Attach_2_PWS-Final_Revision_10-15.docx

ATTACHMENT 2: PERFORMANCE WORK STATEMENT

Revision 1 9/30/14 Jason Grad

PERFORMANCE WORK STATEMENT (PWS)

Tank and Bilge Cleaning & Power Washing Services

1. GENERAL: This is a non-personal services contract to provide tank and bilge cleaning services, Marine Chemist services and power washing services of underwater hull services at the U.S. Coast Guard Yard, Curtis Bay, Baltimore, MD. Performance shall take place on vessels in dry-dock or pier-side vessels. The Government shall not exercise any supervision or control over the Contractor Employees performing the services herein. The Contractor’s employees shall be accountable solely to the Contractor, who in turn is responsible to the Government

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, supervision, and other items necessary to perform tank and bilge cleaning services, Marine Chemist services and power washing services of underwater hull services as defined in this PWS, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract if no standards are specified then to a commercially reasonable standard.

1.2 Background: It is anticipated that the U.S. Coast Guard Yard will require tank and bilge cleaning services, Marine Chemist services and power washing services of underwater hull due the number of vessels scheduled for Yard Availability. The vessel lengths vary among 378’ High Endurance Cutters, 270’ Medium Endurance Cutters, 225’ Seagoing Buoy Tenders, 210’ Medium Endurance Cutters, 175’ Coastal Buoy Tender, 140’ Ice Breakers, 110’ , Eagle 327’, 87’ Patrol Boats, and Oakridge (drydock).

1.3 Objectives/Scope: The contractor shall be required to clean tanks and bilges aboard vessels undergoing repair, renovation, or construction at the Coast Guard YARD, Baltimore, MD 21226. The requirement shall pertain to the following tanks:

This requirement shall pertain to the following Yard Storage Tanks at the Coast Guard YARD, Baltimore, Md. 21226

1. 10K STORAGE TANK (2 each) [Bldg 62B]

2. 4K STORAGE TANK [portable]

3. 500 GALLON STORAGE TANK (4 each) [portable]

4. OTHER STORAGE TANKS (rentals for individual projects)

This requirement shall pertain to the following bilges aboard vessels undergoing repair, renovation, or construction at the Coast Guard YARD, Baltimore, MD 21226:

1. ENGINE ROOM

2. MOTOR ROOM

3. STORAGE COMPARTMENTS

4. AUX MACHINERY SPACES

5. SHAFT ALLEYS

1.3.1 Tank Construction:

A. Centerline: Located near centerline of ship, above double bottom, having a minimum number of structural members inside.

B. Wing: Located along sides of ship, usually narrow and deep, with a large number of structural members inside.

C. Double Bottom: Located in the lowest part of ship, having a maximum number of structural members inside.

D. Independent: Located in a compartment and not an integral part of ship's structure.

1.3.1.1 Tank Cleaning Conditions: All of the aforementioned tanks and voids are to clean in accordance with the following USCG Yard cleanliness conditions. The conditions to which the contractor must clean each tank will be specified on the task order.

1. Condition Code "A”, clean for use.

a. All liquid in each Tank shall be removed, including but not limited to, Solids, sludge, residue, debris, rags and cleaning liquid.

b. This shall require a Gas Free Certification, safe for personnel, safe for hot work, contractor shall provide.

c. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry for Diesel Oil and Lube Oil Tanks.

d. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry w/lint free cloths for Hydraulic Oil Tanks.

e. Provide Cold Water cleaning and wipe dry for JP-5 Oil Tanks.

f. Provide Cold Water cleaning, under pressure, Hand Scrapping of scale build-up and removal of remaining residue for Sewage Tanks.

g. Provide Cold Water washing, under pressure to the interior of all Ballast Water Tanks and Voids beginning at the top, proceeding down the sides and across the bottom of the tank or void. Remove residual water and wipe dry.

h. Provide Hot Water and Soap Suds to scrub the interior of all Potable Water Tanks beginning at the top, proceeding down the sides and across the bottom of the tank. Remove residual water and wipe dry.

i. All tanks shall be wiped and dry to the finished surface.

