FINAL_WI_35_Sonar_System_Procurement_Specification_RevD_01.pdf

REVISION NO. D . CHANGE NO. 1 .

225 WLB MMA

PROCUREMENT SPECIFICATION

SIDE SCAN SONAR

ORGINATED BY: Jim Calvert (Coast Guard YARD) DATE: 2/10/2014

ORIGINATOR’S COMMAND: Coast Guard YARD

DEPARTMENT / DIVISION: Engineering – Electrical/Electronic Branch

INTERNAL REVIEWER: Andrew Dize DATE: 6/23/2014

REVISION A , CHANGE 0 , BY: T. Garland (ISVS) DATE: 10/08/2014 REVISION B , CHANGE 0 , BY: B. Edgerly (C3CEN) DATE: 12/10/2014

REVISION C , CHANGE 1 , BY: R. Mooney (BOD-TAB) DATE: 04/28/2015

USCG SFLC – SIDE SCAN SONAR

REVISION: D CHANGE: 1

REVISION D , CHANGE 0 , BY: S. Herring (C3CEN) DATE: 10/30/2015

REVISION D , CHANGE 1 , BY: R. Mooney (C4ITSC) DATE: 3/8/2016

Contents

1.0 SCOPE

1.1 General Requirements

1.2 Component, documentation, and technical support items covered:

2.0 APPLICABLE DOCUMENTS

2.1 References

2.2 Order of Precedence

3.0 REQUIREMENTS

3.1 General Requirements

3.2 Towfish

3.3 Tow Cable

3.4 Tow Cable Reel Assembly

3.5 Topside Control Unit

3.6 Portable Operator Workstation

3.7 Sonar Software

3.8 Electrical Power Supply

3.9 Additional Items

3.10 Environmental

3.11 Data Requirements

3.12 Technical Support

3.13 Onboard Repair Parts Kit

3.14 System Stock Parts

3.15 Deviation from Specification

3.16 Tests, Inspections, and Reports

3.17 Warranty

4.0 QUALITY ASSURANCE

4.1 General

4.2 Records

4.3 Tests and Inspections

4.4 Responsibility for Tests and Inspections

4.5 Responsibility for Compliance

4.6 Failure Responsibility

5.0 PRESERVATION, PACKING, AND MARKING

5.1 General

5.2 Equipment unit - Shipping containers

5.3 Equipment Unit - Packaging

5.4 Equipment Marking

1.0 SCOPE

1.1 General Requirements.

1.1.1 This specification describes the technical documentation and supporting equipment requirements for the procurement of Side Scan Sonar (SSS) Systems for the US Coast Guard 225’ WLB Buoy Tenders. The SSS systems are utilized to recover sunken or damaged navigational buoys. The original hull mounted Westmar Series 3000 forward sonar system is obsolete and not supportable. The new SSS system is intended to operate as (1) a self-contained and independent system through which power, communications, and control and be operated through the vendor supplied portable control station, and (2) a system in which the vendor provided SSS power, communications, and control tethers interface with vessel mounted connection that allows remote operation of the SSS via the portable control station at the 225’ WLB pilothouse . The vessel interface box and any power, control, or communications cabling run between the interface box and the pilothouse will be provided and installed by the US Coast Guard.

1.1.2 The SSS will be operated by crew members with minimal experience and training regarding sonar systems. The new system will be used intermittently and US Coast Guard desires a system that requires no maintenance during extended periods of inactive storage. Storage space for the system and personnel to set-up and operate the system are limited.

1.1.3 This specification DOES NOT include integration or installation of the equipment by the Vendor.

1.2 Component, documentation, and technical support items covered:

1.2.1 Towfish

1.2.2 Tow cable

1.2.3 Tow cable reel

1.2.4 Topside Unit, Interface Unit or Signal Processing Unit

1.2.5 Ruggedized Laptop Computer Operator System

1.2.6 Sonar software

1.2.7 Technical Data (TD)

1.2.8 Data for Provisioning (DFP)

1.2.9 Technical Support

1.2.10 Onboard Repair Parts Kit

1.2.11 System Stock Parts Kit

1.2.12

2.0 APPLICABLE DOCUMENTS

2.1 References.

2.1.1 MIL-DTL-24643, Cables, Electric, Low Smoke Halogen-Free, for Shipboard Use, General Specification for

2.1.2 MIL-STD-1399 Section 300B, Interface Standard for Shipboard Systems, Electric Power, Alternating Current.

2.1.3 Institute of Electrical and Electronic Engineers (IEEE)

2.1.4 IEEE Standard 802 series, Local Area Networks (LANs) and Metropolitan Area Networks (MANs), 2012.

2.1.5 National Maritime Electronics Association (NMEA)

2.1.6 NMEA )- 0183, Serial Communications Interface Standard.

2.1.7 Society of Automotive Engineers (SAE) AS50151, Connectors, Electrical, Circular Threaded, AN Type, General Specification For 2015-07-17

