RFQ.pdf

ATTENTION TO OFFEROR

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a quote, via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Parts 12, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items), to provide the following commercial services: All labor, materials, equipment and any other items or services applicable or appropriate for Inspection and Facilities Maintenance Services at the USCG Forward Operating Location (FOL), Saint Paul, AK.

This requirement is 100% SET ASIDE FOR SMALL BUSINESSES. The North American Industry Classification System (NAICS) code 561210 (Facilities Support Services) applies to this RFQ, and its size standard is $38.5 Million. In accordance with 13 CFR 125.6, in order to be awarded a small business set-aside contract, a small business concern must agree that the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

These services are being solicited under Request for Quotation (RFQ) HSCG84-16-Q-A17502

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist/Contracting Officer, at Jillian.L.Noblett@uscg.mil. Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

Please read entire solicitation. The following information is highlighted for your attention:

1. Be sure to complete the SF1449 first page of offer, including appropriate signature.

2. Be sure to complete all required prices set forth in the Schedule of Supplies/Services on

Pages 4-8 of 55 of the RFQ.

3. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors – Commercial Items and

52.212-2 Evaluation – Commercial Items.

4. Prime Contractor/Subcontractor Arrangement and/or Contractor Team Arrangement (CTA)

- Offerors shall identify any contractor teaming arrangement(s) or Prime Contractor/Subcontractor Arrangement(s) in their quote. The offeror must clearly explain the portion of effort to be performed by each contractor. If a contractor teaming arrangement is to be used, the offeror must provide a signed copy of the contactor teaming arrangement (CTA) with their quote.

5. All contractor personnel working under this contract must be U.S. Citizens with no felony convictions.

6. All questions regarding this solicitation must be submitted in writing to the Contract Specialist, no later than July 15, 2016 (2:00PM EST).

7. Quotes must reach this office by July 21, 2016 (4:00PM EST) and acknowledge via signature all amendments to this solicitation.

The offeror shall submit ONE (1) Original and ONE (1) Copy of the offer and any additional documentation to the following Contracting Officer/Specialist by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of the RFQ:

SUBMIT TECHNICAL PROPOSAL and PRICE QUOTE to:

Ms. Jillian Noblett at Jillian.L.Noblett@uscg.mil mailto:Jillian.L.Noblett@uscg.mil http://www.fbo.gov/ mailto:Jillian.L.Noblett@uscg.mil

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

https://www.acquisition.gov/far/index.html mailto:OPAP@uscg.mil

PAGE INTENTIONALLY LEFT BLANK

SF1449

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 2 of 55

RFQ# HSCG84-16-Q-A17502

NAME OF OFFEROR OR CONTRACTOR

Continuation of SF1449 – Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Base Support and Services Contracting Section (COB2E), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all contract administration under this contract.

The location of the Primary Contracting Officer, Alternate(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at 300 East Main Street, Suite 965, Norfolk, VA 23510- 9113. Communication pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work (SOW) will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

The Contract Specialist, Ms. Jillian Noblett; Telephone No: 757-628-4113, serves as the point of contact between the Contractor and the /Contracting Officer.

Contracting Officer: Mr. Reginald B. Henderson, Telephone No. 757-628-4129 Email: reginald.b.henderson@uscg.mil

Brach Manager/Contracting Officer: Ms. Jeanie Thorne, Telephone No. 757-628-4109 Email: jeanie.s.thorne@uscg.mil

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

Continuation of SF1449 – Block 17b/Remittance Address

Contractor desiring payment to be mailed to an address different from the address shown in Block 17A, SF1449, shall insert such address in the quote.

mailto:reginald.b.henderson@uscg.mil mailto:jeanie.s.thorne@uscg.mil

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 3 of 55

Continuation of SF1449 – Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

TRACEN YORKTOWN

(help)

Invoice Receipt Date:

MM/DD/YY

(help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date:

MM/DD/YY

(help)

Delivery/Task Order Number: (help) Invoice Amount:

0.00

(help)

Discount Terms:

00.00

Discount Days

Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email: (help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing.

The Invoice Routing Code for this contract is SILC PCB-2.

