Solicitation_-_Buoy_Maint-2.doc

NOTICE TO OFFERORS

SOLICITATION NUMBER: HSCG84-13-R-B13029

The U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiation.

This solicitation is issued Set-Aside for Small Business in accordance with FAR Subpart 19.5, Set-Asides for Small Business. The NAICS code is 332313 and the size standard is 500 employees.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications and submissions. Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on page 80 (FAR Provision 52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award. Also, see FAR Provision 52.212-2 (page 92) for Evaluation Factors.

3. Send your offer with all required documentation to the following:

· U.S. Department of Homeland Security

United States Coast Guard

Shore Infrastructure Logistics Center, PCB-4

Attn: Emely Hagins Coast Guard Island, Bldg. 54-C Alameda, CA 94501-5100

4. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted in writing to the Contract Specialist at emely.hagins@uscg.mil no later than 25 January 2013 3:00 PM Pacific. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. Questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors. Answers to questions will be available after the due date for questions/concerns has past.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester‘s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency‘s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

COMMANDANT (CG-9131)

U.S. COAST GUARD

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

2100 2ND ST SW STOP 7112

WASHINGTON DC 20593-7112

The Ombudsman Hotline Telephone Number is (202) 372-3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG84-13-R-B13029

6. SOLICITATION

ISSUE DATE

08 January 2013

b. TELEPHONE NUMBER (No collect calls)

(510) 437-3057

8. OFFER DUE DATE/

LOCAL TIME

31 January 2013 02:00 PM, Pacific

9. ISSUED BY CODE 84

U.S. Department of Homeland Security

United States Coast Guard

Shore Infrastructure Logistics Center (SILC), PCB-4 Attn: Emely Hagins Coast Guard Island, Bldg. 54-C Alameda, CA 94501-5100 Telephone: (510) 437-3057- Fax: (510) 437-3014

10. THIS ACQUISITION IS

FORMCHECKBOX

UNRESTRICTED OR FORMCHECKBOX

SET ASIDE: % FOR:

FORMCHECKBOX

SMALL BUSINESS FORMCHECKBOX

WOMEN-OWNED SMALL

FORMCHECKBOX

HUBZONE SMALL BUSINESS(WOSB)

BUSINESS FORMCHECKBOX

ECONOMICALLY

FORMCHECKBOX

SERVICE-DISABLED DISADVANTAGED

VETERAN-OWNED WOMEN-OWNED

SMALL BUSINESS SMALL BUSINESS (EDWOSB)

FORMCHECKBOX

8(A)

NAICS: 332999

SIZE STANDARD: 750 Employees

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

FORMCHECKBOX

SEE SCHEDULE

12. DISCOUNT

TERMS

FORMCHECKBOX

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

FORMCHECKBOX

RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO CODE

CONTINUED ON PAGE 2

16. ADMINISTERED BY CODE 84

United States Coast Guard (USCG) Shore Infrastructure Logistics Center (SILC), PCB

CONTINUED ON PAGE 2

17a. CONTRACTOR/ OFFEROR

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800 U.S. Coast Guard Finance Center

Chesapeake, VA

CONTINUED ON PAGE 3

FORMCHECKBOX

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)* 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

FORMCHECKBOX

SEE ADDENDUM: CONTINUED ON PAGE 3 - 4

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for the overhaul and outfitting of aids to navigation (a/n) buoys in accordance with the attached Performance Work Statement.

CONTINUED ON PAGES 31- 62

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

FORMCHECKBOX

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE / FORMCHECKBOX

ARE NOT ATTACHED.

FORMCHECKBOX

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN see page 80 COPY(S) TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

FORMCHECKBOX

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 1449 (REV. 3/2011)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA – FAR (48 CFR) 53.212

Continuation of SF-1449 Block 15: Deliver To

Requiring Activity: 13th Coast Guard District; 915 Second Ave., Seattle, WA 95174-1067 POC Douglas Cameron, (503) 325-2378 Delivery To: U. S. Coast Guard Tongue Point Facility Astoria, Base Support Seattle, the U. S. Coast Guard Marine Safety Unit Portland, U. S. Naval Station Everett, Port of Astoria Oregon, Port of Coos Bay Oregon, Port of Newport and Port of Aberdeen Washington.

Place of Acceptance on behalf of the Government: U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC), PCB, Coast Guard Island, Bldg. 54-C, Alameda, CA 94501-5100.

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center, PCB, Coast Guard Island, Bldg. 54-C, Alameda, CA 94501-5100, will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the Performance Work Statement or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC PCB Contracting Officer.

Contracting Officer: Dawn J. Dabney

Telephone #: (757) 628-4261

E-Mail: Dawn.J.Dabney@uscg.mil

Fax #: (757) 628-4135

Contracting Officer: Janet M. Kodmon

Telephone #: (757) 628-4115

E-Mail: Janet.M.Kodmon@uscg.mil

Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC PCB Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Emely Hagins

Telephone #: (510) 437-3057

E-Mail: Emely.Hagins@uscg.mil

Fax #: (510) 437-3057

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the Central Contractor Registration (CCR).

