ATTN_to_OFFERORS_and_RFP_AA1472.pdf

ATTENTION TO OFFERORS

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER invites you to submit a proposal, via the Acquisition of Commercial Items procedures (cf. Federal Acquisition Regulation [FAR] Parts 12 & 15 Contracting by Negotiations), to provide commercial BLEACHER RENTAL AND SETUP FOR COMMENCEMENTS AT THE USCG

ACADEMY, NEW LONDON, CT.

This requirement is 100% SET ASIDE FOR SMALL BUSINESS CONCERNS IAW FAR SUBPART 19.5. The North American Industry Classification System (NAICS) code that applies to this Request for Proposal (RFP) is 238390 (Other Building Finishing Contractors), with an applicable size standard of $14M.

The services are being solicited under RFP Number HSCG84-15-R-AA1472

Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

The offeror shall submit an ORIGINAL ONE (1) COPY of the offer and any additional documentation to the Contract Specialist/Address below by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of the RFP:

COMMANDING OFFICER (COB-2E), USCG SILC, ATTN: BRENDA BARTLETT (COB-2E), 300

EAST MAIN STREET, SUITE 965, NORFOLK, VA 23510-9113.

REMEMBER TO COMPLETE ALL PRICES, SUBMIT ALL REQUIRED INFORMATION PER

FAR PROVISION 52.212-1; COMPLETE REQUIRED CERTIFICATIONS PER FAR

PROVISION 52.212-3; AND, ACKNOWLEDGE ANY/ALL AMENDMENTS TO THE

SOLICITATION.

Offerors shall submit all questions concerning this solicitation in writing to the Contract Specialist, Ms. Brenda Bartlett, via e-mail at Brenda.S.Bartlett@uscg.mil

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests.

Under this informal process the agency is not required to suspend contract award performance.

Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 2 of 52

Continuation of SF 1449 - Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Commercial Operations Branch (COB), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all contract administration under this contract. The location of the Primary Contracting Officer, Alternate(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at 300 East Main Street, Suite 965, Norfolk, VA 23510-9113. Communication pertaining to contractual administrative matters shall be addressed to the one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

Contracting Officer: Mr. Reginald B. Henderson, Telephone No. 757-628-4129 Email: Reginald.B.Henderson@uscg.mil

ALTERNATES:

Contracting Officer: Mrs. Jeanie Thorne, Telephone No. 757- 628-4109 Email: Jeanie.S.Thorne@uscg.mil

Contracting Officer: Mrs. Tracey Strawbridge, Telephone No. 757-628-4130 Email: Tracey.Strawbridge@uscg.mil

The Contract Specialist/Administrator, Mrs. Brenda Bartlett, Telephone No: 757-628-4263 serves as the point of contact between the Contractor and the Contracting Officer, however does not have a warrant that provides the authority to contractually commit the Government.

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

mailto:Reginald.B.Henderson@uscg.mil mailto:Jeanie.S.Thorne@uscg.mil mailto:Tracey.Strawbridge@uscg.mil

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 3 of 52

Continuation of SF1449 - Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

TRACEN YORKTOWN (help) Invoice Receipt Date: MM/DD/YY (help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date: MM/DD/YY (help)

Delivery/Task Order Number: (help) Invoice Amount: 0.00 (help)

Discount Terms: 00.00 % 0 Discount Days 30 Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email:

(help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing.

The Invoice Routing Code for this contract is SILC PCB-2.

5. See the Coast Guard Finance Center Website link (http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm) for instructions regarding invoice attachments.

6. A copy of the Invoice and Supporting documentation shall also be e-mailed to the Contracting Office and COR at the addresses cited below: Brenda.S.Bartlett@uscg.mil , Contract Specialist, Nathaniel.R.Peterson@uscg.mil , Contracting Officer Representative

See FAR 52.212-4(g) Prompt Payment Act for what must be included in an invoice.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm mailto:Brenda.S.Bartlett@uscg.mil mailto:Nathaniel.R.Peterson@uscg.mil

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 4 of 52

Continuation of SF 1449 – Blocks 19 through 24/Schedule of Supplies/Services

BASE YEAR (1 OCTOBER 2015 – 30 SEPTEMBER 2016)

