Amend_2.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

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SBLawson Typewritten Text see Block 16c

SBLawson Typewritten Text Commander, U.S. Coast Guard

SILC(COCO BSS COB1)

Coast Guard Island, Bldg 54c Alameda, CA 94501

SBLawson Typewritten Text Same as Block 6

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SBLawson Typewritten Text 05/26/2016

SBLawson Typewritten Text X

SBLawson Typewritten Text

SBLawson Typewritten Text The purpose of this amendment is to provide the following:

1. Additional Questions and Answers, see attachment 1;

2. To provide replacement pages to the solicitation, see attachment 2;

3. To extend the closing date to 12 July 2016, at 3:00pm, PST

SBLawson Typewritten Text X

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Bay Area Housing and Grounds Maintenance HSCG84-16-R-PCZ001 Base Alameda and TRACEN Petaluma Amendment P00002

Attachment 1

Reference: Service Contract Act Question: Will the Government please provide a seniority list of the incumbent personnel? This information cannot be provided at this time.

Schedule B

Reference: CLIN X001 – Grounds Maintenance: Estuary Park Question: Clarify scope and SF area of work required at Estuary Park. We do not have a measurement for Estuary Park. Please refer to Section 4.2 for scope of work.

Reference: CLIN X001F Question: Quarter B, is there NO monthly pest control? Please see CLIN X001F.

Reference: CLIN X008AT - Reglaze Window Pane Question: These are multi-pane windows, is each pane considered a window? A multi-pane window is one window.

Reference: CLIN X008AZ - Replace Bathroom Faucet Question: Spanish have wide spread faucets – how will these be replaced? Offeror will need to replace in kind.

Reference: CLIN X008BW - Replace Decorative Street Light Fixture (area light) Question: Where are these lights located? Decorative Street Lights are located in Spanish Housing.

Reference: CLIN X008CR – Replace hardwood Flooring Question: Since we are unable to determine what a Job (JB) may entail, would the Government please define the requirements as quantities for ELIN X008CR? The Estimated Quantity and the Unit of Measure have been changed to 1,000 SF.

Reference: CLIN X008CX - Install Vinyl Plank Flooring Question: Plank flooring – what houses get this? The Knolls housing units may get plank fooring.

Reference: CLIN X008EC - Replace Gas-Fired Forced Air Furnace Question: how will boilers be handled under EQI? Boilers will not be replaced via

EQI.

Reference: CLINs X008 and X011 Question: There was no CLINs for garage doors for Concord or YBI. Do CLINs need to be added to the CLIN worksheet for garage doors on these bases? Concord garage doors have not been issues of replacement/repair because it is closed. YBI repairs that exceed the service call will be handled as special orders.

Reference: CLINs X008BR and X010AZ - Replace Ceiling Light w/Ceiling Fan/Light

Question: What is the total inventory of ceiling light that could be converted to ceiling fan/light? This is unknown at this time. Currently only the master bedrooms at Alameda and 299m Casa Granada in Novato have fans.

Reference: CLINs X010AZ, X008BR - Replace Ceiling Light w/Ceiling Fan/Light and CLINs X008BQ, X010BA - Replace Ceiling Fan/Light Question: the above appear to be duplicate line items? CLINS X010 belong to Alameda and CLINS X008 belong to Novato. One set is for replacement of existing fan/light units and one set is for replacement of a light with a fan/light set.

Reference: CLIN X010DE – Shrub Replacement/ Question: Clarify typical species and gallon container size of shrub replacement. 4.2.7 Replacement of Vegetation requires replacement in kind of all vegetation.

Reference: CLIN X010DJ – Repair Chain Link Fence 40 EA Question: Should this not be LF? Yes, the unit of measure for CLIN X010DJ is LF.

Reference: CLIN X010DK - Repair of Handrails Question: What about replacement? This CLIN should be for replacement not repair.

Reference: CLIN # 0011P – “Lawn Cutting, Edging and Trimming of Fenced Backyards in Victory Village Housing” 150 EA.