1. The Contractor shall submit invoices for supplies or services via the U.S. Coast Guard Finance Center website at:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Contractor Invoice Submission Form, select the correct Invoice Routing Code, and attach a PDF file(s) of the invoice and any necessary supporting documentation.

3. A sample of the Contractor Invoice Submission Form is provided on the following page. Mandatory information to be completed is highlighted in red on the website.

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information Invoice Routing Code: (help) Invoice Number: (help) Contract Number: (help) Invoice Date: (help) BPA Number: (help) Invoice Amount: (help) Delivery/Task Order Number: (help) Discount Terms: %

Discount Days: Net Days: (help)

Company Information Attachment of Official Invoice Company Name: (help) DUNS: Plus 4: (help) Point of Contact Name: (help) Point of Contact Email: (help) Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

· Attachment must be a single PDF file no larger than 3 MB. Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

· Need help creating a PDF file? Click here for instructions.

Bottom of Form

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC PCB-4.

5. Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments. http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

6. A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: Judy.L.Winkler@uscg.mil and Emely.Hagins@uscg.mil.

7. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

CONTINUATION OF SF-1449 BLOCK 19-24, SCHEDULE OF SUPPLIES/SERVICES

(a) Services Required: The Coast Guard requires the contractor to perform the overhaul and outfitting of Aids to Navigation (A/N) buoys.

(b) Schedule/Pricing: The contract period of performance is for a base period and four one-year option periods. The services will be performed on an as needed basis.

(c) Quantities: The Coast Guard anticipates the need of the number of item(s) reflected in the Schedule of Supplies/Services of this solicitation/contract. These numbers may go up or down depending on the current needs of the Coast Guard. The minimum guaranteed for this contract is $10,000.00.

PERFORMANCE WORK STATEMENT / SPECIFICATION

DEFINITIONS & ACRONYMS

C-1. ACRONYMS

C-1.1 ASNT

American Society of Nondestructive Testing

C-1.1.1 ASME

American Society of Mechanical Engineers

C-1.1.2 ASTM

American Society for Testing Materials

C-1.1.3 ATON

Aids to Navigation

C-1.1.4 AWS

American Welding Society

C-1.1.5 BSU

Base Support Unit

C-1.1.6 CDR

Contract Discrepancy Report

C-1.1.7 CFR

Code of Federal Regulations

C-1.1.8 CG

Coast Guard

C-1.1.9 COMDINST

Commandant Instruction

C-1.1.10 COR

Contracting Officers Representative

C-1.1.11 DHS

Department of Homeland Security

C-1.1.12 D13

13th Coast Guard District

C-1.1.13 DPW

Division Prevention Waterways

C-1.1.14 EPA

Environmental Protection Agency

C-1.1.15 FAR

Federal Acquisition Regulations

C-1.1.16 FCAW

Flux Cored Arc Welding

C-1.1.17 FINCEN

Finance Center, USCG

C-1.1.18 FY

Fiscal Year

C-1.1.19 GFE

Government Furnished Equipment

C-1.1.20 GFP

Government Furnished Property

C-1.1.21 GMAW

Gas Metal Arc Welding

C-1.1.22 HAZMAT

Hazardous Material

C-1.1.23 HAZWASTE

Hazardous Waste

C-1.1.24 IAW

In Accordance With

C-1.1.25 KO

Contracting Officer

C-1.1.26 KSC

USCG Safety Office

C-1.1.27 MILSPEC

Military Specification

C-1.1.28 MIL-STD

Military Standard

C-1.1.29 MLCPAC

Maintenance and Logistics Command Pacific

C-1.1.30 MSDS

Material Safety Data Sheet

C-1.1.30 NLT

No Later Than

C-1.1.31 NSTM

Naval Ships Technical Manual

C-1.1.32 NSN

National Stock Number

C-1.1.33 OBM

Office of Budget and Management

C-1.1.34 POC

Point of Contact

C-1.1.35 PRS

Performance Requirements Statement

C-1.1.36 PSI

Pounds Per Square Foot

C-1.1.37 PWS

Performance Work Statement

C-1.1.38 QAE

Quality Assurance Evaluator

C-1.1.39 QASP

Quality Assurance Surveillance Plan

C-1.1.40 QCP

Quality Control Plan

C-1.1.41 QPL

Qualified Products List

C-1.1.42 QTR

1st qtr (Oct, Nov, Dec), 2nd qtr (Jan, Feb, Mar), 3rd qtr (Apr, May, Jun), 4th qtr (Jul, Aug, Sep)

C-1.1.43 RACON

Radar Beacon

C-1.1.44 SMAW

Shielded Metal Arc Welding

C-1.1.45 SOP

Standard Operating Procedure

C-1.1.46 SP

Service Provider

C-1.1.47 SPEC

Specification

C-1.1.48 SSPC

Steel Structures Painting Council

C-1.1.49 STD

Standard

C-1.1.50 TE

Technical Exhibit

C-1.1.51 USC

United States Code

C-1.1.52 USCG

United States Coast Guard

C-1.1.53 VOC

Volatile Organic Compound

C-1.2 STANDARD DEFINITIONS.