CLIN Description Qty U/I Price 00001 Contractor shall provide all labor, material, equipment, transportation and supervision to furnish, setup and remove portable bleachers with bench seats (Sections C1, D1 and E1, IAW paragraphs 1.2.2., and 1.2.2.1 through 1.2.2.3) 1 JB $

00002 Additional price to provide bleachers for Sections B1 and F1 as detailed in Technical Exhibit 3. See paragraph 1.2.3 1 JB $

00003 Additional price to provide bleachers for Sections A1 and G1 as detailed in Technical Exhibit 3. See paragraph 1.2.4 1 JB $

00004 Additional price to upgrade from bench seating to flip-up seating as detailed in paragraph

1.2.5 for the following bleacher sections:

00004A Flip-up seating in lieu of bench seating for section D1 only 1 JB $ 00004B Flip-up seating in lieu of bench seating for sections C1, D1 and E1. 1 JB $ 00004C Flip-up seating in lieu of bench seating for sections B1, C1, D1, E1 and F1. 1 JB $ 00004D Flip-up seating in lieu of bench seating for Sections A1 through G1. 1 JB $ 00005 Furnish and assemble additional seating of free-standing modular bleacher systems for approximately 250 individuals (IAW paragraph 1.2.6) 2 EA $

00006 Disassemble, relocate, and re-assemble bleacher components of Government owned portable bleacher components (IAW paragraph 1.2.7) 2 EA $

TOTAL AMOUNT BASE YEAR (CLINS 00001-00006) $

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 5 of 52

OPTION YEAR ONE (1 OCTOBER 2016 – 30 SEPTEMBER 2017)

CLIN Description Qty U/I Price 10001 Contractor shall provide all labor, material, equipment, transportation and supervision to furnish, setup and remove portable bleachers with bench seats (Sections C1, D1 and E1, IAW paragraphs 1.2.2., and 1.2.2.1 through 1.2.2.3) 1 JB $

10002 Additional price to provide bleachers for Sections B1 and F1 as detailed in Technical Exhibit 3. See paragraph 1.2.3 1 JB $

10003 Additional price to provide bleachers for Sections A1 and G1 as detailed in Technical Exhibit 3. See paragraph 1.2.4 1 JB $

10004 Additional price to upgrade from bench seating to flip-up seating as detailed in paragraph

1.2.5 for the following bleacher sections:

10004A Flip-up seating in lieu of bench seating for section D1 only 1 JB $ 10004B Flip-up seating in lieu of bench seating for sections C1, D1 and

E1. 1 JB $

10004C Flip-up seating in lieu of bench seating for sections B1, C1, D1, E1 and F1. 1 JB $ 10004D Flip-up seating in lieu of bench seating for Sections A1 through

G1. 1 JB $

10005 Furnish and assemble additional seating of free-standing modular bleacher systems for approximately 250 individuals (IAW paragraph 1.2.6) 2 EA $

10006 Disassemble, relocate, and re-assemble bleacher components of Government owned portable bleacher components (IAW paragraph 1.2.7) 2 EA $

TOTAL AMOUNT OPTION YEAR ONE (CLINS 10001-10006) $

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OPTION YEAR TWO (1 OCTOBER 2017 – 30 SEPTEMBER 2018)

20001 Contractor shall provide all labor, material, equipment, transportation and supervision to furnish, setup and remove portable bleachers with bench seats (Sections C1, D1 and E1, IAW paragraphs 1.2.2., and 1.2.2.1 through 1.2.2.3) 1 JB $

20002 Additional price to provide bleachers for Sections B1 and F1 as detailed in Technical Exhibit 3. See paragraph 1.2.3 1 JB $ 20003 Additional price to provide bleachers for Sections A1 and G1 as detailed in Technical Exhibit 3. See paragraph 1.2.4 1 JB $ 20004 Additional price to upgrade from bench seating to flip-up seating as detailed in paragraph

1.2.5 for the following bleacher sections:

20004A Flip-up seating in lieu of bench seating for section D1 only 1 JB $ 20004B Flip-up seating in lieu of bench seating for sections C1, D1 and

E1. 1 JB $

20004C Flip-up seating in lieu of bench seating for sections B1, C1, D1, E1 and F1. 1 JB $ 20004D Flip-up seating in lieu of bench seating for Sections A1 through

G1. 1 JB $

20005 Furnish and assemble additional seating of free-standing modular bleacher systems for approximately 250 individuals (IAW paragraph 1.2.6) 2 EA $

20006 Disassemble, relocate, and re-assemble bleacher components of Government owned portable bleacher components (IAW

TOTAL AMOUNT OPTION YEAR TWO (CLINS 20001-20006) $

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OPTION YEAR THREE (1 OCTOBER 2018 – 30 SEPTEMBER 2019)

CLIN Description Qty U/

I Price

30001 Contractor shall provide all labor, material, equipment, transportation and supervision to furnish, setup and remove portable bleachers with bench seats (Sections C1, D1 and E1, IAW paragraphs 1.2.2., and 1.2.2.1 through 1.2.2.3) 1

J B $

30002 Additional price to provide bleachers for Sections B1 and F1 as detailed in Technical Exhibit 3. See paragraph 1.2.3 1 JB $ 30003 Additional price to provide bleachers for Sections A1 and G1 as detailed in Technical Exhibit 3. See paragraph 1.2.4 1 JB $ 30004 Additional price to upgrade from bench seating to flip-up seating as detailed in paragraph

1.2.5 for the following bleacher sections:

30004A Flip-up seating in lieu of bench seating for section D1 only 1 JB $ 30004B Flip-up seating in lieu of bench seating for sections C1, D1 and E1. 1 JB $ 30004C Flip-up seating in lieu of bench seating for sections B1, C1, D1, E1 and F1. 1 JB $ 30004D Flip-up seating in lieu of bench seating for Sections A1 through G1. 1 JB $ 30005 Furnish and assemble additional seating of free-standing modular bleacher systems for approximately 250 individuals (IAW paragraph 1.2.6) 2 EA $

30006 Disassemble, relocate, and re-assemble bleacher components of Government owned portable bleacher components (IAW

TOTAL AMOUNT OPTION YEAR THREE (CLINS 30001-30006) $

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OPTION YEAR FOUR (1 OCTOBER 2019 – 30 SEPTEMBER 2020)

40001 Contractor shall provide all labor, material, equipment, transportation and supervision to furnish, setup and remove portable bleachers with bench seats (Sections C1, D1 and E1, IAW paragraphs 1.2.2., and 1.2.2.1 through 1.2.2.3) 1 JB $

40002 Additional price to provide bleachers for Sections B1 and F1 as detailed in Technical Exhibit 3. See paragraph 1.2.3 1 JB $ 40003 Additional price to provide bleachers for Sections A1 and G1 as detailed in Technical Exhibit 3. See paragraph 1.2.4 1 JB $ 40004 Additional price to upgrade from bench seating to flip-up seating as detailed in paragraph

1.2.5 for the following bleacher sections:

40004A Flip-up seating in lieu of bench seating for section D1 only 1 JB $ 40004B Flip-up seating in lieu of bench seating for sections C1, D1 and E1. 1 JB $ 40004C Flip-up seating in lieu of bench seating for sections B1, C1, D1, E1 and F1. 1 JB $ 40004D Flip-up seating in lieu of bench seating for Sections A1 through G1. 1 JB $ 40005 Furnish and assemble additional seating of free-standing modular bleacher systems for approximately 250 individuals (IAW paragraph 1.2.6) 2 EA $

40006 Disassemble, relocate, and re-assemble bleacher components of Government owned portable bleacher components (IAW paragraph 1.2.7) 2 EA $

TOTAL AMOUNT OPTION YEAR FOUR (CLINS 40001-40006) $

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 9 of 52

Performance Work Statement for Bleacher Rental and Setup at the US Coast Guard

Academy, New London, Connecticut

1.0 General

1.1 The contractor shall provide all labor, material, equipment, transportation and supervision to furnish, assemble, disassemble and remove portable bleacher systems for the US Coast Guard Academy Commencement Ceremonies for the years 2016 through 2020. The contractor shall temporarily increase the seating capacity of the USCG Academy's Cadet Memorial Field from its existing 2500 capacity to as large as approximately 5000 seats using a combination of the existing and rented bleacher systems. The contractor shall provide a seamless and transparent interface of the rented bleacher system and permanently installed bleacher system. The ability to interchange rented bench seating with upgraded flip-up/tip-up 20 inch seating and/or removal to accommodate wheelchair access will be required. The Coast Guard Academy Commencement Ceremony is typically scheduled for the 3rd Wednesday in the month of May.

