Solicitation_-_HSCG84-17-Q-BB5114_doc___Final_Draft_10-4-16.pdf

NOTICE TO OFFERORS

SOLICITATION NUMBER: HSCG84-17-Q-BB5114

The U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, and FAR Part 13.5, Simplified Procedures for Certain Commercial Items.

This solicitation is issued for Set-Aside for Small Business in accordance with FAR Subpart 19.5. The NAICS code is 531110, Lessors of Residential Buildings and Dwellings, and the size standard is $27.5 Million.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-

30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on pages 34-36, (FAR Provision 52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award.

3. Submit your offer, with all required documentation, via one of the following method(s):

1) Mailing Address / Hand deliveries 2) Via e-mail to: (Pamela.Barker@uscg.mil).

U.S. Coast Guard SILC-COCO-BSS-COB-1 3) Primary Contracting Officer: Gerard E. Hendricks.

Attn: Pamela Barker (Gerard.E.Hendricks@uscg.mil).

300 East Main Street, Suite 965 Norfolk, VA 23510-9112

4. DO NOT submit removable memory/storage devices or media, such as, flash drives, thumb drives, memory sticks, hard drives, CD, DVD, or any other similar devices. USCG policy prohibits the use of removable memory/storage devices or media on USCG workstations and the USCG network.

5. This solicitation does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any offer, nor does it obligate the Government to procure for said services or supplies.

6. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation.

All questions/concerns regarding this solicitation shall be submitted in writing (NO phone calls) to the Contract Specialist at (Pamela.Barker@uscg.mil) no later than (October 18th) 3:00 PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. All questions/concerns that are relevant, of significance substance, not already addressed in the solicitation will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors.

*Only send questions/concerns to the Contract Specialist listed above or, if not available, to the Primary Contracting Officer listed in this solicitation, DO NOT ask or submit questions/concerns regarding this solicitation to any other USCG or government personnel (e.g., COR, program/project manager, etc.).*

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program (CGAP Appendix B-Chapter 3033)

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG84-17-Q-BB5114

6. SOLICITATION

ISSUE DATE

October 4th, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Pamela Barker Contract Specialist

b. TELEPHONE NUMBER (No collect calls) 757 628-4123

8. OFFER DUE DATE/

LOCAL TIME

(November 3rd, 2016) 03:00 PM, Eastern

9. ISSUED BY CODE 84

U.S. Department of Homeland Security United States Coast Guard

SILC-COCO-BSS-COB-1

Attn: Pamela Barker 300 East Main Street, Suite 965 Norfolk, VA 23510-9112

Telephone: (757) 628-4123 Fax: (757) 628-4135

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100 % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS (WOSB) ELIGIBLE

BUSINESS UNDER THE WOMEN-OWNED

SERVICE-DISABLED SMALL BUSINESS PROGRAM

VETERAN-OWNED EDWOSB

SMALL BUSINESS 8(A)

NAICS: 531110

SIZE STANDARD: 27.5 Million

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

Net 30

Other: ________________________

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

CONTINUED ON PAGES 2

16. ADMINISTERED BY CODE 84

U.S. Coast Guard (USCG)

SILC-COCO-BSS-COB-4

CONTINUED ON PAGES 2

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800

U.S. Coast Guard Finance Center Chesapeake, VA

CONTINUED ON PAGES 3

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM: CONTINUED ON PAGES 3

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for Long Term Lodging accommodations within a (1) mile drive and a (10) minute walk of Hangar 5 near Ronald Reagan Washington National Airport in accordance with the attached Statement of Work.

CONTINUED ON PAGE #-7-11

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN ONE (1) COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 15: Deliver To

Place of Performance: The Coast Guard requires a lodging facility that is well-maintained, located within a one (1) mile drive of Hangar 5 at Ronald Reagan Washington National Airport, within a ten (10) minute walk to a Metro station, and contains necessary amenities that allow Coast Guard members to maintain quality living arrangements with the least amount of burden and disruption.

