SOW-REVISED_UPDATE_dtd_10-21-16.pdf

STATEMENT OF WORK / SPECIFICATION

1.0 INTRODUCTION.

The U.S. Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC) is procuring long-term lodging accommodation services for deployed Rotary Wing Air Intercept (RWAI) aircrew members of the National Capital Region Air Defense Facility (NCRADF). The selected contractor shall provide all facilities, management, personnel, supplies, materials, utilities, and items necessary to provide the required accommodation services and amenities in accordance with all the terms and conditions set-forth in the contract.

2.0 BACKGROUND.

The mission of RWAI is to provide aviation support in its designated area of operations (AOR).

To accomplish this mission, it is necessary to contract for long-term lodging. The Coast Guard requires a lodging facility that is well-maintained, located within a one (1) mile radius drive of Hangar 5 at Ronald Reagan Washington National Airport, within a ten (10) minute walk to a Metro station, and contains necessary amenities that allow Coast Guard members to maintain quality living arrangements with the least amount of burden and disruption.

3.0 SCOPE.

The objective of this effort is to acquire lodging services to support deployed RWAI air and maintenance crews near Hangar 5 at Ronald Reagan Washington National Airport. The service requirements relate directly to mission essential items as identified in this Statement of Work (SOW) and provide for the highest level of service delivery performance critical to mission success.

4.0 APPLICABLE STANDARDS/DOCUMENTS.

The contractor shall comply with all applicable laws, regulations, requirements, and all industry standards/references as necessary for the services required herein. The contractor shall obtain and submit all required licenses and permits required for the performance of work and shall maintain such licenses/permits throughout the term of the contract.

The lodging facility shall meet, at a minimum, the requirements of two stars for a Forbes Travel Guide (formerly Mobil Travel Guide) rating, two diamonds for an American Automobile Association (AAA) rating, and/or an equivalent rating; the facility must meet the requirements, at a minimum, but DOES NOT actually have to be formally rated by an organization.

5.0 TECHNICAL REQUIREMENTS.

5.1 The lodging facility shall be located within a one (1) mile radius drive of Hangar 5 (see Diagram 1) at Ronald Reagan Washington National Airport. It is preferred, for operational and logistical reasons, to house all Government Personnel in one location. If one location for all government crew members is not available, an adjoining building or complex(s) within (1) mile drive of Hangar 5 is acceptable. Hangar 5 is physically located here:

- Intersection of Thomas Ave and Abingdon Dr, Reagan National Airport, Arlington, VA 22202

Diagram 1. Intersection of Abingdon Dr and Thomas Ave at Reagan National Airport

5.2 The U.S. Coast Guard requires long term lodging capable of housing up to 34 individuals each day. Conditions warrant one separate bedroom per member. Berthing can be a single bedroom unit or two separate bedrooms within one apartment-style unit with individual bathrooms per bedroom. No more than two bedrooms maximum per berthing unit. The services will be needed on a year-long basis. The occupancy of the lodging units will change approximately every two weeks; the out-going USCG occupant will provide a 24-hour notice to the lodging facility to provide adequate time for housekeeping services to be performed in preparation of the USCG in-coming occupant. Housekeeping services will be required on an as-needed basis depending on the current needs of the U.S. Coast Guard.

5.3 The contractor shall provide all facilities, management, personnel, supplies, materials, utilities, and items necessary to ensure that lodging services are provided in a manner that will maintain satisfactory living conditions in accordance with the task, frequency, and approved schedule identified herein.

5.4 At a minimum, each apartment/unit shall include the following:

a. Living Area: A living area that contains, at a minimum, a couch, lounge chair, coffee table, color television (19” or larger), basic cable TV service, (Movie Channels and Premium Channels are not required), telephone, wifi internet capability, and appropriate lighting.

b. Bedroom: Bedroom(s) that contains a queen or king size bed with pillows, mattress pad, bed linens, dresser, night stand, color television and basic cable TV service, (Movie Channels and Premium Channels are not required), closet with hangers, appropriate lighting, and AC-powered digital alarm clock with battery back-up.

c. Bathroom: An individual bathroom, per bedroom, with a door, that contains a toilet, toilet paper, cabinet mounted sink, vanity mirror, appropriate lighting, exhaust vent, shower/tub with shower door or curtain, towel bars/hooks, towels, wash clothes, wastebasket, and standard toiletries.

d. Kitchen: A kitchenette or shared kitchen for no more than two (2) personnel that contains, at a minimum, a stove/oven, full size refrigerator, sink, dishwasher, microwave, pots, pans, coffee maker, cookware, dinnerware (to include: pots, pans, cups, glasses, utensils) and associated cutlery, dishware set for two (or enough sets to accommodate each occupant), and a wastebasket.

e. Dining Area: A dining area that includes a dining table and at least two chairs (or enough chairs to accommodate each occupant).

f. Laundry Facilities: Indoor laundry facilities shall be available for occupants in or immediately adjacent to the lodging facility. Charges for use of laundry facility and/or laundry equipment shall be paid by individual occupants. The Coast Guard assumes no responsibility for payment of any such charges.

g. Housekeeping/Maid Service: Cleaning services provided in accordance with standard commercial practices. All linens, blankets, towels, and wash cloths shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Contract for weekly housekeeping services to include cleaning of bathrooms (sink, toilet, and shower), kitchen (counters, microwave and food prep surfaces) living and/or common spaces, and trash removal. Linens provided (bed sheets/towels) with weekly cleaning of towels and sheets including exchange upon request.

A full room cleaning shall be completed immediately following a guest’s departure in preparation for the next guest. This cleaning may be required on Saturday or Sunday, depending on the guest’s departure date.

h. Additional Requirements: Each unit shall contain a mop, bucket, and vacuum cleaner.

i. Availability of Amenities: Amenities available to other occupants shall be available for use by Coast Guard personnel. This includes complimentary wifi internet and/or cable service.

5.5 Minimum Standards:

a. Furnishings, appliances, floor coverings, and all other equipment/items must be clean and in good repair.

b. Lodging facility shall be in compliance with all applicable building, sanitary, health, fire, and safety codes and all other applicable laws and regulations. Individual units shall include installed smoke alarms, fire extinguishers, and sprinkler systems.

c. All rooms shall be constructed and finished to provide good light and sound attenuation.

All wiring and piping must be enclosed.

d. All finishes (walls and ceilings) should be free from damage or excessive scars, marks, dirt, and dust. Vents and surrounding finishes must be free from dirt and dust.

e. Ceilings and walls shall be finished in paint or wall covering.

f. All floors in living and sleeping areas shall be clean, serviceable, and covered. Hardwood, tile, carpet, and/or vinyl flooring materials are acceptable.

g. All windows shall have drapes, shades, and/or blinds. If only drapes or blinds are provided, they must fully screen out light. Bedroom windows shall have Blackout Curtains.

h. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be free from holes, dents, or other physical defects.

i. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each occupant shall be provided with a key for all doors. All doors shall be free from holes, dents, or other physical defects.

j. Each unit shall contain occupant controlled heating and air conditioning in good working condition. Management shall be responsible for periodic maintenance at regular intervals.

k. Smoke and fire protection systems must be installed and meet federal, state, and local fire codes.

l. Parking Spaces – Twenty (20) designated and secure parking spaces shall be made available or immediately adjacent to lodging facilities. Twenty (20) reusable parking passes, allowing entry into secure parking areas, shall be provided.

m. On-site fitness facilities or contract with local fitness center no greater than fifteen (15) minute walk using streets with sidewalks and pedestrian crosswalks from lodging facility.

n. Night Lighting – Safety night lighting shall be provided to the exits of the hallway and stairways, both of which shall be illuminated to facilitate a safe escape in an emergency.

Safety lighting shall also be provided in designated parking area.

o. The lodging facility shall comply with all applicable health, fire, and safety codes and regulations and verification of compliance is mandatory by the Contracting Officer prior to award. The Contractor must provide proof of insurance and documentation verifying compliance with OSHA regulations and standards.

p. Telephone service shall be available in each unit. Local telephone service shall be provided free of additional cost; all long distance charges, and other personal charges, shall be paid for by individual occupants. The Coast Guard assumes no responsibility for payment of any such charge.

q. Secured building with monitored, 24-hour controlled access.

r. Joint Inspection – The designated Contracting Officer’s Representative (COR) or other government personnel may conduct inspections of the lodging facility with the contractor to determine acceptability before being occupied by Coast Guard personnel. An inspection will also be conducted when the occupant leaves the facility.

s. The Contractor must clearly outline to each USCG occupant which miscellaneous services are not covered by this contract, such as long distance telephone charges, pay-per-view movies, room service, laundry service, and other such services available at additional costs and how occupants will be charged by the Contractor for those services.

t. The Government will not be responsible for any miscellaneous charges incurred by individual occupants that are not covered by the contract. The Government is only responsible for services outlined in this SOW and the Schedule of Services/Supplies herein.

5.6 Location Restrictions:

a. No more than a one (1) mile radius drive to Hangar 5 (see Diagram 1) at Ronald Reagan Washington National Airport and within a ten (10) minute walk to a Metro station. No cross-town or bridge crossings shall be included in the route from the lodging facility to the airport. A bridge crossing refers to bridges which cross only the Potomac River. Any Overpass within (1) mile radius drive to Hangar 5 is acceptable.

b. Consideration should be given to locations near a Metro but not immediately adjacent to railroad tracks in order to mitigate associated transportation noise that hinders night/mid shifts from obtaining adequate crew rest.

c. Consideration should also be given to room locations away from elevators, stairwells, or street-facing areas of the building to maximize crew rest opportunities at all hours of the day/night.

6.0 SAFETY.

The Contractor shall keep all common use areas of the lodging facility (i.e. hallways, corridors, grounds, sidewalks, parking lots) clean, neat, and free from all debris and any potential hazards.

7.0 PERSONNEL REQUIREMENTS.

The contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, and establishing and maintaining records.

The contractor shall provide staff with the necessary management expertise to assure the performance of the service required.