5. The Contractor shall attach a single PDF file no larger than 1MB as the official invoice.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 4 of 55

SCHEDULE OF PRICES

BASE YEAR (1 September 2016 – 31 August 2017)

CLIN FIXED PRICE ITEMS: QTY UNIT UNIT PRICE TOTAL

Inspection and Maintenance of Real Property Job Cards 1 thru 8 12 MO $ $

FIRM-FIXED PRICE TOTAL

ESTIMATED QUANTITIES / AS NEEDED

EST

QTY UNIT UNIT PRICE TOTAL

0002 Job Card 9, Minimum Snow Removal 8 EA $ $

Job Card 10 and 11, Standing up the FOL/and Shutdown 4 EA $ $

TOTAL ESTIMATED QUANTITY/AS NEEDED (CLINS 0002-0003) $

CLIN MINOR CORRECTIVE MAINTENANCE

EST

QTY UNIT UNIT PRICE TOTAL

0004 General Maintenance Worker 48 HR $ $

0005 Materials 1 LO NTE $3,000.00

0006 Travel 1 LS NTE $6,500.00

Total Minor Corrective Maintenance (CLINS 0004-0006) $

Estimated Quantity / Not To Exceed Amount (CLINS 0002-0003) $

TOTAL FIXED PRICE ITEMS (CLIN 0001) $

BASE YEAR TOTAL $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 5 of 55

OPTION YEAR ONE (1 September 2017 – 31 August 2018)

Inspection and Maintenance of Real Property Job Cards 1 thru 8 12 MO $ $

FIRM-FIXED PRICE TOTAL

ESTIMATED QUANTITIES / AS NEEDED

EST

QTY UNIT UNIT PRICE TOTAL

1002 Job Card 9, Minimum Snow Removal 8 EA $ $

Job Card 10 and 11, Standing up the FOL/and Shutdown 4 EA $ $

TOTAL ESTIMATED QUANTITY/AS NEEDED $

CLIN MINOR CORRECTIVE MAINTENANCE

EST

QTY UNIT UNIT PRICE TOTAL

1004 General Maintenance Worker 48 HR $ $

1005 Materials 1 LO NTE $3,000.00

1006 Travel 1 LS NTE $6,500.00

Total Minor Corrective Maintenance (CLINS 1004-1006) $

Estimated Quantity / Not To Exceed Amount (CLINS 1002-1003) $

TOTAL FIXED PRICE ITEMS (CLIN 1001) $

OPTION YEAR ONE TOTAL $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 6 of 55

OPTION YEAR TWO (1 September 2018 – 31 August 2019)

Inspection and Maintenance of Real Property Job Cards 1 thru 8 12 MO $ $

FIRM-FIXED PRICE TOTAL

ESTIMATED QUANTITIES / AS NEEDED

EST

QTY UNIT UNIT PRICE TOTAL

2002 Job Card 9, Minimum Snow Removal 8 EA $ $

Job Card 10 and 11, Standing up the FOL/and Shutdown 4 EA $ $

TOTAL ESTIMATED QUANTITY/AS NEEDED $

CLIN MINOR CORRECTIVE MAINTENANCE

EST

QTY UNIT UNIT PRICE TOTAL

2004 General Maintenance Worker 48 HR $ $

2005 Materials 1 LO NTE $3,000.00

2006 Travel 1 LS NTE $6,500.00

Total Minor Corrective Maintenance (CLINS 2004-2006) $

Estimated Quantity / Not To Exceed Amount (CLINS 2002-2003) $

TOTAL FIXED PRICE ITEMS (CLIN 2001) $

OPTION YEAR TWO TOTAL $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 7 of 55

OPTION YEAR THREE (1 September 2019 – 31 August 2020)

Inspection and Maintenance of Real Property Job Cards 1 thru 8 12 MO $ $

FIRM-FIXED PRICE TOTAL

ESTIMATED QUANTITIES / AS NEEDED

EST

QTY UNIT UNIT PRICE TOTAL

3002 Job Card 9, Minimum Snow Removal 8 EA $ $

Job Card 10 and 11, Standing up the FOL/and Shutdown 4 EA $ $

TOTAL ESTIMATED QUANTITY/AS NEEDED $

CLIN MINOR CORRECTIVE MAINTENANCE

EST

QTY UNIT UNIT PRICE TOTAL

3004 General Maintenance Worker 48 HR $ $

3004 Materials 1 LO NTE $3,000.00

3004 Travel 1 LS NTE $6,500.00

Total Minor Corrective Maintenance (CLINS 3004-3006) $

Estimated Quantity / Not To Exceed Amount (CLINS 3002-3003) $

TOTAL FIXED PRICE ITEMS (CLIN 3001) $

OPTION YEAR THREE TOTAL $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 8 of 55

OPTION YEAR FOUR (1 September 2020 – 31 August 2021)

Inspection and Maintenance of Real Property Job Cards 1 thru 8 12 MO $ $

FIRM-FIXED PRICE TOTAL

ESTIMATED QUANTITIES / AS NEEDED

EST

QTY UNIT UNIT PRICE TOTAL

4002 Job Card 9, Minimum Snow Removal 8 EA $ $

Job Card 10 and 11, Standing up the FOL/and Shutdown 4 EA $ $

TOTAL ESTIMATED QUANTITY/AS NEEDED $

CLIN MINOR CORRECTIVE MAINTENANCE

EST

QTY UNIT UNIT PRICE TOTAL

4004 General Maintenance Worker 32 HR $ $

4005 Materials 1 LO NTE $3,000.00

4006 Travel 1 LS NTE $6,500.00

Total Minor Corrective Maintenance (CLINS 4004-4006) $

Estimated Quantity / Not To Exceed Amount (CLINS 4002-4003) $

TOTAL FIXED PRICE ITEMS (CLIN 4001) $

OPTION YEAR FOUR TOTAL $

In accordance with FAR Clause 52.217-8, an option for up to a six month extension period can be awarded and will therefore be evaluated with the offeror’s price at the same rate as the offeror’s price for the last option year. The total evaluated price for this extension will equal ½ of the total Option Year Four evaluated price. However, the contract will only be awarded for the base plus four option years at time of contract award.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 9 of 55

PERFORMANCE WORK STATEMENT (PWS) FOR CARETAKER SERVICES AT

USCG FORWARD OPERATING LOCATION (FOL), ST. PAUL, AK

1.0 INTRODUCTION

The Coast Guard is procuring inspection and facility maintenance services for the United States Coast Guard (USCG) Forward Operating Location (FOL) (previously known as the Loran Station), Saint Paul, Alaska as described in this PWS is based on commercial practices and utilizing the performance-based work statement. The Contractor shall maintain real property facilities in accordance with (IAW) the terms and conditions of the contract.

2.0 BACKGROUND

This requirement stems from the U.S. Coast Guard’s intention to inspect and maintain the unoccupied buildings located at the decommissioned Coast Guard Loran Station Saint Paul to ensure that the facility retains its value and does not deteriorate. The Coast Guard Loran operated for nearly 30 years. Since 1980 the station had multiple missions other than as a Loran Station.

The additional missions include housing Coast Guard aviation crews during search and rescue missions and an ongoing communications mission at the former Loran Station site. This facility also includes a Coast Guard owned aviation fueling station at the nearby St. Paul Airport.

Similarly, communication equipment was installed at the Loran station to support VHF and HF communications for mariners in the Bering Sea. In 2010, by executive order, the Loran activities were closed nationwide. The communication and aviation missions at the Coast Guard facilities in Saint Paul remain. The facility has been vacated by the Coast Guard and needs to be inspected and maintained to support the remaining missions.

2.1 Site Description. All work shall be performed at USCG FOL Saint Paul, Saint Paul Island, Alaska, 99660. The property consists of three buildings. The maintained buildings are the Signal and Power (S&P) building and Administration building. In addition, the fuel cache requires inspection and routine maintenance. The transmitter building and the remote communication equipment are not part of this PWS. See the attached technical exhibits for pictures of the S&P Building, Administration Building, and fuel cache.

2.2 Definitions

Clean: As used generally, means removal of dirt or impurities.

Cold Weather Season: The cold weather season is from October 1st through March 31st.

Contracting Officer (KO): A person duly appointed with the authority to enter into and administer Contracts on behalf of the Government IAW Federal Acquisition Regulations.

