AA1513_RFQ.pdf

Request for Quote for

INDOOR FIRING RANGE

CLEANING AND MAINTENANCE

United States Coast Guard Armory Base Cape Cod, MA

Issued By:

U.S. COAST GUARD

SHORE INFRASTRUCTURE LOGISTICS CENTER

(SILC)

BASE SUPPORT AND SERVICES

(COB2)

REQUEST FOR QUOTE (RFQ)

HSCG84-16-Q-AA1513

SEPTEMBER 30, 2016

ATTENTION TO OFFEROR

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a quote, via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Parts 12, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items), to provide the following commercial services: All labor, materials, equipment and any other items or services applicable or appropriate for Rifle Range Maintenance services at the USCG Armory Base Cape Cod, MA.

This requirement is 100% SET ASIDE FOR SMALL BUSINESSES. The North American Industry Classification System (NAICS) code 562910 (Environmental Remediation Services) applies to this RFQ, and its size standard is 750 Employees. In accordance with 13 CFR 125.6, in order to be awarded a small business set-aside contract, a small business concern must agree that the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

These services are being solicited under Request for Quote (RFQ) HSCG84-16-Q-AA1513

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist/Contracting Officer, at Tracey.Strawbridge@uscg.mil. Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

Please read entire solicitation. The following information is highlighted for your attention:

1. This solicitation and enclosed clauses are current as of FAC 2005-87 (APR 2016).

2. Be sure to complete the SF1449 first page of offer, including appropriate signature.

3. Be sure to complete all required prices set forth in the Schedule of Supplies/Services on

Pages 4-6 of 63 of the RFQ.

4. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors – Commercial Items and

52.212-2 Evaluation – Commercial Items.

5. Prime Contractor/Subcontractor Arrangement and/or Contractor Team Arrangement (CTA)

- Offerors shall identify any contractor teaming arrangement(s) or Prime Contractor/Subcontractor Arrangement(s) in their quote. The offeror must clearly explain the portion of effort to be performed by each contractor. If a contractor teaming arrangement is to be used, the offeror must provide a signed copy of the contactor teaming arrangement (CTA) with their quote.

6. All contractor personnel working under this contract must be U.S. Citizens with no felony convictions.

7. Site visit is scheduled for 11 October 2016 at 8:00 am.

8. All questions regarding this solicitation must be submitted in writing to the Contract

Specialist, no later than 12 October 2016.

9. Quotes must reach this office by 17 October 2016 (5pm, Eastern Time) and acknowledge via signature all amendments to this solicitation.

The offeror shall submit ONE (1) Original and TWO (2) Copies of the offer and any additional documentation to the following Contracting Officer and Contracting Officer Representative/Addresses by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of the RFQ:

SUBMIT TECHNICAL PROPOSAL and PRICE QUOTE to:

Tracey Strawbridge at tracey.strawbridge@uscg.mil.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER

IS NOT RESPONSIVE.

OMBUDSMAN

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

HSCG84-16-Q-AA1513

Ms. Tracey Strawbridge (PCB-2) 757-628-4130

USCG Base Cape Cod 5215 East Hospital Road, Buzzards Bay, MA 02542

Contract Specialist: Tracey Strawbridge, 757-628-4130 E-mail address: tracey.strawbridge@uscg.mil

Commander, USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326-0343 Phone: (800) 564-5504

Indoor Firing Range Cleaning and Maintenance for the US Coast Guard Base Cape Cod for a base year of 1 November 2016 through 31 October 2017.

09/30/2016

10/17/2016

5:00 PM EDST

Commander Shore Infrastructure Logistics Center PCB-2 300 East Main Street, Suite 965 Norfolk, Virginia 23510-9113

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 3 of 57

RFQ# HSCG84-16-Q-AA1513

NAME OF OFFEROR OR CONTRACTOR

Continuation of SF1449 – Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Field Support Services Contracting Section (COB2E), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all contract administration under this contract. The location of the Primary Contracting Officer, Alternate(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at 300 East Main Street, Suite 965, Norfolk, VA 23510- 9113. Communication pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work (SOW) will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

The Contract Specialist/Contracting Officer, Ms. Tracey Strawbridge; Telephone No: 757-628- 4130, serves as the point of contact between the Contractor and the Supervisor Contracting Officer.

Supervisor/Contracting Officer: Mr. Reginald B. Henderson, Telephone No. 757-628-4129 Email: reginald.b.henderson@uscg.mil

Brach Manager/Contracting Officer: Ms. Jeanie Thorne, Telephone No. 757-628-4109 Email: jeanie.s.thorne@uscg.mil

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

Continuation of SF1449 – Block 17b/Remittance Address

Contractor desiring payment to be mailed to an address different from the address shown in Block 17A, SF1449, shall insert such address in the quote.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 4 of 57

Continuation of SF1449 – Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-2

(help)

Invoice Receipt Date:

MM/DD/YY

(help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date:

MM/DD/YY

(help)

Delivery/Task Order Number: (help) Invoice Amount:

0.00

(help)

Discount Terms:

00.00

Discount Days

Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email: (help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing.

The Invoice Routing Code for this contract is SILC PCB-2.

5. The Contractor shall attach a single PDF file no larger than 1MB as the official invoice.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 5 of 57

Base Cape Cod Range Cleaning Services

BASE YEAR - 1 Nov 2016 - 31 Oct 2017

CLIN Description Unit Cost Unit Qty Subtotal Total Cost

SCHEDULED QUARTERLY MAINTENANCE

0001 Range Cleaning 1 4

0002 Savage Bullet Trap Collection System Preventative Maintenance

1 4

0003 HVAC/Exhaust Preventative Maintenance

SCHEDULED MAINTENANCE TOTAL $

OPTION YEAR 1 - 1 Nov 2017 - 31 Oct 2018

CLIN Description Unit Cost Unit Qty Subtotal Total Cost

1001 Range Cleaning 1 4

1002 Savage Bullet Trap Collection System

1003 HVAC/Exhaust Preventative

OPTION YEAR 2 - 1 Nov 2018 - 31 Oct 2019

CLIN Description Unit Cost Unit Qty Subtotal Total Cost

2001 Range Cleaning 1 4

2002 Savage Bullet Trap Collection System

2003 HVAC/Exhaust Preventative

OPTION YEAR 3 - 1 Nov 2019 - 31 Oct 2020

CLIN Description Unit Cost Unit Qty Subtotal Total Cost

3001 Range Cleaning 1 4

3002 Savage Bullet Trap Collection System

3003 HVAC/Exhaust Preventative

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 6 of 57

OPTION YEAR 4 - 1 Nov 2020 - 31 Oct 2021

CLIN Description Unit Cost Unit Qty Subtotal Total Cost

40001 Range Cleaning 1 4

4002 Savage Bullet Trap Collection System

4003 HVAC/Exhaust Preventative

CONTRACT TOTAL $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 7 of 57

Scope of Work for Range Maintenance and Cleaning Services at USCG Armory Base Cape Cod, MA

1.0 INTRODUCTION

Base Cape Cod (BCC) is acquiring cleaning services for the cleaning and maintenance of the rifle and pistol ranges, their associated lobby areas and their HVAC/exhaust ventilation systems. All work shall be performed in accordance with applicable state and federal regulations and any applicable Department of Defense (DOD) or Department of Homeland Security (DHS) policies.

2.0 BACKGROUND

FORCECOM Armory Cape Cod (FCA-CC) in conjunction with BCC operates a live Small Arms Firing Range (SAFR). The Range facility is an eight lane SAFR located at 3438 Beamann St, Buzzards Bay, MA 02532. The SAFR facility is comprised of various areas as defined in Section

3.1 and shown in Figure 1 shown on pg 15 of this PWS. The Armory building that is attached to the SAFR is not part of this scope of work.

The Contracting Officer’s Representative (COR) is LCDR Tracey Torba, tracey.L.torba@uscg.mil or 508-274-6297. The FORCECOM Armory Supervisor is GMC Gregory Keating, Gregory.M.

Keating@uscg.mil or 508-968-6752.

Assumptions for this scope of work are:

(1) FORCECOM Armory Cape Cod implements an effective lead awareness training program and protocols to prevent cross contamination of lead in the adjacent building 3439.

(2) FORCECOM Armory Cape Cod implements weekly housekeeping measures in the

SAFR.

(3) FORCECOM Armory Cape Cod completes daily, weekly, and monthly preventative maintenance on the Savage Range Systems Model 800W with Drag Conveyor bullet trap as prescribed in the Operation and Maintenance Manuals, Technical Exhibits 1 and 2.

(4) Bullet trap and HVAC maintenance will be completed in conjunction with an approved SAFR Cleaning.

3.0 SCOPE

3.1 Scheduled Maintenance

The contractor shall provide a thorough cleaning of the SAFR Facility. Figure 1 shows the SAFR floor plan. Areas within the facility to be cleaned below. Additionally, the contractor will perform preventative maintenance on the Savage Range Systems Model 800W Snail trap with Drag Conveyor and perform preventative maintenance of the industrial non re-circulating direct-fired heaters and associated ventilation system. More details regarding this work are provided in Section 5.0 Technical Requirements.

a. The entry vestibule, classroom, mechanical room, two closets and corridor

b. The firing line section, from the firing line back to the wall, with 10 shooting lanes

c. The range portion which measures from the firing line to the beginning of the leading edge of the deflector plates

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 8 of 57

d. The trap area which contains a Savage Range Systems Model 800W Snail trap with Drag Conveyor

e. The conveyor space, crawl space beneath the conveyor, shelter and two masonry openings in the rear of the structure

f. Ventilation ducting

All Contractor services shall be provided between 7:30 AM and 4:00 PM Monday through Friday, excluding Federal Holidays. All contracted work will be conducted over a period not to exceed 5 consecutive weekdays. The Contractor shall schedule the Range Cleaning as listed in the contract schedule during the months of November, February, May and August of each year.

The first scheduled cleaning shall be performed from 28 Nov 2016 – 2 Dec 2016

3.2 Additional Maintenance

On occasion the contractor will be required to provide additional services under the contract. All additional work will be issued via a funded modification to the contract. Once the Contracting Officer issues the modification, the COR will notify the contractor to schedule the additional maintenance. Range cleanings and maintenance will be scheduled during the months of Feb, May, August and November.

4.0 APPLICABLE REGULATIONS AND DOCUMENTS

All contracted work shall be performed in accordance with the following:

29 CFR 1910.1025 OSHA General Industry Lead Standard. These regulations establish a permissible exposure limit (PEL) for air born exposure to lead at 50 µg/m3 (8-hour TWA)

29 CFR 1910.120 OSHA Hazardous Waste Operations and Emergency Response Regulations

29 CFR 1910.134 Respiratory Protection Standard 105 CMR 460.000 Massachusetts Lead Poisoning Prevention and Control 454 CMR 22.04 Licensing Procedures for De-leading Contractors and Lead-safe

Renovation Contractors

40 CFR 260 - 273 Federal Hazardous Waste Regulations 49 CFR Department of Transportation Regulations 310 CMR 30 Massachusetts Hazardous Waste Regulations Technical Exhibit 1 Operation and Maintenance Manual for Savage Range Systems Model

800W with Drag Conveyor Technical Exhibit 2 Operation and Maintenance Manual for Bullet Trap Drag Conveyor Technical Exhibit 3 Installation, operation, and maintenance manual for Intake ventilation Technical Exhibit 4 Installation, operation, and maintenance manual for Exhaust ventilation Technical Exhibit 5 Snail Lube Concentrate (Snail Oil) MSDS Technical Exhibit 6 Navy Environmental Health Center Technical Manual NEHC -