2.2 Order of Precedence.

2.2.1 In the event of a conflict between the text of this Specification and the references cited herein, this Specification takes precedence. The Vendor must notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in these Specifications prior to proposal.

http://standards.sae.org/as50151c/ http://standards.sae.org/as50151c/

3.0 REQUIREMENTS

3.1 General Requirements

3.1.1 The vendor shall provide a portable, towable array, side scan sonar system.

3.1.2 The system shall utilize Compressed High Intensity Radiated Pulse (CHIRP) technology or other technology with equivalent performance as specified herein. The system shall operate between 400 kHz and 1800 kHz.

3.1.3 The system shall at least be capable of long range scanning of targets at depths up to 21 m (70 ft) of water

3.1.4 Objective: The system shall at least be capable of long range scanning of targets at depths up to 52m (170 ft) of water.

3.1.5 Objective: The system shall have at least a maximum range of 52 m (170

ft) at the lowest frequency setting.

3.1.6 The system shall detect a 4NR buoy at its maximum detection range. 4NR buoys are 10’ 5.75” long with an outer diameter of 2’ 3”.

3.1.7 Objective: The system shall be capable of rated scanning resolution at tow speeds of at least 2 knot for depths from greater than 21 m (70 ft) and tow speeds of at least 5 knots for depths 21 m (70 ft) and less. The system shall maintain bottom coverage.

3.1.8 The system shall have a minimum across-track resolution of 8 cm (3.1 in) at 30 m (98 ft).

3.1.9 The system shall have a minimum along-track resolution of 20 cm (7.9 in) at 30 m (98 ft).

3.1.10 The system must be able to be fully controlled and operated from the buoy deck or bridge using an Operator Workstation, GUI (Graphical User Interface) software.

3.1.11 Ruggedized storage containers shall be provided for each sonar system component. The hard cases shall contain foam inserts to provide shock protection during handling, transport and storage.

3.1.12 Objective: Each container shall not exceed 45 kg (100 lbs)

3.2 Towfish

3.2.1 The vendor shall provide a towfish that transmits and displays the following transducer information:

• Heading

• Roll

• Pitch

• Altitude

• Depth (Objective)

3.2.2 The maximum physical characteristics shall not exceed:

Dimension Not to exceed

Maximum Length 152 cm (60 in)

Maximum Diameter 23 cm (9.0 in)

Maximum Weight (in air)

*Not to include depressor vane weight or keel weights necessary to maintain desired depth

41 kg (65 lbs)

3.2.3 The minimum depth rating of the towfish array shall be no less than 200 m (656 ft).

3.2.4 Objective: The towfish body shall have a safety release mechanism or shear-pin to prevent damage to equipment if towfish strikes underwater objects or sea bottom.

3.2.5 The towfish shall include an adjustable depressor vane or wing for controlling depths.

3.3 Tow Cable

3.3.1 The vendor shall provide enough tow cable to meet the depth specification required herein.

3.3.2 The vendor shall provide a second additional 30 m (98 ft) length of tow cable.

3.3.3 The tow cable shall be a coaxial cable reinforced with Kevlar or similar material.

3.3.4 Objective: Minimum safe working load shall be 750lbs.

3.3.5 Objective: Minimum breaking strength shall be 5000lbs.

3.3.6 The tow cables shall have watertight electrical connectors at both ends.

3.4 Tow Cable Reel Assembly

3.4.1 The vendor shall provide a portable, hand-operated tow cable reel assembly that does not require permanent mounting.

3.4.2 The reel assembly shall accommodate the amount of tow cable provided.

3.4.3 Objective: The reel assembly shall not exceed 57 kg (125 lbs) with tow cable installed.

3.5 Topside Control Unit

3.5.1 The vendor shall provide a top side unit to interface/and/or process sonar information from towfish to the ruggedized laptop computer.