Question: Should we assume this means “Lawn Cutting, Edging and Trimming of All Common Areas and Fenced Backyards” like CLIN #0011O for Quinault Village. We will need to enter each unit’s small fenced backyard and maintain. CLIN X011O is meant to cover all common areas (Quinault and Village) and backyards in Quinault.

This has been changed in the Schedule B to reflect this. X0011P covers backyards for Victory Village and is prices as EA and will be ordered for however many yards need mowed.

Reference: CLIN X011 and X012 – Interior Inspection Question: Does this represent each unit or a combination of units? One job (JB) is all housing units at that location.

Reference: CLIN X012 – Oversized Item Removal Question: Since the site is inactive, what items are anticipated to be removed? Since the site is empty we anticipate that people might ‘drop off’ unwanted items. Small items can be removed easily but larger items may require a vehicle.

Reference: CLIN X013 - Petaluma EQI Work Question: Does the Government expect to order any EQI CLINS for Petaluma other than items ordered with a COM? NO, all EQI work will be related to a COM.

Reference: CLIN X013 - Petaluma EQI Work and Section 8.3.2

Question: For CLINs X013_ in which the items listed in 8.3.2 need to be replaced for general maintenance outside of COMs, are we to include the equipment price, or do we just need to include labor and tools needed to complete the job? Only the cost of labor and tools is needed if the part is GFE as this work will only be part of a COM.

Reference: CLIN X013 – TRACEN Petaluma EQI Work Question: There is no line item for water heaters at Training Center Petaluma .. please explain why? All water heaters are serviced and replaced by Coast Guard personnel.

Reference: CLIN X013 – TRACEN Petaluma EQI Work Question: Training Center Petaluma – there is no CLIN for solid core doors (flat and 6-panel) is this correct? While there are solid core doors at present, we will be replacing them with hollow core doors in the future.

Reference: CLIN X013 - Petaluma EQI Work Question: Is a CLIN needed for replacing Medicine Cabinet with Mirror (GFE) for Petaluma, similar to CLIN X008BY? This item is not replace very often and is GFE so we will use task hour carpentry work to install it rather than price the work now.

Reference: CLIN X013B- Complete Cleaning Question: Is this a complete cleaning of all 126 units? If not, there are various square footages and types of housing for Petaluma. Which “unit” type do we price for “complete cleaning”? No, this is not all 126 units at once.

Reference: CLIN X013AO – AQ – Interior Painting Question: Can the Government add additional CLIN’s to more adequately address the various types of floor plans to allow for the most competitive pricing? Units 306 A & B and 308 A & B will be moved to CLIN X013AR. All other CLINs will remain the same.

Reference: CLIN 4017 - Wage Determination

Question: Is there any guidance from the USCG on Davis Bacon vs SCA since this is a Facilities Maintenance Contract? Hourly rates are requested for both SCA and Davis- Bacon, and Davis-Bacon is only specifically mentioned under the painting narrative.

Davis Bacon will be used for all painting unless it is incidental to some other service.

All Sub CLINS of 4017 will be priced as Davis Bacon.

Performance Work Statement Reference: 1.4.3 Initial Status Report Question: Is there an initial period in which we would be expected to survey all the equipment/housing/etc to determine anything deficient prior to assuming the contract?

This report is due within 30 days of the Contract start date.

Reference: Section 1.7 - Replacement, Modernization, and Renovation Question: It appears the Government is referring to 15% of the particular FFP CLIN or SubCLIN, since 15% of the total FFP of the contract would be unreasonable high. This is correct. What if the quantity is not increased, however, the new work required is significantly more/less? This refers to existing work being increased/decreased. New work will be listed as a new CLIN or SubCLIN.

Reference: Section 1.12.4 Refrigerants (Page 144 of 299) Question: How much mixed refrigerant is handled on an annual basis on this contract?

This has not been tracked in the past and no information is available.

Reference: Section 1.12.4 Refrigerants Question: How much (workload) specific Leak and Repair work specific to HVAC systems takes place on an annual basis (estimate)? Please see Appendix 10.1 Historical Workload, this is specifically heating related as the only AC is in the Alameda Housing Office.

