FINAL_SPECIFICATION.pdf

REVISION NO. 0 . CHANGE NO. - .

PROCUREMENT SPECIFICATION

OILY BILGE WATER TRANSFER PUMP SYSTEM

225' WLB CLASS

ORGINATED BY: Mark Pelo DATE: 3/03/15 .

ORIGINATOR’S COMMAND: USCG Yard .

DEPARTMENT / DIVISION: Machinery Engineering (X65) .

INTERNAL REVIEWER: James Calvert DATE: 3/04/15 .

PRODUCT LINE APPROVAL: DATE: .

Table of Contents Title Page

USCGY ENGINEERING – BILGE PUMPS

REVISION: 0

DATE: 8/3/15

1.0 SCOPE 4

2.0 APPLICABLE DOCUMENTS 5

2.1 Document Availability 5

2.2 Government Documents 5

2.2.1 USCG Surface Forces Logistics Center (SFLC) Documents 5

2.3 Commercial Documents 5

2.4 Order of Precedence 6

3.0 REQUIREMENTS 6

3.1 Performance and General Requirements 6

3.1.1 Operational Requirements 6

3.1.2 Cleanliness 6

3.1.3 Identification and Labeling 6

3.1.3.1 Pump Characteristics 6

3.1.4 Resistance to Marine Environment 7

3.2 Specific Requirements 7

3.2.1 Pump 7

3.2.2 Motor 7

3.3 Departure from Specification 7

3.4 Design Improvements 8

3.5 Technical Documentation 8

3.5.1 Technical Publications 8

3.5.2 Drawings 8

3.6 Integrated Logistics Support 9

3.6.1 Data for Provisioning (DFP) 9

3.6.2 Recommended Spare Parts Lists 9

3.6.3 OEM Maintenance Requirements 9

3.7 Technical Support 10

3.7.1 Technical Representative 10

3.7.2 Technical Representative Qualifications 10

3.8 Test, Inspections, and Report 10

3.9 Workmanship 11

3.10 Notifications and Inspections 11

4.0 QUALITY ASSURANCE 11

4.1 General 11

4.2 Records 11

4.3 Calibration System 11

Table of Contents Title Page

4.4 Responsibility for Inspection 11

4.5 Responsibility for Compliance 11

4.6 Quality Assurance Plan 11

4.7 Tests and Inspections 12

4.8 Failure Responsibility 12

4.8.1 Corrective Action Remedies 12

4.9 Test and Inspection Reports 12

4.10 Packaging Inspection 12

5.0 PACKING AND MARKING 13

6.0 NOTES 13

6.1 Government and Commercial Document Sources 13

6.1.1 Government Documents 13

6.1.2 Commercial Documents 14

6.2 Potential Sources 14

1.0 SCOPE

This Specification covers the procurement of two (2) Oily Bilge Water Transfer Pump Units for each 225 WLB Class Cutter (9 total ship sets – 18 total units). This specification DOES NOT include installation of the equipment. Hardware and component items (per shipset) provided will be as follows:

• Oily Bilge Water Transfer Pumps are motor driven self-priming positive displacement sliding-shoe type, or equal.

• The Vendor shall supply Technical Data (TD), with their proposal response that includes certified technical manuals and drawings describing the Oily Bilge Water Transfer Pump Units to provide the United States Coast Guard (USCG) with sufficient information to produce Cutter specific installation drawings.

• The Vendor shall supply Engineering Data for Provisioning (EDFP), on the system and components concurrent with the delivery of the equipment to allow the USCG to produce maintenance procedure cards (MPCs) and other logistical support documentation.

• The Vendor shall provide maintenance parts lists and a recommended onboard repair parts (OBRP) list for all components.

2.0 APPLICABLE DOCUMENTS

2.1 Document Availability – To obtain the referenced documents, see Section 6.1.

2.2 Government Documents - The following documents form a part of this Specification to the extent specified herein. The documents listed shall be by title and effective date, unless otherwise documented.

2.2.1 USCG Surface Forces Logistics Center (SFLC) Documents

a. D-086-0508, 2008, Technical Documentation Specifications

b. USCG Planned Maintenance System Development Process Guide, CGTO PG-85-

00-230-S

c. Coast Guard Commandant Instruction (COMDTINST) M9085.1 (Series), Naval

Engineering Computer Aided Design Standards.

d. Coast Guard Commandant Instruction (COMDTINST) M10360.3 (Series), Coatings and Color Manual.

2.3 Commercial Documents - The following documents form a part of this specification to the extent specified here. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may be listed in the Department of Defense Index of Specifications and Standards (DODISS).

2.3.1 American Society of Testing and Materials (ASTM)

a. ASTM D-3951 (2010) Standard Practice for Commercial Packaging

2.3.2 American Society for Quality Control (ASQC)

a. ANSI/ASQC 9001-2008 – Quality Management Systems - Model for Quality

Assurance in Design, Development, Production, Installation, and Servicing Requirements

2.3.3 National Conference of Standards Laboratories (NSCL)

a. ANSI/NCSL Z540.3-2006, Requirements for the Calibration of Measuring and

Test Equipment

2.3.4 American Society for Quality

a. ANSI/ASQC Q9003 Quality Systems – Model for Quality Assurance in Final

Inspection and Test

2.4 Order of Precedence - In the event of a conflict between the text of this Specification and the references cited herein, this Specification shall take precedence. The Vendor is required to notify the Contracting Officer (KO) in writing of any ambiguity or conflict found in these specifications.

3.0 REQUIREMENTS

The Vendor shall provide all labor and material to supply new Oily Bilge Water Transfer Pump Units for installation on the USCG 225 WLB Class Cutters. The US Coast Guard will install the new Oily Bilge Water Transfer Pump Units on the 225 WLB Class Cutters. Any materials and components sub-contracted for the Oily Bilge Water Transfer Pump Units shall be the responsibility of the Vendor.

3.1. Performance And General Requirements

The Oily Bilge Water Transfer Pump Units shall be Megator L150 Sliding Shoe pumps, or equal, meeting the following requirements. The unit shall include a pump, motor, mounting structure, controls and any other items necessary to interface with the ship’s systems.

3.1.1 Operational Requirements

a. All equipment furnished shall be suitable for use indoors and below decks in a marine environment.

b. The equipment shall be capable of continuous operation in an environment with ambient air temperature ranging from 40°F to 140°F and with relative humidity from 0% to 95% inclusive.

3.1.2 Cleanliness

After completion of factory testing and in preparation for preservation and shipping, all component, internal piping, and fluid connection points shall be cleaned, sealed and protected from entry of dirt and moisture.

3.1.3 Identification and Labeling

A corrosion resistant metal label plate shall be permanently affixed to the pump casing engraved with the following information as a minimum:

3.1.3.1 Pump Characteristics:

a. Manufacturer’s Name

b. Manufacturers Model No.

c. Manufacturers Serial No.

d. Connection Sizes

e. Total Pressure (PSI)

f. Total Flow (GPM)

3.1.4 Resistance to Marine Environment

Any portion of the system that requires painting shall be preserved per Commandant Instruction M10360.3C, Coatings and Color Manual unless the original vendor coating treatment is specifically accepted by the Contracting Officer in advance.

3.2 Specific Requirements

3.2.1 Pump

a. Pump Type: Electric Motor Driven Positive Displacement Sliding Shoe, or equal

b. Fluid Service: Water, Oil/Water

c. Min. Design Flow Rate: 25 GPM

d. Discharge Pressure: 45 PSI

e. Min. Total Suction Lift: 20 Feet of Water

f. Materials of Construction: Bronze housing, stainless steel internals, and nitrile shoes

g. Additional Features: By-pass relief valve

3.2.2 Motor

a. 3 HP

b. 60 Hz

c. 230/460V

d. Severe Duty IEEE-45 Marine Duty

3.3 Departure From Specification - Departure from the specifications will not be allowed unless some benefit to the Government results.

b. If the Vendor finds it necessary to change or depart from any of the applicable requirements, he must request permission to do so from the Contracting Officer (KO) at the earliest possible time.

c. Requests by the Vendor for changes shall clearly describe the changes proposed, the reason for, and the advantages to the Government of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result.

d. If the proposed change involves the substitution of another material or method for one specifically required, the Vendor shall submit the complete Specification(s) covering the requested method or material.

3.4 Design Improvements

Proposals submitted for design improvements to equipment or process that simplify or improve reliability and or maintainability, and or to improve performance, are encouraged. Such proposals may be submitted at any time during the contract using the Specification departure procedures as outlined herein.

3.5 Technical Documentation

Content for technical documentation (technical publications and drawings) to be provided by the Vendor shall be as defined herein and as defined in D-086-0508. The Vendor shall provide data rights documentation that allows publication on the Coast Guard Intranet and distribution to the Fleet. Quantities shall be provided as specified herein.

Additional requirements for the content of technical documentation shall be as identified in Data for Provisioning (DFP).

3.5.1 Technical Publications

a. The Vendor shall develop and provide a Technical Publication for the installation, operation and maintenance of the new components and system.

b. Draft Deliverable – One (1) electronic draft copy of the Technical Publication shall be submitted for review and approval. Comments will be returned along with the assignment of a Coast Guard Document number.

c. Final Deliverable – One (1) electronic copy of the Coast Guard approved Technical Publication shall be provided to the Coast Guard Contracting Officer or his/her representative. Electronic files include any source files used to produce the Technical Publication.

3.5.2 Drawings

a. The Vendor shall develop and provide pump assembly drawings in AutoCADtm version 2009 in accordance with COMDTINST M9085.1 (Series) "Naval Engineering Computer Aided Design Standards." Standard Coast Guard drawing border templates are available via the internet at:

http://www.uscg.mil/hq/elcbalt/ or upon request via the Coast Guard Contracting Officer or his/her representative.

b. Draft Deliverable – One (1) electronic copy of preliminary Drawings shall be submitted for review and approval. Comments will be returned.

c. Final Deliverables - One (1) electronic copy of Coast Guard approved Drawings shall be provided to the Coast Guard Contracting Officer or his/her representative. Electronic files include any source files used to produce the Drawings.

d. If drawings are included in the installation and operations manual (IOM), you may disregard 3.5.2 a-c.

3.6 Integrated Logistics Support

The Vendor shall provide the following logistical support and information for the Pump(s) & Motor Set(s). Revised documentation in response to the Government’s initial review shall be deliverable prior to any subsequent deliveries. Modifications made to the equipment provided during the term of the contract must be accompanied by updates of all the following that relate to those changes.

http://www.uscg.mil/hq/elcbalt/

3.6.1 Data for Provisioning (DFP)

The Vendor shall provide Data for Provisioning (DFP), and shall include a parts list containing all of the installed parts, the Original Equipment Manufacturer(OEM), OEM part or assembly numbers, the OEM’s name and address, the OEM’s cage code, quantity used in each piece of equipment, and shall be keyed to the provided drawings or data sheets. All spare parts necessary for overhaul of a unit shall be identified in the printed technical documents supplied.

3.6.2 Onboard Repair Parts Kit

To allow the Government the opportunity to procure Onboard Repair Parts for the RO plant, the Vendor must provide a recommended onboard repair parts (OBRP) kit list.

OBRP consist of items required to conduct 1 year’s worth of OEM recommended maintenance parts that unit personnel can perform without additional special tools or technical support. Typical onboard spare parts include filters, bulbs, belts, and other general consumable items. The recommended OBRP kit list must be provided with the proposal submission and must include the following data:

• OBRP Kit part number, CAGE Code, and complete kit cost.

• The Vendor must supply for each item in the OBRP kit, the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity, estimated retail cost.

3.6.3 System Stock Parts

The Vendor must provide a recommended system stock parts list spreadsheet. System stock parts are defined as material with delivery lead times over 45 days and manufacturer designated critical items. The system stock kit parts list must be provided with DFP after contract award and must include the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity, individual part retail cost and complete kit cost. The Government reserves the right to order part quantities less than or greater than the Vendor provided parts list.

3.6.4 OEM Maintenance Requirements

The Vendor shall provide OEM maintenance recommendations, in addition to the maintenance recommendations in the Technical Publication, to allow for USCG the development of Maintenance Procedure Cards. These recommendations shall be provided as part of the DFP after contract award. Guidance for providing this information can be found in Chapter 5 of the USCG Planned Maintenance System Development Process Guide, CGTO PG-85-00-230-S. The Vendor shall identify at least the following line items:

a. Applicable Maintenance Task Code

b. Maintenance Procedure Title

c. Maintenance Procedure Interval

d. Maintenance Procedure Description

e. Maintenance Procedure Sequenced Tasks

f. Maintenance Procedure

g. Maintenance Procedure Task Type

h. Associated Parts LCN

i. Associated Parts Name

j. Associated Parts Part Number

k. Quantity of Parts per Maintenance Task

l. Associated Parts Unit of Issue

m. Associated Parts Shelf Life

n. Associated Parts Unit Price

o. Special Tools and Equipment Nomenclature

p. Special Tools and Equipment Cage

q. Special Tools and Equipment PN/NSN Task Descriptions

3.7 Technical Support

3.7.1 Technical Representative

a. The Vendor shall have a technical representative available for response to questions by telephone within 24 hours of being contacted by the KO or by the KO’s Technical Representative.

3.7.2 Technical Representative Qualifications

a. Representatives provided under this contract shall be regularly in the business of providing technical support services to pump users and operators. The Vendor shall warrant and certify that all technical Representatives are fully qualified and have experience working on this or similar type of pumps.

3.8 Shipboard Test Plan

The Vendor must develop a Shipboard Test Plan for use by the installing activity for Shipboard Testing. The Shipboard Test Plan must fully address all features and capabilities of the equipment and must fully demonstrate the proper installation, startup, and operation of the equipment. This test plan must be submitted as part of the Data for Provisioning.

The Government will provide the labor and equipment for performance of the installation tests.

3.9 Workmanship

a. All workmanship, materials, and components must be of the highest quality in every respect and of new manufacture and in full conformance with this Specification and associated drawings and documents.

b. All materials and components must be of first quality in every respect and of new manufacture. No used materials or components will be permitted.

c. Welded parts shall be free of weld splatter, porosity, undercuts and other defects.

d. Work on all critical and or load bearing parts shall only be performed by properly certified craftsmen. Certificates shall be made available upon request.

e. All parts shall be free of burrs and sharp or ragged edges.

3.10 Notifications and Inspections – The Vendor shall notify the Contracting Officer in writing at least fourteen (14) calendar days prior to the performance of any inspections or testing.

4.0 QUALITY ASSURANCE

4.1 General - The Vendor shall maintain an inspection system which shall insure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Coast Guard.

4.2 Records - The Vendor shall maintain records of all inspections and tests. The records as a minimum shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor shall provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, shall be provided to the COR and the assurance inspector when issued.

4.3 Calibration System - The Vendor shall maintain a test equipment calibration program in compliance with ANSI/NCSL Z540.3-2006. The program shall be documented and traceable to the National Institute of Standards (NIST).

4.4 Responsibility for Inspection – The Vendor shall be responsible for the performance of all inspection requirements specified herein. The Vendor shall provide space, personnel, and test equipment for the conduct of all inspection requirements. All inspection and testing shall be performed at the Vendor’s plant or at other facilities acceptable to the Coast Guard. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5 Responsibility for Compliance – All items shall meet the provisions of Sections 3 and 5 of this Specification. The inspections set forth in this Specification shall become part of the Vendor’s overall inspection system or quality program. The absence of any inspection requirements in the Specification shall not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract. Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the Government to acceptance of defective material.

4.6 Quality Assurance Plan – The Vendor shall maintain a Quality Assurance Plan in accordance with ANSI/ASQC Q9001-2008 which shall ensure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system shall be documented and available for review by the Contracting Officer/Quality Assurance Representative.

4.7 Tests and Inspections – The inspections/tests as defined this specification are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question.

4.8 Failure Responsibility – If the specified item fails to pass any inspection/test the Vendor shall provide a Corrective Action Report (CAR) to document the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes shall be taken in accordance with this Section.

4.8.1 Corrective Action Remedies

a. The Contracting Officer reserves the right to totally reject any failed item without considering any suggested corrective action.

b. The inspection/test shall be discontinued until all corrective action has been taken.

c. After all corrective actions have been taken the inspection/test shall be continued or repeated at the option of the Contracting Officer.

d. Acceptance shall be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

e. All corrective actions shall be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

f. Each CAR shall include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.9 Test and Inspection Reports – One (1) copy of any required inspection, test or tolerance check shall be sent to the Contracting Officers Representative. One copy of any test, inspection or tolerance report shall be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

4.10 Packing Inspection – The Contracting Officer shall be notified prior to the packaging and marking of the completed units in accordance with Section 5.0 of this Specification.

5.0 Packaging and Marking (P&M) - Each unit shall be delivered to the Coast Guard

Surface Forces Logistics Center packaged in accordance with reference 2.3.1 and all applicable referenced documents contained within in reference 2.31. The Coast Guard reserves that right to witness the PP&M prior to shipment from the contractor’s facility.

5.1. Packaging - All items placed within the shipping container shall be restrained from movement during transport. Loose components intended for use during installation shall be packaged together, labeled for their intended use, and included within the shipping container(s).

5.1.1. A packing list shall be prepared for each box or shipping container, identifying all items included in the box or shipping container, including OBRP, and their National Stock Numbers (if known). Where the material is packaged in more than one shipping container, or the shipping container contains other boxes or shipping containers with packing lists, a Master Packing List shall be provided and include how many containers or boxes comprise one unit.

5.1.2. A copy of the Packing List(s) and Master Packing List shall be electronically forwarded to the Contracting Officer for use as a check-off sheet by receiving personnel.

5.1.3. A copy of the list shall be posted inside a waterproof, clear plastic envelope or bag on the outside of one shipping container.

5.1.4. Documents and other enclosures shall be sealed in a zip lock or waterproof clear plastic envelope or bag, which shall be permanently affixed to the inside of the shipping container in a conspicuous location when the container is opened.

5.2. Marking - Government Identification Markings shall be applied to all Shipping Containers. Each Shipping Container shall be marked:

5.2.1. General shipping containers on skids shall be marked on at least the upper left-hand corner of the two longest sides. Lettering shall be at least ½ inch high or 36 point type.

5.2.2. Large shipping containers (length + girth greater than 130 inches) or tall containers (greater than 48 inches) shall be marked on all four sides. Lettering shall be at least 3/4 inch high.

5.2.3. Commercial shipping containers (ISO freight containers and trailers) which have been rented and are not government property shall be identified by BIC or NMFCA serial number for transit purposes. The container shall be marked at least once, in at least ¼ inch high or 18 point high lettering on a removable information plate or on a shipping visible document within a waterproof document bag, temporarily affixed to the rear access of the container.

5.2.4. Small shipping containers (cardboard boxes w/o skids) shall be marked at least twice in at least ¼ inch high or 18 point high lettering on two opposing sides.

5.2.5. The shipping container markings to include the following information shown below:

“U.S. GOVERNMENT PROPERTY”

NSN: as determined

ITEM NAME: 225 Oily Water Transfer Pump

PART NBR: as determined

SERIAL NBR: as determined

GROSS WT: as determined

CONTRACT NBR: as determined

DELIVERY ORDER NBR: as determined

CONDITION “A”

1 - SHIPSET

“U.S. COAST GUARD SFLC-MATERIAL”

6.0 NOTES

6.1 Government and Commercial Document Sources

6.1.1 Government Documents

a. USCG Yard 2401 Hawkins Point Rd.

Curtis Bay, MD 21226 ATTN: Machinery Engineering 410-636-4408

b. Code of Federal Regulations (CFR) U.S. Government Printing Office 732 N. Capitol Street, NW Washington, DC 20401 866-512-1800 http://www.gpoaccess.gov/cfr/index.html

6.1.2 Commercial Documents

a. American National Standards Institute (ANSI) 25 West 43rd Street, 4th Floor New York, NY 10036 212-642-4900 http://www.ansi.org http://www.gpoaccess.gov/cfr/index.html http://www.ansi.org/

b. ASTM International (ASTM) 100 Barr Harbor Drive P.O. Box C700 West Conshohocken, PA. 19428-2959 610-832-9500

FAX 610-832-9555

http://www.astm.org

c. American Society for Quality Control (ASQC)

600 North Plankinton Avenue Milwaukee, Wisconsin 53203 800-248-1946

FAX 414-272-1734

d. American Society for Testing & Materials (ASTM) 100 Barr Harbor Drive West Conshohocken, PA. 19428-2959 610-832-9585

FAX 610-832-9555

e. American Society of Mechanical Engineers (ASME) Three Park Avenue New York, NY 10016-5990 800-843-2763 (U.S/Canada) Email: CustomerCare@asme.org

f. The Society of Naval Architects and Marine Engineers (SNAME) 601 Pavonia Avenue Jersey City, New Jersey 07306 800-798-2188 Fax 201-798-4975 http://www.astm.org/ mailto:CustomerCare@asme.org