C-1.2.1 Contract Discrepancy Report(CDR) a formal written document of SP nonconformance or lack of performance. The CDR is prepared by the COR, or an authorized representative, and forwarded to the SP by the KO whenever performance as determined by the COR or designated representative is unsatisfactory. The SP completes and returns the report to the KO within five working days of issuance of COR.

C-1.2.2 Contracting Officer (KO) A Government employee responsible for the issuance of task orders, Optional form 347, to the Contractor.

C-1.2.3 Contracting Officer's Representative (COR). A Government employee responsible for coordination of technical aspects of the contract. COR is located at Coast Guard Tongue Point Facility

C-1.2.4 Defective Service. A unit of service which fails to conform with specified requirements.

C-1.2.5 District. USCG Command Element responsible for a geographical area in the USCG

C-1.2.6 Finance Center (FINCEN). Coast Guard center for issuing payment of invoices. Located in Chesapeake, VA

C-1.2.7 FINCEN. USCG Finance Center which processes and handles monetary payments.

C-1.2.8 Fiscal Year (FY). The federal government’s fiscal year is from 1 October through the following 30 September

C-1.2.9 Government Furnished Equipment (GFE). Government furnished equipment includes parts and components used in the overhaul and outfitting of buoys.

C-1.2.10 Government Furnished Parts (GFP). Government furnished parts are those provide to the SP for overhaul and outfitting of buoys.

C-1.2.11 Hazardous Materials (hazmat). Materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive or flammable, and present a hazard to human health, safety and or the environment. Special handling procedures and facilities are required for their disposal in compliance with Federal, State, and local regulations.

C-1.2.12 Hazardous Waste. Any waste that can be classified as solid waste (i.e. a solid, liquid, or contained gaseous material that is no longer being used and is recycled, disposed of, or stored until enough is collected to treat o dispose) and: is listed as a hazardous waste in the Federal Resource Conservation and Recovery Act or exhibits one of the four defined hazardous waste characteristics (ignitability, corrosiveness, reactivity, toxicity).

C-1.2.13 Lot. The total number of service outputs in a surveillance period.

C-1.2.14 Manufacturer's Specifications. Technical information provided by the manufacturer specifying equipment operating parameters and recommended maintenance procedures.

C-1.2.15 Maximum Allowable Deviation. The maximum level of acceptable defects for services provided to the Government by the SP. The standard used to determine if SP work deficiencies are within acceptable variances.

C-1.2.16 MILSPEC. Military Specifications for various processes.

C-1.2.17 Optional Form 347. Government form used to order Supplies or Services from a Contractor.

C-1.2.18 Performance Requirements Summary (PRS). A document which identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the contractor.

C-1.2.19 Performance Work Statement (PWS). A document which identifies the specific tasks needed to be accomplished in completion of the contract.

C-1.2.20 Quality Assurance. Those actions taken by the Government to ensure services provided meet the requirements of the Performance Work Statement.

C-1.2.21 Quality Assurance Evaluator (QAE). A Government person responsible for surveillance of contractor performance. QAE is located at Coast Guard Tongue Point Facility.

C-1.2.22 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

C-1.2.23 Quality Control (QC). Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement.

C-1.2.24 Random Sample. A sampling method where each service output in a lot has an equal chance of being selected.

C-1.2.25 Sample. One or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

C-1.2.26 Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

C-1.2.27 Service Provider (SP) The organization performing the work detailed in the PWS including any individual and/or subcontractor retained to perform such work.

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE.

C-1.3.1 Aid to Navigation (A/N). Any signal device external to a vessel or aircraft specifically intended to assist a navigator to determine position or safe course, or to warn of dangers or obstructions to navigation.

C-1.3.2 A/N Cover Plate. A blank steel cover plate used on 9x35 whistles buoys when no whistle is installed

C-1.3.3 Battery Pocket Closure. The flange, cover and gasket arrangement used to seal the battery pockets on lighted buoys. These closures are normally bolted flange type or swing bolt flange type. There are two styles, one is the knife edge type closures and the other a flat flange type closures.

C-1.3.4 Battery Pocket Cover. A metal plate that attaches to the battery pocket flange using bolts or swing bolts.

C-1.3.5 Battery Pocket Gasket. A rubber seal (GFP) used on battery pocket closures to form a watertight seal. There are two styles, one for the knife edge type closures and the other for the flange type closures.

C-1.3.6 Bell. A copper-silicon alloy instrument with a flared opening that emits a metallic tone when struck. Bells are designated by weight: 85 lbs., 225 lbs..

C-1.3.7 Bell Buoy. A buoy equipped with a bell as a sound signal.

C-1.3.8 Bell Stand. A stanchion bolted to the buoy bell stand plate to support the bell. Bells stands are designated by size of bell it supports.

C-1.3.9 Bell Stand Support Plate. A flange on a short standoff used to bolt bell, gong or external battery boxes too.

C-1.3.10 Bolted Flange. A type of battery pocket closure that uses bolts to obtain the seal.

C-1.3.11 Buoy. A buoyant object that supports signals and is itself a signal when moored to the bottom of a waterway.

C-1.3.12 Buoy Body. The enclosed portion of the buoy, i.e., the portion that provides the flotation.

C-1.3.13 Buoy Cage. The skeleton framework and lantern ring supporting the buoy lantern and containing the radar reflector and day mark area.

C-1.3.14 Buoy Class. Division by size of unlighted buoys (can or nun) into groups. The largest buoy class is First Class, and the smallest, sixth Class.

C-1.3.15 Buoy Pocket. A cylindrical confined interior section of a buoy body for containing a rack of batteries. Pockets are fitted with watertight covers and air vents.

C-1.3.16 Can Buoy. An unlighted buoy having a cylindrically shaped portion above the water line.

C-1.3.17 Chafing Blocks. Wood attached to the counterweight tube on some lighted buoys to prevent the mooring chain from chafing on the tube.

C-1.3.18 Coast Guard Marine Safety Unit Portland. This facility is the storage faciltiy for the Coast Guard Buoy Tender BLUEBELL, and is located at 6767 North Basin Ave., Portland, OR.

C-1.3.19 Coast Guard Base Support Unit Seattle. The Base Support Unit (BSU) Seattle is located at 1519 Alaskan Way South, Seattle, WA. The buoy yard is run by the Officer in Charge Coast Guard Aids to Navigation Team Puget Sound.

C-1.3.20 Coast Guard Tongue Point Facility Astoria. The buoy storage portion of this facility is run by the Coast Guard buoy contract Contracting Officers Representative (COR). The facility is located at "USCG Tongue Point Facility", Astoria, OR 97103.

C-1.3.21 Counterweight. A heavy weight, usually metal, fastened to the lower portion of a buoy to increase its stability. The counterweight may be internal to the buoy body.

C-1.3.22 Counterweight Tube. The pipe that protrudes from the bottom of the buoy body on some lighted buoys to which the counterweight is attached. The tubes may be either sealed or open.

C-1.3.23 Crossover Tube. A tube running between the base of the battery pockets on two pocket buoys. This facilitates the flow of air between pockets.

C-1.3.24 External Battery Box. A watertight steel box with a slide tray for holding batteries external of the battery pockets. When used it is bolted to the “bell stand” (GFE) Boxes are fitted with watertight covers and an air vent.

C-1.3.25 GFE/GFP. Government Furnished Equipment (GFE) and Government Furnished Property (GFP) is equipment or property that the Government provides for the purpose of this Contract.

C-1.3.26 Gong. A copper-silicon alloy disk that produces a sonorous tone when struck. When used on buoys they are grouped in arrays of three or four different weights each producing different tones.

C-1.3.27 Gong Buoy. A buoy equipped with a gong as a sound signal.

C-1.3.28 Gong Stand. A stanchion bolted to the buoy body to support the gongs.

C-1.3.29 Guano Bar. A small strip of steel mounted to the top horizontal radar reflector plate to prevent bird guano from running down the vertical face of the reflector.

C-1.3.30 Horn. An electronic sound producing device used as a sound signal on buoys.

C-1.3.31 Lantern. The enclosure for the illuminating apparatus on lighted buoys.

C-1.3.32 Lantern Ring. A metal ring at the top of the buoy cage that protects the lantern from damage during servicing.

C-1.3.33 Lifting Eye. An eye by which the buoy is lifted.

C-1.3.34 Lighted Buoy. A buoy that exhibits a light. See section C-5.1.2.1 for more details.

C-1.3.35 Mooring Arm. A long metal bar mounted on the side of some buoys for attachment of the mooring. These arms are hinged at the buoy body to allow them to swing freely in one plane. These are used on 3.5x8LR, 5x11LR and 7x17LR buoys.

C-1.3.36 Mooring Eye. The eye to which the mooring is attached to the buoy.

C-1.3.37 Mooring Pins. Replaceable pins used at the mooring attachment point on some buoys.

C-1.3.38 Naval Station Everett Washington. The Naval Station is run by the U. S. Navy and is located at 2000 W. View Drive, Everett Washington. The pier support/heavy lift is a naval support operation, while the buoy/AtoN mission is run by the Commanding Officer of the Coast Guard Buoy Tender HENRY BLAKE.

C-1.3.39 Nun Buoy. An unlighted buoy having a conically shaped portion above the water line.

C-1.3.40 Odd Bale. The lifting eye used by buoy tenders to haul a buoy out of the water. The “off centered” eye

C-1.3.41 Packing Flax. A specially treated material wrapped around the whistle valve to prevent air escaping between the whistle valve and the whistle housing.

C-1.3.42 RACON. An electronic radar transponder that is sometimes mounted on buoys.

C-1.3.43 Radar Reflector. A physical arrangement of material to reflect to an ordinary radar most of the energy that strikes its surface. On lighted buoys the radar reflector is incorporated into the cage portion of the buoy. It is normally composed of large steel or aluminum plates intersecting at 90 degree angles. On unlighted buoys the radar reflector is normally incorporated into the upper part of the buoy body and configured to give the buoy its characteristic shape (can or nun).

C-1.3.44 Sound Buoy. A buoy that is outfitted with a bell, gong, whistle or electronic horn.

C-1.3.45 Stuffing Tube. A threaded plastic plug with rubber seal inserted in the buoy body through which an electrical cable passes.

C-1.3.46 Swing bolt. A stainless steel eyebolt used on swing bolt flanges. The swing bolt can be rotated away from the battery pocket cover once loosened.

C-1.3.47 Swing bolt Flange. A type of battery pocket closure using swing bolts to secure the battery pocket cover.

C-1.3.48 Tapper. A freely swinging pendulum-like hammer actuated by the wave-induced motion of the buoy to strike the bell or gong and produce sound. Identified as one of the following types: Long or short with a large or small ball.

C-1.3.49 Tapper Cushion. A piece of cushion material installed on buoy cage when buoy is outfitted with tappers functions as a cushioned stop for arch of tapper.

C-1.3.50 Topmark. A spherical mark mounted on a stand above the light on certain lighted buoys to identify it.

C-1.3.51 Unlighted Buoy. A buoy that does not exhibit a light. This term usually refers to can and nun buoys, but in special situations may be a buoy that could have a light but for operational reasons does not. See section C-5.1.2.2 for more details.

C-1.3.52 Vent Line. A conduit, open to the atmosphere, which is connected to the battery pocket. The vent allows air to flow through the buoy pocket to vent off gases and/or to provide fresh air to the battery.

C-1.3.53 Vent Valve. A device installed on the ends of buoy vent lines to seal the vent line in case the buoy submerges or rolls over more than a set amount.

C-1.3.54 Wave Turbine. A device attached to some buoys that produces electrical energy using air forced through the turbine by the vertical motion of the buoy in waves.

C-1.3.55 Whistle. A device attached to some buoys that produces a whistling sound using air forced through the device by the vertical motion of the buoy in the waves.

C-1.3.56 Whistle Ball. The ball used in a whistle valve to control the flow of air into the whistle tube.

C-1.3.57 Whistle Buoy. A buoy equipped with a whistle as a sound signal.

C-1.3.58 Whistle Tube. A long open-ended tube which runs through the center of the buoy body and through which air is pushed by the vertical motion of the buoy to blow the whistle or spin a wave turbine.

C-1.3.59 Whistle Valve. A valve using rubber-coated balls that control the flow of air into the whistle tube. This valve is mounted below the whistle.

SECTION C-2

C-2 GENERAL.

C-2.1 SCOPE OF WORK. The Contractor shall provide all necessary management, supervision, personnel, labor, materials, transportation, general and specialized equipment (except for Government Furnished Property (GFP) identified in Technical Exhibit 2), required to perform the overhaul and outfitting of Aids to Navigation (A/N) buoys. Performance shall be according to standards contained herein.

C-2.2 PERSONNEL.

C-2.2.1 PROJECT MANAGER. The Contractor shall designate a Project Manager available for routine work between 8:00 AM and 4:00 PM local time Monday through Friday excluding federal holidays. This Project Manager shall also be made available 24 hours per day, 7 days a week for emergency services. The Project Manager shall be responsible for management and coordination of the contract and shall be the point of contact with government representatives. The Project Manager shall be able to read, write, speak and understand English. The Contractor shall notify the Contracting Officer in writing of the name of the Project Manager within two calendar days after contract award. The Contracting Officer shall be notified in writing within five (5) calendar days of any changes in the individual designated as the Project Manager.

C-2.2.1.a WELDER(s). The Contractor shall identify those welders that will be performing work on the contract. Welder(s) shall be qualified so to meet the requirements referenced in Technical Exhibit 6.

C-2.2.1.b WELD INSPECTOR(s). The Contractor shall identify Welding Inspector(s) that will be performing the required weld inspections. Inspector(s) shall be qualified so to meet the requirements of AWS and ASNT requirements.

C-2.2.1.c PAINTER(s). The Contractor shall identify those painter(s) that will be applying the coating systems in conjunction with the contract. Contractor to provide documentation for painter(s) that show any formal and/or informal training and experience in the application of industrial marine coating systems like those called for in the contract.

C-2.2.2 CONTRACTOR IDENTIFICATION. All Contractor employees that visit Coast Guard Tongue Point Facility Astoria, OR; NAVSTA Everett WA; Coast Guard Marine Safety Unit Portland or Base Support Unit Seattle, WA shall wear an identifying badge, which shall be Contractor furnished and shall include as a minimum, the person's name, photo and the name of the Contractor. The badge shall be worn on outer clothing to be visible at all times.

C-2.3 QUALITY CONTROL/QUALITY ASSURANCE.

C-2.3.1 QUALITY CONTROL PROGRAM. The Contractor shall establish and maintain a complete Quality Control Program to assure the requirements of this Performance Work Statement are provided as specified. A written Quality Control Program for this Performance Work Statement shall be submitted to the Contracting Officer within 10 calendar days after contract award for acceptance. This written Quality Control Program shall be updated as changes occur. Updates shall be submitted to the Contracting Officer for acceptance. The Quality Control Program shall include, but not be limited to, the following:

a. INSPECTION SYSTEM. An inspection system covering the services stated in this Performance Work Statement. It must specify areas to be inspected on either a scheduled or unscheduled basis and title(s) of the individual(s) who will perform the inspection.

b. DEFICIENCY PREVENTION. Methods for identifying and correcting deficiencies (and their causes) in the quality of service performed before the level of performance becomes unacceptable.

c. INSPECTION FILES. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available upon request by the Contracting Officer for review during the term of the contract.

C-2.3.2 QUALITY ASSURANCE. The Government will monitor the Contractor's performance under this contract using the method of surveillance specified in Technical Exhibit 1, Performance Requirements Summary and the Quality Assurance Surveillance Plan (QASP). This quality assurance is not intended to supplant any controls, examinations, inspections, or tests contained in the Contractor's Quality Control Program. The QAE may conduct unannounced random spot inspections at any time throughout the Contract to ensure compliance with Technical Exhibit 1. Other Government personnel may from time to time observe the Contractor's operation. However, these personnel may not interfere with Contractor performance.

C-2.3.2.1 INSPECTION AND RE-PERFORMANCE OF DEFECTIVE WORK. As work on each buoy is completed, the Contractor will notify the QAE and schedule the inspection. Contractor shall provide 48 hours advance notice to the QAE to allow for coordination of QAE’s travel. In the event that the QAE is unavailable for the inspection prior to the delivery date, either the inspection shall be waived or the delivery date will be extended. The QAE shall then examine each buoy at the Contractor’s Facility to determine conformance to the requirements of this Performance Work Statement. Upon notification of defective work to the Contractor by the COR, the Contractor may be required to re-perform all defective work disclosed by the Government inspection including defective and incomplete performance. When the performance fails to pass inspection, the Contractor shall be notified promptly as to which specified defective services must be corrected. Any and all defective buoys shall be reworked by the Contractor and the QAE will re-inspect the item for conformance to the requirements of this Performance Work Statement. The process may be repeated until the item is no longer defective. Depending on the extent and anticipated time to repair the defects, the QAE may or may not remain on site. After successful inspection by the QAE, the Contractor will deliver buoys to Coast Guard Base Support Unit Seattle, WA; Coast Guard Tongue Point Facility Astoria; NAVSTA Everett, WA; or the Coast Guard Marine Safety Unit, Portland, OR, as specified in the work request. The delivery date shall not be altered as a result of the need for the Contractor to correct the work, and any days past the delivery date will result in a deduction in accordance with Technical Exhibit 1. The first ten buoys to be processed will be inspected at the Contractors facility. After the first ten, the Coast Guard reserves the option to inspect buoys at the Contractor's facility, or not to inspect some buoys at all. Should the Coast Guard exercise this option, the Contractor will be instructed to proceed on the task order to deliver the completed buoy to its final destination.

C-2.3.3 PERFORMANCE EVALUATION MEETING. The Contractor's Project Manager shall meet with the QAE, and other authorized representatives of the COR every two weeks during the first two months of the contract. Meetings thereafter will be as scheduled by the COR or upon written request of the Contractor. Meetings shall take place at the contractor's facilities. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings shall be prepared by the COR and signed by the Project Manager, QAE, and COR; and submitted to the Contracting Officer for review and possible comments.

C-2.4 ENVIRONMENTAL CONTROL. The Contractor shall comply with all applicable Federal, State and Local environmental laws.

C-2.4.1 LEAD PAINT. The Coast Guard does not expect any lead paint to be found on any of the buoys and none has been found in the last fifteen (15) years. But as a preventative measure, the Contractor shall test each buoy prior to blasting to ensure that there is no lead content. If lead is found, the Contractor shall immediately notify the COR or Contracting Officer and stop all work on that buoy until further direction is received.

C-2.4.2 VOLATILE ORGANIC COMPOUNDS COMPLIANCE PLAN. The Contractor is required to comply with local Volatile Organic Compounds (VOC) laws and regulations and shall have an acceptable VOC compliance plan. The plan shall demonstrate that the use of paints, solvents, adhesives, and cleaners comply with local VOC laws and regulations governing VOC materials, and that all required permits have been obtained or will be obtained prior to starting work involving VOCs, in the air district in which the work will be performed. The compliance plan shall be submitted by the contractor prior to the start of work. An acceptable compliance plan shall contain, as a minimum, a listing of each material subject to restrictions in the air quality management district in question, the rule governing its use, a description of the actions which the contractor will take, a description of the actions which the contractor will use to comply with the laws and regulations, and any changes in the status of compliance during the life of the contract. Alternatively, if no materials are subject to restrictions in the air quality management district where the work will be performed, or if there are no restrictions, the compliance plan shall so state.

C-2.4.3 TOXIC SUBSTANCE AND HAZARDOUS MATERIAL/WASTE HANDLING. The Contractor is required to comply with all local, state, and Federal laws and regulations when handling hazardous materials and disposing of and handling hazardous materials and other wastes. The contractor shall have a compliance program outlining how the contractor handles and disposes of hazardous materials, petroleum products, toxic substances, and hazardous waste. The written program shall be available for the Coast Guard's review. The program shall include, but is not limited to, the following elements as appropriate: a general storage site plan, methods used to analyze whether general materials (blasting debris, paint waste, etc.) is hazardous, any hazardous waste licenses and permits, storm water controls and permits, spill response plans, any permits required by National Pollutant Discharge Elimination System, 33 USC 1342, air district permits, noise control plan, identification of hazardous waste and material, the transportation and disposal contractors. The Coast Guard has the right to require removal from the contract performance of any subcontractor who fails to comply with the laws and regulations or who fails to provide appropriate evidence of compliance with them. With the exception of lead paint, the Contractor shall transport and dispose of any hazardous waste at no additional cost to the Coast Guard and shall list itself on manifests as generator of waste, and shall use its own Environmental Protection Agency (EPA) generator identification number on these manifests. If any lead paint is found, contact the COR as directed in the PWS Section C-2.4.1.

C-2.4.4 ENVIRONMENTAL MANAGEMENT PLAN. For all work performed, the contractor shall submit a Coast Guard acceptable hazardous waste management plan to the COR within one week after award. The plan will be reviewed and approved by a Coast Guard hazardous waste manager. Contractor shall re-submit any portion of this Environmental Management Plan determined by the COR to be unacceptable. An acceptable plan shall address, as a minimum, the following requirements:

a. Environmental Protection Agency (EPA) and local authority hazardous waste generator identification numbers or registration of the contractor, his/her transporters, and disposal facilities (TSDFs).

b. A list of all anticipated hazardous wastes to be generated and a federal, state, and local regulation cross reference list for those wastes.

c. Waste collection and containment procedures.

d. A hazardous materials spill and cleanup plan including tools and materials that will be on hand and readily available to facilitate containment and cleanup.

e. Training certification for contractor's hazardous waste manager.

f. An Abrasive Grit Blasting and Paint Over-spray provision. Contractor shall insure that all abrasive blast material, paint particles/waste, and paint over-spray is managed in accordance with all applicable federal, state and local environmental requirements and is contained in the work area, and not allowed to enter the atmosphere or water. This prevention may include, as necessary, the use of vacuum-blasting techniques, the construction of temporary shelters, and covering open areas.

C-2.5 PRE-PERFORMANCE CONFERENCE Prior to commencing work, the Contractor shall meet in conference, at the contractor's facility with the COR and representative(s) of the COR, at a time specified, to discuss the scheduling and administration of work performed under this contract. Upon completion of this meeting, the written minutes will be prepared by the COR, signed by the Project Manager, QAE, and COR; and submitted to the Contracting Officer for review and possible comments.

C-2.6 STRIKE CONTINGENCY PLAN The Contractor shall prepare and submit a strike contingency plan to the Contracting Officer for approval prior to contract start date.

SECTION C-3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

C-3.1 GENERAL. The Government will provide materials as set forth in Technical Exhibit 2. These parts shall be used by the Contractor only in connection with the performance of this contract. The Contractor shall maintain and account for Government furnished property in accordance with the clause entitled "Government Furnished Property". Government furnished property will be available at Tongue Point Facility, Astoria, Oregon.

C-3.2 FACILITIES. Except as follows, the Government will not furnish facilities as part of this contract. Buoys will be stored at the Government's facilities with the exception of those buoys at the Contractor's facilities for overhaul and/or outfitting.