3.5.2 The Top side unit shall have the following watertight I/O connections:

Topside Unit Connections Quantity

12VDC Power (Input) 1

115VAC Power (Input) 1

Output to cutter interface box (Output)

Towfish Tow cable (Input) 1

3.5.3 Any Ethernet connections used shall be at least 100 Base-T in accordance with IEEE Std 802 series of standards.

3.5.4 All topside unit connectors shall be watertight.

3.6 Portable Operator Workstation

3.6.1 The vendor shall provide a ruggedized laptop for the sonar GUI.

3.6.2 The workstation shall have Microsoft Windows 10, Enterprise Edition, 64 bit operating system.

3.6.3 The display shall have a resolution of at least 1024 X 768 with 18 bit color.

3.6.4 The display shall be at least 38.1 cm (15.0 in) diagonal.

3.6.5 The display shall be dimmable.

3.6.6 The laptop display shall have a minimum brightness of 600 cd/m2 for buoy deck operation in direct sunlight.

3.6.7 The sonar system shall be able to accept Coast Guard supplied GPS / DGPS data. The side scan sonar system shall be provided with an isolated serial input connection using an EIA-422 serial interface and NMEA-0183 protocol sentences that is capable of using at least the following messages: VTG, GGA, RMC, GLL, and HDT. NMEA preambles and baud rates shall be user selectable though the configuration software to match the cutter’s installed GPS system.

3.6.8 The laptop shall at least include the following I/O:

Laptop GUI Input Connections Connector Type Quantity

Power TBD 1

USB 2.0 Standard A socket 3

100 Base-T, Ethernet LAN RJ-45 1

Communication Port DB-9 1

VGA Output HD-15 or DVI 1

DVD/CD drive Internal 1

3.7 Sonar Software

3.7.1 The vendor shall provide sonar GUI interface software.

3.7.2 The sonar software shall be capable of operation from a Microsoft Windows® 10 Enterprise Edition, 64 bit operating system.

3.7.3 The software shall include at least the following functions, features and tools:

• Record at least the following live data: sonar images, heading, roll, pitch, depth and altitude.

• View at least the following live data: sonar images, heading, roll, pitch, depth and altitude.

• Display sonar swath paths and provide accurate GPS location of objects / targets located during side scan sonar operation.

• Display multiple simultaneous windows that permit the viewing of different features and targets in real time or playback. Windows for navigation, sensors, status, targets, frequencies, ping rates and other data shall also be available.

• Objective: Zoom-in on the sonar scans.

• Objective: Ability to mark targets or objects of interest.

• Objective: Ability to input cable layback information.

• Objective: Ability to select range and, if applicable, frequency.

• Objective: Ability to measure at least distance, length, width and height of on screen targets and objects.

• Objective: Provide a visual indication to the operator the optimal height above sea floor for towfish scanning.

• Objective: Input waypoints.

• Capture still images from either live or playback sonar scans for incorporation into Microsoft® programs such as WORD 2007 or later. The software shall allow the captured still images to be saved in any of the following file formats .tiff, .bmp, .gif, or .jpg.

• Capture of selected live or playback sonar video shall be available for export from laptop to DVD/CD drive, USB external storage or via email in a file format that can be sent back to the land-based office where a simple free software utility can playback the sonar files captured on the cutters.

• Provide .XTF output format

3.7.4 Objective: The software interface shall provide indication of at least the following alarms/alerts:

• Minimum altitude

• Maximum SOG

• Maximum Roll

• Maximum Pitch

3.8 Electrical Power Supply

3.8.1 The side scan sonar system components must be capable of normal operation from the shipboard type 1, 115VAC, 60Hz, ungrounded power source in accordance with MIL-STD-1399 Section 300B.

3.8.2 The top side unit shall have the additional capability of normal operation from a 12VDC nominal source. The 12VDC nominal source ranges from 12VDC to 24 VDC. Additionally, the unit shall be capable of normal operation from a DC source with a voltage ripple of up to 100mVRMS.

3.8.3 Power requirements for the side scan sonar system shall not exceed 200 watts from either 115VAC or 12VDC source.

3.9 Additional Items

3.9.1 Interface Cables - The vendor shall provide interface cables that connect the top side unit to the cutter’s interface junction box located on the buoy deck and that connect the ruggedized laptop to the interface junction box located in the bridge/pilothouse. The connectors used to connect to the interface junction boxes shall be SAE AS50151 type electrical connectors.

3.9.2 Interface Cable Connectors - The vendor shall provide SAE AS50151 type electrical mating connectors, pins and weather-tight covers for the interface cables to connect to. These connectors will be installed by the US Coast Guard to the buoy deck interface junction box and the bridge / pilothouse interface junction box. Two sets of connectors and pins shall be delivered.

3.9.3 Interface Cable Recommendation - The US Coast Guard will be permanently installing (essentially extending the towfish cable from the buoy deck to the bridge / pilothouse) via an interface cable from the buoy deck to the bridge / pilothouse using shipboard low smoke cable in accordance with MIL-DTL- 24643 or other low smoke cable standard. The vendor shall provide technical information, support and recommendation for a low smoke, zero halogen type cable that does not degrade sonar performance that the US Coast Guard can install between the buoy deck and the bridge / pilothouse. This interface cable is not part of this solicitation. The US Coast Guard is responsible for the procurement of this cable and junction boxes.

3.9.4 Portable GPS - The vendors shall provide a portable GPS unit with NMEA 0183 output to the sonar system. The output shall conform to the same requirements as identified in Section 3.1.6 of this specification.

3.10 Environmental

3.10.1 The sonar system components shall meet the following environmental requirements:

• Operating Temperature: 0°C to +40°C (-32°F to +104°F)

• Storage Temperature: -20°C to 60°C (-4°F to +140°F)

• Humidity: 0% to 90%, relative, non-condensing

3.11 Data Requirements

3.11.1 Technical Data (TD).This section defines the requirements for the Vendor to provide TD necessary to integrate the Vendor’s equipment into the design of Coast Guard Cutters and to begin logistical support documentation. The TD identified herein must be provided with the Vendors proposal submission.

The Vendor’s TD must include as applicable:

a. A unique assembly part number, nomenclature, and original equipment manufacturer (OEM) Commercial and Government Entity Code (CAGE) Code that represents the entire installation assembly.

b. General arrangement drawings detailing overall dimensions; required maintenance area dimensions; locations, size and type of all mechanical, electrical, electronic, and other shipboard installation and operating interface requirements,

c. Technical operator and maintenance manuals.

d. A list containing component and overall system weights.

e. An electrical schematic of each circuit detailing the voltage and amperage requirements.

f. Manual, technical publication, and/or catalog data detailing the installation requirements for each piece of equipment.

3.11.2 Data for Provisioning (DFP). The Vendor must provide DFP for all components being supplied. DFP must be provided after contract award as defined herein. DFP includes drawings, catalog data and product specification sheets to allow the provisioning of a system or piece of equipment.

3.11.3 The DFP for the base year end item shall include all items listed below. The Vendor must provide addendums to the DFP for each item during the option years.

g. The Vendor must put provisions in his lower-tier subcontracts and supply agreements requiring compliance with this specification. The DFP that the Coast Guard requires from the Vendor’s subcontractors must be provided by the Vendor.

h. The Contracting Officer, or their representative, will provide written approval or recommendations for improvement. Delivery of final DFP must be no later than concurrent with the delivery of the end item.

i. DFP supplied must include as a minimum:

j. Hierarchical Part Listing - A hierarchical listing of all components which can be assembled, re-assembled, and/or replaced. The listing must identify primary components and all supporting components/parts. Figure 1 provides an example of how to list information.

Hierarchy # Major Components Quantity OEM OEM CAGE Part # Estimated Retail Cost Description

Number identifying the hierarchy of the components and sub-components

Name of major components of the system. Should include at a minimum the item outlined in Spec Section 3.2 but may include additional items per your design. Should not include items such as valves, foundations, hardware, etc. Sub-components should be listed beneath and indented from their main assembly

Number of each component

Original Equipment manufacturer that USCG would contact to purchase a direct replaceable part

The Commercial Government Entity (CAGE)

Code of the OEM

Identifying numbers used by the vendor

Estimated retail Cost for purposes of planning , maintenance and repairs

Brief description of the component including purpose, interfaces and other information to assist with understanding the configuration of the system

1 Towfish 1 Company X K1234 12345-AB-6 $33,000 Towfish for S.S. Sonar Equipment

1.1 Port transducer element 1 Company X K1234 12345-AB-6A $5,000 As described

1.2 Starboard transducer element 1 Company X K1234 12345-AB-6B $5,000 As described

Figure 1: Example submission of DFP data for component hierarchy.

k. General arrangements and system diagrams - OEM (Original Equipment Manufacturer) part numbers for equipment including connectors and pins shall be included.

l. Technical Manuals/Publications - Technical manuals and publications that completely describe the end item, end item’s equipment and/or piece parts; material, mechanical, electrical, dimensional characteristics, location, and their function within the assembly are required. The technical publications must include theory of operation, equipment and component set points and related technical information, disassembly procedures, recommended maintenance, maintenance and lay-up procedures, component repair and maintenance instructions, trouble shooting guide, parts schematic/line diagrams, and complete drawings and diagrams.

m. Illustrated Parts Breakdown- Illustrated parts breakdown diagram(s) shall be provided that identify the parts associated with the equipment. An exploded illustrated parts breakdown must show the location of the parts. The parts list must identify the piece part of the illustration, quantity installed, nomenclature, designation, original manufacturer and manufacturer’s part number. Part numbers are not required for common hardware available from multiple sources, if adequate descriptive data is provided. Parts data listed in the technical manual must be the same as listed on the hierarchical listing. If metric system components are provided, they must be so noted.

n. Shipboard Test Plan - The shipboard test plan for the testing performed during Field Services, section 3.9.3.

o. System Stock Parts List – Per section 3.5.

p. Special Tools/Test Equipment - All special tools and test equipment required to maintain the end item.

q. Software/License List - A list of all software/licenses needed to accomplish diagnostic testing.

3.11.4 Data Submission Format

r. Drawings must be submitted as electronic media. Electronic media must be in AutoCAD and at least Version 2009 or later. Where electronic media is submitted, it must be with the manufacturer’s permission to use the data on Coast Guard drawings. Text files must be provided in MICROSOFT WORD. Spreadsheets must be provided in MICROSOFT EXCEL. Technical Manuals may be submitted in .pdf format so long as the document is not locked or protected. Electronic media must be provided as (1) copy.

3.12 Technical Support

3.12.1 Training

s. The Vendor shall provide onsite (at CG facility) training, including underway training. The proposal shall include a detailed description of the training package being offered along with a breakdown of training costs. Travel will not be estimated under this solicitation since locations where training will be needed cannot be identified at this time. At the time on-site training is required, the vendor shall be required to submit a cost proposal for travel that is based on Joint Federal Travel Regulations for per diem and lodging. Estimated costs for travel will be included in any Task Order issued for on-site training and will be reimbursed in accordance with Federal Joint Travel Regulations.

t. Technical Support shall be made available for the duration of the contract. The vendor shall respond to phone calls and emails within 24 hours. Onsite (at CG facility) technical support shall be made available. The Contractor shall provide a breakdown for the cost of emergency support, and complex issues. Travel will not be estimated under this solicitation since locations where technical support may be needed cannot be identified at this time. At the time on-site technical support is required, the successful contractor shall be required to submit a cost proposal for travel that is based on Joint Federal Travel Regulations for per diem and lodging. Estimated costs for travel will be included in any Task Order issued for on-site technical support and will be reimbursed in accordance with Federal Joint Travel Regulations.

u. The Vendor must prepare and sign a statement regarding the completion or waiver of training services. The Contracting Officers Representative (COR) or their representative must obtain a release signature before departure of the Vendor or his representative. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.12.2 Field Services – Installation and Testing Assistance. The vendor must provide the services of a field service engineer/technician to assist during set-up, testing, commissioning, light-off, and adjustment for optimum performance of the equipment and system. Future warranty work will be performed as needed in accordance with the Contract.

v. Field service support will be performed at the U.S. Coast Guard Yard at Curtis Bay, Baltimore, MD.

w. The Vendor must specify in the proposal:

x. A fixed daily rate for all labor and materials associated with providing field services, along with the expected number of days to complete. Other associated travel costs (air travel, car rental, etc) are not to be included in this rate.

y. An additional day rate for any potential future field service support required outside of any required warranty work. The quoted rate must be good for one year after installation of the first system.

z. The Vendor must prepare and sign a statement regarding the completion or waiver of commissioning services. The COR must obtain a release signature before departure of the Vendor or his representative from the field service site. The Vendor must forward a copy of the signed release document to the Contracting Officer (KO), with a Commissioning Technical Report.

3.13 Onboard Repair Parts Kit.

3.13.1 To allow the Government the opportunity to procure Onboard Repair Parts for the Side Scan Sonar System, the Vendor must provide a recommended onboard repair parts (OBRP) kit list. OBRP consist of items required to conduct one (1) year of OEM recommended maintenance parts that unit personnel can perform without additional special tools or technical support.

Typical onboard spare parts include filters, fuses and other general consumable items. The recommended OBRP kit list must be provided with the proposal submission and must include the following data:

aa. OBRP Kit part number, CAGE Code, and complete kit cost.

bb. The Vendor must supply for each item in the OBRP kit, the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity, estimated retail cost.

3.14 System Stock Parts.

3.14.1 The Vendor must provide a recommended system stock parts list spreadsheet.

System stock parts are defined as material with delivery lead times over 45 days and manufacturer designated critical items. The system stock parts list must be provided with DFP after contract award and must include the OEM part number, CAGE Code, part description, National Stock Numbers for parts already identified in the Federal Stock System, shelf life, special material/operating requirements, quantity and individual part retail costs.

