.

b. Demolish existing transformers, bus duct, associated raceway and cable.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, and power disruption dates of Government's personnel for all phases of the Work.

1.06 ACCESS TO SITE

A. General: During the construction period the Contractor shall have limited use of Project site for construction operations as indicated on Drawings, as indicated by requirements of this Section, and as specified by the Contracting Officer.

1. Material storage and work areas shall be as designated by the Contracting Officer's

Technical Representative (COR).

B. Use of Site: Limit use of Project site to Construction area indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to inside the building and immediately outside the electrical room.

2. Roadways, Driveways, Walkways and Entrances: Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials, unless approved by the COR.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. Contractor shall provide and maintain temporary toilet facilities for use by the contractor's personnel during the project.

4. The Michel Hall must remain in operation at all times except during brief utility changeover periods. All utility interruptions must be requested in writing.

SUMMARY 01100 - 3/4

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

1.07 COORDINATION WITH OCCUPANTS

A. Government Occupancy: Government will occupy the Coast Guard Academy, during entire construction period, with the exception of areas under construction. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Schedule and perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government.

2. Provide not less than 72 hours' notice to Government of activities that will affect Government's operations and obtain written approval from the Government.

B. Existing utility systems shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering in writing. In order to minimize disruptions at the Coast Guard Academy, optimal time for power outages to the campus primarialy on weekends, holidays, after hours, and spring break.

1.08 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to after business working hours of 6:00 a.m. to 6:00 p.m., Monday through Friday.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated.

1. Submit request in wiritng to the COR at least two weeks in advance of proposed utility interruptions.

2. Obtain COR's written permission before proceeding with utility interruptions.

3. In order to minimize disruptions at the Coast Guard Academy, optimal time for power outages to the campus primarialy on weekends, holidays, after hours, and spring break.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

1. Obtain COR's written permission before proceeding with disruptive operations.

E. Take action to prevent the spread of construction dust to the adjacent, at all times.

F. Nonsmoking Building: Smoking is not permitted within buildings or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

1. Smoking is only permitted in designated areas.

2. Coordinate with COR for designated smoking areas.

3. Construction supervisor shall enforce the smoking in designated areas.

G. Sanitation Facilities: The contractor shall provide temporary toilet, wash facilities, and drinking water for use by contractor's personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities.

1.09 SAFETY PRECAUTIONS

SUMMARY 01100 - 4/4

A. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of the following:

1. William-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596; Part 1926 -

Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

1.10 SITE MAINTENANCE

A. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

1.11 COORDINATION OF INSPECTION

A. The contractor shall contact the COR prior to the start of any work.

1.12 SPECIAL BUILDING PROTECTION

A. The contractor shall be responsible for the protection of all government property during the construction project, and shall be required to hire a professional cleaner at the completion of the project to thoroughly clean those area(s) of the building contaminated/soiled by construction operations, dust and debris, restoring the affected area(s) to original condition.

1.13 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

PAYMENT PROCEDURES 01200 - 1/3

SECTION 01200 - PAYMENT PROCEDURES

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.02 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 30 days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules: Where the Contractor's construction schedule defines separate elements of the work and/or phasing, provide sub-schedules showing values coordinated with each element and/or each phase.

B. Format and Content: Use Project specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Government's project number.

c. Contractor's name and address.

d. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project specifications table of contents. Provide multiple line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

PAYMENT PROCEDURES 01200 - 2/3

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.04 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by COR and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and Final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use forms provided by Contracting Officer or AIA form acceptable to Contracting Officer for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material. Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

PAYMENT PROCEDURES 01200 - 3/3

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, before deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Government.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Waste management plan (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. Copies of building permits.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

1. Include documentation supporting claim that the work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Partial Substantial Completion issued previously for Government occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

PART 2 PRODUCTS - NOT USED

ADMINISTRATIVE REQUIREMENTS 01300 - 1/4

SECTION 01300 - ADMINISTRATIVE REQUIREMENTS

1.01 SECTION INCLUDES

A. Preconstruction meeting.

B. Progress meetings.

C. Construction progress schedule.

D. Progress photographs.

E. Coordination drawings.

F. Submittals for review, information, and project closeout.

G. Number of copies of submittals.

H. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01100 - Summary.

B. Section 01780 - Closeout Submittals: Project record documents.

1.03 PROJECT COORDINATION

A. Project Coordinator: United States Coast Guard.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for site access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to COR through the Project Coordinator:

1. Requests for interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Manufacturer's instructions and field reports.

6. Applications for payment and change order requests.

7. Progress schedules.

8. Coordination drawings.

9. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. United States Coast Guard will schedule a meeting after Notice of Award.

B. Attendance Required:

ADMINISTRATIVE REQUIREMENTS 01300 - 2/4

1. United States Coast Guard.

2. COR.

3. Contractor.

C. Agenda:

1. Introduction.

2. Scheduling.

3. General Condition Issues.

4. Project Overview / Questions.

5. Electrical System Downtimes.

6. Contact Information.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COR, United States Coast Guard, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A. United States Coast Guard will schedule a meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. United States Coast Guard.

3. COR.

4. Major Subcontractors.

C. Agenda:

1. Use of premises by United States Coast Guard and Contractor.

2. United States Coast Guard's requirements and occupancy prior to completion.

3. Temporary utilities provided by United States Coast Guard.

4. Security and housekeeping procedures.

5. Schedules.

6. Application for payment procedures.

7. Procedures for testing.

8. Procedures for maintaining record documents.

9. Requirements for start-up of equipment.

10. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COR, United States Coast Guard, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum 2 week intervals.

B. Attendance Required: Job superintendent, major Subcontractors and suppliers, United States Coast Guard, COR, as appropriate to agenda topics for each meeting.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

ADMINISTRATIVE REQUIREMENTS 01300 - 3/4

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to Work.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COR, United States Coast Guard, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major Subcontractors have reviewed and accepted proposed schedule.

C. Within 10 days after joint review, submit complete schedule.

D. Submit updated schedule with each Application for Payment.

3.05 PROGRESS PHOTOGRAPHS

A. Photography Type: Digital; electronic files and photographer quality prints.

B. Provide photographs of construction throughout progress of Work produced by the contractor.

C. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: On photo CD.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Photo CD(s): Provide 1 copy including all photos cumulative to date and PDF file(s), with files organized in separate folders by submittal date.

3.06 COORDINATION DRAWINGS

A. Review drawings prior to submission to COR.

3.07 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

B. Submit to COR for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents.

C. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01780 - CLOSEOUT

SUBMITTALS.

3.08 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for COR's knowledge as contract administrator or for United States Coast Guard.

ADMINISTRATIVE REQUIREMENTS 01300 - 4/4

3.09 SUBMITTALS FOR PROJECT CLOSEOUT

A. When the following are specified in individual sections, submit them at project closeout:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

B. Submit for United States Coast Guard's benefit during and after project completion.

3.10 NUMBER OF COPIES OF SUBMITTALS

A. Documents for Review:

1. Small Size Sheets, Not Larger Than 8-1/2 x 11 inches (215 x 280 mm): Submit the number of copies that Contractor requires, plus two copies that will be retained by COR.

B. Documents for Information: Submit two copies.

3.11 SUBMITTAL PROCEDURES

A. Transmit each submittal with approved form.

B. Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier; pertinent drawing and detail number, and specification section number, as appropriate on each copy.

D. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.

E. Deliver submittals to COR at business address.

F. Schedule submittals to expedite the Project, and coordinate submission of related items.

G. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

H. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.

I. Provide space for Contractor and COR review stamps.

J. When revised for resubmission, identify all changes made since previous submission.

K. Distribute reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

L. Submittals not requested will not be recognized or processed.

PROJECT MANAGEMENT AND COORDINATION 01310 - 1/5

SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

1.01 SECTION INCLUDES

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.02 DEFINITIONS

A. RFI: Request from Government, Contracting Offer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.03 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within (5) five working days of Notice to Proceed (NTP), submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

C. Contractor's Construction Schedule: The construction schedule shall be submitted within (15) fifteen calendar days of Notice to Proceed (NTP).

1. Software: The contractor shall use Microsoft Project to prepare the construction schedule.

2. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart type construction schedule. Indicate each significant construction activity on a bar separately. Identify first workday of each week with a continuous vertical line. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in 10 percent increments within the time bar. Procurement times for critical items including submittal identity and clearly show the critical path.

1.04 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work. Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and

PROJECT MANAGEMENT AND COORDINATION 01310 - 2/5

accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the work. See other Sections for disposition of salvaged materials that are designated as Government's property.

E. Supervisory Personnel: Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

1. Inspect material or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

1.05 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1.06 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

1. Government will return RFIs submitted to Government by other entities controlled by

Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

3. If needed, insert requirements to define frivolous RFIs. Some owners and design professionals include a provision that assesses the cost of the design professional's time and materials to Contractor for unnecessary or frivolous RFIs.

PROJECT MANAGEMENT AND COORDINATION 01310 - 3/5

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Contractor's standard form and/or software-generated form with substantially the same content as indicated above, acceptable to Government.

1. For RFI's submitted electronically, attachments shall be electronic files in Adobe Acrobat

PDF format.

D. Government's Action: Government will review each RFI, determine action required, and respond. Allow (5) five working days for response for each RFI. RFIs received by COR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Government's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Government's action may include a request for additional information, in which case Government's time for response will date from time of receipt of additional information.

3. Government's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Government in writing within (2) two days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log biweekly or at progress meeting, whichever is more frequent. Include the following:

1. Project name.

2. Name and address of Contractor.

3. RFI number including RFIs that were returned without action or withdrawn.

4. RFI description.

5. Date the RFI was submitted.

6. Date Government's response was received.

PROJECT MANAGEMENT AND COORDINATION 01310 - 4/5

F. On receipt of Government's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Government within (2) two days if Contractor disagrees with response.

1.07 PROJECT MEETINGS

A. General: The COR will schedule and conduct meetings and conferences at project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Government and Contractor, within (3) three days of the meeting.

B. Preconstruction Conference: Contracting Officer or COR will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government, but no later than (15) fifteen days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Government; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with project and authorized to conclude matters relating to the work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Working hours.

p. Government's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: COR will conduct progress meetings at weekly intervals.

D. Retain first subparagraph below if conducting meetings is the responsibility of Contractor.

1. Coordinate dates of meetings with preparation of payment requests.

PROJECT MANAGEMENT AND COORDINATION 01310 - 5/5

2. Attendees: In addition to representatives of Government, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with project and authorized to conclude matters relating to the work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 PRODUCTS - NOT USED

CONSTRUCTION PROGRESS DOCUMENTATION 01320 -

SECTION 01320 - CONSTRUCTION PROGRESS DOCUMENTATION

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Submittals schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Site condition reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Government or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

H. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

I. Major Area: A story of construction, a separate building, or a similar significant construction elements.

1.03 SUBMITTALS

A. Contractor's Construction Schedule: Submit six (6) printed copies of initial schedule, four (4) 11x17 copies on multiple pages as required, one (1) reproducible color print and one (1) blue- or black-line print of size required to display entire schedule for entire construction period, and one

(1) electronic copy in Microsoft Office Project software. Submit Construction Schedule within

(15) fifteen day of NTP. Submit updated copies when the schedule changes.

B. CPM Reports: Concurrent with Construction schedule, submit each of the following reports.

Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

C. Daily Construction Reports: Submit two (2) copies daily by 0800 (8:00 am) the following work day.

D. Site Condition Reports: Submit two (2) copies at time of discovery of differing conditions.

1.04 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

2. Submittal Review Time: Include review and resubmittal times indicated in Section 013300

"Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

3. Startup and Testing Time: Include no fewer than (10) ten days for startup and testing.

4. Substantial Completion: Indicate completion in advance of date established for Substantial

Completion, and allow time for Contracting Office's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include not more than (2) two weeks for completion of punch list items and final completion.

B. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of…