C-3.3 SERVICES. The Government will provide crane services at the U. S. Coast Guard Tongue Point Facility Astoria, Base Support Support Seattle, the U. S. Coast Guard Marine Safety Unit Portland, U. S. Naval Station Everett, Port of Astoria Oregon, Port of Coos Bay Oregon, Port of Newport and Port of Aberdeen Washington as required to load and unload buoys and GFP from the Contractor’s vehicles. This service will normally be available between the hours of 8:00 AM and 3:00 PM local time during the workdays of the week (Monday through Friday) except federal holidays. The Government will provide crane service at the Tongue Point Facility, Base Support Unit Seattle, Marine Support Unit Portland, Naval Station Everett, Port of Astoria Oregon, Port of Coos Bay Oregon, Port of Newport and Port of Aberdeen Washington at anytime for buoys needed to fill an emergency request. The Government will not load or unload any buoys on or off vehicles that arrive after 3:00 PM local time, except for buoys needed to fill an emergency request. The Contractor shall notify the local point of contact or QAE by telephone at least 24 hours before pickup or delivery of any buoys or GFP. If the crane service is not available the Government will notify the Contractor. Delays caused by the crane being unavailable during scheduled periods will not be the responsibility of the Contractor. For example, if a crane is not available on or about the delivery date and directly causes the buoy to be delivered one day after the delivery date, the Contract price will not be deducted for that one day as per Technical Exhibit 1.

SECTION C-4

CONTRACTOR FURNISHED ITEMS

C-4.1 GENERAL. Except, for those items specifically stated to be Government furnished in Section C-3, the Contractor shall furnish all necessary supplies, labor, facilities, transportation and equipment to perform the services required by this contract. This transportation shall meet all applicable Local, State and Federal regulations. Materials and supplies provided shall be of specified grade and quality.

C-4.2 MATERIALS. The following are the specific type and quality of some but not all of the required materials that the contractor shall provide for use in the performance of this contract.

C-4.2.1 STEEL.

C-4.2.1.1 STEEL PLATES, BARS AND SHAPES. All steel plates, bars and shapes used in the repair of buoys or fabrication of A/N hardware shall meet the requirements of ASTM A-36.

C-4.2.1.2 STEEL SHEET. All steel sheet less than 3/16 inches thick used in the repair of buoys or fabrication of A/N hardware shall meet the requirements of ASTM A-611, grades C, D, or E or ASTM A-570, grades 36, 40, 45, or 50.

C-4.2.1.3 STAINLESS STEEL. All stainless steel used in the repair of buoys for fabrication of A/N hardware shall meet the requirements of Federal specifications QQ-S-763 or QQ-S-766, as applicable, any 300 Series.

C-4.2.1.4 STAINLESS STEEL PIPE. Stainless steel pipe used to repair and replace vent lines on buoys shall meet the requirements of Military Specification MIL-P-1144.

C-4.2.2 PAINT. All paints utilized are to be VOC compliant and obtained from the same manufacturer.

C-4.2.2.1 PRIMER. Epoxy primer shall meet the requirements of MILSPEC MIL-P-24647. It shall be obtained from one of the companies on the Qualified Product List QPL-24647. As of June 2006, three companies are on this list; Ameron, International, Hempel. A fourth company, Sherwin-Williams, is licensed to supply Hempel products under their own brand name. The epoxy primer shall be obtained from the same company which provides the ablative anti-fouling and polyurethane color top coats. The epoxy color shall be equivalent to Ameron 235-K Series (Bar-Rust) in either 235-K2904 (haze-gray) or 235-K-1642 (buff).

C-4.2.2.2 COLOR TOP COATS. Top color paint shall meet the requirements of MILSPEC MIL-P24647. It shall be obtained from one of the companies on the Qualified Product List QPL-24647. As of June 2006, three companies are on this list; Ameron, International, Hempel. A fourth company, Sherwin-Williams, is licensed to supply Hempel products under their own brand name. The top coat shall be equivalent to Ameron Aliphatic Urethane Gloss Enamel 379-K Series (Devthane), (379-K-7950-Red, MIL-P-11350), (379-K-5993-Green, MIL-P-14193), (379-K-8955-Yellow, MIL-P-13655), (379-K-3987-White, MIL-P-27875), (379-K-4982-Blue, MIL-P-15182), (379-K-9903-Black, MIL-P-27038). When using Ameron paint, part #750S9239 (gloss retention additive) shall be ordered as a part of the mix.

C-4.2.2.3 ANTI-FOULING PAINT. Anti-fouling paint shall meet the requirements of MILSPEC MIL-P24647. It shall be obtained from one of the companies on the Qualified Product List QPL-24647. As of June 2001, three companies are on this list; Ameron, International, Hempel. A fourth company, Sherwin-Williams, is licensed to supply Hempel products under their own brand name. The ablative anti fouling paint shall be the equivalent to Ameron ABC #3 using the color Red (283-S-5772).

C-4-2.4 WELDING ELECTRODES. Welding electrodes used in the repair of buoys or fabrication of A/N hardware shall meet the requirements of the American Welding Society (AWS) specification number A5.1, A5.4, A5.10, A5.18 or A5.20 as applicable.

C-4-2.5 CHAFING BLOCKS.