Prepropsal Conf-Alameda Housing Area.pdf

Welcome to Alameda Housing and Grounds Maintenance

Pre‐proposal Conference

Solicitation HSCG84‐11‐R‐PSC001

20 July 2010

Administrative Remarks

• Please silence all cell phones and pagers

• No recording

• Facilities

• This presentation and attendee list will be provided on FBO, https://www.fbo.gov/

• Check FBO for full copy of RFP and any amendments.

https://www.fbo.gov/

Alameda Housing and Grounds Maintenance

• 0930‐0945 Arrival/Sign‐In

• 0945‐1000 Introductions / Agenda – Susan Lawson

• 1000‐1015 Technical Overview –DCC Noonan

• 1015 ‐1030 RFP Overview – Susan Lawson

• 1030 ‐1045 Source Selection Evaluation Process Overview and Communication –Elaine Rachko

• 1045 ‐1100 Question and Answer Session ‐Panel

• 1100 ‐1130 Networking Opportunities /Wrap Up – Susan Lawson

Purpose

• To promote a common understanding of:

‐Government’s requirements ‐Proposal Instructions ‐Our evaluation approach

• Ease proposal preparation and review time.

• To provide answers to questions and/or comments regarding the RFP (as possible)

• Networking opportunity

Novato Housing Maintenance

Novato Housing Maintenance

Question & Answer Session •Questions are expected to be primarily focused on understanding the RFP, particularly focusing on the Proposal Instructions

•All questions must be submitted in writing:

No questions concerning confidential or proprietary will be answered Verbal answers will be provided, if possible, during this session Written answers will also be made available after this session on FBO (www.fbo.gov) •Answers to questions will be included in an RFP Amendment http://www.fbo.gov/

Follow‐on Communications

Additional questions/any follow‐on communications shall be submitted to the Contract Specialist and will be coordinated with the Contracting Officer

• Contracting Specialist: Susan Lawson – PRIMARY CONTACT »Telephone No.: (510) 437‐5942 »Email: Susan.B.Lawson@uscg.mil

• Contracting Officer: Elaine Rachko »Telephone No.: (510) 437‐3047 »Email: Elaine.D.Rachko@uscg.mil

Step One Proposals DUE 8/5/2011 Step Two ‐ Presentations expected to be scheduled in August 2011 mailto:Susan.B.Lawson@uscg.mil mailto:Elaine.D.Rachko@uscg.mil

Disclaimer In the event that there is a conflict between the RFP terms and conditions and the information that is disseminated during today’s conference, the RFP terms and conditions shall control. The formal RFP is the only document that should be relied upon in determining the Government’s requirements. Any changes to the RFP will be with a formal amendment.

Program & Technical Overview Refrain from abbreviations Consistency in terminology Follow what is in the Request for Proposal Follow what is stated in the Performance Work Statement

DCC Noonan Contracting Officer’s Technical Representative

(COTR)

Contract Type

• Competitive 8(a) Set‐aside

• Performance Based Commercial Service

• FAR Part 37 Service Contracting – Firm Fixed Price (FFP) Service calls

• With Indefinite Delivery, Indefinite Quantity (IDIQ) COMs & Task Orders

• Services will be performed in accordance with Federal Regulations and DHS & USCG Policies and procedures.

Susan Lawson, Contract Specialist

Period of Performance

• Contract includes a base year (expected to be 12 months) with four one year option periods (12 mos.

each)

• Contract has minimum, maximum (TO) & estimated quantities (IDIQ)

• The maximum period of performance is 5 years.

RFP Overview

• SF 1449 & Amendments

• I Addenda Schedule of Services and Price/Costs

• Proposals due August 5, 2011

• II & III Contract Terms and Conditions (clauses)

• IV , V & VI Clauses incorporated by reference

• VII ‐ XIV Other clauses

• XV General clauses

• XVI Performance Work Statement

• XVII Performance Requirements Summary

• XVIII & XIX Instructions to Offerors – Evaluation Criteria*

• XX Representations & Certifications

• XXI List of Attachments

*next presentation

Source Selection Objectives

•Choose the contractor who provides the best value to the Government, all factors considered.

•Obtain through use a comprehensive evaluation process, a high quality, fair and consistent evaluation of proposals.

Elaine Rachko, Contracting Officer

Instruction to Offerors & Evaluation Criteria

• Understanding these Sections are the keys to developing a good proposal; a mutually beneficial goal for award

• Evaluation Factors ‐ Identifies what will be evaluated

• Proposal Instructions –Tells Offerors what to put in the proposal

Instructions to Offerors

Step One – (Competitive Range)

Volume I – Technical Proposal

• Relevant Experience ( Corporate & Key Personnel)

• Past Performance (Corporate & Key Personnel)

• Management Plan (Organization Structure/Staffing)

Volume II – Price Proposal

• SF 1449

• Schedule of Prices

• Representations & Certifications

• Step Two ‐ Oral Presentations

– Experience

– Past Performance –Management Approach

Evaluation Criteria

RELEVANT EXPERIENCE:

• Corporate (Relevancy, Range or Breadth)

• Key Personnel (Relevancy, Range or Breadth)

Evaluation Criteria (cont.)

PAST PERFORMANCE

Corporate Management Approach

Ability to adhere to Schedules

Quality of Work

Business Relations

PAST PERFORMANCE (Continued)

Key Personnel Managing others

Solving problems

Results

Communication

Adverse Ratings ‐ Opportunity to Respond

MANAGEMENT PLAN

Organizational Structure/Staffing

Phase In/Phase Out

Questions and Answers

Panel Members

–Networking –Wrap Up

Site Visit Attendees

• Rubicon Landscaping – Larry Brunink

• AEPS – Stephen Saia

• B&R Landscaping, Inc – George Beleche

• Diversified Service Contracting – Robert McLamb and Steve Lindridge

• PreCon Industries – Gil Rodriguez

• Ameritac, Inc – Tracy Gibson

• Zero Waste Solutions – Raman Kaur

Pre‐Proposal Conference Attendees

• PreCon Industries – Gil Rodriguez

• Diversified Service Contracting – Robert McLamb

• AEPS – Stephen Saia

• Agbayani Construction Corp – Alfonso Garcia

• Nicole’s Work Inc – Lou Tolentino