The Government reserves the right to order part quantities less than or greater than the Vendor provided parts list.

3.15 Deviation from Specification.

3.15.1 Deviation from the Specifications will only be allowed if there is a direct benefit to the Government and the change has been authorized in writing, by the Contracting Officer. If the Vendor finds it necessary to change or depart from the applicable requirements of this Specification he must request permission to do so from the Contracting Officer (KO) at the earliest possible time. During the performance of the Contract, the Vendor must notify the Coast Guard within five (5) working days of any changes effecting equipment or part configurations.

3.15.2 Proposals submitted for design improvements to equipment or process to simplify or improve reliability and/or maintainability, and/or to improve performance, are encouraged. Requests by Vendors for changes, either with the proposal or after contract, must clearly describe the changes proposed and the reason for and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result. If the proposed change involves the substitution of another material or method for one specifically required, the complete Specification(s) covering the requested method or material must be submitted.

3.16 Tests, Inspections, and Reports.

3.16.1 The Coast Guard reserves the right to witness any or all of tests performed.

The Vendor must retain records of all tests and submit them to the Contracting Officer’s Representative (COR). The performance of tests and the preparation of reports must follow the guidance of the equipment operations manual and be approved by the appropriate Coast Guard official.

Equipment supplied by the Vendor that is currently certified to meet the operational and regulatory requirements defined herein is not required to undergo First Article Testing.

3.16.2 Factory Testing. Each complete Side Scan Sonar System supplied must be factory tested and inspected in accordance with the manufacturers quality assurance procedures. The testing and inspection must include but not be limited to the following:

cc. Factory Test Procedure.

3.16.3 Factory Test reports, including a description of test setup and procedure, photographs, logs of times for start and finish and any measurements taken during the test, must be provided for each Side Scan Sonar System tested.

3.16.4 Shipboard Test Plan. The Vendor must develop a Shipboard Test Plan for use by the installing activity for Shipboard Testing. The Shipboard Test Plan must fully address all features and capabilities of the equipment and must fully demonstrate the proper installation, startup, and operation of the equipment. The Shipboard Test Plan must be delivered with the DFP after contract award. Shipboard testing for the Side Scan Sonar must include the testing requirements set forth by the manufacturer to include:

dd. Operation of the Side Scan Sonar via manufacturer supplied testing procedure.

ee. Demonstration of all control functions.

ff. Demonstration of all safety devices.

gg. Test Report data for the systems tested.

hh. The Government will provide the labor and equipment for performance of the installation tests. Installation testing support by the Vendor must be provided as a part of the Field Services.

3.17 Warranty

3.17.1 The speed log shall be free from defects in materials and workmanship for no less than two (2) years from the date of delivery. The Contractor shall contact the Cutter’s unit to arrange a resolution of a warranty claim within twenty-four (24) hours after receiving notification by the Coast Guard.

3.17.2 The Contractor shall provide Technical Representative Services for both warranty response and for non-warranty technical support. Non-warranty technical support shall be at the government’s expense at rated proposed in the Contractor’s offer.

4.0 QUALITY ASSURANCE

4.1 General.

4.1.1 The Vendor must maintain an inspection system which must ensure that each item offered to the Coast Guard for acceptance or approval conforms to the contract requirements. The inspection system must be documented and available for review by the Coast Guard.

4.2 Records.

4.2.1 The Vendor must maintain records of all tests and inspections. The records as a minimum must indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective action taken. The Vendor must provide the CG Quality Assurance Inspector with completed copies of the certification testing results upon completion of testing. A copy of the test certification, including any tests by outside vendors or tests of subcontracted materials, must be provided to the Contracting Officer Representative (COR) and the quality assurance inspector when issued.

4.3 Tests and Inspections.

4.3.1 The tests and inspections as defined herein are the minimum required and are not intended to supplant any controls, examination, inspections or tests normally employed by the Vendor to assure the quality of the item in question.

4.4 Responsibility for Tests and Inspections.

4.4.1 The Vendor is responsible for the performance of all test and inspection requirements as specified herein. The Vendor must provide space, personnel, and test equipment for the conduct of all inspection requirements. The Coast Guard reserves the rights to verify or have performed any of the inspections that are deemed necessary to assure that supplies and services conform to the prescribed requirements.

4.5 Responsibility for Compliance.

4.5.1 The tests and inspections identified herein must become part of the Vendor’s overall inspection system or quality program. The absence of any test or inspection requirement in the Specification will not relieve the Vendor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract.

Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

4.6 Failure Responsibility

4.6.1 Test Failure. If the specified item fails to pass any inspection/test the Vendor must provide a Corrective Action Report (CAR) to document the failure and the recommended fix to the Contracting Officer. If approved, the corrective action on the materials or processes must be taken in accordance with this Section.

4.6.2 Corrective Action Remedies

ii. The Contracting Officer (KO) reserves the right to totally reject any failed item without considering any suggested corrective action.

jj. The inspection/test must be discontinued until all corrective action has been taken.

kk. After all corrective actions have been taken the inspection/test must be continued or repeated at the option of the Contracting Officer.

ll. Acceptance must be withheld until re-inspection has been shown that the corrective action was successful and the item satisfactorily passes all inspections and tests.

mm. All corrective actions must be documented as part of the Vendor’s inspection system and submitted for approval to the Contracting Officer.

nn. Each CAR must include, but not be limited to the cause of each defect, corrective action suggested, and the steps taken to prevent a recurrence of each defect.

4.6.3 Test and Inspection Reports. One (1) electronic copy of any required test, inspection, or tolerance check must be sent to the Contracting Officers Representative. A copy of any test, inspection or tolerance report must be turned over to the Quality Assurance Representative upon arrival at the Vendor’s plant.

5.0 PRESERVATION, PACKING, AND MARKING

5.1 General

5.1.1 After completion of testing and in preparation for preservation and shipping, all equipment unit internal piping, and fluid connection points must be cleaned, sealed and protected from entry of dirt and moisture.

5.1.2 End Items and Repair Parts provided under this contract and intended for warehouse storage and distribution. The parts shall be identified by their NSN / ACN designations. The End Items and Repair Parts will ultimately be packed in a shipping container for shipment; Large parts in their own shipping containers may be shipped independently or packed within a larger shipping container. The intent is to be able to store the end items and parts in the government warehouse system in a manner that they can be pulled from the shelf and shipped without re-preservation and packing.

5.1.3 End Items, Parts and On-Board-Repair-Parts included as part of the Equipment Unit shipment shall be packaged and packed in accordance with the requirements below, except that items may be identified by the OEM part numbers, as NSN / ACNs may not yet be identified. Once the NSN/ACN identification has been assigned, subsequent shipments shall utilize the NSN/ACN numbers.

5.2 Equipment unit - Shipping containers

5.2.1 All shipping containers shall be suitable for use by the government for storage and then reshipment of Equipment Units to other activities for installation. The shipping containers shall be suitable for handling with a forklift truck or crane.

5.2.2 Smaller shipping containers (cardboard boxes w/o skids, and standard packaging) shall be re-sealable with tape after inspection.

5.2.3 Each equipment Unit shall be packaged separately, to permit direct shipment to a Coast Guard activity, or permit temporary storage and then reshipment to a Coast Guard Activity, without breaking down packaging.

5.2.4 Within the primary shipping container, large items (length + girth of box greater than 130 inches) and items over 70 lbs shall also be packaged in skid mounted shipping containers, or bolted to skid foundations, all suitable for handling with a forklift.

5.2.5 Shipping containers shall be completely enclosed and structurally suitable for stacking at least two high, except as noted. Where open top containers are provided, there is an extreme weight imbalance, or elements protrude from the top of the shipping container, the container shall be marked DO NOT

STACK.

5.3 Equipment Unit - Packaging

5.3.1 Loose components intended for use during installation shall be packaged together, labeled for their intended use, and included within the Equipment Unit shipping container(s).

5.3.2 OBRP which are being provided directly to the vessel as part of the Equipment Unit delivery, shall be individually packaged as Parts, then repackaged together and labeled as “On-Board-Repair-Parts”, and included within the Equipment Unit shipping container(s).

5.3.3 All OBRP shall be identified and accounted for by their National Stock Number and part number on the packing list. Where OBRP have not yet been assigned National Stock Numbers, the notation “NSN Pending’’ shall be made on the packing list, after the OEM Part Number.

5.3.4 A packing list shall be prepared for each box or shipping container, identifying all items included in the box or container, including OBRP, and their National Stock Numbers (if known). Where the Equipment Unit is packaged in more than one shipping container, or the shipping container contains other boxes or shipping containers with packing lists, a Master Packing List shall be provided and include how many containers or boxes comprise one Equipment Unit.

5.3.5 A copy of the Packing List(s) and Master Packing List shall be electronically forwarded to the Contracting Officer for use as a check-off sheet by receiving personnel.