2. Condition Code "B”, clean to gas free.

a. All liquid in each Tank shall be removed, including but not limited to, solids, sludge, residue, debris, rags and cleaning liquid.

b. This condition shall require a Gas Free Certification, safe for personnel, safe for hot work.

c. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry for Diesel Oil and Lube Oil Tanks.

d. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry w/lint free cloths for Hydraulic Oil Tanks.

e. Provide Cold Water cleaning and wipe dry for JP-5 Oil Tanks.

f. Provide Cold Water cleaning, under pressure, Hand Scrapping of scale build-up and removal of remaining residue for Sewage and Fuel Tanks.

g. All tanks shall be wiped and dried to the finished surface. Removing any and all residue from surface.

3. Condition Code “C”, clean to gas free and SP-1. (See attachment, SSPC-SP 1)

a. All liquid in each Tank shall be removed, including but not limited to, solids, sludge, residue, debris, rags and cleaning liquid.

b. This condition shall require a Gas Free Certification, safe for personnel, safe for hot work.

c. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry for Diesel Oil and Lube Oil Tanks.

d. Provide 140 degrees F + or - 10 degrees Hot Water, detergent cleaning and wipe dry w/lint free cloths for Hydraulic Oil Tanks.

e. Provide Cold Water cleaning and wipe dry for JP-5 Oil Tanks.

f. Provide Cold Water cleaning, under pressure, Hand Scrapping of scale build-up and removal of remaining residue for Sewage Tanks.

g. All tanks shall be wiped with cleaning solvent and wiped DRY to the finished surface. Removing any and all residue from surface.

1.3.1.2 Bilge Cleaning Conditions: All of the aforementioned bilges are to be cleaned in accordance with the following USCG Yard cleanliness conditions. The conditions to which the contractor must clean each tank will be specified on the task order. While cleaning the bilges these areas will normally encounter oily water, some solids, sludge and/or debris and rags. Numerous structural members and pockets where liquids collect, as well as machinery foundations where cleaning under them will be difficult without the proper size wands and/equipment.

1. Condition Code (A), clean for use.

a. All material removed to eliminate all substances, including but not limited to liquids, solids, sludge, debris, rags and cleaning liquids

b. This condition will require a detergent cleaning and wipe DRY to Finished surface.

c. This condition may require a gas free certificate.

2. Condition Code (B), clean to GAS FREE.

a. All material removed to eliminate all volatile substances including but not limited to liquids, solids, sludge, debris, rags and cleaning liquids.

b. This condition will require a detergent cleaning and wipe DRY to Finished surface. (Removing any residue from surface)

c. This condition shall require a gas free certificate.

3. Condition Code (C), clean to GAS FREE and SP-1 (see attachment, SSPC-SP 1)

a. All material removed to eliminate all volatile substances including but not limited to liquids, solids, sludge, debris, rags and cleaning liquids.

b. This condition will require a detergent cleaning and wipe with cleaning solvent and wiped DRY to Finished surface. (Removing any residue from surface)

c. This condition shall require a gas free certificate.

1.3.1.3 Marine Chemist: All tanks and bilges cleaned to condition code B and C, and all other compartments/spaces where hot work will be performed in or nearby will require for certification by a Marine Chemist. Must use a Marine Chemist certified by the National Fire Protection Association (NFPA) to certify tanks, bilges, and areas/compartments gas free, safe for men and safe for hot work.

1. The Marine Chemist shall inspect and certify tanks, bilges, and areas/compartments onboard vessels at the Yard as being “Atmosphere Safe for Workers” and/or “Safe for Hot Work” IAW NFPA 306 “Standard for the Control of Gas Hazards on Vessels.

2. The Marine Chemist shall supply a marine chemist certificate listing the certified spaces in order from forward to aft of the vessel to the fire house and ship supervisor.

1.3.1.4 Power Washing Services Underwater Hull: To power wash the underwater hull of vessels at the Coast Guard YARD, shall pertain to the underwater hull and appendages of vessels. The power washing must start within four hours of the vessel being dry docked and shall be completed within a twenty four hour period, IAW SFLC STD Spec 8634 3.4.4.

1. Prior to power washing, contractor shall set containment to capture any water and debris generated from the washing and cleaning processes

2. Contractor shall low pressure wash U/W Hull and appendages with pressure washer producing 3,000 psi and no greater than 5,000 psi of water pressure to achieve Condition A cleanliness. Wash areas until leaching layer is removed down to the antifouling coating.

3. Contractor shall scrape barnacles and marine growth that pressure washer cannot remove.

4. Contractor shall maintain containment area to prevent water and debris from reaching the creek, trough or drains.

5. Contractor shall pump, dispose or recycle the water and debris at contractor's expense.

6. Contractor shall clean containment area as an ongoing process and perform a final clean that will require a final inspection from Coast Guard Inspector.

7. Contractor’s water hose connections must be compatible with government's connections.

1.3.2 Scope of Work:

1. The Contractor shall provide the requested services within 48 hours of notification. This notification will be issued in the form of a task order or verbal authorization by the contracting officer. All work will be authorized by task orders, detailing the location and amount of services to be provided. The government, at its discretion, may modify the task order to add/reduce the estimated scope of work and/or duration required.

2. Contractor shall provide all labor, material, equipment, supervision and certification for cleaning, to the aforementioned conditions, aboard vessels berthed at the Coast Guard Yard.

3. Contractor shall contact the Ship Superintendent upon arrival on job and prior to departure each day.

4. Cleaning shall be done in a safe and efficient manner and in accordance with condition codes A, B, or C as required.

5. Contractor Employees and or Subcontractors assigned to performance of cleaning services shall be subject to dismissal from premises, at the request of the Contracting Officer, for violation of any YARD regulations, applicable laws, or pertinent contract provisions.

6. Contractor must maintain a work force SUFFICIENT to complete performance within the specified time frame agreed to by the Contracting Officer, for each tank & void and in accordance with Coast Guard SCHEDULE.

7. The Contractor shall provide safety and health controls for (A) protection to the life and health of employees and other personnel, (B) for prevention of damage to property, materials, supplies and equipment and (C) against any hazardous conditions aboard ship. The Contractor shall report to the Contracting Officer any damage to property, materials, supplies and equipment incident to work performed in accordance with provisions of the contract. If a hazardous situation arises aboard ship, during cleaning operations, the Contractor shall immediately stop work and report the incident to the Contracting Officer. In the event that the Contractor fails to promptly report any such situation and/or fails to immediately commence and promptly clean up completely, the Government reserves the rights delineated in the FAR Clause 52.212-4 Contract Terms and Conditions.

8. If during cleaning or pumping operations a leak is detected in a tank or the Contractors equipment, the Contractor shall immediately stop work and notify the Contracting Officer. The contractor shall ensure that all work areas are visually inspected and tested by a competent person to determine the atmosphere’s oxygen content prior to initial entry by his employees.

9. Whenever the Contractor encounters any difficulty which is delaying, or threatens to delay, the timely performance of the contract, the Contractor shall immediately give verbal notice thereof to the Ship Superintendent and Contracting Officer confirmed in writing, including all relevant information with respect thereto. Such notice shall not in any way constitute an extension of the performance time or be construed as a waiver by the Government of any rights or remedies to which it is entitled by law or pursuant to the terms of this contract. Failure to give such notice, however, may be grounds for denial of any claim for additional costs because of such delay. Extensions may be granted on an individual basis only by the Contracting Officer.

10. The Contractor shall at all times keep the work area and passageways around the work areas, where hose and lines are laid, free from any accumulation of waste materials, rubbish, or oil/water and upon completion of work, remove from the premises all material and equipment not the property of the Government. The Contractor is to leave the work area and premises in a clean, neat, workmanlike manner SATISFACTORY to the COR/SS. If clean up of any spill or dirt is not immediately made, the Government may exercise the rights stated in the FAR 52.212-4 Contract Terms and Conditions.

11. The Contractor shall be given notice to proceed, not less than 48 hours, but as early as possible, prior to each requested starting time and date by the Contracting Officer, allowing the Contracting Officer sufficient time to plan a work schedule. If oral notification is given, it will be followed up by a written Task order.

12. The Government will be responsible for assuring that no work will be done in the vicinity of tanks that may cause fire or explosion, such as burning, welding, etc., or that which will interfere with the Contractor's performance, while the Contractor is preparing to work or while work is in progress. Normally all tank cleaning will be done during regular working hours, except when designated by the Contracting Officer. The contractor shall ensure that all work areas that contain or have contained combustible or flammable liquids, shall be inspected by a competent person to determine the presence of combustible or flammable liquids.

13. Any transfer of products between vessel tanks will be performed by US Coast Guard personnel.

14. The Contractor is responsible for the continued status of gas free, safe for men, safe for hot work, until the gas free condition is ascertained by the COR/SS and the gas free Certificate is delivered to the USCG Yard Firehouse as required by the Task order.

15. The Contractor shall furnish in writing a certificate, signed by a Marine Chemist, stating that the tank is gas free in accordance with Code of Federal Regulations, Title 29, Section 1915.14, Paragraph (a), (2), when specified by the Cleanliness Condition Code as described in Section 1.3.1.1, 3, of this specification. Certificate to be provided within twenty-four (24) hours after bilge cleaning completion, with all the spaces completed and listed numerically from bow to stern, to include compartment name.

16. Inspection upon completion of cleaning operation shall be performed by the COTR/SS, who may reject all or any portion of the work considered unsatisfactory, in accordance with acceptable Marine Practice and Marine Chemist Standards (NFPA 306, Standard for the Control of Gas Hazards on Vessels). Such rejected work or portion thereof shall be re-cleaned at no cost to the Government. In the event that the Contractor fails to promptly correct rejected work, your attention is again directed to FAR Clause 52.212-4 Contract Terms and Conditions.

A. If the contractor must leave tanks and/or tankers on the USCG YARD, a sign will be put on the drivers’ side window indicating the Emergency Contact Number (answered 24/7/365) for the owner/operator of the vehicle. If a tank is left the Emergency Contact Number (answered 24/7/365) for the owner/operator of the tank must be painted on the tank in a prominent location. The government will not assume liability for any vehicles/tanks left on USCG YARD property. The Contracting Officer, Ship Supt. will coordinate the location with YARD Environmental /Security /Materials Handling.

B. All material removed from tanks shall be taken off USCG Yard property immediately after cleaning operations are complete. Material is to be processed in accordance with Section 1.3.2.17 before leaving the Yard. Prior to offloading tank liquids, the Government reserves the right to inspect the transport tankers status of contents, to ensure accurate quantities of liquid being removed from the USCG Yard. When directed by the Contracting Officer the contractor will deliver fuel to three storage tanks prior to removing the fuel from the USCG Yard. All diesel fuel and JP5 removed from vessels over 1,500 gallons is subject to a fuel credit. The diesel fuel removed is subject to a price adjustment/credit. The fuel credit shall be based upon the current commodity price Fuel (energy) index, Heating Oil price. The current commodity price can be found at such websites as Mundi. Ex: http//www.indexmundi.com/commoditites/?commodity=heating-oil

17. The Contractor shall properly remove and dispose of all materials in compliance with applicable federal, state, and local environmental laws and regulations. Contractor assumes all responsibility and liability for the transport and proper disposal of materials and in particular the following requirements:

A. If a spill occurs, the contractor must report the spill to the USCG Yard Main Gate (410-636-3993) or YARD extension 3000 IMMEDIATELY and submit a letter describing the incident within 24 hours after the spill. During a spill, the contractor may receive direction from the YARD Firehouse / Environmental or YARD/Vessel OOD.

B. The Contractor MUST follow the USCG Yard Facilities Response Plan, when operating on USCG Yard property.

C. The Contractor MUST provide a written manifest/bill of lading indicating the type and quantity of liquid to be removed for each truck load and presented to the Yard Safety Office and a copy to the COR. A representative of the Safety Staff/Firehouse must sign the document prior to the load leaving the US Yard. The Environmental Branch is located at Building #79 phone 410-636-3772. Members of the Yard Environmental Branch are available on a 24 hr basis through the Yard Firehouse Watch stander or Yard OOD. If copies of bill of lading are NOT given to the Environmental Branch, The Removals will be considered incomplete.

D. The contractor shall be familiar with State of Maryland; Regulations dealing with Used Oil Management as set forth in COMAR Title 26, Subtitle 10 and Federal Regulations 40 CFR 279. The YARD is a generator of used oil but is not a marketer. The contractor will be considered as the marketer of used oil from the YARD and responsible with complying with the Used Oil regulations. With the proposal the contractor shall provide to the Contracting Officer documentation that they have an agreement with an approved Non-Hazardous disposal site.

18. Ordering data to be furnished to the Contractor upon placing the delivery Order:

A. Date and Time service is required for NLT (no later than) start and completion.

B. Size of tank to be worked.

C. Type of tank to be worked.

D. Cleanliness Code (A), (B), or (C) to be used and gas free requirements.

E. Estimated quantity of liquid to be removed.

F. Name and location of vessel and tanks.

G. Name of Ship Superintendent to contact for positioning of equipment, security requirements, Yard entrance requirements/clearances, etc.

19. YARD Environmental Management System – the contractor will be audited by a member(s) of the YARD Environmental Branch once a year. The audit will verify the qualifications of the contractor to perform the work according to state and federal regulations, YARD Emergency Response Procedures, and contact information.

1.4 Period of Performance: The period of performance shall consist of one (1) Base Year and four (4) one year options, if exercised by the Government.

1.5 General Information

1.5.1 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.1.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Quality Control Plan shall include, at a minimum, the following:

a. The quality control organizational structure.

b. A quality control inspection system covering all tasks included in the contract scope of work. It shall specify tasks or areas to be inspected, on either a scheduled or unscheduled basis, or the manner in which inspections are to be conducted.

c. A description of the methods of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

d. A description of the methods of documenting and enforcing quality control operations of Contractor, and any Subcontractor, work, including inspection and testing.

1.5.1.2 Quality Control Reports: The Contractor shall submit a copy of the daily Quality Control Reports to the COR at end of each working day. The Quality Control Reports shall contain, at a minimum, information on the following:

a. Progress Report

b. Conditions Found

c. Concerns

d. Safety Incidents

e. Items/Areas ready for inspection (per task list)

f. Cost Expenditure Reports

1.5.2 Recognized Holidays: The Contractor may be required to work on the following federal holidays:

1.5.3 Hours of Operation: The United States Coast Guard Yard normal working hours are from 7:00 A.M. to 3:30 P.M., Monday thru Friday, except Federal holidays or when the Government facility is closed, due to local or national emergencies, inclement weather, administrative closings or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed.

The Contractor may be required to work outside of the normal working hours, days and possibly on weekends. Advance notice will be given, as much as practical.

On days of inclement weather the contractor will call the U.S. Coast Guard Yard inclement weather hotline at (410) 636-7910, option #1 for that day’s status. If the U.S. Coast Guard Yard is closed the contract employees will not report for that day. If there is a delayed opening the contract employees should report at that time specified in the announcement message.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at the U.S. Coast Guard Yard, Curtis Bay Baltimore, MD 21226.

1.5.5 Type of Contract: The government will award one (1) firm-fixed-price contract as a result of this solicitation.

1.5.6 Security Requirements: The U.S. Coast Guard Yard, Baltimore, MD is a controlled access area. The Contractor shall be responsible for providing company and issued photo identification to all employees’s directed to perform work on the U.S. Coast Guard Yard. All Contractor employees are required to identify themselves with company identification on their hard hats and/or uniforms. Any Contractor employee, not following U.S. Coast Guard rules and regulations, will be removed from performance on this contract and may be barred from reentering the U.S. Coast Guard Yard.

1.5.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.5.6.2 Listing of Employees: The Contractor personnel shall maintain a current listing of employees. This list will include the employee’s name and date of birth. The list shall be provided to the Contracting Officer and the COR. An updated listing shall be provided when an employee’s status or information changes.

1.5.6.3 Reporting Requirements: Contractor personnel shall report to an appropriate authority (Contacting Officer, COR, Ship Superintendant) any information or circumstances of which they are aware may pose a threat to the security of U.S. Coast Guard personnel, contractor personnel, resources, and classified or unclassified defense information. The Contractor shall not substitute employee(s) without prior notification to the Contracting Officer and COR. Contractor employees shall receive a full safety briefing by their immediate supervisor upon initial on-base assignment of all known hazards in areas that work shall be performed..

1.5.7. Occupational Safety and Health Standards: The Contractor is required to follow 29 CFR 1915 (OSHA Shipyard Industry Standard), while performing work at the U.S. Coast Guard Yard. The Contractor must provide all required personnel safety equipment for their employees, such as, but not limited to; safety helmet, safety glasses and shoes, respirators (disposable paper respirators are unacceptable), safety harnesses, and hearing protection. All safety equipment must meet OSHA standards Failure of the Contractor employees to comply with the above requirements could result in a shutdown of operations.

The U.S. Coast Guard Yard has 24 hour first aid, spill response and fire protection available. If necessary, the Contractor may call 410-636-3993 from non-Yard phones and extension 3000 from Yard phones for emergency situations. The U.S. Coast Guard Yard will provide emergency first aid only. Injuries must be reported immediately and followed up with a written report to the Contracting Officer Representative (COR).

1.5.8 Special Qualifications: Contractor shall comply with all the U.S. Coast Guard Yard ISO 9001 Quality Management and ISO 14001 Environmental Management Systems certifications. The Contractor may be periodically audited to ensure conformity to these certifications and standards.

ISO Certifications: The Coast Guard YARD is an ISO 14001 certified industrial facility. Maintaining this environmental certification is of paramount importance to the Yard. The Contractor may be audited one or more times a year to ensure their compliance. The Contractor, therefore, will be held strictly accountable for violations of the ISO 14001 Standards and environmental law and/or regulation. The Contractor will receive a Yard Environmental Corrective Action Request for any spills/releases of contaminated waters or oils. Any fines levied against the Government by the Maryland Department of the Environment, Environmental Protection Agency or other regulatory agency will be charged to the Contractor, if the Contractor is found to be at fault.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor will agree to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart (FAR) 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance and schedule. At these meetings the Contracting Officer will apprise the Contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9.1 Kick-Off Meeting: Before any work commences the Contractor shall meet with the COR to perform a walk thru to establish an interference check-off sheet as well as a specific services (task) check-off sheet. In addition, the Contractor shall provide a daily progress report to the COR. Both of these check-off sheets and the daily progress report shall be used by the COR during inspection of work daily and upon completion.

1.5.9.2 Performance Schedule: Within 24 hours of the kick-off meeting, the Contractor shall provide the Government with a schedule of work to be performed.

1.5.10 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR will monitor all technical aspects of the contract and assist in contract administration. The COR is authorized to perform only those functions designated in the letter, issued by the Contracting Officer. A letter of designation, issued to the COR (a copy of which will be sent to the Contractor), states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in performance dates. The COR is not authorized to change any of the terms and/or conditions of the contract. All contract changes that impact price or cost, quality of work and the performance schedule may only be approved or made by the Contracting Officer

1.5.11 Key Personnel: The Contractor shall provide a Supervisor/ Alternate Supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor shall be designated in writing to the Contracting Officer. The Supervisor/ Alternate Supervisor shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Supervisor/ Alternate Supervisor shall be available between 7:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.5.11.1 Supervisor and Alternate:

1.5.11.1.1 The Supervisor/ Alternate Supervisor must have at a minimum, two (2) years of tank/bilge cleaning documented experience as a Supervisor and certified for confined space entry. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume detailing qualifications such as experience and training.

1.5.11.1.2 Worker/labor shall have a minimum two (2) years documented experience as a tank/bilge cleaner, and certified for confined space entry. The ability and experience of the above personnel shall be provided to the Government with the proposal in the form of a resume detailing qualifications such as experience and training.

1.5.12 Coordination with COR: The Contractor shall coordinate all work requirements, stated herein, with the Contracting Officer and the COR. There may be occasions in which the U.S. Coast Guard Yard will request the Contractor to cease work or move to a different location on the vessel due to U.S. Coast Guard Yard production requirements.

1.5.13. Interferences: Work sites may contain such items as scaffolding, hoses, debris, and other interferences from U.S. Coast Guard Yard work operations. The Government shall attempt to remove and/or minimize such interferences to the extent that it is practical. In the event such interferences are not removed, however, the Contractor shall notify the COR immediately to mitigate the situation. The presence of interferences and the COR’s inability to totally mitigate the impact on performance will not relieve the Contractor of responsibility for performance of services required.

1.5.14 Damage to Government Property: The Contractor shall be held liable for any damage to government property caused by the Contractor. The Contractor shall provide protective coverings on all vulnerable equipment and surfaces. It shall be the responsibility of the Contractor to ensure that the covering is adequate. Any concerns as to the adequacy of the coverings must be brought to the attention of the COR. The Contractor shall inspect the area before work commences and may request a technical inspection from the COR, however such an inspection does not relieve the Contractor from responsibility for damage.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. CONTRACT DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. KEY PERSONNEL. Contractor personnel whose qualifications are evaluated in the source selection process and whose services the Government that can required as part of the performance of the contract in accordance with the Key Personnel provisions in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. Substitution of all Key Personnel requires approval by the Contracting Officer.

2.1.5. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract and commercial quality requirements.

2.1.8. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

PART 3

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Provide material handling services to load and unload Contractor machinery and for the set up of equipment. The U.S. Coast Guard Yard shall endeavor to provide timely assistance as requested by the Contractor. The Contractor shall provide 48 hour notice to the Government when there is a need for material handling services.

3.2. Utilities: Provide water, compressed air, and electricity for the Contractor as defined herein. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating in such a manner that precludes the waste of utilities, for example turning off the water faucets or valves after using the required amount to accomplish assigned work.

3.2.1. Water: Provide a source of water for Contractor machinery. The Contractor shall be responsible for ensuring that their water hookup connections are compatible with the Yard’s water sources.

3.2.2 Compressed Air: Provide a source of compressed air for Contractor machinery. The Contractor shall be responsible for ensuring that their compressed air hookup connections are compatible with the Yard’s compressed air sources.

3.2.3. Electricity: Provide up to 200 amps and up to 480 volts of electrical services.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS, SERVICES AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all equipment and services required to perform work under this contract other than those explicitly addressed in Section 3 of this PWS.

The Contractor shall report to the designated work site within 48 hours after notification by the Contracting Officer. No other individual has the authority to direct the Contractor to begin work other than a warranted Contracting Officer. Pending Coast Guard Yard production schedules, services may be required on an intermittent basis within the period and quantity specified.

4.2 Tank and bilge cleaning services, Marine Chemist services and power washing services of underwater hull services: The Contractor shall perform all tank and bilge cleaning services, Marine Chemist services and power washing services of underwater hull services required by the task order to a commercially reasonable standard and in accordance with this PWS.

4.2. Materials: The Contractor shall provide all cleaning detergent and rags required for the assigned work.

4.3. Equipment: The Contractor shall throughout the performance of this contract be in possession of fully functioning equipment and tools to complete assigned work. The following tools and equipment are required:

a. Tools and equipment including but not limited to basic hand tools and power tools commonly used in the trade, for example vacuum trucks, power washers, hoses, four gas analyzers, wrenches and screwdrivers, hoods respirators.

b. Provide all standard Personal Protection Equipment (PPE) in accordance with Occupational Safety and Health Administration (OSHA) Standard to perform tank and bilge cleaning services including but not limited to hard hats, safety glasses, face shields, steel-toed shoes, ear plugs, flash lights, gloves and respirators including cartridges, boots and Tyvex suits.

4.3.1 The above mentioned equipment may be owned or leased by the contractor and the demonstrated ability to own or lease the equipment must be indicated in the contract proposal.

4.3 Hazardous Materials and Waste: If it comes to the Contractors attention that the coating materials requiring removal are suspected hazardous material and would produce hazardous waste (Code of Maryland Regulations, Title 26, Subtitle 13 and 40 CFR 260-267), the Contractor must cease work immediately and notify the COR. If the surface coating being removed contains lead, cadmium, chromium or Polychlorinated Biphenyl or PCB’s, the Contractor will notify the COR immediately. The Government will have the responsibility to dispose of any hazardous materials and waste. The Contractor will have the responsibility to provide its full cooperation with the removal and disposal process.

4.3.1 Disposal and Measurement: The Contractor will provide a ticket showing gallons of waste certified commercial approved facility by the Contracting Officer. Contractor selected disposal sites must be an authorized Non-Hazardous waste disposal site.

4.3.2 Waste tickets and non-regulated waste manifests shall accompany invoices for each removal, so that payment may be processed for each service performed. Additionally, a copy of all weight tickets and invoices shall be submitted to the shop planner on the next business day after disposal with the contract number and task order number for services clearly marked on the weight ticket and invoices. Disposal of the waste shall meet all local, state, and federal standards and regulations, and is to be substantiated by the submittal of a non-regulated waste manifest to the Contracting Officer or the Contract Administrator and additional copy shall be furnished to the authorized caller.

PART 5

APPLICABLE PUBLICATIONS

5. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

5.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures included cited in this PWS, including:

· 29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment

· Coast Guard Yard Quality Manual, Management Operating Procedure 088

· ISO 14001 Environmental Management System Manual

· Yard National Pollution Discharge Elimination System (NPDES) Permit

· Yard Title V Operating Air Permit

· Yard Wastewater Discharge Permit

· Yard Oil Operations Permit

· All applicable Federal, State and Local Laws and Regulations