Contracting Officers Representative (COR): The person(s) to whom the Contracting Officer shall designate by name and/or position title to conduct liaison between the Contractor and the Contracting Officer on matters pertinent to this contract.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 10 of 55

Contractor Furnished Property: Materials, supplies, and equipment owned or leased by the Contractor and used in the accomplishment of the PWS workload; to which the title or legal rights to exclusive use remain with the Contractor and any sub-contractor.

Contractor Identified Work: Work requirements identified by the Contractor through the process of performing inspections, preventive maintenance, or facilities repairs.

Debris (Grounds Maintenance): Foreign material such as, but not limited to: cuttings (grass and weeds), leaves, bark, limbs, dead vegetation, and litter that create an unsightly appearance or present obstacles to mowing and other grounds maintenance operations.

Incidental Maintenance: Work performed in the course of job card performance that is minor, irregular and infrequent in occurrence only requiring a few minutes to correct. Servicing oil or other fluids during equipment inspection would be an example of incidental maintenance.

Facilities: Real property, including installed machinery and furnishings. The term facility does not include materials, special test equipment, special tooling, or other non-installed equipment.

Facility Maintenance: The recurring day-to-day, periodic, or scheduled work required to repair or maintain facilities in a specified condition, or to restore facilities to initial or usable condition by overcoming the effects of wear and tear, damage or deterioration. This includes work undertaken to prevent damage to a facility which otherwise would be more costly to restore.

Government Furnished Services (GFS): Utilities. Government electricity and water utility services furnished or made available to the Contractor for use under the terms of this PWS.

Minor Corrective Maintenance: Any actions or repairs on the facility or government equipment with a total cost of $5,000 or less including labor and materials.

Quality Assurance: Quality Assurance is action taken by the Government to assure that services meet the requirements of the Contract.

Quality Control: Those actions taken by a Contractor to control the production of goods or services so that they meet the requirements of the Contract. A quality control plan will establish a planned and systematic pattern of actions necessary to provide confidence that; adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved.

Real Property: Land and rights therein, buildings, structures, utility systems, improvements, and appurtenances thereto. This includes equipment attached to and made part of buildings and structures (such as heating systems) but not movable equipment (such as plant equipment).

Repair: Work performed to fix or replace a damaged portion of the complex.

Storm: Defined as anytime that St. Paul, AK has sustained winds of 50 mph or greater, any storm, blizzard, or any weather event deemed severe enough by the COR.

Warm Weather Season: From April 1st through September 30th.

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3.0 SCOPE

3.1 Summary. The Contractor shall provide personnel, equipment, tools, materials, management, supervision, and services necessary to perform the duties of inspecting and maintaining FOL Saint Paul, AK as defined in this PWS. The Contractor shall execute activities and tasks consistent with the performance standards and specifications. Except for Government Furnished Services, the Contractor shall be responsible for providing services necessary to perform the requirements described in this PWS.

3.2 Hours of Operation. Normal working hours are between the hours of 8:00 AM to 5:00 PM Monday-Friday excluding Federal Holidays. Accomplish work during normal working hours when possible. Working outside normal working hours is limited to alarm response, emergency work, and assistance to visiting USCG personnel as an onsite point of contact for access and expertise on the facility.

3.3 Contractor Response. The Contractor shall respond within the scope of these requirements as required 7 days per week, including Federal Holidays. The contractor may be called in outside of normal working hours to support aircraft fueling operations, opening the station for transient aircrews, and loading and offloading operations involving station equipment. The Contractor shall provide off duty contact information for events requiring Contractor assistance. When a situation compromising the FOL’s infrastructure is discovered, the Contractor shall take immediate measures to prevent further damage from flooding, leaking windows or roof, broken wires, safety hazards, potential fires, or other property damage until a remedy is complete.

3.4 Safety Requirements. All work shall be conducted in a safe manner and comply with applicable Federal, State and local safety standards and requirements. Work under this contract shall be performed in strict compliance with all applicable Occupational Safety and Health Act (OSHA) regulations and the job site shall be open to random OSHA inspections at all times work is being performed. The Contractor shall have a designated Safety Manager capable of enforcing applicable safety practices. The Government reserves the right to inspect for compliance with safety standards and requirements. The contractor is responsible for obtaining all permits and licenses required in performance of this contract.

