JOTFOC-CW058.docx

SIMPLIFIED ACQUISITION PROCEDURES (SAP) JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER

PR#: 2117407B4500CW058

PROJECT/TASK NUMBER

456667

ESTIMATED AMOUNT (OVER $3,500 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

Purchase of:

1. Four (04) Fan, Centrifugal; Part # 500896-301-B-BVS-NS; NSN: 4140-01-F15-4363, Item is used on the 65' WYTL Cutters OEM Cage: 75477 OEM: Howden North America Inc.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

This item is designed to conform to, and mate with the other existing components of the installed HVAC system on the 65' WYTL, Howden North America Inc. (OEM) of the Fan, Centrifugal is used on 65' WYTL's class tugs. Only the OEM possesses the proprietary drawings, procedures, and other technical data to supply this equipment. Proper operation of the HVAC system is essential for safely cooling the vital electronics while the cutters are conducting the mission of maintaining law enforcement and domestic ice breaking. Without the manufacturer's design data and procedures, the Government cannot be assured that alternate supplies can be operated safely with the HVAC system.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES The Coast Guard did not purchase the manufacturer's proprietary data rights, and therefore, cannot determine with certainty that an alternative part number would interface with, or operate effectively with 65' WYTL Coast Guard Cutters. Failure of an alternative part, not conforming to the OEM's specifications, could cause damage to the cutters navigational electronics, and other systems, or cause commercial commerce to be interrupted.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE When the Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. OEM is the only known manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to restore these parts to like-new condition.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.