Place of Acceptance on behalf of the Government: U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC), COB-1, Attn: Pamela Barker, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112.

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Coast Guard, SILC-COCO-BSS-COB-4, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration.

Communications pertaining to contractual administrative matters shall be addressed to the Contracting Officer (KO) listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC-COCO-BSS-COB-4 Contracting Officer.

Contracting Officer: TBD Telephone #: (757) 628-4115 E-Mail: TBD Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC-COCO-BSS-COB-4 Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: TBD Telephone #: (757) 628-4115 E-Mail: TBD Fax #: (757) 628-4135

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. The Contractor shall submit all invoices for supplies or services via the U.S. Coast Guard Finance Center (FINCEN) website at: www.fincen.uscg.mil

(a) Select “Submitting Invoices” under “Vendors” on the right hand side of the screen.

(b) Select “Coast Guard Vendors”

(c) Select “Coast Guard Award Invoices or Contract/Order Invoice” (‘24’ document)

(d) Select “Online: Coast Guard Award Invoices or Contract/Order Invoices “

(e) Go to Step 3 (if contractor has already created a PDF invoice) to complete the “Contractor Invoice Submission Form”.

2. The electronic submission requires the contractor to:

(a) Complete the Contractor Invoice Submission Form

(b) Select the correct Invoice Routing Code, which is SILC PCB-4 (the Contractor must select the correct Invoice Routing Code (SILC PCB-4) for timely invoice processing.)

(c) Attach a single PDF file, which can be no larger than 3 MB, containing the invoice and any necessary supporting documentation. (Grey-scale PDFs and Portfolio PDFs are not compatible.)

(d) If your single PDF file is larger than 3 MB:

Complete the Contractor Invoice Submission Form via the website and attach the invoice document only, then

E-mail the invoice and any supporting documentation to

(TBD).

3. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

4. A sample Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

5. Invoices may be submitted after the services are received, inspected, and accepted by the government.

6. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services herein.

Invoice shall be submitted on a monthly basis; only after completion of monthly services. All improper invoices will be rejected which could delay payment.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Blocks 19-24: Schedule of Supplies/Services

Base Year: 20 February 2017 – 19 February 2018

CLIN Description Number of

Lodging Units Unit Unit Price per Night

Extended Price-Yearly Rate

00001 Lodging, Fully Furnished Unit (One Bedroom Unit)

EA $ $

00002

(Two Bedrooms per Unit)

365 Days Base Year Subtotal $

Option Year 1: 20 February 2018 – 19 February 2019

Number of

Lodging Units Unit Unit Price per Night

Extended Price-Yearly Rate

10001

10002

365 Days Year Subtotal $

Option Year 2: 20 February 2019 – 19 February 2020

Number of

Lodging Units Unit Unit Price per Night

Extended Price-Yearly Rate

20001

20002

Option Year 3: 20 February 2020 – 19 February 2021 (Leap Year)

Number of

Lodging Units Unit Unit Price per Night

Extended Price-Yearly Rate

30001

30002

366 Days Year Subtotal $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Option Year 4: 20 February 2021 – 19 February 2022

Number of

Lodging Units Unit Unit Price per Night

Extended Price-Yearly Rate

40001

40002

Total All (Base year and option years). $_____________________

The following abbreviations are used in the price schedule above:

CLIN: Contract Line Item Number EA: Each

Note: The ‘Extended Price-Yearly Rate’ should equal the ‘number of lodging units’ multiplied by the ‘Unit Price per Night’. That number should then be multiplied by 365 days and 366 days for the Leap year.

Firm-Fixed Prices shall include all costs to provide the service/supplies, which includes all applicable Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k).

The U.S. Coast Guard requires long term lodging capable of housing up to 34 individuals each day. Conditions warrant one separate bedroom per member. Berthing can be a single bedroom unit or two separate bedrooms within one apartment-style unit with individual bathrooms per bedroom. No more than two bedrooms maximum per berthing unit.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

STATEMENT OF WORK / SPECIFICATION

1.0 INTRODUCTION.

The U.S. Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC) is procuring long-term lodging accommodation services for deployed Rotary Wing Air Intercept (RWAI) aircrew members of the National Capital Region Air Defense Facility (NCRADF). The selected contractor shall provide all facilities, management, personnel, supplies, materials, utilities, and items necessary to provide the required accommodation services and amenities in accordance with all the terms and conditions set-forth in the contract.

2.0 BACKGROUND.

The mission of RWAI is to provide aviation support in its designated area of operations (AOR). To accomplish this mission, it is necessary to contract for long-term lodging. The Coast Guard requires a lodging facility that is well-maintained, located within a one (1) mile drive of Hangar 5 at Ronald Reagan Washington National Airport, within a ten (10) minute walk to a Metro station, and contains necessary amenities that allow Coast Guard members to maintain quality living arrangements with the least amount of burden and disruption. No cross-town or bridge crossings shall be included in the route from the lodging facility to the airport.

3.0 SCOPE.

The objective of this effort is to acquire lodging services to support deployed RWAI air and maintenance crews near Hangar 5 at Ronald Reagan Washington National Airport. The service requirements relate directly to mission essential items as identified in this Statement of Work (SOW) and provide for the highest level of service delivery performance critical to mission success.

4.0 APPLICABLE STANDARDS/DOCUMENTS.

The contractor shall comply with all applicable laws, regulations, requirements, and all industry standards/references as necessary for the services required herein. The contractor shall obtain and submit all required licenses and permits required for the performance of work and shall maintain such licenses/permits throughout the term of the contract.

The lodging facility shall meet, at a minimum, the requirements of two stars for a Forbes Travel Guide (formerly Mobil Travel Guide) rating, two diamonds for an American Automobile Association (AAA) rating, and/or an equivalent rating; the facility must meet the requirements, at a minimum, but DOES NOT actually have to be formally rated by an organization.

5.0 TECHNICAL REQUIREMENTS.

5.1 The lodging facility shall be located within a one (1) mile drive of Hangar 5 (see Diagram 1) of Ronald Reagan Washington National Airport. It is preferred, for operational and logistical reasons, to house all Government Personnel in one location. If one location for all government crew members is not available, an adjoining building or complex(s) within (1) mile drive, (10) minute walk to a metro station of Hangar 5 is acceptable and no cross-town or bridge crossings shall be included in the route from the lodging facility to the airport. Hangar 5 is physically located here:

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

- Intersection of Thomas Ave and Abingdon Dr, Reagan National Airport, Arlington, VA 22202

Diagram 1. Intersection of Abingdon Dr and Thomas Ave at Reagan National Airport

5.2 The U.S. Coast Guard requires long term lodging capable of housing up to 34 individuals each day.

Conditions warrant one separate bedroom per member. Berthing can be a single bedroom unit or two separate bedrooms within one apartment-style unit with individual bathrooms per bedroom. No more than two bedrooms maximum per berthing unit. The services will be needed on a year-long basis. The occupancy of the lodging units will change approximately every two weeks; the out-going USCG occupant will provide a 24-hour notice to the lodging facility to provide adequate time for housekeeping services to be performed in preparation of the USCG in-coming occupant. Housekeeping services will be required on an as-needed basis depending on the current needs of the U.S. Coast Guard.

5.3 The contractor shall provide all facilities, management, personnel, supplies, materials, utilities, and items necessary to ensure that lodging services are provided in a manner that will maintain satisfactory living conditions in accordance with the task, frequency, and approved schedule identified herein.