TM6290.99-10 Rev.1, Indoor Firing Ranges Industrial Hygiene Technical Guide

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 9 of 57

5.0 TECHNICAL REQUIREMENTS

5.1 Contractor Set Up

Prior to initiating work the contractor shall follow these minimum requirements including but not limited to any additional applicable state and federal regulations and any applicable DOD and/or DHS policies:

a. The contractor shall post signs containing the minimum following language:

CAUTION LEAD WORK AREA

NO EATING DRINKING OR SMOKING

KEEP OUT

b. Signs shall be posted at the main entrance doors to the range complex and remain in place for the duration of cleaning activities.

c. Secure the area in front of the range entrances with “CAUTION” tape

d. Establish separate decontamination and waste collection areas. One at the main door to the range and one at the rear of the range at the entrance to the space behind the trap.

e. Close all doors and vents to spaces not being cleaned to include exterior doors.

f. Establish and maintain an air change at least every 15 minutes (range complex shall remain under negative pressure at all times during cleaning operations) utilizing the contractors HEPA filtered negative air pressure equipment and/or the ranges ventilation systems.

g. The contractor shall utilize air monitoring equipment to record levels of airborne lead from both inside and outside the work zone.

h. The contractor shall implement effective control measures to ensure lead particles do not contaminate the outdoor environment.

5.2 Waste Disposal Procedures

The contractor shall be responsible for the proper packaging, transportation, and disposal of all Hazardous Waste items in accordance with state and federal regulations. Prior to shipment of Hazardous Waste, the Hazardous Waste manifest will be provided to the Environmental Health & Safety office (EHS) for inspection and signature. For all waste shipped as “non-hazardous” on a hazardous waste manifest analysis shall be provided to EHS documenting that the waste is not hazardous. For example, non-hazardous lead containing waste shall be accompanied by a documented Toxic Characteristic Leaching Procedure (TCLP) analysis for lead (Pb), indicating lead concentration is <5.0 ppm.

5.3 Range Cleaning

The contractor shall at a minimum conduct the cleaning utilizing the most current industry standards to reduce lead (Pb) concentrations. In addition, the contractor shall complete and return any documentation as required by the contract.

Prior to any cleaning work, the contractor shall measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in cubic feet per minute (CFM) of air flow

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 10 of 57 to the COR and FORCECOM Armory Supervisor. (Note: the COR and FORCECOM Armory Supervisor shall be contacted prior to the collection of any readings as the USCG reserves the right to be present during any sampling)

a. Notify the COR of any deficiencies observed in performance of the ventilation system.

b. Clean ventilation system ducting and air intake grates.

c. HEPA vacuum dust and lose debris from range complex to include ceiling, walls, sound-proofing surfaces, floors and the crawl space under the lower deflector plate. This work shall include all porous and non-porous surfaces.

d. Utilizing mops and/or rags treated with a five percent high phosphate detergent such as Tri Sodium Phosphate (TSP), equivalent, or superior lead cleaning product triple wipe, rinsing between each series of wipes as well as a rinse after the final wipe; dividers, walls, floor, booths, deflectors, trap, any non-porous surface in the range complex.

e. Segregate used mop heads, rags, and other used cleaning materials in Hazardous Waste disposal container.

f. Clean areas in a sequence that will prevent crossing from a contaminated area to a clean area.

g. Following all cleaning work the contractor shall measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in CFM of air flow to the COR and FORCECOM Armory Supervisor.

h. Report and document any observed problems and/or out-of-scope maintenance that may be required to the COR.

i. Additional cleaning services to achieve lead concentrations set forth in this scope of service will be on an as needed basis.

5.4 Bullet Trap Maintenance

Provide preventative maintenance on the Savage Range Systems Model 800W with Drag Conveyor. Maintenance will be conducted quarterly and within the same five day timeframe as the cleaning.

The routine and preventative maintenance requirements are defined in Technical Exhibit 1, Operation and Maintenance (O&M) Manual Savage Range Systems Model 800W with Drag Conveyor, Section V and Technical Exhibit 2, O&M Manual Bullet Trap Drag Conveyor Information, pages 5-9. The Contractor shall combine all items listed as daily, weekly, monthly and quarterly into the quarterly maintenance. In addition, the Contractor shall include two iterations of the semi-annual and one iteration of the annual maintenance requirements in agreed upon quarterly timeframes over the twelve month period.

Instructions for maintenance procedures are included in Technical Exhibit 1 Section VIII.

Furthermore the Technical Exhibit 1 and 2 include sections on trouble shooting which shall be applied as needed.

The Contractor shall provide a written report of maintenance work performed including deficiencies identified within the Savage Range System bullet trap and drag conveyor. The

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 11 of 57 report may be provided up to 3 weeks after maintenance is accomplished. Emergency deficiencies shall be verbally reported to the COR on the day of observation.

5.5 Industrial Non Re-circulating Direct –Heater and Ventilation Maintenance

5.5.1 Change the pre-filters on the exhaust ventilation system quarterly. Filter changes will be conducted within the same five day timeframe as the range cleaning. Filters will be furnished by the federal government.

5.5.2 Change the HEPA filters on the exhaust ventilation system semi-annually.

Filter changes will be conducted within the same five day timeframe as the range cleaning. Filters will be furnished by the federal government. HEPA filters will only be changed during the August and February cleanings.

5.5.3 Check the belt tension on a quarterly basis as per pg 40 of Technical Exhibit 3- Installation & Operation Guide for Industrial Non Re-circulating Direct-Fired Heaters.

5.5.4 Annually, during the month of November, inspect bearings for wear and deterioration. Submit a quote to replace in necessary. Check blower bearings for lubrication and lubricate as per pg 39 of Technical Exhibit 3 if necessary. Inspect belt wear and replace torn or worn belts. Inspect bolts and set screws for tightness.

Tighten as necessary. Inspect motor for cleanliness. Clean exterior surfaces only.

Remove dust and grease from the motor housing to ensure proper motor cooling.

Remove dirt and grease from the wheel and housing to prevent imbalance and damage. Check for gas leaks and provide quote to repair if present. Clean flame sensor by rubbing with steel wool to remove any rust build-up. Clean burner with a wire brush and ensure burner ports are free of debris. Then wipe the burner with a clean rag. More detailed instructions and a guide to troubleshooting can be found in Technical Exhibit 3.

5.6 Spills and Releases

The contractor shall take measures to prevent spills of hazardous materials. For the purpose of this section a spill is defined as an uncontrolled release of federal or state regulated materials, including petroleum products, oils, and lead.

5.6.1 Container Storage: The contractor shall manage all material and waste containers in a manner intended to prevent leaking, spilling, or tipping as described throughout this section as well as in the BCC Spill Prevention Control and Countermeasures (SPCC) Plan.

5.6.2 Equipment Maintenance: The contractor shall not perform equipment maintenance on site except to make repairs to leaking equipment. Leaking equipment shall be repaired immediately upon discovery. In no instance shall routine maintenance of personal or company provided vehicles occur on site.

5.6.3 Use of Absorbent Materials: The contractor shall supply on-site spill response equipment appropriate to the risk of release associated with the

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 12 of 57 materials being used. This includes but may not be limited to absorbent materials and at least one DOT shippable container for accumulating spill debris on site.

5.6.4 Release Response: Suspected potential and actual leaks, releases, or spills shall be investigated and corrected by the contractor immediately upon discovery.

The adequacy of clean up is determined by the COR and BCC EH&S staff. The contractor shall be responsible for all costs associated with the clean up including associated disposal costs.

5.6.5 Notifications: The contractor shall immediately make the appropriate notifications in accordance with the BCC SPCC Plan for releases of oils and all other environmental hazards to include lead. The contractor will ensure the COR and FORCECOM Armory Supervisor are also notified.