5.3.6 A copy of the list shall be posted inside a waterproof, clear plastic envelope or bag on the outside of one shipping container.

5.3.7 Documents and other enclosures shall be sealed in a zip lock or waterproof clear plastic envelope or bag, which shall be permanently affixed to the inside of the shipping container in a conspicuous location when the container is opened.

5.3.8 Equipment Units, End Items, and Parts shall be packed for shipment and stowage. Restraints, packing and support cribbing shall restrain and protect the Equipment Unit and all modules, enclosures and attachments from damage during shipment and the shifting of materials

5.3.9 Loose components shall be intermediate boxed and shall be restrained within the shipping container.

5.3.10 General components weighing less than 70 lbs may be packaged in commercial reinforced cardboard packaging, or its equivalent, or packaged in a skid mounted shipping container.

5.4 Equipment Marking

5.4.1 A manufacturer’s label shall be permanently affixed to each of the components provided. Label plates shall be corrosion resistant and display the following information as a minimum:

• Manufacturer’s model number

• Item description

• Serial number

• Year built

5.4.2 Shipping containers shall have markings identifying the contents and owner.

Markings shall be in a dark or deep high contrast color (typically black).

Markings shall be applied over a white painted and sealed surface, to avoid paint seepage and blurring, and to ensure contrast clarity. Markings directly on unpainted wood are not acceptable. Markings may be applied by paint (stenciling), application of adhesive characters or banners (with white background), or clear plastic sheeting over printed materials (ink) on paper.

Markings shall be clearly legible after one year of exposure to weather and moisture.

5.4.3 Government Identification Markings shall be applied to all Shipping Containers, except as noted. A National Stock Number (NSN) (or equivalent Acquisition Control Number (ACN)) will be assigned to the Equipment Unit by the government for warehouse and shipment tracking purposes. Each Shipping Container shall be marked:

oo. General shipping containers on skids shall be marked on at least the upper left-hand corner of the two longest sides. Lettering shall be at least ½ inch high or 36 point type.

pp. Large shipping containers (length + girth greater than 130 inches) or tall containers (greater than 48 inches) shall be marked on all four sides. Lettering shall be at least 3/4 inch high.

qq. Very large shipping containers such as trailer vans, ISO shipping containers or equivalent, shall be marked on both sides and on the in-active rear access door. Lettering shall be at least 1 inch high.

rr. Commercial shipping containers (ISO freight containers and trailers) which have been rented and are not government property shall be identified by BIC or NMFCA serial number for transit purposes. The container shall be marked at least once, in at least ¼ inch high or 18 point high lettering on a removable information plate or on a shipping visible document within a waterproof document bag, temporarily affixed to the rear access of the container.

ss. Small shipping containers (cardboard boxes w/o skids) shall be marked at least twice in at least ¼ inch high or 18 point high lettering on two opposing sides.

tt. Standard express packaging shall be marked on the face, and on the shipping documents enclosed within the packaging.

5.4.4 Equipment Unit shipping container marking shall include the following on separate lines, as appropriate:

5.4.5 The text “U.S. GOVERNMENT PROPERTY”

uu. The NSN or ACN assigned to the Equipment Unit, in text.

Duplicated in Bar Code format immediately above or below the text.

vv. The Engineering Change number (provided by the Contracting Officer.)

ww. The Equipment Descriptive – a simple one or two word descriptor.

xx. The DHS contract number and CLIN number.

yy. The number of containers and sequence number (if applicable).

zz. Gross shipping weight. (including the weight of the container) aaa. Government Condition Code – “A” is new.

bbb. Quantity per container of Units. 1 Each or 1 Shipset ccc. The text “USCG SFLC MATERIAL:”

5.4.6 Example:

5.4.7 BAR CODE LABELING: All shipping containers shall have a bar code label of the National Stock Number applied, or incorporated into the packaging label. Bar Code labels shall be in accordance with SFLC specification D-000-0100-H.

5.4.8 Containers intended for re-use shall be stenciled “REUSABLE CONTAINER” and “HANDLE WITH CARE”.

U.S. GOVERNMENT PROPERTY

NSN 9876-54-321-4567

EC 240-B-0001

CRANE ASSEMBLY

DHS-00-00-0-00000, CLIN 17

DO 23456

BOX 1 OF 2

6,789 LBS GROSS WT

CONDITION “A”

1 - SHIPSET

U.S. COAST GUARD SFLC- MATERIAL

6,789 LBS GROSS WT

CONDITION “A”

1 - SHIPSET

“U.S. COAST GUARD SFLC- MATERIAL”

BAR CODE LABEL