5.4 At a minimum, each apartment/unit shall include the following:

a. Living Area: A living area that contains, at a minimum, a couch, lounge chair, coffee table, color television (19” or larger), cable connection, telephone, wifi internet capability, and appropriate lighting.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

b. Bedroom: Bedroom(s) that contains a queen or king size bed with pillows, mattress pad, bed linens, dresser, night stand, color television and cable connections, closet with hangers, appropriate lighting, and AC-powered digital alarm clock with battery back-up.

c. Bathroom: An individual bathroom, per bedroom, with a door, that contains a toilet, toilet paper, cabinet mounted sink, vanity mirror, appropriate lighting, exhaust vent, shower/tub with shower door or curtain, towel bars/hooks, towels, wash clothes, wastebasket, and standard toiletries.

d. Kitchen: A kitchenette or shared kitchen for no more than two (2) personnel that contains, at a minimum, a stove/oven, full size refrigerator, sink, dishwasher, microwave, pots, pans, coffee maker, cookware, dinnerware (to include: pots, pans, cups, glasses, utensils) and associated cutlery, dishware set for two (or enough sets to accommodate each occupant), and a wastebasket.

e. Dining Area: A dining area that includes a dining table and at least two chairs (or enough chairs to accommodate each occupant).

f. Laundry Facilities: Indoor laundry facilities shall be available for occupants in or immediately adjacent to the lodging facility. Charges for use of laundry facility and/or laundry equipment shall be paid by individual occupants. The Coast Guard assumes no responsibility for payment of any such charges.

g. Housekeeping/Maid Service: Cleaning services provided in accordance with standard commercial practices. All linens, blankets, towels, and wash cloths shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear.

Contract for weekly housekeeping services to include cleaning of bathrooms (sink, toilet, and shower), kitchen (counters, microwave and food prep surfaces) living and/or common spaces, and trash removal. Linens provided (bed sheets/towels) with weekly cleaning of towels and sheets including exchange upon request. A full room cleaning shall be completed immediately following a guest’s departure in preparation for the next guest. This cleaning may be required on Saturday or Sunday, depending on the guest’s departure date.

h. Additional Requirements: Each unit shall contain a mop, bucket, and vacuum cleaner.

i. Availability of Amenities: Amenities available to other occupants shall be available for use by Coast Guard personnel. This includes complimentary wifi internet and/or cable service.

5.5 Minimum Standards:

a. Furnishings, appliances, floor coverings, and all other equipment/items must be clean and in good repair.

b. Lodging facility shall be in compliance with all applicable building, sanitary, health, fire, and safety codes and all other applicable laws and regulations. Individual units shall include installed smoke alarms, fire extinguishers, and sprinkler systems.

c. All rooms shall be constructed and finished to provide good light and sound attenuation. All wiring and piping must be enclosed.

d. All finishes (walls and ceilings) should be free from damage or excessive scars, marks, dirt, and dust. Vents and surrounding finishes must be free from dirt and dust.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

e. Ceilings and walls shall be finished in paint or wall covering.

f. All floors in living and sleeping areas shall be clean, serviceable, and covered. Hardwood, tile, carpet, and/or vinyl flooring materials are acceptable.

g. All windows shall have drapes with blackout lining, shades, and/or blinds. If only drapes or blinds are provided, they must fully screen out light.

h. Sufficient electrical outlets shall be available. All electrical cords, bulbs, lights, and switches shall be free from holes, dents, or other physical defects.

i. All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each occupant shall be provided with a key for all doors. All doors shall be free from holes, dents, or other physical defects.

j. Each unit shall contain occupant controlled heating and air conditioning in good working condition. Management shall be responsible for periodic maintenance at regular intervals.

k. Smoke and fire protection systems must be installed and meet federal, state, and local fire codes.

l. Parking Spaces – Twenty (20) designated, marked, and secure parking spaces shall be made available or immediately adjacent to lodging facilities. Twenty (20) reusable parking passes, allowing entry into secure parking areas, shall be provided.

m. On-site fitness facilities or contract with local fitness center no greater than fifteen (15) minute walk using streets with sidewalks and pedestrian crosswalks from lodging facility.

n. Night Lighting – Safety night lighting shall be provided to the exits of the hallway and stairways, both of which shall be illuminated to facilitate a safe escape in an emergency. Safety lighting shall also be provided in designated parking area.

o. The lodging facility shall comply with all applicable health, fire, and safety codes and regulations and verification of compliance is mandatory by the Contracting Officer prior to award. The Contractor must provide proof of insurance and documentation verifying compliance with OSHA regulations and standards.

p. Telephone service shall be available in each unit. Local telephone service shall be provided free of additional cost; all long distance charges, and other personal charges, shall be paid for by individual occupants. The Coast Guard assumes no responsibility for payment of any such charge.

q. Secured building with monitored, 24-hour controlled access.

r. Joint Inspection – The designated Contracting Officer’s Representative (COR) or other government personnel may conduct inspections of the lodging facility with the contractor to determine acceptability before being occupied by Coast Guard personnel. An inspection will also be conducted when the occupant leaves the facility.

s. The Contractor must clearly outline to each USCG occupant which miscellaneous services are not covered by this contract, such as long distance telephone charges, pay-per-view movies, room

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

service, laundry service, and other such services available at additional costs and how occupants will be charged by the Contractor for those services.

t. The Government will not be responsible for any miscellaneous charges incurred by individual occupants that are not covered by the contract. The Government is only responsible for services outlined in this SOW and the Schedule of Services/Supplies herein.

5.6 Location Restrictions:

a. No more than a one (1) mile drive to Hangar 5 (see Diagram 1) at Ronald Reagan Washington National Airport and within a ten (10) minute walk to a Metro station. No cross-town or bridge crossings shall be included in the route from the lodging facility to the airport.

b. Consideration should be given to locations near a Metro but not immediately adjacent to railroad tracks in order to mitigate associated transportation noise that hinders night/mid shifts from obtaining adequate crew rest.

c. Consideration should also be given to room locations away from elevators, stairwells, or street-facing areas of the building to maximize crew rest opportunities at all hours of the day/night.

6.0 SAFETY.

The Contractor shall keep all common use areas of the lodging facility (i.e. hallways, corridors, grounds, sidewalks, parking lots) clean, neat, and free from all debris and any potential hazards.

7.0 PERSONNEL REQUIREMENTS.

The contractor shall manage the total work effort associated with the services required to assure fully adequate and timely completion of these services. Such management includes, but is not limited to, planning, scheduling, report preparation, and establishing and maintaining records. The contractor shall provide staff with the necessary management expertise to assure the performance of the service required.

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CONTRACT CLAUSES

FAR CLAUSE 52.212-4: Contract Terms and Conditions-Commercial Items (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

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(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

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(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

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(p) Limitation of liability. Modified (1) The Contractor shall assume all liability for and shall indemnify and save harmless the Government, its officers, enlisted personnel, agents and employees from and against any loss, damage or injury which may be sustained by any person or persons, whether they be employees, agents, or representatives of the parties hereto, or third persons, as a result of the Contractor‘s failure to perform this contract as required by its terms. The Contractor also shall be liable for and shall at all times defend, indemnify and hold harmless the government, its officers, enlisted personnel, agents and employees from and against any and all public or private environmental claims or liabilities arising from the Contractor‘s performance of this contract;

public or private environmental claims or liabilities shall include but not be limited to civil and criminal penalties, natural resource damages, response costs, cleanup and remediation, damage to government and third party property, and any other third party liability.

(2) In the event any such claim or demand is made upon the Government, its officers, enlisted personnel, agents or employees, or in the event any suit therefore is instituted, the Government shall give immediate notice of such claim or suit to the Contractor and will refrain from any payment or demand with respect to such claim or suit without first allowing the Contractor a reasonable opportunity to resolve the claim. The Contractor‘s liability under this clause shall include reimbursement to the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or litigation expenses occasioned to them in connection with claims, demands or suits of which notice has been given by the Government.

(3) The Contractor releases the Government, its officers, enlisted personnel, agents and employees from any liability for any loss, damage or injury which may be sustained by the Contractor‘s failure to perform this contract as required by its terms.

(4) Notwithstanding any other provisions of this clause, the Contractor shall not be liable for or required to defend, indemnify, hold harmless or release the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or expenses arising out of and to the extent of the gross negligence, willful misconduct or criminal acts of the Government, its officers, enlisted personnel, agents or employees.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data.

To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in

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the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference.