Solicitation_Amendment_0001_HSCG84-16-Q-BB5081.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 19

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) Amendment 0001 January 12, 2016

6. ISSUED BY CODE 84 7. ADMINISTERED BY (If other than Item 6) CODE 84 Department of Homeland Security United States Coast Guard

SILC-COCO-BSS-COB4

300 East Main Street, Suite 965 Norfolk, VA 23510-9112

Same as Item 6 POC: Christina Grimstead (757) 628-4116 E-mail: Christina.M.Grimstead@uscg.mil

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

HSCG84-16-Q-BB5081

X 9B. DATED (SEE ITEM 11)

December 22, 2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for Receipt of Offers is extended / is not extended.

Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning one copy(s) of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM ONLY APPLIES TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc) SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not / is required to sign this document and return ___ copy(s) to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The subject solicitation is hereby amended as follows:

A. The following page(s) of QUESTIONS and ANSWERS is provided for informational purposes.

B. The Offer Due and Local Time is not extended and remains January 22, 2016 at 12:00 PM, Eastern.

C. No additional or follow-up questions will be accepted.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Wendy J. Culbreth 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY:

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243

CONTINUATION SHEET FOR:

STANDARD FORM 30

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AMENDMENT OF SOLICITATION Amendment Number: 0001

NOTE: All referenced pages are the pages in the original Solicitation. (Please note that the first two pages of the Solicitation PDF document are cover pages and not Solicitation pages.)

1. Question and Answer Solicitation Page(s): 5 Reference: Contract Type and Abbreviations Solicitation Page(s): 6-7 Reference: Schedule of Supplies/Services

Contractor Question: Is this contract IDIQ based with fixed price deliverables based contract or IDIQ with monthly fixed price for 2 resources?

Government Answer: The contract type is an Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract with Firm-Fixed Unit Prices. Per the Schedule of Supplies/Services on solicitation pages 6-7, the “Unit” is “Month” and the “Descriptions” of the services are “Functional Analyst” and “Operations Research Analyst”.

Per solicitation page 5, Abbreviations, “Month” equals Full-Time-Equivalent Work for 1 month.

Specific deliverables and their due dates will be identified in individual task orders; task orders will be issued based on the Schedule of Supplies/Services on solicitation pages 6-7.

2. Question and Answer Solicitation Page(s): 5 Reference: Estimated Quantities/Ordering Probability

Contractor Question: Do you anticipate more than 2 resources used across multiple task orders with types of resources as defined in the SOW (Functional Analyst and Operational Analyst) or the max resources you would require is only 2?

Government Answer: It is anticipated, but subject to change and not guaranteed, that the U.S.

Coast Guard will issue at least one yearly task order for one Full-Time-Equivalent “Functional Analyst”.

However, based on the type of contract (i.e., IDIQ contract), the U.S. Coast Guard may need one or more Full-Time-Equivalent “Functional Analyst” and/or one or more Full-Time-Equivalent“ Operations Research Analyst”. In addition, the U.S. Coast Guard may issue one or more task orders yearly.

Per Estimated Quantities/Ordering Probability on solicitation page 5:

The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard. The U.S. Coast Guard intends, but does not guarantee, to issue a task order yearly for the “Functional Analyst”; however, the “Operations Research Analyst” is on an as needed basis.

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3. Question and Answer Solicitation Page(s): 2 Reference: Place of Performance Solicitation Page(s): 19 Reference: 4.3 Place of Performance

Contractor Question: Can the place of performance be at contractor’s facility with occasional travel to Norfolk facility?

Government Answer: No

The primary place of performance (i.e., primary worksite) for the designated Key Personnel to perform on-site work is USCG, Director of Operational Logistics, 300 East Main Street, Norfolk, VA 23510.

Unless otherwise specified in individual task orders, all other services shall be performed at the contractor's facility.

Note: At this time, only the “Functional Analyst” is listed as Key Personnel. Reference paragraph 3.4, Key Personnel, on solicitation pages 16-17.

4. Question and Answer Solicitation Page(s): 24-25 Reference: 9.0 Deliverables

Contractor Question: If the government is only looking for 2 resources with monthly fixed price basis, how are deliverables defined in solicitation pages 24-25, section 9, relevant?

Government Answer: Specific deliverables and their due dates will be identified in individual task orders.

5. Question and Answer Solicitation Page(s): 15-16 Reference: 3.2.1 Functional Analyst

Contractor Question: For functional analyst skill set on solicitation pages 15-16, the SOW states that PMP certification along with 15 years of project management is required. Does this mean, this resource will not only act as a functional analyst but also as a project manager? Typically these roles are separate.

Government Answer: No, the Functional Analyst will not act as a project manager. The Functional Analyst must have detailed knowledge of program management. Our research indicates that a Functional Analyst with a PMP certification and 15 years of experience would be able to appropriately advise government personnel assigned as project managers.

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6. Question and Answer Solicitation Page(s): 5 Reference: Estimated Quantities/Ordering Probability

Contractor Question: How many task orders are anticipated to be issued by the government in a year?

Government Answer: It is anticipated, but subject to change and not guaranteed, that the U.S.

Coast Guard will issue at least one yearly task order for one Full-Time-Equivalent “Functional Analyst”.

However, based on the type of contract (i.e., IDIQ contract), the U.S. Coast Guard may need one or more Full-Time-Equivalent “Functional Analyst” and/or one or more Full-Time-Equivalent“ Operations Research Analyst”. In addition, the U.S. Coast Guard may issue one or more task orders yearly.

Per Estimated Quantities/Ordering Probability on solicitation page 5:

The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard. The U.S. Coast Guard intends, but does not guarantee, to issue a

7. Question and Answer Solicitation Page(s): 6-7 Reference: Schedule of Supplies/Services Solicitation Page(s): 24-25 Reference: 9.0 Deliverables

Contractor Question: We are confused about the deliverables on solicitation pages 24-25.

Does the government intend to pay the vendor based on the deliverables or fixed price on a monthly basis (solicitation pages 6-7)?

Government Answer: The contract type is an Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract with Firm-Fixed Unit Prices. Per the Schedule of Supplies/Services on solicitation pages 6-7, the “Unit” is “Month” and the “Descriptions” of the services are “Functional Analyst” and “Operations Research Analyst”.

Per solicitation page 5, Abbreviations, “Month” equals Full-Time-Equivalent Work for 1 month.

Specific deliverables and their due dates will be identified in individual task orders; task orders will be issued based on the Schedule of Supplies/Services on solicitation pages 6-7.

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8. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii) Technical Section, (B) Resume(s) and PMP Certification of Key Personnel

Contractor Question: Would government consider allowing 3 page limit for key personnel (i.e.

functional analyst) resume?

Government Answer: No.

Note: The actual copy of the PMP certification does not count towards the 2 page limit of the resume.

9. Question and Answer

Contractor Question: It appears you are looking for 2 types of resources across potential multiple task orders (functional analyst and operational analyst) within the IDIQ. But you could have multiple resources to fit into these two types of resources (for example, in a given task order – you may ask for total 6 resources - 4 resources that fit into functional analyst role and 2 that fit into operational analyst role). Our question is:

Are you looking for only 2 resources throughout the entire lifecycle of the IDIQ or are you looking for 2 types of resources where you potentially may have multiple slots (meaning potentially multiple resources that would fit into the job description of these 2 slots)?

Government Answer: It is anticipated, but subject to change and not guaranteed, that the U.S.

Coast Guard will issue at least one yearly task order for one Full-Time-Equivalent “Functional Analyst”.

However, based on the type of contract (i.e., IDIQ contract), the U.S. Coast Guard may need one or more Full-Time-Equivalent “Functional Analyst” and/or one or more Full-Time-Equivalent“ Operations Research Analyst”. In addition, the U.S. Coast Guard may issue one or more task orders yearly.

Per Estimated Quantities/Ordering Probability on solicitation page 5:

The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard. The U.S. Coast Guard intends, but does not guarantee, to issue a

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10. Question and Answer Solicitation Page(s): 5 Reference: Abbreviations Solicitation Page(s): 6-7 Reference: Schedule of Supplies/Services Solicitation Page(s): 19 Reference: 4.4 Hours of Operation/Expected Work Hours

Contractor Question: …The CLIN structure calls for monthly rate. So it doesn’t really matter how many hours the resource works per month (could be FTE or part-time). All you are asking in the SOW is monthly cost for a resource type. Please confirm.

Government Answer:

In the Schedule of Supplies/Services on solicitation pages 6-7, the Unit of “Month” equals Full- Time-Equivalent Work for 1 month. (Reference solicitation page 5, Abbreviations.)

On solicitation page 19, section 4.4 Hours of Operation/Expected Work Hours states:

Contractor employees shall be available to the Government between the hours of 0800 and 1700 Eastern Time, Monday through Friday (except Federal holidays).

11. Question and Answer Solicitation Page(s): 1 Reference: Block 10 on the SF-1449

Contractor Question: The subject solicitation is a HUBZone small business set aside. Our company is a geographically dispersed company in which everyone works from home across the country. Do we define our HUBZone qualification based on a cumulative record of employees that live/work in HUBZone?

Government Answer: A company must be certified by the Small Business Administration (SBA) as a HUBZone small business. You can obtain information at the below website; the website has a telephone number you can call to discuss eligibility.

https://www.sba.gov/contracting/government-contracting-programs/hubzone

12. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A)Technical Approach and Understanding / (B)Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: Do the restrictions for Times New Roman 12-pt font also apply to tables and graphics? (Page 45 of 62)

Government Answer: The Times New Roman 12 font with a 12 point size type or larger does not apply to tables, charts, and graphics as long as the font is legible.

Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective offer are not desired.

https://www.sba.gov/contracting/government-contracting-programs/hubzone

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13. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding

Contractor Question: Do the cover letter and table of contents count towards the Technical Approach and Understanding 12 page limit? (Page 45 or 62)

Government Answer: The government will not count a Cover Page, Cover Letter, Table of Contents, and/or Acronym List towards the 12 page limit of the Technical Approach and Understanding. However, limit each of these to one page.

14. Question and Answer Solicitation Page(s): 16 Reference: 3.2.2 Operations Research Analyst / “Note”

Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (B)Resume(s) and PMP Certification of Key Personnel

Contractor Question: Page 16 of 62 states that the "The Contractor shall be required to submit a resume(s) before the USCG issues any task orders for the Operations Research Analyst". Page 45 of 62, Solicitation Provisions, requests the submittal of resume(s) for key personnel (i.e., Functional Analyst) to fill required positions. Can the government please clarify the number of resumes required to submit with the proposal response?

Government Answer: In accordance with FAR Provision 52.212-1 (b)(1)(ii) Technical Section /

(B) Resume(s) and PMP Certification(s) of Key Personnel on solicitation page 45 , “offerors shall provide a resume(s) and a copy of the PMP certification(s) for key personnel (i.e., Functional Analyst) to fill required positions in sufficient detail to evaluate compliance with the requirements and qualifications in the Statement of Work.” Therefore, offerors only need to submit a resume and PMP certification for the Functional Analyst with their response to solicitation HSCG84-16-

Q-BB5081.

However, in accordance with section 3.2.2 Operations Research Analyst on solicitation page 16, “the Contractor shall be required to submit a resume(s) before the U.S. Coast Guard issues any task orders for the Operations Research Analyst.” Therefore, if the government identifies a definite requirement for an Operations Research Analyst, the government will request a resume(s) from the awardee before a task order is issued (for the Operations Research Analyst) to verify that the proposed Operations Research Analyst meets the requirements listed in section 3.2.2 on solicitation page 16.

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15. Question and Answer

Contractor Question: Since this award is an IDIQ, will the government consider adding additional Labor Categories to provide greater staffing flexibility for future requirements?

Government Answer: The government does not believe there is a need for any additional labor categories.

16. Question and Answer Solicitation Page(s): 12 Reference: Section 2.2.1.2.3

Contractor Question: Section 2.2.1.2.3 lists SOW areas 2.2.1.2.3.1, 2.2.1.2.3.2, 2.2.1.2.3.3, and then 2.2.1.2.3.6. Is this last section mislabeled, or are 2 sections missing from this SOW? (Page 12 of 62)

Government Answer: Section 2.2.1.2.3.6 on solicitation page 12 is mislabeled. Section

2.2.1.2.3.6 should be Section 2.2.1.2.3.4. Please use the attached Replacement Page 12.

17. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding

Contractor Question: Will the government allow the addition of an acronym list as an appendix that does not count towards the Technical Approach and Understanding 12 page limit?

Government Answer: The government will not count a Cover Page, Cover Letter, Table of Contents, and/or Acronym List towards the 12 page limit of the Technical Approach and Understanding. However, limit each of these to one page.

effective offer are not desired

18. Question and Answer Solicitation Page(s): 44 - 45 Reference: FAR Provision 52.212-1 (b)(1) Offer

(i) Standard Form 1449, (A) – (F) (i.e., “Price Volume”)

(ii)Technical Section, (A) – (B) (i.e., “Technical Volume”)

Contractor Question: What will be the format to submit our Technical and Price response?

Whether we need to include these two sections into one file/volume or we need to create two separate files/volumes, 1) Technical volume and 2) Price volume? Please clarify

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Government Answer:

The format for the “Price Volume” can be located on solicitation page 44, FAR Provision 52.212- 1 (b)(1) Offer, (i) Standard Form 1449, (A) – (F).

The format for the “Technical Volume” can be located on solicitation page 45, FAR Provision 52.212-1 (b)(1) Offer, (ii)Technical Section, (A) – (B).

It is preferred that the “Price Volume” and “Technical Volume” are separate files. Binders, dividers, and tabs are not necessary.

Note: Do not include prices or costs in the Technical Section (i.e., “Technical Volume”).

19. Question and Answer Document: Attachment 5, Past Performance Questionnaire Page 2 / B. Contractor Name & Contract Identification / 8. Description of Service/Supply

Contractor Question: In the Attachment 5, “II GENERAL INFORMATION”, “B.

CONTRACTOR NAME & CONTRACT IDENTIFICATION”, under heading “8. Description of Service/Supply”, there are four lines given for description. Can we extend these lines of description?

Government Answer: Yes.

20. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding / (B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: In the solicitation provisions, “(ii) Technical Section”, under heading “Technical Approach and Understanding” page # 45, the RFP states page limitation 12. Please clarify whether the resumes and copy of the PMP certification are included in the page limitation as mentioned above or excluded.

Government Answer:

The Technical Approach and Understanding document is limited to 12 pages.

The resume(s) and PMP Certification(s) of key personnel are not included in the 12 page limit of the Technical Approach and Understanding. A resume shall not exceed 2 pages and the actual PMP Certification does not count toward any page limit.

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21. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding / (B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: Can offerors use 8 point font for graphics and tables? (Reference:

Submission of Offerors, p. 45 Technical Section (A) Technical Approach and Understanding)

Government Answer: The Times New Roman 12 font with a 12 point size type or larger does not apply to tables, charts, and graphics as long as the font is legible.

22. Question and Answer

Contractor Question: Will the IDIQ be awarded to a single or multiple awardees?

Government Answer: Single award

23. Question and Answer Solicitation Page(s): 8 Reference: Total Minimum Guarantee

Contractor Question: Will a task order be awarded upon IDIQ award?

Government Answer: It is anticipated that a task order will be awarded at time of IDIQ contract award.

24. Question and Answer Solicitation Page(s): 51- 52 Reference: FAR Provision 52.212-2, Evaluation – Commercial Items

Contractor Question: What are the evaluation criteria?

Government Answer: See FAR Provision 52.212-2, Evaluation – Commercial Items, on solicitation pages 51 – 52 for the evaluation factors/criteria.

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25. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding

Contractor Question: Section (b)(1) - Are there any additional requirements/instructions for how you would like to see the 12-page response document (i.e., Technical Approach and Understanding document) structured?

Government Answer: There are four key areas/tasks of focus identified in the Statement of Work. Change Management and Communications, Strategic Planning and Analysis, Business Transformation and Initiative Management, and Facilitation, Coordination and Documentation Support. The Technical Approach and Understanding document should focus on those four areas/tasks separately and provide a comprehensive discussion of your organizational capabilities as well areas of expertise and resources to be used in the proposed effort for each area.

26. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding / (B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: Section (b)(1)(ii)(B) - Do resumes and certifications count against the 12 page limit of the Technical Approach? Would a Cover Page count? Would a Table of Contents count? Does the 12 point font requirement count for tables or graphics?

Government Answer:

The resume(s) and PMP Certification(s) of key personnel are not included in the 12 page limit of the Technical Approach and Understanding document. A resume shall not exceed 2 pages and the actual PMP Certification does not count toward any page limit.

The government will not count a Cover Page, Cover Letter, Table of Contents, and/or Acronym List towards the 12 page limit of the Technical Approach and Understanding. However, limit each of these to one page.

The Times New Roman 12 font with a 12 point size type or larger does not apply to tables, charts, and graphics as long as the font is legible.

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27. Question and Answer Solicitation Page(s): 21 Reference: Section 4.6 Kick-Off Meeting

Contractor Question: Section 4.6, Kick-Off Meeting – Will a kick-off meeting be conducted no later than five business days after award of the IDIQ? A Task Order? or both?

Government Answer: The Government anticipates both in order to ensure alignment and understanding of the effort. The Kick-Off Meetings will probably be combined, if a Task Order is awarded at the same time as the IDIQ contract award.

28. Question and Answer Solicitation Page(s): 22 Reference: Section 4.7 Project Plan

Contractor Question: Section 4.7, Project Plan – Are the requested project plans intended to be provided for the IDIQ? A specific task order? or both? For what scope of work would the government like to see the project plan not later than five business days after the kick-off meeting? Annual update project plan at the end of the 4th quarter of the government’s fiscal year?

and at the end of each 4th quarter of an FY?

Government Answer: The requested project plans are intended to be provided for the IDIQ contract as well as specific Task Orders. One purpose of the kick-off meeting will be to review the draft project plan so that the government can provide additional feedback to the contractor on the project plans. Five days business days after the kick-off meeting the government would like to see a final project plan for the IDIQ contract and a Task Order specific final project plan. Annual project plan updates will be required in the 4th quarter of the Government’s fiscal year and will include updated Task Order project plans as well as updated IDIQ contract project plan.

29. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A)Technical Approach and Understanding / (B)Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: The offer instructions state that the technical approach is limited to 12 pages. Please clarify if cover page, cover letter, and table of contents is included or excluded from the 12 page limit.

Government Answer: The government will not count a Cover Page, Cover Letter, Table of Contents, and/or Acronym List towards the 12 page limit of the Technical Approach and Understanding. However, limit each of these to one page.

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30. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding / (B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: The instructions require that all fonts must be Times New Roman size 12 or larger. Could graphics and tables have slightly different font as long as they are easily readable?

Government Answer: The Times New Roman 12 font with a 12 point size type or larger does not apply to tables, charts, and graphics as long as the font is legible.

31. Question and Answer Solicitation Page(s): 44 - 45 Reference: FAR Provision 52.212-1 (b)(1), Offer

(i) Standard Form 1449 (A) – (F) (ii)Technical Section, (A) – (B)

Solicitation Page(s): 46 Reference: FAR Provision 52.212-1, (e) Multiple Offers

Contractor Question: The solicitation states that vendors are encouraged to submit multiple offers presenting alternative terms, conditions, or proposed resources. Is a separate SF-1449 required for each alternate offer?

Government Answer: Yes; all of the documents listed on pages 44-45 are required for each offer.

32. Question and Answer

Solicitation Page(s): 6-7 Reference: Schedule for Supplies / Services

Contractor Question: Please clarify if the Schedule for Supplies/Services includes pricing for the entire IDIQ or if it just for an initial task order.

Does the entire contract consist of only one Functional Analyst and one Operations Research Analyst or is this just the estimated labor effort for a single task order on the IDIQ?

Government Answer:

The Schedule of Supplies/Services on solicitation pages 6-7 is for the entire IDIQ contract. Task orders will be issued based on the Schedule of Supplies/Services.

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It is anticipated, but subject to change and not guaranteed, that the U.S. Coast Guard will issue at least one yearly task order for one Full-Time-Equivalent “Functional Analyst”.

However, based on the type of contract (i.e., IDIQ contract), the U.S. Coast Guard may need one or more Full-Time-Equivalent “Functional Analyst” and/or one or more Full-Time-Equivalent“ Operations Research Analyst”. In addition, the U.S. Coast Guard may issue one or more task orders yearly.

Per Estimated Quantities/Ordering Probability on solicitation page 5:

The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard. The U.S. Coast Guard intends, but does not guarantee, to issue a

33. Question and Answer

Contractor Question: Will the government consider issuing multiple awards on the IDIQ and competing each task order among the awardees?

Government Answer: No; this will be a single award IDIQ contract.

34. Question and Answer

Reference: FAR Provision 52.212-1(b)(2) Past Performance Information

Solicitation Page(s): 51 Reference: FAR Provision 52.212-2 (Evaluation – Commercial Items) (a)(2) Past Performance

Contractor Question: Reference Solicitation Page 51

(2) Past Performance (equally important as technical approach and understanding) The Government will evaluate an offeror’s past performance based on any of the following: (1) the Contracting Officer’s knowledge of and/or previous experience with the offeror…….

Request that this evaluation criteria be removed. This seems to indicate that if the contractor is not looking for new offerors but only offerors who have previously worked with the contractor or customer. This statement seems to limit competition. If the government chooses not to remove this statement, please explain how offerors without DHS DOL experience can equally compete.

Government Answer: The Past Performance evaluation factor will not be removed. The government does not feel this evaluation factor limits competition. A “Contracting Officer’s knowledge of and/or previous experience with the offeror” is only one of a number of sources that government can use to evaluate past performance; the government can use any source readily available or provided by an offeror to evaluate past performance (see FAR Provision 52.212- 2(a)(2) below).

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Per FAR Provision 52.212-1(b)(2) (Past Performance Information) on solicitation page 45, Past Performance Questionnaires (PPQ) (Attachment 5) can be completed regarding different government (federal, state, or local), private, or commercial contracts.

FAR Provision 52.212-2(a)(2) Past Performance (on solicitation page 51), states in part “The Government will evaluate an offeror’s past performance based on any of the following: (1) the Contracting Officer’s knowledge of and/or previous experience with the offeror, (2) past performance questionnaires/surveys, (3) the Past Performance Information Retrieval System (PPIRS), and/or any other source. (Please read the entire FAR Provision 52.212-2(a)(2) Past Performance on solicitation page 51 for all of the information.)

35. Question and Answer

Reference: FAR Provision 52.212-1(b)(2) Past Performance Information

Document: Attachment 5, Past Performance Questionnaire

Contractor Question: Please confirm. There is no requirement to submit a past performance citation, but only a Past Performance Questionnaire (Attachment 5). Correct?

Government Answer: Offerors are not required to include past performance references/information in their offer. However, FAR Provision 52.212-1(b)(2) Past Performance Information on solicitation page 45 states:

FAR Provision 52.212-1(b)

(2) Past Performance Information. Offerors are responsible for insuring that Past Performance Questionnaires (PPQ) (Attachment 5) are completed and submitted on at least two (2) different government (federal, state, or local), private, or commercial contracts that have been awarded to the offeror. The Offeror shall send Past Performance Questionnaires to points-of-contact (i.e., past performance evaluators) at government, private, or commercial entities that have firsthand knowledge of contracts completed within the past 3 years or ongoing and are relevant to this requirement (i.e., the same or similar requirement.) Only one Past Performance Questionnaire shall be completed per contract and the same person cannot complete more than one Past Performance Questionnaire. (A Past Performance Questionnaire shall not be completed by a point of contact/employee of a prime contractor that your company worked for as a sub-contractor or your company’s parent or sister company.)

Each past performance evaluator shall submit a completed Past Performance Questionnaire (PPQ) directly to the Contract Specialist, Christina Grimstead, via fax number (757) 628-4135 or e-mail to Christina.M.Grimstead@uscg.mil by the “Offer Due Date/Local Time” (SF- 1449/Block 8), unless extended by a solicitation amendment. An Offeror shall not complete the Past Performance Questionnaire on behalf of a past performance evaluator nor shall they forward a completed PPQ to the Contract Specialist. (The PPQ shall be forwarded to the Contract Specialist from the past performance evaluator’s e-mail address or fax number.) Note:

The Government may use past performance information obtained from any source to evaluate

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AMENDMENT OF SOLICITATION Amendment Number: 0001 past performance. All information obtained will be used to determine the offeror’s ability to perform the contract successfully.

36. Question and Answer Solicitation Page(s): 51 Reference: FAR Provision 52.212-2 (Evaluation - Commercial Items) (a)(2) Past Performance

Document: Attachment 5, Past Performance Questionnaire

Contractor Question: If only a past performance questionnaire is required and no citation, how will the government evaluate “Knowledge of and/or previous experience with the offeror”.

Government Answer: FAR Provision 52.212-2(a) (2) Past Performance (on solicitation page 51), states in part “The Government will evaluate an offeror’s past performance based on any of the following: (1) the Contracting Officer’s knowledge of and/or previous experience with the offeror, (2) past performance questionnaires/surveys, (3) the Past Performance Information Retrieval System (PPIRS), and/or any other source. (Please read the entire FAR Provision 52.212-2(a)(2) Past Performance on solicitation page 51 for all of the information.)

FAR Provision 52.212-2(a) (2) does not state that the government will evaluate “knowledge of and/or previous experience with the offeror”. The government can use a “Contracting Officer’s knowledge of and/or previous experience with the offeror” to evaluate an offeror’s past performance.

In other words, the government can use any past performance sources or information available to evaluate an offeror’s past performance, which includes “(1) the Contracting Officer’s knowledge of and/or previous experience with the offeror, (2) past performance questionnaires/surveys, (3) the Past Performance Information Retrieval System (PPIRS), and/or any other source.”

37. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (A) Technical Approach and Understanding / (B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: Please provide guidance on pages that are exclusive from page count such as Table of Contents, cover page.

Government Answer: The government will not count a Cover Page, Cover Letter, Table of Contents, and/or Acronym List towards the 12 page limit of the Technical Approach and Understanding. However, limit each of these to one page.

The resume(s) and PMP Certification(s) of key personnel are not included in the 12 page limit of the Technical Approach and Understanding. A resume shall not exceed 2 pages and the actual PMP Certification does not count toward any page limit.

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38. Question and Answer

Reference: FAR Provision 52.212-1(b)(2) Past Performance Information

Contractor Question: Can the Past Performance Questionnaires (Attachment 5) be from contracts the offeror was a subcontractor?

Government Answer: Yes. However, per FAR Provision 52.212-1(b)(2) (Past Performance Information ) on solicitation page 45, “A Past Performance Questionnaire shall not be completed by a point of contact/employee of a prime contractor that your company worked for as a sub-contractor or your company’s parent or sister company.” In an instance were your company was a subcontractor, the end-user will need to complete the Past Performance Questionnaire.

39. Question and Answer

Reference: FAR Provision 52.212-1(b)(2) Past Performance Information

Contractor Question: Can the Past Performance Questionnaires (Attachment 5) be from a teammate or subcontractor?

Government Answer: No. Per FAR Provision 52.212-1(b)(2) (Past Performance Information ) on solicitation page 45, “A Past Performance Questionnaire shall not be completed by a point of contact/employee of a prime contractor that your company worked for as a sub-contractor or your company’s parent or sister company.” In an instance were your company was a subcontractor, the end-user will need to complete the Past Performance Questionnaire.

40. Question and Answer

Contractor Question: Who is the current incumbent contractor on this contract?

Government Answer: Java Productions, Inc. (JPI) is the incumbent contractor a task order issued in accordance with a GSA Schedule Contract.

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41. Question and Answer Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (B) Resume(s) and PMP Certification of Key Personnel

Contractor Question: Is an offeror allowed to submit more than one resume for the position of Functional Analyst (key personnel)?

Government Answer: Yes

42. Question and Answer

Reference: FAR Provision 52.212-1 (b)(1), (ii)Technical Section, (B) Resume(s) and PMP Certification of Key Personnel

Contractor Question: If the answer to question 41 above is yes, will the government allow an offeror to propose different rates for each of the resumes submitted?

Government Answer: No

43. Question and Answer

Solicitation Page(s): 6 - 7 Reference: Schedule of Supplies/Services Solicitation Page(s): 16 Reference: 3.2.2 Operations Research Analyst / “Note” Solicitation Page(s): 45 Reference: FAR Provision 52.212-1 (b)(1)(ii) Technical Section /

(B) Resume(s) and PMP Certification(s) of Key Personnel

Contractor Question: The solicitation states the Operations Research Analyst is on an as needed basis (page 5). However, the Schedule of Services shows 12 months for the position. Please clarify if this position is for a limited amount of time (e.g. one year) and if a resume is needed for this position.

Government Answer:

It is anticipated, but subject to change and not guaranteed, that the U.S. Coast Guard will issue at least one yearly task order for one Full-Time-Equivalent “Functional Analyst”.

However, based on the type of contract (i.e., IDIQ contract), the U.S. Coast Guard may need one or more Full-Time-Equivalent “Functional Analyst” and/or one or more Full-Time-Equivalent“ Operations Research Analyst”. In addition, the U.S. Coast Guard may issue one or more task orders yearly.

Per Estimated Quantities/Ordering Probability on solicitation page 5:

The estimated quantities specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S. Coast Guard. The U.S. Coast Guard intends, but does not guarantee, to issue a

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In accordance with FAR Provision 52.212-1 (b)(1)(ii) Technical Section / (B) Resume(s) and PMP Certification(s) of Key Personnel on solicitation page 45 , “offerors shall provide a resume(s) and a copy of the PMP certification(s) for key personnel (i.e., Functional Analyst) to fill required positions in sufficient detail to evaluate compliance with the requirements and qualifications in the Statement of Work.” Therefore, offerors only need to submit a resume and PMP certification for the Functional Analyst with their response to solicitation HSCG84-16-Q-

BB5081.

However, in accordance with section 3.2.2 Operations Research Analyst on solicitation page 16, “the Contractor shall be required to submit a resume(s) before the U.S. Coast Guard issues any task orders for the Operations Research Analyst.” Therefore, if the government identifies a definite requirement for an Operations Research Analyst, the government will request a resume(s) from the awardee before a task order is issued (for the Operations Research Analyst) to verify that the proposed Operations Research Analyst meets the requirements listed in section 3.2.2 on solicitation page 16.

STANDARD FORM 1449

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HSCG84-16-Q-BB5081 / Amendment 0001 12 OF 62 with program-wide initiatives for objective metrics, and utilizing feedback for continual performance improvement. The Contractor shall submit all findings and supporting documentation to the Contracting Officer’s Representative (COR) as documented recommendations.

The contractor shall use conventional industry standard cost estimating methodologies, models, and procedures in estimating costs of current and/or projected programs, systems, and processes. This includes the use of Integrated Baseline Reviews in project management and performance monitoring and measurement; reporting and documentation associated with project/program objectives and stakeholder briefings.

The contractor shall provide support for the following tasks:

2.2.1.1.1 Analyze current state Mission Support Business Model for cost, schedule, scope, and quality that conform to existing policies (both within DHS and CG-wide).

2.2.1.1.2 Provide current state research and analysis for monthly, quarterly, and annual reports.

2.2.1.1.3 Provide data entry for monthly, quarterly, and annual project reports.

2.2.1.1.4 Provide research and analysis regarding industry plans and performance.

2.2.1.1.5 Provide research and analysis of mission support requirements that drive costs of technical requirements and specifications.

2.2.1.1.6 Research and identify Industry Standards for Performance Measurements.

2.2.1.1.7 Submit recommendations for concepts that minimize costs and provide a comprehensive view of all information pertaining to asset status and equipment readiness.

2.2.1.1.8 Conduct business case analyses and provide recommended performance measures.

2.2.1.2 Mission Support Measures of Effectiveness Dashboard

The contractor shall provide research, development and data gathering for enhanced collaboration forums to provide tangible measures of effectiveness to the DOL enterprise. The contractor shall organize this data and use it as supporting documentation to complete the following:

2.2.1.2.1 Provide project support for an information environment for effective knowledge sharing and enhanced decision making for the DOL.

2.2.1.2.2 Research and draft updated dashboard documentation.

2.2.1.2.2.1 Prepare and present quarterly and monthly performance reports (QPR and MPR) via the established knowledge sharing environment.

2.2.1.2.2.2 Update information for measures of effectiveness to include project level presentations for uniformity and format consistency.

2.2.1.2.3 Review and analyze Project Level information to support the DOL in determining project schedule status and cost. The Contractor shall:

2.2.1.2.3.1 Research and draft the program and project level documentation.

2.2.1.2.3.2 Prepare a Monthly Effectiveness (ME) Report.

2.2.1.2.3.3 Record and draft Project IPT meetings minutes.

2.2.1.2.3.4 Research and prepare updates for existing DOL mission support documents and briefings.

2.2.2 Strategic Planning Support

The contractor shall provide support in the development and maintenance of the DOL strategic plan in coordination with US Coast Guard subject matter experts. The DOL Strategic Plan will allow the DOL to establish linkage among planning elements such as mission, vision, goals, objectives, strategies, and performance management initiatives. The contractor shall provide support in aligning DOL organizational

Wendy J. Culbreth

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