Reference: Section 1.12.4 Refrigerants Question: Please provide the inventory of all HVAC systems to include make, model, install date, with last type of service and service dates (as available). We do not have a readily available list of the HVAC equipment at this time. All HVAC is inspected annually under Section 4.9.3.2 IR Items.

Reference: Section 1.12.4 Refrigerants Question: With appliances being provided as GFE at the Training Center, Petaluma, when a refrigerator is taken out of service at Petaluma, is it the responsibility of the Contractor or the Coast Guard to remove the Refrigerant and Oil from the compressor of the GFE equipment? All appliances are returned to the Facility Engineers as is for disposal.

Reference: Section 1.16 - Disaster Response Work Question: Given that this is an unforeseen condition, will the Government compensate the Contractor for all services provided under the effort through EQI? Yes, the work will be covered under the EQI CLINs or negotiated if not already priced.

Reference: Section 1.17 – Weather Conditions Question: what is considered “untimely”? All work should be accomplished in accordance with Emergency service call time frames.

Reference: Section 2.1.1 - Personnel Requirements (Page 146) Question: Are all the COMs for Petaluma accomplished during the May – August timeframe? If not, what percent of the estimated 50 COMs are accomplished during the May – August timeframe? While not all COMs occur during the May – August time frame, the majority of them do.

Reference: Section 2.1.1 - Personnel Requirements (Page 146)

1. Question: Is it correct to assume the PM and APM above are the same as the referenced onsite supervisor and/or Contract Manager discussed as key personnel in 3.a.1) of the

Instructions to Offerors? Does the Government have a preferred title for the key personnel? Yes, they are the same positions. No, as long as their job positions are clear.

Reference: Paragraph 4.1.3 - Service Call Center Manning Question: Does there need to be a live body there 24/7, 365/366 or can an answering service take after hours calls? An answering services is acceptable as long as the answering service can reach someone for emergencies.

Reference: Section 4.2 and 4.9.23.6 - Grounds Maintenance.

Question: How many grounds maintenance acres are there for each major service locations as shown below? While the Coast Guard has measurement for each site, we do not have measurements for the actual acreage that is maintained.

Reference: Section 4.2.5 - Irrigation Systems Question: What type and where (Inventory) is the irrigation system at each service location?

The only irrigation system to be services is in Alameda but plans are not available. There are 8 controllers; 7 Rainmasters and 1 Irritrol.

Reference: Section 4.2.5.2 - Drought Conditions/Water Shortages Question: Clarification on watering: It is appears that some of the properties are presently on irrigation systems and some have been turned off, especially all lawns including the large lawn at Estuary Park. Should the coast guard decide to turn the water back on, if the areas are not covered by irrigation, are we expected to “set up hoses”? All areas of Alameda have automatic irrigation systems.

Reference: Section 4.2.10 - Trash Receptacles (Page 156 of 299) Question: How many trash receptacles are located within the housing areas and what size are they (how many gallons)? Alameda has 9 approx 30 – 40 gal trash receptacles.

Reference: Section 4.2.14 - Pesticide and Herbicide Addresses pesticide management for the treatment of grounds in the Alameda housing complex only.

Question: However, it does not quantify or specify the areas to be treated. All grounds in the Alameda Housing Area .

Reference: Section 4.2.14 - Pesticide and Herbicide Question: CLINs X001F, X004B AND X005B are for pest control services at YBI facilities but there are no FFP requirements spelled out that relate to these CLINs. Can the Government provide more definitive requirements for pest control under the FFP CLINs? A new section 4.9.17.6 has been added to the PWS.

Reference: Section 4.3 - Recreational Areas Inspection and Repair

Question: It is understood there is a basic inventory by quantity only, can the Government please provide the inventory for all contract specific Recreational Sites, Tot Lots, and respective Equipment by manufacturer name and date installed. The equipment at the tot lots is from various manufacturers the date of installation cannot be found.

Reference: Section 4.4 - Janitorial Services for the Housing Office Question: Does cleaning the Kitchen include washing dishes and cleaning the interior of appliances? No, appliances and dishes are the responsibility of the Housing Office personnel.

Reference: Section 4.5 - Exterior Light Inspection and Report- FFP (Alameda, YBI, and Novato sites only). (Page 161 of 299) Question: Please define/describe the “inspection” to include the equipment normally required or alternately, provide the nomenclature of all lighting that is to be inspected.

The inspection is to find any broken or non-operating lights and report them for a decision on repairs.

Reference: Section 4.5 requires FFP exterior light inspections at Alameda, YBI and Novato.

Question: CLINs X001E AND X001K cover this work for Alameda and Novato respectively, but there is no CLIN to cover this work at YBI. Is the requirement for lighting inspections at YBI valid? No, there is no requirement to inspect the lights on

YBI.

Reference: Section 4.6 - Bi-Weekly Inspections of Housing Sites in Caretaker Status.— FFP (Concord). (Page 161 of 299) Question: Please provide the workload (last year annual or representative year) for ordered boarding of windows and doors in lieu of repairing. To date 38 windows have been boarded up and 3 doors repaired at Concord. No work has been done to board up the units at Pt Reyes.

Reference: Section 4.6 - Point Reyes Bi-Weekly Inspection Question: Is there a bi-weekly inspection for Pt. Reyes? No, there will not be a bi-weekly inspection at Pt Reyes, due to continued occupancy of some buildings.

Reference: Section 4.7.1 - Facility Files Question: Is Contractor responsible to ensure that the inherited folders are properly sequenced for all jobs completed prior to the new contract? No, the new Contractor is only responsible for the work once the contract starts.

Reference: Section 4.7.3 - Data Reporting and Status Updating Question: Are all housing units identified in Appendix 10 and their associated equipment currently in MAXIMO? Yes, all housing units are in SAMS.

Reference: Section 4.7.3 - Data Reporting and Status Updating Question: Are Service Call Numbers assigned by the SAMS System or by the Contractor? SAMS does generate Call Numbers.

Reference: Section 4.7.3 - Data Reporting and Status Updating Question: Will the Coast Guard provide the Contractor GFE Computers and Printers for using the SAMS System? Yes, see Section 8.3.1

Reference: Section 4.7.3 - Data Reporting and Status Updating Question: Is the Contractor required to keep hard copies of work orders after all information is entered into SAMS? A completed copy will be given to the COR for each location.

Reference: Section 4.7.3 - Data Reporting and Status Updating Question: Will the Government or the Contractor pay the vendor for the requisite training for the Contractor employees on the MAXIMO/SAMS? The Coast Guard will provide training on the system.

Reference: Section 4.7.3 Data Reporting and Status Updating Question: Are there any specific requirements (security or clearances) for contractor employees that use these systems? Per Section 2.4.2 BADGES a Common Access Card will be required for access to the SAMS system.

Reference: Section 4.8.1 - Liability Limits (Page 163 of 299) Question: Please provide the history for repair and renovation of all contract specific Recreational Sites, Tot Lots, and respective Equipment. This information has never been tracked. The Contractor will be required to comply with the directions in the

PWS.

Reference: Section 4.9.1 – Change of Occupancy Maintenance Question: Does the Coast Guard provide Lock Boxes for units in a COM status? Yes

Reference: Section 4.9. 3.2 – IR Items Question: What size or sizes of fire extinguisher are in the US Coast Guard inventory for this contract for each housing area? Does a 4-bedroom home require a larger fire extinguisher than a 3 or 2-bedroom home on this contract? Alameda and Novato have 2.5-5LB non-refillable extinguishers, one in the kitchen and one in the garage.

Reference: Section 4.9.3.2 – IR Items Question: Does each unit have an individual fire extinguisher that needs to be serviced annually? The fire extinguishers are not serviced, they are only inspected to determine condition and if service is needed.

Reference: Section 4.9. 3.2 – IR Items

Question: Confirm Novato garage doors are manually operated. Yes, Garage doors in Novato are manual open except for 299 Casa Grande.

Reference: Section 4.9. 3.2 – IR Items Question: What type and material garage doors are to be priced for Novato Knolls and Spanish? Spanish is a roll up style (metal) and the knolls have a flip up style (wood).

Reference: Section 4.9.18 - Street Sweeping Question: Please provide the workload data for Street Sweeping as defined as a task by CLIN’s X008DN through X008DP. Street Sweeping will not be included in this contract.

Reference: Section 4.9.16.8 - Appliance disposal Question: Will the Alameda site be required to deliver appliances to Coast Guard Island?

No, it is not required to bring appliances to Base Alameda for disposal.

Reference: CLINS X008DV, X010CS, X011N AND X012M - Fire Hydrant Preventive Maintenance.

Question: Each of these has an associated quantity of 1 and unit of ‘JB’, Job. This indicates we are to price by the job, but it is not clear what constitutes a job. Paragraph

4.9.19 addresses this activity for two areas (Alameda and Novato only) and refers to “all fire hydrants on the housing site.” Will the Government provide the approximate job size (number of hydrants) for these four CLINs? This will include hydrants at Concord as well.

35 fire hydrants in Novato 15 hydrants in Concord 19 for Alameda

Reference: Fire Hydrant Pressure Testing Question: Would the Government please provide the Standards for Fire Hydrant Pressure Testing or the reference used to determine the requirement to Pressure Test Hydrants?

Please see the NFPA.

Reference: Section 4.9.19 Fire Hydrant Preventive Maintenance (At Alameda and Novato) Page 178 Question: Would the Government please provide the dates when the hydrants were last pressure tested? Alameda’s hydrants were last tested in Sep/Oct 2015. There is no information for Novato after 2014.

Reference: Section 4.9.19 Fire Hydrant Preventive Maintenance (At Alameda and Novato) Page 178 Question: Would the Government please provide the “Liability Limits” for repairs performed during the Annual Fire Hydrants Preventive Maintenance services? Repairs that exceed the service call will be handled as special orders.

Reference: Section 4.9.19 Fire Hydrant Preventive Maintenance (At Alameda and Novato) Page 178 Question: Who tests Fire Hydrants at Petaluma? The on base Fire Department tests the fire hydrants at Petaluma.

Reference: CLINs X011N and X012M Question: Are the requirements for the two caretakers the same as that specified in

4.9.19 for the active housing areas? The requirement will be the same for Concord.

Reference: Section 4.9.20 - Irrigation System Inspection, Adjustment and Report Question: Do valve box covers require a lock? No

Reference: Section 4.9.20 - Irrigation System Inspection, Adjustment and Report Question: How many and what type of backflow preventers are maintained by the Contractor at this location? There are 8 backflow preventers; 6 for irrigation and two potable at Alameda Housing. Type unknown.

Reference: Section 8.2 - Government Furnished Property Question: Does the space in Novato include area(s) for the Contractor to store material and equipment? Will there be space allocated for the Contractor to park vehicles? There is space for storage of materials and equipment as well as parking available at Novato.

Reference: Section 8.2 – Government Furnished Facilities Question: Can the Contractor stage a Dumpster alongside the space for the 20 FT Container allowed for the Contractor Storage at Petaluma? No, the Contractor is required to haul off garbage on a daily or weekly basis. The land fill is approximately five miles away.

Reference: Section 10.3 – Appendix 3 Question: Please define the condition the Detached Storage Shed at Petaluma can be in for a COM. Storage sheds are not part of the COM inspection.

Reference: Appendix 4 -COM Thresholds and Exclusions:

Question: Is there a limit of liability (total cost) for the contractor for Change of Occupancy Maintenance? No, pricing should be based on the checklists provided in Appendix 2 and 3.

Reference: Section 10.5 – Appendix 5 One day to demo and replace sheetrock and that includes taping, texturing, priming and painting is essentially impossible to do in one day unless it is a minor patch.

Question: will the USCG consider making this a 2-day function under PERIOD OF PERFORMANCE FOR COM? No, This work can be accomplished concurrently with other work during the COM.

Reference: Section 10.6.1- Alameda Marina Village Question: Are all 300 backyards included every month for monthly grounds maintenance? If not, what does “100% grounds services” mean in 10.6.1 (i)? 100% grounds service means that the residents do not take care of any of the grounds in Marina Village. There are no fenced backyards, all of the grounds are common areas.

Reference: Section 10.6.6 Question: Please provide the specification(s) on the various flooring materials at TRACEN? See Section 10.6.6, Appendix 10.6 for description of flooring.

Reference: Section 10.9 Appendix 9 Question: What is the size or sizes of the waste containers? Standard office wastebaskets, a 30 – 40 gal trash container in kitchen, and the shredder.

Reference: IX. 52.212-1 INSTRUCTIONS TO OFFERORS

1. Question: Item 1b (page 261) states “All sections in either volume must be tabbed for identification [emphasis added].” However, in Amendment 1, Question 2 Asked about the Table of Contents, Cover Page, Title Page, Tabs, Divider Pages, and Blank Pages and the Government responded “These items do not count against the page count but should be kept to a minimum [emphasis added].” The two statements give two different criteria for tabs in the technical proposal. “All sections” would presumably include all sections listed on pages 261-265, so, for example, there would be separate tabs for the Organization Chart, the Staffing Plan and the Phase in Plan under Factor 1 Management Plan, as well as the tab for Factor 1. Please clarify which level of tabbing the Government wants in the proposals. Please tab as you deem necessary for clarification.

2. Question: Item 1b (page 261) states “All sections in either volume must be tabbed for identification [emphasis added].” Item 4d (page 264) lists the requirement for Representations and Certifications. The next three items, 4e, 4f, and 4g list RFP FAR Provisions 52.209-7 and 52.209-11, and HSAR 3052.209-70. Since these three sections are part of the representations and certifications, does each need a separate tab? One tab for Representations and Certifications that includes all these items.

3. Question: Will you accept electronic submissions or must it be hard copies? No, per paragraph three, please submit 4 copies of the technical volume and one copy of the Pricing volume.

Reference: X. 52.212-2 EVALUATION CRITERIA

1. Question: Is there any possibility that contracts be awarded to more than 1 bidder? No, this is an all or nothing solicitation, see paragraph 1 of references section.

2. Question: Can you please provide an overall or estimated annual dollar rough order of magnitude based on past contracts? The estimated amount for each year is roughly $3M but there is no guarantee of that amount.

3. Question: Is the purpose of this solicitation to extend an expiring maintenance contract or to replace with a different type of contract? This is a follow-on to combine three existing contracts and includes some work never previously performed under a contract.

Bay Area Housing and Grounds Maintenance HSCG84-16-R-PZC001

Attachment 2 Replacement Pages and cans) before returning to their position. During the washing operation, wastebaskets, garbage cans and cigarette butt receptacles shall be inspected for leaks, dents or excessive damage, which would warrant replacement.

4.4.8 DRINKING FOUNTAIN: Drinking fountain top, cabinet sides and plumbing areas shall be cleaned with a non-toxic cleaner to provide a clean appearance, free of soil, markings, streaks, encrustation and water marks. The drain shall be free from any debris. Adjacent wall areas shall be cleaned.

4.4.9 WINDOWS: All windows both inside and outside shall be cleaned. When completed, windows shall not appear cloudy but shall be clean, free of streaks, smudges, grease, fingerprints and dirt. Sills and ledges shall not have soap residue, water marks, lint, or paper particles left from the cleaning operation. All window screens shall be removed before the window cleaning activities commence. The screens shall be cleaned to remove dust, dirt and foreign material.

Once the window cleaning activities are completed, all screens and windows shall be replaced in their original position and configuration. All vertical and mini blinds shall be dusted.

4.5 EXTERIOR LIGHT INSPECTION AND REPORT– FFP (Alameda, YBI, and Novato sites only)

The Contractor shall conduct a monthly inspection/test of all common area exterior lights to include streetlights, area lights, walkway lights, and basketball court lights. The Contractor shall prepare a monthly report indicating non-operating lights and submit it to the respective Local Housing Office, see Paragraph 5.

4.6 BI-WEEKLY INSPECTIONS OF HOUSING SITES IN CARETAKER STATUS.—FFP

(Concord and Pt. Reyes Station Housing Sites).

The exterior of the housing units and grounds in the housing sites in caretaker status shall be inspected bi-weekly for broken windows and exterior doors, vandalism or other damage to property. Broken doors and windows will be reported to the COR for a determination of the type of repair/replacement to be accomplished. The COR may require the Contractor to board up windows and doors in lieu of repair using at least ½ inch plywood using deck screws.

Replacement/boarding up would be ordered using the appropriate Schedule B CLIN. Any discovered occupancy will be reported to the Local Police Department and COR. Exterior areas and common areas will be inspected for water leaks, electrical problems or any other utility issues, damage to the exterior fence line, and downed trees and branches. Repairs required under this contract for any un-priced work will be accomplished via modification to the contract.

Anything found listed above shall be reported to the COR by 0800 the next business day, see Paragraph 5.

4.7 ADMINISTRATIVE – FFP (Alameda, Novato, Concord, Point Reyes)

4.7.1 FACILITY FILES: The Housing Office shall retain the facility maintenance folders from the previous family housing maintenance Contractor. The Contractor shall submit updates to the facility maintenance folder to provide a maintenance history for each unit. All work performed

Bay Area Housing and Grounds Maintenance HSCG84-16-R-PZC001

Appliance Useful Life Refrigerator 15 Years Range/Oven 15 Years Dishwasher 9 Years Clothes Washer 10 Years Clothes Dryer 10 Years i.e. Appliance is BER if life agetstreplacementsrepair 1 coscos

(Where appliance age and appliance life are both expressed in years).

When it is determined an appliance is beyond economical repair the Contractor shall notify the COR within two hours and provide the supporting documentation, see Paragraph 5. Upon verification that the appliance is beyond economical repair, the COR, will issue a work order to replace the appliance.

4.9.16.8 Appliance Disposal: Appliances shall be disposed of in accordance with applicable Government environmental and property regulations as part of the Schedule B CLIN price for that particular appliance. Refrigerators shall be purged of refrigerant in accordance with applicable State and Local laws and purge certificates provided to the COR.

4.9.16.8.1 Disposal for the Alameda, Novato, and YBI Housing Sites: The Contractor shall provide a list of appliances including type (refrigerator, range, etc.), make, model number and serial number to the COR that are to be disposed of. The COR will make arrangements with the personnel in Building 42 on Coast Guard Island. Storage of the appliance-awaiting disposal or storage of new appliances awaiting installation will be the responsibility of the Contractor.

Whenever an appliance is removed and/or installed in a housing unit, the Contractor shall complete a “Military Housing Install/Removal Control Sheet” the same day and submit to the

COR.

4.9.16.8.2 Disposal for Petaluma: The Contractor shall be responsible for the handling, movement, and transportation of all appliances from the housing unit to the Government storage area located behind the motor pool.

4.9.17. PEST CONTROL (Alameda, Novato, and YBI)

4.9.17.1 The Contractor shall provide a list of pesticides for use in and around the housing units. This can be included in the Pesticide/Herbicide Management Plan, see Paragraph 5. A SDS will be included for all pesticides.

4.9.17.2 Pests: The Contractor shall provide treatment to the interior and exterior of Government property for extermination of pests upon notification from the COR. The Contractor shall be licensed by the State of California to provide pest control in the categories

Bay Area Housing and Grounds Maintenance HSCG84-16-R-PZC001 specified herein. Pest control treatment shall be a comprehensive treatment for multiple common pests unless a target pest is specifically defined on the work request. When it is discovered that

4.9.17.5 Animal Carcass Disposal: The Contractor shall provide on call animal carcass disposal service. Each order for animal carcass removal shall include disposal of up to ten individual animal carcasses per order. The Contractor shall respond within two hours.

4.9.17.6 Pest and Varmint control on YBI: The Contractor shall provide treatment to the interior and exterior of Quarters A, B, C and 9 at Yerba Buena Island (YBI) for extermination of pests, vermin and varmints on a monthly basis. The Contractor shall be licensed by the State of California to provide pest control in the categories specified herein. Pest control treatment shall be a comprehensive treatment for multiple common pests. Pests include, but are not limited to, bees, wasps, centipedes, roaches, silver fish, fleas, ants, spiders, termites, earwigs, crickets, gophers, rats, mice and ground squirrels. As part of this requirement the Contractor shall spray the exterior of the house and associated out buildings including garages with an appropriate pesticide to prevent infestation. Also included is placement of poison bait stations to control vermin and varmints, as needed. The Contractor shall remove all spider webs attached to the exterior of the buildings. The Contractor shall also inspect the buildings for any entry points that require exclusion work as part of the monthly service. The Contractor shall deliver a written report at the completion of each service to the COR. The report will specify the date and what services were conducted, amount of pesticide product used and any pest exclusion work needed to be performed.

4.9.17.7 Daily Records: Upon performing any pest control service, the Contractor shall maintain daily use records for restricted use pesticides as is required by state pesticide use enforcement agencies for compliance with EPA regulations. In addition, the Contractor shall submit to the COR such daily records for all pesticides used under this contract (restricted use pesticides and others) and for each pesticide operation, see Paragraph 5. The daily records will have information on each service rendered for each property, to comply with all applicable Federal, State, and Local requirements. In the event of finding an unusually heavy pest population in a housing unit, the applicator shall note findings in the comment section of the report.

4.9.18 STREET SWEEPING (At Alameda, Novato, and YBI only): The Contractor shall provide street sweeping upon receipt of a call sheet at the unit price established in the respective Contract Line Item Number. The street sweeping shall be ordered by housing area, i.e. Knolls Village, Spanish Village, YBI, or Alameda Marina Village. Sweeping shall leave all streets and street gutters free of dirt, tree leaves, small fallen branches, debris, litter, etc. The housing office will send out an e-mail notifying residents of street sweeping.

4.9.19 FIRE HYDRANT PREVENTIVE MAINTENANCE (At Alameda, Novato, and Concord only): The Contractor shall inspect, test, lubricate, repair, paint and re-stencil all fire hydrants on the housing site. All associated valves shall be exercised, including the adjacent underground root cutout valve, to ensure proper operation. In addition, a pressure test shall be performed on each hydrant to determine if the pressure meets the minimum Alameda, San

Bay Area Housing and Grounds Maintenance HSCG84-16-R-PZC001

QC Plan Para 6 15 days after award COR/KO

6. QUALITY CONTROL

The Contractor shall develop, implement, and execute a quality control program to ensure housing maintenance services are performed to appropriate standards and in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in this PWS. A copy of the quality control plan shall be provided to the KO and COR within no later than 15 days of contract start dateafter award, see Paragraph 5. The Contractor, not the Government, is responsible for quality control and management actions to meet the terms of the Contract. The Government performs quality assurance to monitor whether Contract standards are achieved.

Quality Control (QC) Plan – The Contractor’s Quality Control (QC) Plan shall include, at a minimum, their proposed method to ensure quality of work meets requirements, the QC organization, the major service areas to be inspected, the frequency and/or percentage of inspections, the sampling methods and the documentation requirements.

7. QUALITY ASSURANCE

The Government reserves the right to inspect the Contractor’s job performance at any time during the duration of this contract as outlined in the Quality Assurance Surveillance Plan (QASP). The Government Representatives may inspect each task as completed or vary the number of quality assurance inspections at their discretion. The Government will also investigate any complaints from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). The Government reserves the right to inspect the Contractor’s performance in its entirety to ensure services are received. If the Government discovers unsatisfactory performance, the Government's preferred course of action will be discussions with the Contractor. However, the Government may also take further actions as outlined in the Performance Requirement Summary (PRS).

8. GOVERNMENT FURNISHED PROPERTY AND UTILITY SERVICES

8.1 GENERAL

The Government will provide Government Furnished Property (GFP) and utility services that are to be used solely in conjunction with the performance of this contract.

8.2 GOVERNMENT-FURNISHED FACILITIES