3.4.1 Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations at no expense to the employee. The Contractor shall ensure that personnel properly use required PPE.

The Contractor shall train his personnel on the use and limitations of PPE. The Contractor is responsible to provide safety training mandated by OSHA or other referenced instructions pertaining to the safety program.

3.4.2 Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The COR or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor to for imminent danger situations.

3.4.3 Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards. The Contractor shall operate an occupational safety and

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 12 of 55 health program to prevent accidents to his or her employees, the public, and Government personnel. Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Abatement of violations will be the responsibility of the Contractor or the Government, as determined by the KO or designated representative. The Contractor shall escort these inspectors while they are in Contractor facilities.

The Contractor shall provide information to the inspecting agency if a complaint is filed. Fines levied on the Contractor by Federal, State, or county offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or, in cases where a deadline is not given, within 30 calendar days.

3.4.4 Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the COR or designated representative immediately after the occurrence and in writing, within 24 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the workman’s compensation programs, forms and reports.

3.4.5 Safety Plan. The Contractor shall develop and submit a written Safety Plan to the Contracting Officer for review and approval at time of offer and whenever changes are made thereafter the plan shall be submitted to the COR. Prior to commencing work, the Contractor shall meet in conference with the COR or designated representative to discuss and develop a mutual understanding relative to the administration of the safety program.

4.0 QUALITY OF WORK

4.1 Quality Control. The nature of the work is unsupervised. The contractor is responsible to monitor the performance and quality of the work. Because the work is remote in nature, the contractor will ensure satisfactory performance of the work by frequent communication to the onsite personnel, site visits, report review, and solicitation of feedback from local sources.

4.2 Quality Assurance. All services rendered will be subject to Government inspection. The Contractor shall perform or re-perform work which was not performed in a satisfactory manner at the Contractor’s expense. In the event the Contractor fails to provide the manpower necessary to accomplish the work requested, the Government reserves the right to have the work contracted out. The cost of such work shall be charged against the Contractor and the amount of all costs the Government incurred as a result of such action shall be deducted from payment due the Contractor.

5.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

5.1 Supervisory Person. The Contractor shall provide to the KO a Key Personnel Contact List, containing the name or names and contact information of the responsible supervisory person or persons authorized to act for the Contractor. The Contractor shall provide the list to the KO with offer and shall include names, telephone numbers, DOB, Drivers License Number (or state ID), and addresses of designated personnel. The Contractor shall provide an updated list no less than 1 calendar day before changes in key personnel or contract methods take effect. The Contractor shall provide verbal notification to the COR or designated representative in advance each time the designated person will be absent and an alternate person is performing the duties of the key personnel.

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5.2 Authority. The Contractor’s supervisor or alternate(s) shall have full legal authority to act for the Contractor on performance matters pertaining to the daily performance of the PWS.

5.3 Availability. The Contractor’s supervisor or alternate(s) shall be available by phone. Phone numbers of the Contractor supervisor or alternate(s) shall be provided to the COR or designated representative. Information shall include: names, telephone numbers, DOB, Drivers License Number (or state ID), and addresses of designated personnel. This information shall be made available to the KO prior to the start of the contract and will be maintained in the Contract file. The Contractor shall be required to respond to off duty emergencies and shall occasionally be required to make the facility available in case of in flight emergencies or other situations requiring aircraft and personnel to spend a short period of time in the facilities and/or until aircraft repairs are complete and facilities are no longer required. Clean up will be the responsibility of the departing personnel and not the contractor.

5.4 Contractor Employees. The Contractor shall furnish sufficient competent and qualified personnel to perform the work specified within this contract. The Contractor employees shall have proper documentation indicating they are legally authorized to work in the United States.

5.5 Employee Removal. The Government has an inherent right under law, practice, and regulation, to control access to its facilities, property, and data, including those that are the subject of this contract. Access privileges shall be tailored to individual Contractor personnel responsibilities. The Government will be the final authority in determining access privileges. The Contractor shall not employ and shall remove from employment on this Contract, persons considered by the KO to be a potential threat to the health, safety, security, general order and well being; contrary to the public interest; or inconsistent with the best interests of National Security and the USCG. The KO will forward written notification of such designated employees to the Contractor supervisor. The Government’s exercise of its right to grant and revoke access by particular individual(s) to its facilities will not constitute a breach or change to this contract, regardless of whether said individual(s) are employed by the Contractor, and regardless of whether said individuals are thereby precluded from performing work under this PWS.

5.6 Conflict of Interest. The Contractor shall not employ former officers or employees of the United States Government if such employment would violate the law or 5 Code of Federal Regulations (CFR) Part 2641 Post-Employment Conflict of Interest Restrictions and 5 CFR 2637, Regulations Concerning Post-Employment Conflict of Interest. In addition, the Contractor shall not hire persons whose employment would in any way result in a conflict of interest or the appearance of a conflict of interest under applicable laws and regulations.

5.7 Employee Conduct. The Contractor shall be responsible for, and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired.

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5.8 Communication Requirements. The Contractor’s POC and alternate(s) shall be able to read, write, speak, and understand English. Contractor employees shall be able to communicate in an effective and timely manner.

5.9 Employee Training. The Contractor shall provide initial and recurring training for affected Contractor personnel in the areas of safety, security, environmental, fire prevention, and health IAW established Federal, State, and local requirements. The Contractor shall also ensure that employees have been properly trained, certified, and licensed to perform the tasks required by this PWS. The Contractor shall maintain records of training and ensure they are available for Government review.

6.0 KEY CONTROL

The Contractor shall implement methods to ensure that no keys are duplicated without Government authorization. The Contractor shall not duplicate for the Contractor’s own use keys issued by the Government unless authorized by the COR or designated representative in advance and in writing.

6.1 Lost Keys. The Contractor shall notify the COR immediately of any use of keys by unauthorized persons, unauthorized duplication of keys, or lost keys. The Contractor shall provide written notification by close of business the next workday. In the event keys are lost, misplaced, improperly used, or duplicated by the Contractor, the Contractor shall, upon written direction of the KO, immediately re-key or replace the affected lock or locks at the expense of the Contractor.

6.2 Prohibited Use. The Contractor shall prohibit the use of keys issued by the Government by persons other than USCG or Contractor employees. Opening of locked areas by Contractor employees to permit entrance to persons other than USCG or Contractor employees engaged in performance of Contract work requirements in those areas is strictly prohibited. The Contractor shall establish and implement methods of ensuring that lock combinations are not revealed to unauthorized persons.

7.0 PROPERTY

7.1 Government Furnished Services (GFS). The Government shall furnish or make available to the Contractor for use under the terms of this PWS the following utility services: electricity and water. Utilities are for use of the PWS and not for personal use.

7.2 Government Furnished Property (GFP). The Case/Backhoe is considered Government Property that may be used by the Contractor for the performance of this contract. The contractor shall manage and maintain Government property in accordance with FAR 52.245-1. This equipment must be used in performance of the requirements of this PWS and not for personal use.

The Government is responsible for funding normal maintenance and normal wear and tear on the equipment through the repair procedures of the contract in the same manner as repairs to the facility. The Contractor is responsible for all repairs resulting from misuse, abuse, or operation of known deficient equipment.

7.3 Contractor Furnished Property. The Contractor shall supply required tools, equipment, office equipment, repair parts, materials, and services to perform the requirements specified in this

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PWS. The title to the Contractor Furnished equipment shall remain with the Contractor, unless otherwise specified as Government’s title in the facilities, under the Government Property (Facilities Use) Contract clause.

7.4 Contractor Furnished Material. All contractor furnished material shall be compatible with existing equipment on which it is used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as National Board of Underwriters, American National Standards Institute (ANSI), Underwriters’ Laboratories, National Board of Fire Underwriters, National Electrical Manufacturer’s Association and American Society of Mechanical Engineers; shall conform to the PWS specifications; and shall be used IAW the original design and manufacturer’s intent.

7.5 Disposition at Completion or Termination. At termination or completion of the Contract period, or after notification of non-renewal of option years, the Contractor must remove its property from the installation after written notice by the KO. The Government will not be responsible for Contractor owned property left behind after Contract completion or termination. If the Contractor does not remove said property from the installation within 30 days, unless written extension is provided, the Government will dispose of the property at Contractor’s expense.

8.0 SPECIFIC TASKS

8.1 General. The Contractor shall perform the general tasks specified herein. The Contractor shall provide services and management required to perform the work described and meets performance standards as specified. Standards are specified in the PWS. The COR may inspect all work done by the Contractor.

8.2 Inspection and Maintenance of Real Property. The Contractor shall inspect the property in accordance with the attached Performance Maintenance Frequency Schedule (Technical Exhibit #1) and Job Cards (Technical Exhibit #2) for reoccurring, scheduled maintenance tasks.

8.2.1 Scheduled Work Items. Job cards #1-8 are firm fixed price items. The performance of these cards shall be in accordance with the attached schedule. Payment for these items is included with the monthly amount included under CLIN X0001. The performance requirements for these maintenance items are included on the job cards (Technical Exhibit #2).

Job Card # Title

1 Interior Inspections

2 Recirculation of Aviation Fuel

3 Fill Boiler Fuel Tank

4 Draw and Ship Fuel Sample

5 Snow Cat

6 Case Backhoe

7 Fire Alarm System

8 Boiler Inspection

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8.2.2 As Required Work Items. Job cards #9, 10 and 11 are firm fixed price items. Payment for these items is based on the task. The time required to complete job card #9 is expected to be 4 hours per event. The time required to complete job cards 10 and 11 is estimated at 3 hours per event. Payment for these items shall be requested on the monthly invoice under CLINs X0002- X0003 for the month services were rendered. The performance requirements for these maintenance items, job cards 9-11, are included on the cards themselves. CLIN X0004, equipment operator, logistical support, is included for additional work requirements that may be performed not captured by work cards but covered under section 3.3.

8.2.3 Performance of As Required Work Items. The Contractor shall perform “As Required Job Cards” based on weather or USCG operational need. As Required Job cards are tasks where the required performance period is unknown and depends on operational necessity or weather. Work should be scheduled during normal working hours. Work may be initiated without prior notification to the COR. The Contractor is responsible for notifying the COR, in writing, during normal working hours for all “as required work items.” For work initiated outside of normal working hours and requested by Base Kodiak or Air Station Kodiak due to operational necessity, COR notification may be delayed to the next normal working period.

Job Card # Title

9 Minimum Snow Removal

10 Standing up the FOL

11 Post occupancy shutdown of the FOL

8.3 Discrepancy Reporting. In addition to discrepancies discovered during the performance of the Job Cards, the Contractor shall report all damages to government property found at the FOL as they are discovered. Incidental maintenance should be noted on the job cards. All other discrepancies require reporting. The report shall contain a proposal for the recommended actions/repairs with the estimated hours and parts needed for repair. These reports shall be forwarded to the COR in writing via email.

8.4 Incidental Maintenance. It is expected that the contractor is responsible for all incidental maintenance as defined by section 2.2 definitions.

8.5 Minor Corrective Maintenance. Minor corrective maintenance is defined in section 2.2, definitions. It is expected that the Contractor is responsible to execute all corrective maintenance below the minor corrective maintenance threshold. The Contractor shall notify the COR in writing of all minor corrective maintenance as it is discovered. Except for Emergency Repairs, the Contractor shall report the discrepancy within 5 working days. The Government shall respond within 14 working days. The Government may accept or reject the Contractor’s proposal at that time. If the Government chooses to reject the contractor’s proposal, the Government reserves the right to either defer all or part of the work and/or renegotiate specific parts of the proposal. Once a remedy is agreed on, the Contractor shall resubmit a new proposal if requested. After Government acceptance the Contractor shall have 30 days to complete repairs.

8.6 Emergency Repairs. Emergency repairs are situations where lack of action may result in further damage to the FOL or equipment. Examples of emergency work include damage such as flooding, access locks, leaking windows or roof, loss of heat when the temperatures are expected

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 17 of 55 to fall below zero. In addition, emergency repairs are necessary when a safety hazard exists that poses a danger to Contractor employees or visiting USCG persons such as, electrical shock or fire.

In instances such as these the contractor must take immediate measures to mitigate the safety risk or property damage until further corrective action can be taken. The Contractor may initiate emergency repair work without prior authorization. Notification to the COR will be made as soon as practical during normal working hours. The contractor shall take steps to notify the COR immediately by phone of all emergencies expected to be Major Corrective Maintenance.

8.7 USCG Site Visit Assistance. The request for assistance site visit assistance is usually initiated by Air Station Kodiak based on operational necessity. The Contractor is authorized to assist the USCG with the tasks described below. Provide assistance as needed to assist with the operation of the fuel cache. Provide assistance with movement of material handling equipment between the complex and the airport. Provide access to the complex for visiting USCG personnel. Once the request is complete, provide a written narrative to the COR of the work performed, complete with times, dates, aircraft number, and name of the USCG representative.

Provide a billing proposal against the general maintenance, minor maintenance CLIN. The Government shall review the proposal and accept or reject the proposal. Once the proposal is accepted the Contractor shall consolidate the billing with the next invoice submission.

9.0. TRAVEL

9.1 Travel Expenses. Travel expenses incurred by the contractor will be reimbursed against the not-to-exceed travel CLIN. Travel expenses may include transportation and per diem (i.e., lodging and meals & incidental expenses (M&IE) and shall be reimbursed to the Contractor in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 (Travel Costs), without any fees or markups for profit.

Contractor personnel on official travel in performance of this order are expected to exercise the same care in incurring expenses that a government employee would exercise if traveling on official travel. Excess costs, circuitous routes, luxury accommodations, and delays or services unnecessary or unjustified in the performance of official business are not reimbursable under this order. The Contractor is responsible for all excess costs and for additional expenses incurred for personal preference or convenience.

9.2 Pre-Travel Authorization. Prior to incurring any travel expenses, the contractor shall be responsible for obtaining written authorization/approval from the Contracting Officer/Contract Specialist AND the assigned Contracting Officer’s Representative (COR) for all reimbursable travel in advance of each travel event.

9.3 Mode of Transportation. Travel by common air carrier to and from St Paul Alaska is considered the most advantageous method to perform official travel. Travel by air carrier will normally be authorized only from Anchorage to St Paul Alaska and return. Other methods of transportation or from additional cities may be authorized as advantageous only when the use of common carrier transportation would interfere with the performance of official business or when the total cost by common carrier exceeds the total cost by another method of transportation. A determination that another method of transportation is more advantageous to the Government than common carrier will not be made on the basis of personal preference or inconvenience to the traveler.

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9.4 Per Diem. Traveler reimbursement for per diem is based on the rates for St. Paul Alaska, (Alaska locality of Other) only.

9.4 Local Travel. The cost for a rental car is authorized in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 (Travel Costs).

9.5 Invoicing for Travel. The Contractor shall generate a travel expense worksheet. All required travel receipts shall be itemized in the worksheet and submitted with an invoice for travel reimbursement. Each travel expense worksheet shall include individual itemized travel expenses for each traveler and only include travel expenses associated with each Pre-Travel Authorization.

Include with the worksheet and authorization copies of itemized receipts for lodging, transportation (airplane, fuel, vehicle rental, etc) and any authorized expenditures that cost $75.00 or more.

10.0 DELIVERABLES

The contractor shall submit the following deliverables in accordance with the table below via electronic media, pdf, Microsoft Word, when applicable. The format shall be PC compatible and submitted on a Compact Disk (CD) or via email.

Deliverable Frequency # of Copies and to Whom Date Required

Job Cards Weekly COR Upon Completion

Contractor Discrepancy Report

As Required COR No later than 3 working dates from discovery

Safety Plan (IAW 3.4.5) With Quote or any time changed COR and KO Any time changed

Employee List Names, telephone numbers, DOB, Drivers License Number (or state ID), and addresses of designated personnel IAW 5.0

10 days before contract start date and when any new employees are hired

COR and KO Any time a change in personnel occurs

Certificate of Insurance With quote and then Annually

KO Annually

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Continuation of SF1449, Block 27, FAR Clauses

FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015).

Clause is incorporated in full text with tailoring as specified pursuant to FAR 12-302.

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ().

However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113304 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137572

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(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping…