CS030_JOTFOC.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP) JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER

2117407B4500CS030

PROJECT/TASK NUMBER

N/A

ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING

$150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

The repair of the following:

Four (04) Pump, Rotary P/N: 8176033, NSN: 4320-01-155-3936 Two (02) Pump, Rotary P/N: 8449658 NSN: 4320-01-155-3935 These items are for warehouse stock and not for immediate installation.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

These items are Lube Oil Pumps used on the 378’ WHEC Ship Service Diesel Generators (SSDG). These items are integral components of the engine and without this item the SSDG will overheat and continued use will cause cracking of the pistons and subsequent catastrophic failure of the SSDG. Without a functioning SSDG, the mission of the 378’ WHEC would be severely restricted. Since the technical data required to make a fair and reasonable assessment of equal or alternate Lube Oil Pump that could meet the Coast Guard’s performance, fit and function requirements for this procurement is unavailable, Electro-Motive Diesel Inc., or their authorized distributors, is the only contractor that can guarantee correct configuration and interchangeability of the item thereby ensuring proper operation and longevity of the SSDG. Therefore, we are restricted to and must rely solely upon Electro-Motive Diesel Inc., or their authorized distributors, to satisfy the current repair requirement.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES As cited in the Federal Logistics Information Service Program, Electro-Motive Diesel Inc. is the original equipment manufacturer. In accordance with Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL, it is very important to maintain configuration. Performing maintenance and making repairs that are consistent to each requirement enables the Coast Guard to maintain configuration, increase efficiency and reduce costs. The fundamental purpose of configuration management is to ensure that these assets meet their requirements. These cutters are assets that are used to satisfy a need for the Coast Guard’s mission. The configuration of these high value assets specifically impact safety, security, performance, schedule, cost and the environment. This configuration information is paramount to making timely and effective decisions regarding mission execution, mission support, and financial stewardship, and it is therefore imperative that consistency be maintained between these critical assets, their documented configuration and the driving requirements.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE In accordance with FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements (2) When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for. (4) When the agency head has determined in accordance with the agency’s standardization program that only specified makes and models of technical equipment and parts will satisfy the agency’s needs for additional units or replacement items, and only one source is available. See Commandant Instruction 4130.6B COAST GUARD CONFIGURATION MANAGEMENT MANUAL. This item is a proprietary commercial item of the proposed contractor. The overhaul requirements, specifications and other technical data to this item were never purchased by the U.S. Coast Guard and therefore are controlled by and remain the sole property of Electro-Motive Diesel Inc.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED COTR will continue to conduct market research with a focus on the locating vendors with the required specialized capabilities to repair/overhaul this item.