The rented bleachers system shall be installed, freshly cleaned/painted, operational and protected from weather prior 4:00 p.m. on the 2nd Monday in the month of May. All contractor owned bleacher systems and equipment can be removed on or after the 3rd Thursday in the month of May. All contractor owned bleacher systems and equipment shall be completely removed from Coast Guard Academy property no later than the 4th Friday in the month of May.

All equipment, supplies and workmanship shall meet or exceed the BOCA National Building Code, Uniform Building Code, International Building Code, Uniform Fire Code, and National Fire Protection Association standards.

Historically, the guest speakers for Coast Guard Academy Commencement Ceremonies are high ranking officials of the U. S. Government and at times include the President of the United States, the Vice President of the United States, the Secretary of Homeland Security and the Commandant of the United States Coast Guard. As such, the Commencement Ceremony may receive national media coverage.

1.1.1 POC for this task order contract is:

POC: Nathaniel Peterson Assistant Public Works Officer Phone: (860) 444-8554 Fax: (860) 444-8563 E-mail: nathaniel.r.peterson@uscg.mil

1.1.2 Site Address:

U.S. Coast Guard Academy 15 Mohegan Avenue New London, CT 06320

1.2 Project Outline: The contactor shall supply and temporarily increase the seating capacity of the USCG Academy’s Cadet Memorial Field bleacher system from the existing 2500 seats to as large as approximately 5000 seats.

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 10 of 52

1.2.1 Rented Portable Bleachers: To add approximately 2500 seats, the contractor shall provide a seamless and transparent interface of the contractor supplied temporary portable bleacher system as large as approximately 2000 seats with the government’s existing 2500 seat installed bleacher systems and the contractor shall furnish and assemble two free-standing seating pods of approximately 246 seats per pod. The ability to interchange rented bench seating with upgraded flip-up/tip-up 20 inch seating and/or removal to accommodate wheelchair access will be required as described below.

The government intends to provide the contractor as much lead time possible in determining the government’s final configuration of all temporary bleachers. The government will provide its final configuration to the contractor one month before the commencement date. With flip-up/tip-up seating, the government understands that the overall seating capacity may be reduced by as many as 200 seats.

1.2.2 CLIN X0001: To furnish an additional 2000 seats, the government anticipates that the contractor will need to assemble temporary bleachers in sections A1, B1, C1, D1, E1, F1 and G1 as detailed in Technical Exhibit 3 (TE3). In order to accommodate the changing number of potential attendees, the government has established a base bid for the contractor to provide bench seating in sections C1, D1, and E1, the bottom two rows will require flip-up/tip-up 20 inch wide seating. The base bid shall include the government’s requirement detailed in paragraphs

1.2.2.1 through 1.2.2.3 below.

1.2.2.1 Regardless of the final number of seating sections assembled, the bottom two rows of all sections shall require flip-up/tip-up seating for the purpose of accommodating wheelchair-bound guests and their companion(s). Therefore, the bleacher deck plates at the bottom row should be at or near ground level to allow wheelchairs to closely align with the first row of seating.

1.2.2.2 Centered in the body of the rented bleachers shall be a media riser/camera platform.

The dimensions of this platform will vary depending on the level of anticipated national media coverage. Historically, the media platform for a Commencement Ceremony involving the President of the United States or the Vice President measured 5 feet deep by 48 feet long. The dimensions for ceremonies involving other guest speaker measure 5 feet deep by 24 feet long.

This press platform shall be placed on the top 2 rows, abutting the existing grandstand, in the center of section D1 of the bleachers, see TE 3.

1.2.2.3 Vinyl or fabric coverings for the ends of the bleachers shall be provided and installed by the contractors and should match the seat color. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance.

Custom fabricated end panels may be required to achieve a fit that is required.

1.2.3 CLIN X0002: CLIN X0002 shall be based upon the contractor providing additional bench seating in Sections B1 and F1 as detailed in TE 3.

1.2.4 CLIN X0003: CLIN X0003 shall be based upon the contractor providing additional bench seating in Sections A 1 and G1 as detailed in TE 3.

