Specs 4138993.pdf

REPLACE MAIN SWITCHHEAR

U.S. COAST GUARD ACADEMY

NEW LONDON, CT

PROJECT NO. 4138993

G.J. CARABINE Thomas L. Chapman, P.E.

P.E. # PEN0021769

Date: ________________ Date: ________________

US Coast Guard Academy Project No. 4138993 Replace Main Switchgear

TABLE OF CONTENTS TOC - 1 /2

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

01100 Summary

01260 Contract Modification Procedures

01270 Unit Prices

01290 Payment Procedures

01300 Administrative Requirements

01310 Project Management and Coordination

01320 Construction Progress Documentation

01330 Submittal Procedures

01340 Heavy Weather Plan

01400 Quality Requirements

01410 Regulatory Requirements

01422 Definitions

01500 Temporary Facilities and Controls

01575 Temporary Erosion and Sedimentation Control

01600 Product Requirements

01700 Execution Requirements

01732 Waste Management

01780 Closeout Submittals

01820 Demonstration and Training

DIVISION 2 - SITE CONSTRUCTION

02225 Demolition

02825 Extruded PVC Fences and Gates

02920 Hydroseeding

DIVISION 3 - CONCRETE

03100 Concrete Forms and Accessories

03200 Concrete Reinforcement

03300 Cast-in-Place Concrete

DIVISION 16 - ELECTRICAL

16060 Grounding and Bonding for Electrical Systems

16070 Hangers and Supports for Electrical Systems

16075 Electrical Identification

16095 Minor Electrical Demolition

TABLE OF CONTENTS TOC - 2 /2

16121 Medium-Voltage Cables

16123 Low-Voltage Electrical Power Conductors and Cables (600 V and Less)

16131 Conduit

16138 Boxes

16140 Wiring Devices

16341 Outdoor Walk-In Metal Enclosed Switchgear

16443 Panelboards

16491 Fuses

16510 Interior Luminaries

16520 Exterior Luminaries

END OF CONTENTS

SUMMARY 01100 - 1 /5

SECTION 01100 - SUMMARY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Project information.

B. Work covered by Contract Documents.

C. Phased construction.

D. Work by Government.

E. Access to site.

F. Coordination with occupants.

G. Work restrictions.

H. Safety Precautions.

I. Site Maintenance.

J. Coordination of Inspection.

K. Special Building Protection.

L. Specification and drawing conventions.

1.02 PROJECT INFORMATION

A. Project Identification: Replace Main Switchgear, Project Number 453699.

1. Project Location: US Coast Guard Academy, 15 Mohegan Avenue, New London, Connecticut 06320.

1.03 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The project consists of all work, including all labor and materials, necessary to replace the main switchgear at the U.S. Coast Guard Academy.

2. The project includes removal of the existing switchgear and existing fencing.

3. New 15kV outdoor walk-in switchgear shall be provided with foundation.

4. New PVC fencing, underground fencing, cables, site lighting, and site grounding shall be provided.

5. The project will be phased to allow continuous use of the Coast Guard Academy.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.04 WORK SEQUENCE

A. The work shall be conducted by the contractor to provide the least possible interference to the activities of government personnel.

1.05 PHASED CONSTRUCTION

A. The Work shall be conducted in 3 phases, with each phase substantially complete as indicated:

1. Phase 1 (New 15kV Main Switchgear Installation):

a. Upon completion of site surveys and advance coordination with utility companies, prepare site and begin excavation for primary electrical service.

b. Install underground conduits from utility poles to new CT/PT metering cabinet and switchgear foundation. Install conduits from new switchgear foundation to existing switch yard manhole.

c. Install switchgear foundation and set switchgear on foundation.

SUMMARY 01100 - 2 /5

d. Inspect connections and backfill primary trenching.

e. Pull new cables from new switchgear to utility poles for new 4160V connection. Pull new cables from new switchgear to switch yard manhole for new connection to existing loops.

2. Phase 2 (Switchover of Existing Loops to New Switchgear):

a. De energize one loop from the existing switchgear to the first downstream switch.

Maintain energizing the remainder of the loop from the secondary switchgear breaker.

Splice new 15kV switchgear cable with the existing de energized loop feed. Reverse loop feed and de energize the loop feed from the existing switchgear to the first downstream switch. Maintain energizing the remainder of the loop from the new switchgear. Splice new 15kV switchgear cable with the existing de energized loop feed.

b. Repeat the above process for the second loop.

3. Phase 3 (Demolition of 5kV Switchgear):

a. Upon completion of turning campus power distribution to the new switchgear, demolish the existing 5kV switchgear.

b. Install new PVC privacy fence around electrical yard.

c. Energize the 13,200V section of switchgear.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, and power disruption dates of Government's personnel for all phases of the Work.

1.06 WORK BY GOVERNMENT

A. General: Cooperate fully with Government so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Government. Coordinate the Work of this Contract with work performed by Government.

B. The Coast Guard is responsible for all fees associated with the local utility company, CL&P, for replacement of the main switchgear. CL&P work shall consist of providing new conductors from the utility poles to the new switchgear Main 1 switch and the CT/PT cabinet. CL&P shall terminate the new cables at the utility poles and the cables from the utility pole at the CT/PT cabinet. The Contractor is responsible for terminating the new CL&P provided cables in the new switchgear Main 1 switch. CL&P shall furnish and install the new utility CT/PT metering cabinet and associated metering equipment. The Contractor is responsible for providing all other work, equipment, and materials contained within the drawings and specifications unless noted otherwise.

1.07 ACCESS TO SITE

A. General: During the construction period the Contractor shall have limited use of Project site for construction operations as indicated on Drawings, as indicated by requirements of this Section, and as specified by the Contracting Officer.

1. Material storage and work areas shall be as designated by the Contracting Officer's

Technical Representative (COTR).

B. Use of Site: Limit use of Project site to Construction area indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to the switchyard area behind the Chapel.

2. Roadways, Driveways, Walkways and Entrances: Keep roadways, driveways, loading areas, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials, unless approved by the COTR.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

SUMMARY 01100 - 3 /5

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. Contractor shall provide and maintain temporary toilet facilities for use by the contractor's personnel during the project.

4. The Coast Guard Academy must remain in operation at all times except during brief utility changeover periods.

C. The United States Coast Guard Academy is a secured facility at all times. The COTR must be notified 72 hours in advance if any removal or opening of the Academy's perimeter fence is required by the contractor. During construction hours, the contractor is required to be within vicinity of the perimeter fence breech and ensure only authorized contractors move in and out of the perimeter fence breech. If any non-authorized personnel obtain access through the breech, the United States Coast Guard Police must be contacted immediately. Any breeches in the perimeter fence must be properly secured at the completion of the contractors work at the conclusion of the day. If it is not possible or not to secure the fence during non working hours, the contractor shall provide security guards at no expense to the owner.

1.08 COORDINATION WITH OCCUPANTS

A. Government Occupancy: Government will occupy the Coast Guard Academy, during entire construction period, with the exception of areas under construction. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Schedule and perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government.

2. Provide not less than 72 hours' notice to Government of activities that will affect Government's operations and obtain written approval from the Government.

B. Existing utility systems shall not be interrupted except for scheduled outages for utility tie-ins, unless approved by the Chief, Construction and Engineering. In order to minimize disruptions at the Coast Guard Academy, optimal time for power outages to the campus primarily on weekends, holidays, after hours, and spring break 2012. Refer to Appendix B for the Coast Guard Academy academic schedule.

1.09 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated.

1. Submit request to the COTR at least 72 hours in advance for permission to work outside the normal working hours or on Saturdays, Sundays, or federal holidays.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated.

1. Submit request to the COTR at least 72 hours in advance of proposed utility interruptions.

2. Obtain COTR's written permission before proceeding with utility interruptions.

3. In order to minimize disruptions at the Coast Guard Academy, optimal time for power outages to the campus primarily on weekends, holidays, after hours, and spring break 2012. Refer to Appendix B for the Coast Guard Academy academic schedule.

SUMMARY 01100 - 4 /5

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

1. Obtain COTR's written permission before proceeding with disruptive operations.

E. Take action to prevent the spread of construction dust to the adjacent, at all times.

F. Nonsmoking Building: Smoking is not permitted within buildings or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

1. Smoking is only permitted in designated areas.

2. Coordinate with COTR for designated smoking areas.

3. Construction supervisor shall enforce the smoking in designated areas.

G. Sanitation Facilities: The contractor shall provide temporary toilet, wash facilities, and drinking water for use by contractor's personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities.

1.10 SAFETY PRECAUTIONS

A. These construction documents and the construction work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of the following:

1. William-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596; Part 1926

- Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

1.11 SITE MAINTENANCE

A. The contractor shall perform daily clean-up of work site, dumpsters and storage area. All dumpsters shall be covered and watertight.

1.12 COORDINATION OF INSPECTION

A. The contractor shall contact the COTR prior to the start of any work.

1.13 SPECIAL BUILDING PROTECTION

A. The contractor shall protect plants, shrubs, fences, and structures within the construction area.

1.14 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard.

PART 2 PRODUCTS - NOT USED

SUMMARY 01100 - 5 /5

PART 3 EXECUTION - NOT USED

END OF SECTION

CONTRACT MODIFICATION PROCEDURES 01260 - 1 /2

SECTION 01260 – CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.02 MINOR CHANGES IN THE WORK

A. United States Coast Guard will issue through construction foreman supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.03 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by government are not instructions either to stop work in progress or to execute the proposed change.

2. Within 5 working days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent, changed, or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 016000 “Product Requirements” if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: For change order proposals, use contractor’s standard form.

Contractor to provide sample of their standard form.

1.04 CHANGE ORDER PROCEDURES

CONTRACT MODIFICATION PROCEDURES 01260 - 2 /2

A. On Government's approval of a Work Changes Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor.

1.05 CONSTRUCTION CHANGE DIRECTIVE

A. Work Change Directive: Contracting Officer may issue a Work Change Directive. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 PRODUCTS - NOT USED

UNIT PRICES 01270 - 1 /2

SECTION 01270 – UNIT PRICES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements for unit prices.

1.02 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.03 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

C. Government reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Government's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 SCHEDULE OF UNIT PRICES

A. Unit Price 1: PVC Fences and Gates.

1. Description: Installation of new PVC fencing.

2. Unit of Measurement: Linear feet of PVC fence installed.

B. Unit Price 2: Hydroseeding.

1. Description: Applying hydroseeding material to prepared soil.

2. Unit of Measurement: Square feet of hydroseeding applyed.

C. Unit Price 3: Cast in Place Concrete.

1. Description: Installation of new cast in place concrete.

2. Unit of Measurement: Cubic yards of concrete installed.

D. Unit Price 4: Ground Conductor.

1. Description: Excavation, installation, and backfill of underground 4/0 grounding conductor.

2. Unit of Measurement: Linear feet of ground conductor installed.

E. Unit Price 5: Ground Rod.

1. Description: Installation of 10’ ground rod and exothermic weld connection to ground conductor.

2. Unit of Measurement: Each ground rod installed.

F. Unit Price 6: 250kcmil Medium Voltage Cable.

1. Description: Installation of new 250kcmil medium voltage cable in raceway.

2. Unit of Measurement: Linear feet of medium voltage installed.

UNIT PRICES 01270 - 2 /2

G. Unit Price 7: 500kcmil Medium Voltage Cable.

1. Description: Installation of new 250kcmil medium voltage cable in raceway.

2. Unit of Measurement: Linear feet of medium voltage installed.

H. Unit Price 8: Medium Voltage Cable Termination.

1. Description: Termination of new medium voltage cable on equipment.

2. Unit of Measurement: Each medium voltage cable termination.

I. Unit Price 9: Modular Cable Splice.

1. Description: Termination of new medium voltage cable on a modular cable spice.

2. Unit of Measurement: Each modular cable termination.

J. Unit Price 10: 5” Underground Conduit.

1. Description: Excavation, installation, and backfill of 5” underground conduit.

2. Unit of Measurement: Linear feet of 5” conduit installed.

K. Unit Price 11: 4” Underground Conduit.

1. Description: Excavation, installation, and backfill of 4” underground conduit.

2. Unit of Measurement: Linear feet of 4” conduit installed.

L. Unit Price 12: 1” Underground Conduit.

1. Description: Excavation, installation, and backfill of 1” underground conduit.

2. Unit of Measurement: Linear feet of 1” conduit installed.

M. Unit Price 13: #12AWG Conductor.

1. Description: Installation of new #12AWG conductor in raceway.

2. Unit of Measurement: Linear feet of #12AWG installed.

N. Unit Price 14: Outdoor Walk-in Metal Enclosed Switchgear.

1. Description: Installation of new outdoor walk-in metal enclosed switchgear.

2. Unit of Measurement: Each outdoor walk-in metal enclosed switchgear installed.

O. Unit Price 15: 250A Medium Voltage Fuse.

1. Description: Installation of new 250A medium voltage fuse.

2. Unit of Measurement: Each 250A fuse installed.

P. Unit Price 16: 150A Medium Voltage Fuse.

1. Description: Installation of new 150A medium voltage fuse.

2. Unit of Measurement: Each 150A fuse installed.

Q. Unit Price 17: Fixture Type C (LED Flood Light).

1. Description: Installation of new type C fixture mounted on fence.

2. Unit of Measurement: Each type C fixture installed.

PAYMENT PROCEDURES 01290 - 1 /3

SECTION 01290 - PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.02 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer at earliest possible date, but no later than 30 days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules: Where the Contractor's construction schedule defines separate elements of the work and/or phasing, provide sub-schedules showing values coordinated with each element and/or each phase.

B. Format and Content: Use Project specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Government's project number.

c. Contractor's name and address.

d. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project specifications table of contents. Provide multiple line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by

PAYMENT PROCEDURES 01290 - 2 /3

measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.04 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by COTR and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and Final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Government and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use forms provided by Contracting Officer or AIA form acceptable to Contracting Officer for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Recycled Materials: Include in Application for Payment credit amounts for cash value of recycled scrap metal. Provide copy of weight ticket and cash value receipts of material.

Provide credit on the first invoice after delivery of material to recycler, but no later than request for final payment.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's

PAYMENT PROCEDURES 01290 - 3 /3

lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, before deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Government.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Waste management plan (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. Copies of building permits.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Certificates of insurance and insurance policies.

10. Performance and payment bonds.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the work claimed as substantially complete.

1. Include documentation supporting claim that the work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Partial Substantial Completion issued previously for Government occupancy of designated portions of the Work.

J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Government took possession of and assumed responsibility for corresponding elements of the Work.

PART 2 PRODUCTS - NOT USED

ADMINISTRATIVE REQUIREMENTS 01300 - 1 /5

SECTION 01300 - ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Preconstruction meeting.

B. Progress meetings.

C. Construction progress schedule.

D. Progress photographs.

E. Coordination drawings.

F. Submittals for review, information, and project closeout.

G. Number of copies of submittals.

H. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 01100 - Summary:.

B. Section 01780 - Closeout Submittals: Project record documents.

1.03 PROJECT COORDINATION

A. Project Coordinator: United States Coast Guard.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for site access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to COTR through the Project Coordinator:

1. Requests for interpretation.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Manufacturer's instructions and field reports.

6. Applications for payment and change order requests.

7. Progress schedules.

8. Coordination drawings.

9. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. United States Coast Guard will schedule a meeting after Notice of Award.

B. Attendance Required:

1. United States Coast Guard.

ADMINISTRATIVE REQUIREMENTS 01300 - 2 /5

2. COTR.

3. Contractor.

C. Agenda:

1. Introduction.

2. Scheduling.

3. General Condition Issues.

4. Project Overview / Questions.

5. Electrical System Downtimes.

6. Contact Information.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COTR, United States Coast Guard, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A. United States Coast Guard will schedule a meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. United States Coast Guard.

3. COTR.

4. Major Subcontractors.

C. Agenda:

1. Use of premises by United States Coast Guard and Contractor.

2. United States Coast Guard's requirements and occupancy prior to completion.

3. Temporary utilities provided by United States Coast Guard.

4. Security and housekeeping procedures.

5. Schedules.

6. Application for payment procedures.

7. Procedures for testing.

8. Procedures for maintaining record documents.

9. Requirements for start-up of equipment.

10. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COTR, United States Coast Guard, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum 2 week intervals.

B. Attendance Required: Job superintendent, major Subcontractors and suppliers, United States Coast Guard, COTR, as appropriate to agenda topics for each meeting.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of Work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

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10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to Work.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to COTR, United States Coast Guard, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major Subcontractors have reviewed and accepted proposed schedule.

C. Within 10 days after joint review, submit complete schedule.

D. Submit updated schedule with each Application for Payment.

3.05 PROGRESS PHOTOGRAPHS

A. Photography Type: Digital; electronic files and photographer quality prints.

B. Provide photographs of construction throughout progress of Work produced by the contractor.

C. In addition to periodic, recurring views, take photographs of each of the following events:

1. Excavations in progress.

2. Foundations in progress and upon completion.

D. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until Date of Substantial Completion.

2. Consult with COTR for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

E. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: On photo CD.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Photo CD(s): Provide 1 copy including all photos cumulative to date and PDF file(s), with files organized in separate folders by submittal date.

F. Photographer Quality Prints: Full color; three prints of each view.

1. Glossy; smooth texture; white tint; single weight; contrast grade 4, extra hard.

2. Size: 8 x 10 inch (200 x 250 mm); mounted for binder and tabs.

3. Identify each print on back. Identify name of Project, contract number, phase, orientation of view, date and time of view, name and address of photographer, and photographer's numbered identification of exposure.

4. Assemble prints into transparent holder sheets for 3-ring binder.

5. Binders: Provide one 2-inch binder with initial submittal.

3.06 COORDINATION DRAWINGS

A. Review drawings prior to submission to COTR.

3.07 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

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2. Shop drawings.

B. Submit to COTR for review for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents.

C. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01780 - CLOSEOUT

SUBMITTALS.

3.08 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for COTR's knowledge as contract administrator or for United States Coast Guard.

3.09 SUBMITTALS FOR PROJECT CLOSEOUT

A. When the following are specified in individual sections, submit them at project closeout:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

B. Submit for United States Coast Guard's benefit during and after project completion.

3.10 NUMBER OF COPIES OF SUBMITTALS

A. Documents for Review:

1. Small Size Sheets, Not Larger Than 8-1/2 x 11 inches (215 x 280 mm): Submit the number of copies that Contractor requires, plus two copies that will be retained by COTR.

B. Documents for Information: Submit two copies.

3.11 SUBMITTAL PROCEDURES

A. Transmit each submittal with approved form.

B. Sequentially number the transmittal form. Revise submittals with original number and a sequential alphabetic suffix.

C. Identify Project, Contractor, Subcontractor or supplier; pertinent drawing and detail number, and specification section number, as appropriate on each copy.

D. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of Products required, field dimensions, adjacent construction Work, and coordination of information is in accordance with the requirements of the Work and Contract Documents.

E. Deliver submittals to COTR at business address.

F. Schedule submittals to expedite the Project, and coordinate submission of related items.

G. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

H. Identify variations from Contract Documents and Product or system limitations that may be detrimental to successful performance of the completed Work.

I. Provide space for Contractor and COTR review stamps.

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J. When revised for resubmission, identify all changes made since previous submission.

K. Distribute reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

L. Submittals not requested will not be recognized or processed.

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SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.02 DEFINITIONS

A. RFI: Request from Government, Contracting Offer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.03 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within (5) five working days of Notice to Proceed (NTP), submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

C. Contractor's Construction Schedule: The construction schedule shall be submitted within (15) fifteen calendar days of Notice to Proceed (NTP).

1. Software: The contractor shall use Microsoft Project to prepare the construction schedule.

2. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart type construction schedule. Indicate each significant construction activity on a bar separately. Identify first workday of each week with a continuous vertical line. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in 10 percent increments within the time bar. Procurement times for critical items including submittal identity and clearly show the critical path.

1.04 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the work. Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

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3. Make adequate provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the work. See other Sections for disposition of salvaged materials that are designated as Government's property.

E. Supervisory Personnel: Contractor shall be required to have a full-time superintendent on site while contractor personnel or sub-contract personnel conduct work, or to receive material deliveries.

1. Inspect material or equipment immediately upon delivery and again prior to installation.

Reject damaged and defective items.

1.05 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1.06 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COTR with a copy to the Contracting Officer.

1. Government will return RFIs submitted to Government by other entities controlled by

Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

3. If needed, insert requirements to define frivolous RFIs. Some owners and design professionals include a provision that assesses the cost of the design professional's time and materials to Contractor for unnecessary or frivolous RFIs.

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B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Contractor's standard form and/or software-generated form with substantially the same content as indicated above, acceptable to Government.

1. For RFI's submitted electronically, attachments shall be electronic files in Adobe Acrobat

PDF format.

D. Government's Action: Government will review each RFI, determine action required, and respond. Allow (5) five working days for response for each RFI. RFIs received by COTR after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Government's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Government's action may include a request for additional information, in which case Government's time for response will date from time of receipt of additional information.

3. Government's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Government in writing within (2) two days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log biweekly or at progress meeting, whichever is more frequent. Include the following:

1. Project name.

2. Name and…