5.7 Contractor Furnished Items, Materials, Equipment and Services, and Contractor Access to Government-Owned Facilities, Equipment and Services

5.7.1 Access to Government Facilities, Equipment, Materials and Services: The contractor will have access to certain Government owned facilities and utilities for use only in connection with this contract. The use of Government owned property for other purposes is prohibited. All such facilities and utilities will be provided in an “as is” condition. The contractor shall not modify or alter any Government owned property without the written approval of the COR. Any approved modification or alteration shall be at no cost to the Government. The contractor shall restore the Government owned property to the condition in which received at no cost to the Government, except for reasonable wear and tear, at the completion of this contract performance or termination except as otherwise approved by the

COR.

a. Facilities: The contractor shall take adequate precautions to prevent fire hazards, odors and vermin in Government owned facilities.

5.7.2 The Contractor shall furnish a list of the following items, and any other items, necessary to accomplish the work required to the COR seven (7) calendar days prior to initiating the first cleaning event. The list shall, at a minimum include the following items:

b. Personal Protective Equipment (i.e., gloves, tyvex, NIOSH approved respirators) to be utilized by the contractor for cleaning events.

c. Cleaning Equipment – The Contractor shall supply a list of cleaning equipment to be used on-site including, at minimum, a means to provide negative air pressure if the range’s ventilation system is not utilized, HEPA filter vacuum(s) and replacement filters, and a means to wipe-down surface areas with a high phosphate TSP solution, or equivalent.

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d. Personal Air Monitoring Equipment for Contractors – The Contractor shall utilize adequate air monitoring equipment or provide current documentation that will verify that the selected respiratory protection is adequate.

e. DOT-Shippable Containers – The Contractor shall provide appropriate DOT-shippable containers for waste disposal purpose. Containers size shall not exceed 55 gallons unless approved by the COR.

6.0 DELIVERABLES

The contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below. Deliverables are required via electronic media, must be PC compatible and submitted on a CD-Rom

Deliverables No. of Copies to COR Date Required

Company Profile One With Proposal

Quality Control Plan (to include staffing, assignments and training schedules)

One Two weeks before performance start and as modified

Certifications – proof of state licensure and certification required to perform lead abatement work in accordance with 454 CMR 22.04

Two One copy with award; and as renewed or updated.

Documentation of training in accordance with OSHA regulations 1920.120 (hazardous waste) and records of annual lead abatement training

One Two weeks before performance start and as modified.

Certification of Insurance as required by FAR 52.228-5

One – plus one to Contracting Officer

One copy after award; one copy on anniversary of policy renewal.

Safety Data Sheets – (SDS) for all products to be used on-site

One Seven (7) calendar days prior to initiating the first cleaning services for approval.

List of Equipment to be used on-site One Seven (7) calendar days prior to initiating the first cleaning services for approval.

Site-Specific Health and Safety Plan (HASP) – shall contain information such as emergency phone numbers, Health and Safety Personnel, site history and physical description, hazard assessment, zones/site control, personal levels of protection, monitoring procedures and engineering controls, safety equipment and communications training, physical hazards and safety considerations for site operations, decontamination wash-up procedures, disposal

One Seven (7) calendar days prior to each cleaning service.

Prior to initiating work for each cleaning, all Contractor personnel shall review the HASP and sign a sign-off sheet. The sign-off sheets shall be kept with the HASP.

Current sign-off sheets shall be

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 14 of 57 procedures, and emergency plan, medical surveillance, record keeping and authorizations. The same HASP may be used for each job as long as the information contained in the HASP is current.

submitted prior to each cleaning

Cleaning Checklist including pre/post ventilation readings

Four Summary of post cleaning results may be provided up to 3 weeks after cleaning is accomplished.

Hazardous Materials manifest Four Prior to Hazardous Waste leaving the site

Contract Discrepancy Report As needed Within 5 days of receipt from

COR

Bullet Trap preventative maintenance and HVAC/exhaust ventilation maintenance- Written report of all maintenance work performed, filter changes completed, and deficiencies identified within both the Savage Range System Bullet Trap and ventilation system.

Four Report may be provided up to 3 weeks after maintenance is accomplished. Emergency deficiencies shall be verbally reported to the COR on the day of observation.

Any changes in products, manufactures, suppliers, submittals or services must be submitted to COR a minimum of 45 days prior to the cleaning event.

It is acceptable to submit a letter from the Insurance Company not from the contractor stating a certificate of insurance will be provided upon contract award.

6.1 General

The contractor shall provide personnel who meet established standards in order to effectively perform the services required herein. The personnel shall be qualified, experienced and demonstrate the capacity of performing with minimum supervision.

The contractor shall submit the necessary personnel documentation to include a staffing list and schedule as required herein in accordance with section 6.0 deliverables of the PWS and with the approved contractor’s quality control plan Removal or dismissal of employees who are not fully able to perform the normally assigned duties or violate any security or health requirement does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services required. The contractor shall provide contingencies for employees who are absent during their regular work hours. The contractor shall have in place a suitable replacement for the absentee employee within two hours of initial notification by the COR.

In the event the contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to obtain the services elsewhere. The cost of services shall be charged against the contractor and the amount of all costs to the government incurred as result of such action shall be deducted from any payment due to the contractor.

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6.2 Contractor Qualifications

In order to ensure the proper health and safety of BCC and FORCECOM Armory Employees, the contractor must provide documentation to demonstrate experience in the cleaning of ranges similar to that at BCC. The contractor must also provide proof of state licensure and certification required to perform lead abatement work in accordance with

454 CMR 22.04

6.2.1 Onsite Project Manager: The on-site Project Manager must have a minimum of five years experience managing the cleaning and maintaining of indoor fire arm ranges and their ventilation systems. Specific experience with the Savage Bullet Trap System is desired but not required. The project manager must have all required licenses and certification as required by the State of Massachusetts. All personnel shall be qualified, experienced and demonstrate the capacity of performing with minimum supervision.

6.2.2 Management: The contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Included in this function is a full range of management duties including but not limited to planning scheduling cost accounting report preparation establishing and maintaining records and quality control.

6.3 Check in/out Requirements

An operation manual for contractor’s vehicles as well as proof of insurance and current vehicle registration current driver’s license for each vehicles driver and positive photo ID for all passengers shall be required to gain access to BCC. At the beginning and end of each visit contractor personnel shall check in/out with the FORCECOM Armory Supervisor or his designee to obtain initial access to the range and verify the cleaning schedule.

Contractor will have to fill out Security Matrix Form a minimum of 72 hrs prior to coming on base for all personnel who will be working on site and provide to COR. The COR will provide the form to be used upon award of the contract.

7.0 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

7.1 Contractor QC Plan (QCP)

The contractor shall develop and submit with contractor quote for evaluation and maintenance a QC plan delineating the contactors QC program/inspection system to monitor and control their performance of services. The QC plan that is acceptable to the government and which assures the requirements of the contract shall be met, shall be submitted by the contractor as specified in section 6.0 Deliverables, herein.

The contractor shall submit a proposed employee summary list to include the minimum and maximum number of employees expected to be utilized for each cleaning event including the training level number of years experience and assignment (ie Lead Supervisor, Lead decontaminator) prior to award.

Contractor shall ensure that all employees are in compliance with the gun control act of 1968 prior to obtaining access to the firing ranges.

7.2 QC Program/Inspection System

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The QC system shall encompass all functions of the contract. It must specify areas to be inspected and list the title(s) of the individual(s) conducting the inspection.

The contractor shall develop QC procedures for submission and approval by the Coast Guard prior to award. These procedures shall address the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The QC program/inspection system shall be designated to keep the contactor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

The QC records shall in part consist of checklists of inspections and shall indicate the nature frequency and number of observations made the number and type of deficiencies found and the nature of corrective action taken as appropriate.

7.3 QC Program/Inspection System Contents

Shall include but is not limited to the following:

Introduction to Quality Control system Background and Rationale for the system Objectives in using Quality control Success with and updates for the system Quality control process for the various tasks Steps and flow diagram includes a checklist used in inspecting contract performance during inspection/testing method of documenting and enforcing quality control operations

Inspections procedure to include checklists used by the contractor identifying items, frequency, conformance, indicators, and actions taken if nonconformance found covering all the service requirements of this contract

Means of identifying and resolving problems Roles and responsibilities Specific quality control functions Supervision of services covering all the service requirements of this contract to include scheduling dates, submissions and completion reports, availability of project manager/supervisor/substitutes/alternates of personnel

Waste management including disposal preparation Health safety and environmental compliance Contractor identified service work procedures

7.4 Performance Evaluation Meeting

The contractor may be required to meet before the commencement of performance with the COR and the Contracting Officer as often as necessary, as determined by the Contracting Officer. However, if the contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be prepared by the COR and signed by the contract Project Manager, Contracting Officer, and COR. Should the contractor not concur with the minutes, the contractor shall so state any areas on non-concurrence, in writing, to the Contracting Officer within 10 calendar days of receipt of the signed minutes.

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8.0 GOVERNMENT QUALITY ASSURANCE REQUIREMENTS

The COR is responsible for representing the Contracting Officer for all facets of Cleaning service quality. The designated personnel will carry out inspection, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in the following paragraphs. Government personnel other than the Contracting Officer and the COR may from time to time observe the contractors operations. However these personnel may not interfere with the contractors’ performance.

8.1 General Quality Assurance Functions

To facilitate the surveillance of the contractors’ quality program by the Government the COR will verify the contractor compliance with designated performance requirements. In addition for noncompliance and/or untimely corrective action to the deficiencies of specific tasks the contractor shall be subject to re-performance.

With this intent the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractors QCP regularly for compliance with the requirements herein.

8.2 Specific Quality Assurance Functions

At the discretion of the COR, a third party may be used to verify the cleanliness of the range by collecting lead wipe samples in accordance with ASTM E1728 protocols before cleaning activities begin and/or on the last day of cleaning activities for comparison. In the absence of enforceable standards providing a permissible limit for lead contaminated surface dust, wipe sample results will be compared to standards established by 105 CMR

460.000 Massachusetts Lead Poisoning Prevention And Control. Areas that do not meet these standards are not considered “clean” by definition. A range that contains an area(s) not considered clean will not be released for payment until such areas meet these established standards. The contractor may be required to re-clean any areas where wipe sample results are over the above established standards until these areas meet regulatory limits. Additional cleanings will be at no cost to the USCG and may be subject to additional lead wipe sampling.

The COR shall inform the contractor of porous surfaces previously identified as not meeting post-cleaning standards.

The COR shall establish an Inspection Schedule using the Quality Checklists from the Contractor QC Program. The COR shall perform qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP). If discrepancies are discovered as a result of the inspections, or any other means, use Contract Discrepancy Report (CDR) to communicate them to the contractor and follow up to ensure nonconformance are corrected at no additional cost to the government.

The Contractor shall report findings resulting from inspections to the contractor/ Contracting Officer. The COR shall meet with the Program Manager/Supervisor/Shift Leader as agreed to or as often as necessary. The Contractor and COR shall sign the written minutes of these meetings prepared by the COR. Should the contractor not concur with the minutes the contractor shall state any areas of non-concurrence in writing to the COR within 5 calendar days of receipt of the signed minutes.

Take appropriate actions based on Health Safety Environmental and any other inspection results.

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Continuation of SF1449, Block 27, FAR Clauses

FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015).

Clause is incorporated in full text with tailoring as specified pursuant to FAR 12-302.

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the…