1.2.5 CLIN X0004: The government may elect to require all bench seating, a combination of bench seating and flip-up/tip-up seating, or all flip-up/tip-up seating. CLIN X0004 shall be based upon the contractor providing flip-up 20 inch seating for each of the 7 sections (A 1 through G 1). If the government elects a combination of bench seating and flip-up seating, the final

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 11 of 52 configuration will remain symmetrical with the flip-up seating centered between the sections of bench seating. To further illustrate the government's intention, CLIN X0004 is broken down as follows:

a. Flip-up seating for section D1 only

b. Flip-up seating for sections C1, D1 and E1.

c. Flip-up seating for sections B1, C1, D1, E1 and F1.

d. Flip-up seating for all 7 sections, A 1 through G1.

The government will select the color of the flip-up/tip-up seating after receipt of the contractor's submittal as required by paragraph 3.3.2, below. The government recognizes that the shade of the color selected may vary slightly due to varying lots of paint and other conditions such as sun fading/bleaching. When installing the flip-up/tip-up seating, the contractor shall sort and install the seat by shade to avoid the appearance of a checkered board effect.

1.2.6 CLIN X0005: The contractor shall furnish and assemble up to two free-standing modular bleacher systems. Each shall provide a seating capacity for approximately 250 individuals.

These modular bleacher systems shall be of substantially similar appearance to the other rented bleacher systems detailed above. Each unit shall be outfitted with 20" wide flip-up/tip-up style seating. The bottom row of the pod shall be at least 42" above grade to provide optimum viewing for individuals. Each pod shall be equipped with two sets of stairs to provide two paths of access and egress. The maximum overall length and depth of the each unit shall be no more than 25 feet in depth and 70 feet in length. All exposed openings (front, sides & back) to this bleacher system shall be covered using a blue covering so that patrons cannot crawl or see through, behind or under the bleachers. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance.

1.3 Location

1.3.1 Rented Bleachers shall be delivered to and assembled on Cadet Memorial Field as indicated on attached field layout drawing, Technical Exhibit (TE)1.

1.4 Delivery Schedule

1.4.2 Rented bleachers can be delivered no earlier than the 1st Monday in the month of May and shall be in place and fully usable prior to the 4:00 p.m. on the 2nd Monday in the month of May.

The bleachers can be removed no earlier than the 3rd Thursday in the month of May and must be completely removed by the 4th Friday in the month of May.

1.5 General Notes

1.5.1 Site Visit: A site visit is strongly encouraged, but not required.

1.5.2 Drawing Accuracy: Care was taken to accurately portray the site conditions; however, the contractor is responsible to field verify all measurements. A site map and Cadet Memorial Field Layout and Reference Drawings are provided as Technical Exhibits 1 and 2 (TE1 and

TE2).

1.5.3 Protection of Cadet Memorial Field: The bleachers in this contract are to be placed on Cadet Memorial Field’s FieldTurf ™ playing surface that was constructed in 2004. This surface

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 12 of 52 must be protected from all damage (including permanent depressions) during the installation, use, and removal of all materials required under this contract. In addition, only vehicles with turf style tires will be allowed on the surface. The contractor is solely responsible for repairing any and all damage caused to this field and may be held further responsible if the FieldTurf TM warranty is voided.

1.5.3.4 Plywood underlayment used shall be minimally visible when installation is complete. To minimize visibility of plywood underlayment, the contractor has the option to paint the edges of the plywood green to blend in with the turf. Rework may be necessary if plywood is visible and the Government POC for this contract determines that the exposed plywood creates an unprofessional appearance.

1.5.4 Quality/Condition of Rental Bleachers: The materials to be rented by the government under this contract shall be in “like new” condition (cleaned, painted, and operational) prior to delivery to the Academy. Coast Guard Academy Commencement Ceremonies often attract significant national media attention. Thus, the condition of the rental equipment shall closely resemble that of newly purchased bleachers.

1.5.5 Security and Other Requirements:

1.5.5.1 Access Requirements: All contractor personnel requiring physical access to the CGA property must be United States citizens or have legal residence documentation. Contractor personnel requiring access to CGA may be issued temporary vehicle passes for the term of the engagement for entry onto CGA property.

1.5.5.2 Equipment and vehicle storage and security requirements: All vehicles and equipment needed to perform the tasks set forth in this Performance Work Statement will be subject to security inspection each time they enter CGA. Arrangements can be made to store vehicles and equipment on CGA during the course of the work.

1.5.5.3 Smoking: Smoking is only allowed in four (4) designated areas. Smoking in vehicles is prohibited, unless the vehicle is within ten (10) feet of a designated smoking area. Designated smoking areas are shown in Technical Exhibit 5 (TE5).

1.5.5.4 Existing site conditions: The Contractor shall ensure that the work area is left neat and orderly at the end of each work day. All disposal of waste generated from work shall be the responsibility of the Contractor. All material removed by the contractor shall become the property of the contractor and shall be disposed of off-site in accordance with all applicable federal, state and local laws and regulations. Under no circumstances shall materials be placed in government owned refuse containers located on base unless properly coordinated with the Government POC for this contract. Eating and drinking (other than water) on Cadet Memorial Field is prohibited.

1.5.5.5 All contractor activities shall be conducted only between the hours of 0730 and 1600 local time Monday through Friday excluding all Federal holidays. If the Contractor desires to work outside these hours he shall submit a request to the Contracting Officer via Government POC for the contract for approval not less than 48 hours in advance.

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2.0 SPECIFICATIONS

2.1 Rented Portable Bleachers: Temporary bleacher system providing a minimum of 2000 additional seats.

2.1.1 Each row depth shall be 30” and shall have a rise of 6”.

2.1.2 Location of the aisles shall align with the aisles in the existing grandstand.

2.1.3 Contractor is responsible for a seamless transition between rental seating aisles and aisles within existing grandstand locations indicated on Technical Exhibit 2 (TE 2). If modifications are required to existing grandstand to achieve this transition, the contractor is responsible for returning the grandstand to its original condition upon removal of rented bleachers.

2.1.4 All rails shall be vertical with no climb pickets.

2.1.5 Rear rail package shall not interfere with site-lines of guests in the existing grandstand.

2.1.6 All exposed openings at ends of bleacher system shall be covered using a blue covering so that patrons cannot crawl or see behind or under the bleachers. The end coverings shall be fabricated to neatly fit the profile of the installed bleachers and shall present a neat, professional appearance. Custom fabricated end panels may be required to fit the profile of the rental bleacher system.

2.2 Press Platform: Provide a media riser/camera platform with dimensions of approximately 5 feet deep. The government will notify the contractor of the overall length of the platform at the same time that the final configuration is provided. This platform shall be placed on the top 2 rows, abutting the existing grandstand, in the center of the flip seat section of the bleachers.

3.0 SUBMITTALS

3.1 References

3.1.1 Provide three examples (with photographs) of similar type and size events the contractor has completed in the last 2 years.

3.1.2 Provide documentation demonstrating experience assembling the bleacher system.

3.2. Site Layout

3.2.1 Provide a proposed plan view seating layout, listing final seating numbers for each section for both bench seating and flip-up seating.

3.2.2 Provide elevation views of rental bleacher and grandstand system, depicting connection points for proposed layout.

3.3 Product Specification

3.3.1 Provide specifications of the bleacher system that is proposed.

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3.3.2 List of color choices for the flip-up/tip-up style chairs.

3.4 Performance Requirements

Performance Objective PWS Paragraph Setup bleachers in accordance with the established schedule 1.4 Quality/Condition of Rental Bleachers 1.5.4 Bleachers are in accordance with Specifications 2.0

4.0 TECHNICAL EXHIBITS

(1) Site Map (2A) Cadet Memorial Field/New Grandstands – Grandstand Plan (Layout and Reference Drawings) (2A) Cadet Memorial Field/New Grandstands – Cross Sections (Conceptual Seating Layout)

(3) USCG Academy Graduation Seating

(4) Location drawing of Government Owned Free-Standing Components

(5) Designated Smoking Locations Site Map

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Continuation of SF1449, Block 27, FAR Clauses

52.212-4 Contract Terms and Conditions-Commercial Items (May 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

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(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232- 34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

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(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2033_2.html%23wp1079912 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html%23wp1031290 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_6.html%23wp1031326

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 18 of 52 comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html%23wp1203358 https://www.acquisition.gov/sites/default/files/current/far/html/FormsStandard67.html%23wp1189284

STANDARD FOR 1449 RFP: HSCG84-15-R-AA1472 19 of 52 current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors…